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Home My WebLink About2003/05/21 CCP-SM - educational piecesr CU, Mi., J J1`1'I' C1 Y C Ui�_,r Il`T 1`I C it `JI `v`J L)'C.HEEDULE Ordinance /Issue Dept. /Div. Council review schedule Commission review? Hunting Police May `03 - Liquor Administration June `03 - Massage therapists Police In process /June `03 - Minimum lot coverage Planning June `03 Planning Comm. RV Storage Planning June `03 Planning Comm. Waste container enclosure Planning June `03 Planning Comm. Satellite dishes Planning June `03 Planning Comm. Sign ordinance Planning July `03 Planning Comm. Animal ordinances Police July `03 - Wetland and tree Planning July `03 Parks Comm. Fireworks Admin/Fire August `03 - Property maintenance Planning August `03 - Neighborhood nuisances Police August `03 - General noise ordinance Police August `03 - Comp Guide /Land Use/ Planning September `03 Planning Comm. Mixed -use Industrial Parks Comm. Snowmobile Police September `03 - Parade, Demonstration Police October `03 - permits Large gatherings permits Police October `03 - Golf carts on city streets Police November `03 - f Council committees Although the statutes do not require the use of committees, most councils find that they are helpful in reducing workload. By dividing their membership into several committees, a council enables its members to devote most of their time to specific areas of the city's operations. Each councilmember becomes a relative specialist in these areas and that member's services become of greater value'to the council as a whole. Council action is necessary to establish committees either in the council's bylaws, by special resolution or through a motion. The council may set up special and standing committees. The council appoints special committees to deal with a single transaction or project. For example, the council might appoint a special committee to study the advisability of purchasing land for a new park. Standing committees concentrate on work that is continuous or repeated from time to time during the year. Many cities, for example, have a standing committee on finance. Sometimes councils set up their committees on a functional basis. Such committees deal with fire, police, health, public works, Welfare or public utilities. This system encourages councilmembers to handle administrative details and, consequently, does not make full and proper use of the city's administrative officers. Thus, councils should try to limit their work to special policy problems or to certain staff or public relations functions that are not the responsibility of _administrative personnel. Examples include committees on auditing, personnel, budget, public reporting, purchasing and licensing. Committees may exercise all duties that the council has legally assigned to them. They can have authority to conduct investigations and to make recommendations. Committees, however, may not make decisions on behalf of the council. Committees are subject to .the same rules as the full council under the Open Meeting Law. Citizen involvement One way to increase positive feelings about government is to promote citizen involvement. Citywide or neighborhood committees, special project review committees, and even block organizations are some of the committees cropping up in many cities. In many cases, the council has formed or encouraged these citizen committees. They have saved time for public officials and have made contributions that could only occur through citizen participation.. ' 133 HANDBOOK FOR MINNESOTA CITIES Councilmembers have found that ignoring citizen concerns can result in their removal from office at the next election, or in the defeat of a program or activity as a result of citizen opposition. Although city officials cannot, in most cases, delegate decision- making authority to citizen groups, they can use citizens in advisory roles. This technique works, however, only if the council listens to the advice. If the council does not follow the advice of the committee, it should give understandable reasons for taking other action. When a council forms a citizens' advisory body, it should lay out the " ground rules for its activities. The council should also stress that in the absence of clear statutory authority to delegate responsibility, the council must, by law, make the final decisions. State law allows, and in some cases requires, city councils to delegate decision - making power to certain independent boards and commissions. Independent citizen boards and commissions Independent citizeri boards and commissions can help alleviate the council's workload. The amount of discretionary power the council can give to such bodies varies. In some instances, such as a utilities commission, the statutes give the commission all discretionary authority necessary to operate the utilities. In other instances, such as the airport board, the council may determine the board's discretionary authority in the enabling ordinance or resolution. Administrative boards may not exercise any powers or duties which the council could not give to an individual officer. All of these boards, however, can receive any or all ministerial powers necessary to execute their programs. Minn: stat. § 412.621. In Plan B cities, with the exception of civil service boards, special boards of review, and possibly the housing and redevelopment authority, there shall be no administrative board or commission, except for the administration of a function jointly with another city or political subdivision. The council itself shall perform the duties and exercise the powers of the board of health and shall govern and administer the library, parks and utilities as fully as any other municipal function. The council may, however, create boards or commissions to advise the council with respect to any municipal function or activity, or to investigate any subject of interest to the city. N 134 CHAPTER 6 The statutes specifically authorize various independent boards and commissions in other statutory cities. The following is a list of the most common boards and commissions: Airport board Minn. Stat. § 360.038, subs. 2. The council may establish an airport board by ordinance or resolution which shall prescribe the powers and duties of the board. The board shall be vested with authority for construction, enlargement, improvement, maintenance, equipment, operation and regulation of the airport. Civil service board and commission Civil service commissions can take several different forms depending on the state statute under which the council establishes them. (See Chapter 9 for more information on civil service commissions.) Hospital board Minn. Stat. § 412.221, subs. 16. The council has the power to provide hospitals and, by ordinance, A.G. Op. 1001 -H (Apr. 11,1961). establish a hospital board. Hospital boards may exercise any hospital management powers that councils confer upon them. The council may abolish the board by a vote of all five members of the council. The board shall consist of five members appointed by the mayor with council approval for overlapping five -year terms. The council may remove members for cause. Housing and redevelopment authority Minn. Stat. § 469.003, subds.1, 2. A housing and redevelopment authority (HRA) has been created in each city by the Legislature. The HRA may not transact any business or exercise any powers until the city council, by resolution, finds that the city: (1) has substandard, slum or blighted areas that cannot be redeveloped without government assistance, or (2) has a shortage of decent, safe and sanitary low income dwellings. The council may consider such a resolution only after a public hearing is held and publication requirements are met. Minn. Stat. § 469.003, subds. 5, 6. An HRA consists of five members who may be officers and employees of the city. The mayor appoints members with approval of the council for overlapping five -year terms. In many cities, the city councilmembers serve on the HRA, so the council becomes the HRA. 135 J6 " HANDBOOK FOR MINNESOTA CITIES Intergovernmental boards and commissions Minn. Scat. § 471.59. The council may create intergovernmental boards and commissions. A mutual agreement of the cooperating governments will set up the organizational format, powers and duties of such boards. (See Part IV.) Library board Minn. Stat. § 134.09. When a public library is established, except in First Class cities operating under a home rule charter, the mayor of the city, with council approval, shall appoint a board of five, seven or nine members from among the residents of the city. The number of members shall be determined by a resolution or an ordinance adopted by the council. The board members shall serve staggered three -year terms and may be removed for misconduct or neglect. Minn. Scat. § 134.10. Board members serve without pay but may be reimbursed for actual and necessary traveling expenses. Minn. Stat. § 134.11; Minn. Stat. § Once established, the board prescribes its rules of procedure, selects 134.13. its officers and controls the library fund. Besides appointing new members to the board, the council must approve all purchases of land and proposals for the erection of buildings. The board must file an annual report each year with the city council and the Department of Education. Park board Minn. Stat. § 412.501. The council of any city of more than 1,000 population may, by ordinance, establish a park board. The board shall consist of three, five, seven or nine members as determined by resolution or ordinance of the council. The board members are appointed by the mayor with council approval. Members serve three -year overlapping terms and may be removed by the mayor, with the council's consent, for cause after a hearing. No compensation is received by the board members unless the council authorizes compensation. The board may be dissolved by a unanimous vote of the council. Minn. Stat. § 412.501; Minn. scat. § The park board shall maintain, beautify and care for park property, 412.521. and perform all other acts necessary to carry out its statutory powers. The board must make quarterly reports of its activities to the council and file an annual statement of receipts and disbursements with the . city clerk. 136 CHAPTER 6 137 Recreation board :Minn. Stat. § 471.15. Recreation is usually a function which the city council, the park board or the local school board administers. Any city may operate and expend funds for a public recreation program and playgrounds; acquire, equip and maintain land, buildings or other recreational facilities, including swimming pools. Minn. Stat. § 471.16. Generally, a recreation board refers to an independent commission that the city council, school board and park board establish cooperatively. The statutes specifically authorize the formation of an intergovernmental commission with representatives from all three bodies. Utilities commission Minn. Stat. § 412.321, subds. 1, 2. Any statutory city may own and operate facilities for supplying utility heat utility may be operated until service. No gas, light, power or approval by five - eighths of the voters voting on the proposition at a regular or special election. Minn. Stat. § 412.331; Minn. Stat. § 412.341, subd. 1. By ordinance, a city may establish a public utilities commission. Utility commissions must have three council - appointed members who serve overlapping three -year terms. The council may appoint no more than one of its own members to the commission. City residence is not a qualification for membership on the commission unless the council so provides. Minn. Stat. § 412.341, subd. 2; Minn. The commission shall adopt rules for its proceedings, but must hold at Stat. § 412.351. least one regular meeting each month. The council may prescribe a salary for the commissioners and decide, by ordinance, which of the following municipally owned public utilities shall be within the commission's jurisdiction: • Water; • Light and power, including any system for the production and... distribution of steam heat; • Gas; • Sanitary or storm sewer, or both; and, • Public buildings owned or leased by the city. Minn. Stat. § 465.70; A.G. op. Additionally, some Third and Fourth Class cities may own and 824 -A -3 (May 7 , 1 9 68 ). operate a television signal distribution system which shall be x considered a public utility. 137 HANDBOOK FOR MINNESOTA CITIES Minn. star. § 412.361. The commission may exercise all of the discretionary administrative authority necessary for the management of the utilities. Municipal power agencies Minn. Stat. §§ 453.51 -.62. Any two or more cities may form a municipal power agency if each city passes a resolution authorizing an agreement. The purpose of the agency is to secure an adequate, economical and reliable supply of energy for cities that own and operate a utility for the distribution of electric energy. All agency powers lie with its board of directors, and include constructing and acquiring generating and transmission facilities, the power of eminent domain, and the authority to issue bonds and notes. Any city council may, by resolution, exercise any of these powers as if it were a municipal power agency. Municipal gas agencies Minn. Stat. §§ 453A.01 -.12. Any two or more cities owning or operating a utility for the local distribution of gas may form a municipal gas agency if each passes a " resolution authorizing the agreement. The purpose is to secure an adequate, economical and reliable supply of gas for utility customers. The board of directors exercises all agency powers. Any city may, by resolution, exercise any of the powers of a municipal gas agency as if it were an agency. - Special board of review Minn. Stat. § 274.01, subs. 2. The governing body of any city may appoint a special board of review. This special board of review serves at the direction and discretion of the city council. The council determines the number of members, the compensation and expenses to be paid, and the term of office of each member. At least one member of the special board must be an appraiser, realtor or familiar with property valuations in the assessment district. (See later chapters in the Handbook for more information on these boards and commissions.) Advisory boards and commissions Minn. Stat. § 412.111. Another important link in city governing activities is the work of advisory boards and commissions. These entities are much like the independent or administrative boards and commissions. The city council may create and dissolve them by resolution, appoint people to Minn. Stat. §462.354, subd.1. serve on them, and exercise other powers of general supervision over them. The council must, however, pass an ordinance to create a x ' planning commission. 138 CHAPTER 6 There are several differences between independent boards and advisory boards. State statutes establish most independent boards and commissions and give them some discretionary powers. Advisory boards conduct studies and investigations on behalf of the council, and submit reports and recommendations for council consideration. Advisory board decisions do not take effect until the council has accepted the decision by passing an ordinance or resolution. The council may organize advisory groups in any manner it deems appropriate. The council may find it wise to appoint people who represent various special interest groups in the city. An advisory commission may be an ad hoc body created by the council for a special purpose, such as for conducting an investigation, and which ceases to exist once the purpose of the commission has been achieved. Some mayors appoint these bodies informally to act as advisory groups without official powers. Planning commissions Minn. Stat. §§ 462.351 -.364. Cities can establish these bodies by passing an ordinance describing their organization and powers. City officials, such as the mayor, attorney and engineer, are frequently advisory members. Other advisory boards and commissions Other advisory boards and commissions that city councils commonly establish include: industrial commissions, which have power to study the ways and means of attracting more commercial and industrial development to the city; safety councils, which advise the council on safety programs; and intergovernmental agencies, such as a joint planning commission which the city sponsors in cooperation with other units of government. As government has become increasingly complex, cities have used fewer independent or administrative citizen boards and commissions. Instead of diffusing authority for government administration over a number of different agencies, many cities place all authority in the city council. This decision centralizes responsibility for the proper direction of local government affairs and increases voter understanding of government. Frequently, this trend leads to pressures for greater simplification and centralization in administration as well. The council - manager form of government (Plan B) is an answer to this pressure. Administrators, whose duties and functions lie somewhere between those of a manager and those of a clerk, may also help to centralize government. 139 Commission Bylaws C -2 Parks and Recreation Commission C -3 Planning Commission C -4 Port Authority Commission C -5 Public Utilities Commission City of Rosemount All Commission Orientation May 21, 2003 CITY OF ROSEMOUNT POLICY TITLE: EFFECTIVE DATE POLICY NUMBER: PROPOSED BY: BYLAWS OF PARKS AND RECREATION COMMISSION FEBRUARY 26, 1992 C -2 CITY COUNCIL DATE APPROVED BY CITY COUNCIL: APRIL 17, 2001 Amended: March 6, 2003 Article I. Name of Commission The name of the commission shall be the Parks and Recreation Commission of the City of Rosemount, Minnesota. Article II. Membership The Parks and Recreation shall consist of up to five (5) members appointed by the City Council in accordance with City Code, Title 2, Chapter 2 and Commission Selection Policy, C -l. Article III. Term of Membership Members shall be appointed to a three (3) year staggered terms. The term of a Parks and Recreation Commission member shall begin on the first meeting in April and expire on March 31" of each year. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be selected by the commission for a one -year term. Section 2. Vice - Chairperson The Vice - Chairperson shall preside at all meetings in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be selected by the commission for a one -year term Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Parks and Recreation Commission shall select a presiding officer at the next regular meeting. 03/06/2003 1 Parks Commission Bylaws Pagel of 3 Article V. Administrative Structure Section 1. Director of Parks and Recreation The City of Rosemount shall employ a Director of Parks and Recreation who shall have general supervision over the administration of the business and affairs of the department, subject to the direction of the Administrator and the City Council. The Director of Parks and Recreation is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Director of Parks and Recreation shall serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording�Secretary The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VI. Meetings Section 1. Regular Meetings Regular meetings of the Parks and Recreation Commission shall be held at the time and date specified by the City Council. Section 2. Special Meetings A special meeting may be called by the Chairperson or by any three (3) Commission members by written request filed with the Director of Parks and Recreation who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 3. Quorum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings The meetings of the Parks and Recreation Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Parks and Recreation Commission flexibility in the conduct of its meetings. Article VII. Manner of Voting The voting on all questions coming before the Parks and Recreation Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. 03/06/2003 Park Commission Bylaws . Page 2 of 3 Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions to the Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearing 6. Old Business 7. New Business 8. Director's Report 9. Adjournment Article IX. Amendments to Bylaws These bylaws may only be amended by the City Council. Approved by the Rosemount City Council April 17, 2001 at a regular City Council meeting. Amended by the Rosemount City Council March 6, 2003 at a regular City Council meeting. 03/06/2003 Park Commission Bylaws Page 3 of 3 CITY OF ROSEMOUNT POLICY TITLE: EFFECTIVE DATE POLICY NUMBER: PROPOSED BY: BYLAWS OF PLANNING COMMISSION FEBRUARY 26,1992 C -3 CITY COUNCIL DATE APPROVED BY CITY COUNCIL: Amended APRIL 17, 2001 Amended MARCH 6, 2003 Article L Name of Commission The name of the committee shall be the Planning Commission of the City of Rosemount, Minnesota. Article II. Membership The Planning Commission shall consist of up to (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and Commission Selection Policy C -1. Article III. Term of Membership Members shall be appointed to a three (3) year staggered terms. The term of a Planning Commissioner shall begin the first meeting in April and expire on March 31 of each year. Article IV. Officers Section 1. Chairperson The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be selected by the Commission for a one -year term. Section 2. Vice-Chairperson The Vice- Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice- Chairperson shall be- selected by the commission for a one -year term. Section 3. Vacancies Should the office of Chairperson or Vice Chairperson become vacant, the Commission shall elect a presiding officer for the regular meeting or until the Commission can appoint a new Chairperson or Vice Chairperson. 03/06/2003 Planning Commission Bylaws Page 1 of.3 Article V. Administrative Structure Section 1. Staff Liaison The City of Rosemount shall provide a staff member who shall have general supervision over the administration of the business and affairs of the Commission, subject to the direction of the City Administrator and City Council. The Staff Liaison is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Staff Liaison shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VI. Meetings Section 1. Regular Meetings Regular meetings of the Planning Commission shall be held at the time and date specified by the City Council Section 2. Special Meetings A special meeting may be called by the Chairperson or by any two (2) commission members by written request filed with the staff liaison who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 3. Quo rum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. The council liaison can be counted toward a quorum for a meeting. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings The meetings of the Planning Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Planning Commission flexibility in the conduct of its meetings. Article VII. Manner of Voting The voting on all questions coming before the Planning Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. 03/06/2003 Planning Commission Bylaws Page 2 of 3 Article VIII. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions to Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearings 6. Old Business 7. New Business 8. Director's Report 9. Adjournment Article IX. Amendments to Bylaws These bylaws may only be amended by the City Council. AMENDED by the Rosemount City Council on March 6, 2003 at a regular City Council meeting. 03/06/2003 Planning Commission Bylaws Page 3 of 3 CITY OF ROSEMOUNT POLICY TITLE: BYLAWS OF ROSEMOUNT PORT AUTHORITY: A DEVELOPMENT AGENCY EFFECTIVE DATE APRIL 17, 2001 POLICY NUMBER: C-4 PROPOSED BY: CITY COUNCIL CITY COUNCIL: APRIL 17, 2001 Amended: March 20, 2003 Article I. Established There is hereby created by the City Council of the City of Rosemount, in accordance with Minnesota Statutes, 469.0813 and City of Rosemount Enabling Resolution No. 1991 -53, the Rosemount Port Authority, a Development Agency. Article II. Purpose The purpose of the Port Authority, a Development Agency, is to carry out economic development and redevelopment within the City by acting as the development authority for the City on behalf of the City's interest in continued new job development and increased tax base. Article III. Port Authority Members The Port Authority Commission shall consist of seven (7) members appointed in accordance with the provisions of the Enabling Resolution No. 1991 -53, Section 5 and Amendment 2001 -34, passed by City Council April 17, 2001. Article IV. Seal of Port Authority The seal of the Port Authority shall be in the form of a circle and shall bear the name of the Port Authority, the year established and contain the logo of the City of Rosemount. Article V. Governing Body All- mayors and members of the city council shall automatically be appointed commissioners for a term that coincides with their term of office as mayor or council member. If a mayor or council member declines to serve as a commissioner, or resigns from his or her position as commissioner, a vacancy is created which shall be filled by appointment by the mayor with the approval and consent of the council. The appointment so made shall be for a term in office of the individual council member whose resignation or decision not to serve as a commissioner created the vacancy. 03/20/2003 Port Authority Bylaws Page 1 of 5 Commissioners who are not members of the council shall be appointed for terms of six (6) years. If a vacancy occurs in seat so appointed, including a vacancy created when a commissioner becomes a member of the city council, a replacement shall be appointed by the mayor subject to approval and consent of the Council. (Reso. 2001 -34, 4- 17 -01) (Amended Reso.2003 -25.) Section 1. Chairperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be- appointed by the City Council for a one -year term. Section 2. Vice Chairperson. The Vice - Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be elected by the Commission members at the annual meeting. Section 3. Executive Secretary. The City Clerk shall act as Executive Secretary to the Port Authority and shall keep a record of all proceedings of Commission meetings. The Secretary shall also give notice of all meetings of the Commission and shall perform -such other duties as prescribed by the Commission. Section 4. Treasurer. The Treasurer shall receive and be responsible for all monies from whatever source derived and the same shall be deemed public funds. Monies shall be disbursed only on checks signed by the Executive Director or the City Finance Director. The Port authority Treasurer, when the Chairperson and Vice Chairperson are absent, shall be responsible for chairing the meeting. The City Finance Director will serve as the Port Authority Assistant Treasurer and be responsible for accounting, investing, fund maintenance and disbursement consistent with city procedures under the direction and control of the Commissioners. Other accounting procedures shall be in accordance with Minn. Stat. 469.049, et seq. and Enabling Resolution No. 1991 -53. Article VI. Administrative Structure Section 1. Executive Director. The Port Authority shall employ an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Port Authority. He /She shall be charged with the management of the development projects of the Port Authority. This person will be the City Administrator of the City of Rosemount. Section 2. Assistant Director. The Port Authority may employ an Assistant Director who shall assist the Executive Director in the administration of the business and affairs of the Port Authority. The assistant Director shall have the responsibility to coordinate meetings with public and private developers, pursuant to development/redevelopment projects and general business of the Port Authority. The Assistant Director shall also be responsible for reviewing and updating the Redevelopment Plan and written reviews of all development proposals which come before the Port Authority. Said reviews and other memorandums shall be directed to the Port Authority through the Executive Director. 03/20/2003 Port Authority Bylaws Page 2 of 5 The Assistant Director shall sit at regular or special meetings of the Port Authority in the absence of the Executive Director, and shall attend other meetings as requested by the Port Authority or Executive Director. Section 3. Additional Personnel. The Port Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions as prescribed by law. Article VII. Meetings of the Port Authority Section 1. Meeting Place. The meetings shall be at such a place in Rosemount Minnesota, as the Commissioners shall from time to time designate. All meetings, except as otherwise authorized or provided by law, shall be open to the public. The Chairperson may change the meeting place by giving five (5) days written notice to Commission members. Section 2. Time of Meetings. A. Regular Meetings. Regular meetings shall be held twice each month at the time and date specified by the Port Authority. B. Special Meetings. A special meeting may be called the Chairperson, the Executive Director, or by any three (3) Commissioners by written request filed with the Executive Director who shall mail or personally deliver to all members notice of the time and place of such meeting at least twenty -our (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. C. Executive Session. Any business, properly before the Port Authority, which qualifies as attorney client or otherwise meets the legal standards for closed (Executive) session meetings, shall, following procedures established for convening such meetings, be in order. Only that business, for which the session was convened shall be in order. D. Annual Meeting. The Annual Meeting shall be the first meeting in February and held with the regular meeting at the time and date specified by the Port Authority. Section 3. Quorum. A majority of the commissioners is required to constitute a quorum. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetings. The meetings of the Port Authority shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Port Authority flexibility in the conduct of its meetings. The Chairperson will at his/her prerogative control discussion among board members and regulate public comment to facilitate adequate discussion, consideration, and decision - making. Section 5. Conflict of Interest. Personal viewpoints are not to be represented to outside organizations or individuals as being those of the authority, city, or city operating departments. Special or personal interests, which may not represent the betterment of the community must remain separate from the commissioners' obligations and actions. Conflict of interest shall be avoided by all commissioners at all times. Committee Selection Policy, shall apply to all actions of the authority's members. 03/20/2003 Port Authority Bylaws Page 3 of 5 Article VIII. Manner of Voting The voting on all questions coming before the Port Authority shall be by roll call, and the year and nay votes shall be entered upon the minutes of such meeting. Article IX. Order of Business Call to Order 2. Consent A. Approval of Minutes B. Bills and Communications C. Other Items Not Requiring Discussion 3. Old Business 4. New Business 5. Chairperson's Report 6. Executive Director's Report 7. Adj ournment Article X. Committees The Chairperson shall appoint such advisory committees and subcommittees as he /she determines are necessary and select its members. No committee shall consist of more than five (5) members. Committee and subcommittee members shall consist of commissioners and/or other persons selected by the Chairperson. The Chairperson shall define the purpose of the committee and subcommittee and the expected length of time necessary to complete a report. At any time these members may be replaced or removed as deemed necessary by the Chairperson. Article XI. Annual Budget and Annual Report The Rosemount Port Authority, a Development Agency, shall develop an annual budget consistent with the requirements of Enabling Resolution No. 1991 -53, Rosemount City Code, and Minnesota Statutes, Chapter 469, et seq. An Annual Report shall be presented by the Port Authority to the City Council each year during the month of April reviewing Port Authority plans, projects and expenditures of the previous year. All other reports shall be kept and distributed in accordance with various statutes and Enabling Resolution No. 1991 -53. Approved by the Rosemount City Council on April 17, 2001 at a regular City council meeting. Article XII. Powers The Port Authority may exercise all of the powers contained in the Minnesota Statutes, Chapter 469, as modified by Section 469.0813, and according to Enabling Resolution No. 1991 -53, and Resolution 2001 -34, 4- 17 -01. 03/20/2003 Port Authority Bylaws Page 4 of 5 Article XIII. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Commissioners only when the proposed amendment has been submitted in writing to all the Commissioners two weeks prior to the meeting at which the amendment is to be considered. Article XIV. Approval of Bylaws Adopted: April 17, 2001 at a regular meeting of the Rosemount City Council. Amended: March 20, 2003 at a regular meeting of the Rosemount City Council. 03/20/2003 Port Authority Bylaws Page 5 of 5 CITY OF ROSEMOUNT POLICY TITLE: EFFECTIVE DATE POLICY NUMBER: PROPOSED BY: DATE APPROVED BY CITY COUNCIL: Article I. Establishment BYLAWS OF PUBLIC UTILITIES COMMISSION FEBRUARY 26,1992 C -5 CITY COUNCIL APRIL 17, 2001 The Public Utilities Commission of the City of Rosemount, as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established. Article II. Name of Commission The name of the Committee shall be the Public Utilities Commission of the City of Rosemount, Minnesota. Article III. Membership The Public Utilities Commission shall consist of three (3) members appointed in accordance with Ordinance Title 2, Chapter 4 of the 1983 Code and Administrative Policy AD -1. Article IV. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Public Utilities' Commissioner shall begin on the first meeting in April of the year of the appointment and expire on March 31 at the end of the three year term_ Article V. Officers Section 1. President The President shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The President shall be elected by the Commission members at the annual meeting. Section 2. Vacancies Should the office of President become vacant, the Commission shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. 04/17/2001 Utility Commission Bylaws Pagel of 3 Article VI. Administrative Structure Section 1. Executive Director The City shall employ a Public Works Director who will serve as Executive Director. The Executive Director shall have general supervision over the administration of the business and affairs, subject to the direction of the Commission. The Executive Director shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Ex Officio Members The City Administrator and Mayor shall serve as Ex Officio members of the Public Utilities Commission. Ex- Officio members shall have the same rights to participate in discussion and deliberations as appointed members and shall have the ability to make motions and vote. Section 3. Recording Secretar. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VII. Meetings Section 1. Regular Meetings The Commission will meet at least once monthly at a time and place set by majority vote of the Commissioners. Section 2. Annual Meeting The Annual meeting of the Commission shall be held at a regular meeting in the month of April at the regular meeting place. Section 3. Special Meetings A special meeting may be called by the President or by any two (2) Commission members by written request filed with the Executive Director who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quorum A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetings The meeting of the Public Utilities Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Public Utilities Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Public Utilities Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. 04/17/2001 Utility Commission Bylaws Page 2 of 3 Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions to Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearings 6. Old Business 7. New Business 8. Director's Report 9. Adj ournment Article X. Powers The Public Utilities Commission may exercise all of the powers contained in the Minnesota Statutes, Sections 412.321 through 412.391. Article XI. Amendments to Bylaws These bylaws may only be amended by the City Council. Adopted: February 26, 1992 at a special meeting of the Rosemount Public Utilities Commission. AMENDMENTS: April 17, 2001 Approved by the Rosemount City Council on April 17, 2001 at a regular City Council meeting. 04/17/2001 Utility Commission Bylaws Page 3 of 3 CITY OF ROSEMOU NT CITY HALL 2875 — 145th Street West Rosemount, MN 55068 -4997 Phone: 651- 423 -4411 Hearing Impaired 651 - 423 -6219 Fax: 651 - 423 -5203 CITY COUNCIL AND COMMISSIONS April 1, 2003 Mayor and City Council Members William H.. Droste, Mayor Mark DeBettignies Mary Riley 13832 Danbury Path 4125 153 St. W. 15470 Danville Ave. Rosemount, MN 55068 Rosemount, MN 55068 Rosemount, MN 55068 651 -423 -1944 651- 423 -4218 651- 423 -9131 Kimberly Shoe - Corrigan Kevin Strayton 12990 Shannon Pkwy. 14,335 Cormorant Way Rosemount, MN 55068 Rosemount, MN 55068 651 -423 -7434 651- 322 -5159 Port Authority Includes Mayor Droste, Councilmembers Mark DeBettignies, Mary Riley (vice- chair) and Kevin Strayton Michael Baxter (chair), Cami Zimmer (treasurer) and Jay Tentinger Parks and Recreation Commission Mark Jacobs (chair), Michael Eliason (vice- chair), Steve Wilson, Eric Johnson and Phillip Sterner. Planning Commission Jeffery Weisensel (chair), David Anderson (vice- chair), Myron Napper, Terry Zurn and Jason Messner. Utilities Commission Shawn Mulhern (president), Donald Berg and Paul Heimkes. 1 NOT FOR PUBLIC DISCLOSURE 2003 Council /Commission List April 1, 2003 City Council William H. Droste, Mayor 13832 Danbury Path Rosemount, MN 55068 651 -423 -1944 Kimberly Shoe - Corrigan 12990 Shannon Pkwy Rosemount, MN 55068 651 -423 -7434 Port Authority Mark DeBettignies 4125 153 St W Rosemount, MN 55068 W -651 -423 -1323 651 -423 -2188 , (fax) H -651 - 423 -4218 Kevin Strayton 14335 Cormorant Way Rosemount, MN 55068 W- 651 -423 -4052 H- 651 - 322 -5159 Mary Riley 15470 Danville Ave. Rosemount, MN 55068 651- 423 -9131 651 -428 -9131 (cell) Includes Mayor Droste, Councilmembers Mary Riley ( vice - chair), Mark DeBettignies, and Kevin Strayton Michael Baxter (chair) 14030 Cobbler Ave. Rosemount, MN 55068 H- 651 - 423 -3606 _ 66-1- Cami Zimmer (treasurer) 4421 Upper 156 St. W. Rosemount MN 55068 H- 651 -423 -6497 W- 612- 349 -5856 Parks and Recreation Commission Mark Jacobs (chair) Steve Wilson 13971 Dander Ct. 3840 143 St. W. Rosemount, MN 55068 Rosemount, MN 55068 651- 322 -2459 651 - 423 -7162 Michael Eliason (vice- chair) Phillip Sterner 13995 Dander Ct. 15666 Cicerone Path Rosemount, MN 55068 Rosemount, MN 55068 651- 322 -2655 651 -423 -3555 Jay Tentinger 14013 Daytona Way Rosemount MN 55068 651 - 423 -3820 6t a- 35q- i.1z(o(w) Eric S. Johnson 14310 Belle Ct. Rosemount, MN 55068 H- 651 -423 -0270 651 - 423- 0281(fax) 2003 Council /Commission List Page 2 Planning Commission Jeffery Weisensel (chair) David Anderson (vice- chair) Myron Napper 13815 Danbury Cf. 1�0�0 Shannon Pkwy 3381 ' St. E. Rosemount, MN 55068 #403 Rosemount, MN 55068 H- 651 - 423 -5863 Rosemount MN 55068 651- 437 -5159 W- 612- 243 - 5000 651- 423 -5681 Jason Messner Terry Zurn 13870 Daphne Ln 13883 Daphne.Ln Rosemount, MN 55068 Rosemount, MN 55068 H -651 -423 -6832 651 -423 -2604 W- 952- 895 -1205 651 - 329 -7626 (cell) Utilities Commission Shawn Mulhern (president) Donald Berg Paul Heimkes 12440 Coffee Trl. 2119 128 St. W. 3838154 th St. W. Rosemount, MN 55068 Rosemount, MN 55068 Rosemount, MN 55068 651 -423 -6184 651- 423 -2364 651- 423 -5228 City of Rosemount City Council Meetings and Commissions City Council Meetings 1 st and 3rd Tuesday of the Month 7:30 p.m. at City Hall Committee of the Whole (Council work session) Wed. before 2nd City Council Meeting of the month 6:30 p.m. at City Hall Planning Commission 2nd and 4th Tuesday of the Month 6:30 p.m. at City Hall Port Authority Commission 1 st Tuesday of the Month 6 :00 p.m. at City Hall Parks & Recreation Committee 4th Monday of the Month 7:00 p.m. at City Hall Utilities Commission 1 st Monday following the 1 st City Council Meeting &--30 p.m. at City Hall 5.30 . Community Center Port Authority Name: Employee No.: CITY OF ROSEMOUNT COMMISSION /COMMITTEE TIME SHEET Parks & Recreation Utilities (Please circle appropriate appointment) Period From: Planning To: Date Meeting Accounts To Be Used: Total No. of Meetings X S35 each m„tai Community Center Commission: Three accounts (33% 650 - 45130 -99 -103, 34% 650 - 45131 -99 -103, 33% 650 - 45132 -99 -103) Parks & Recreation Committee (101 45100 -99 -103) Planning Commission (101 41910 -99 -103) Port Authority Commission (201 46300 -99 -103) Utilities Commission: Two accounts (50% from each: 6 01 - 49400 -99 -103, 602 - 49450 -99 -103) Department Head Signature Date 4 City of Rosemount City Staff Contacts City Administrator James D. Verbrugge 651- 322 -2006 e -mail: jamie .verbruggegci.rosemount.mn.us City Clerk Linda Jentink 651- 322 -2003 e-mail: linda. j entinkp us Human Resources /Communications Coordinator Paula Graff 651- 322 -2002 e- mail: Paula.graff(a 6rosemount.mn.us Building Official Mck Kaehler 651- 322 -2027 e -mail: mickl .kaehlergci.rosemount.mn.us City Engineer Andrew Brotzler 651- 322 -2025 e- mail: andv .brotzlergci.rosemount.mn.us Community Development Director (vacant) 651- 322 -2020 e -mail: City Planner Richard Pearson 651- 322 -2052 e -mail: rick.pearsongci.rosemount.mn.us Finance Director Jeff May 651- 322 -2031 e -mail: Jef£MUgci.rosemount.mn.us Fire Chief Scott Aker 651- 322 -2066 e- mail: rmtfiregci.rosemount.mn.us Parks & Recreation Dir. Dan Schultz 651- 322 -6012 e -mail: dan .schultz(a,ci.rosemount.mn.us Police Chief Gary Kalstabakken 651- 322 -2010 e- mail: g_ M. kalstabakkengci.rosemount.mn.us City Hall Receptionist Cheyle Coughlin 651- 423 -4411 e -mail: chegle.cou hlin e,ci.rosemount.mn.us City of Rosemount City Staff Contacts Planning Secretary Chantel Nelson 651- 322 -2051 e -mail: Chantel.nelsongci.rosemount.mn.us Building Dept. Secretary Mary Ann Stoffel 651- 322 -2024 e- mail: mgyann .stoffelgci.rosemount.mn.us Utility Commission Secretary/Public Works Secretary Cindy Dorniden 651- 322 -2022 e -mail: Cindy .dornidengci.rosemount.mn.us Parks & Recreation Secretary/ P &R Receptionist 651- 322 -6000 Sonja Honl e- mail: sonia.honlgci.rosemount.mmus c:" \stafMt 3/18/031j