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HomeMy WebLinkAbout6.a. Minutes of the September 14, 2011 Work Session ProceedingsW ROSEM OU NT CITY CO� L REGULAR WORK SESSION PROCEEDINGS SEPTEMBER 14, 2011 CALL TO'ORDER. Pursuant to due call and notice thereof a regular work session of'the Rosemount City Council was held on Wednesday, September 14, 201 1' at 6:30 p.m. in the Conference Room at City Hall, 2875 145 Street West, Rosemount, Minnesota. -- t Mayor Droste called the meeting to order with Council Members Shoe`Corrigan, DeBettignies, Weisensel and Kearney attending. Staff present included City Administrator Johnson, City Clerk Domeier, Director of Parks and Recreation Schultz, Parks Supervisor Schuster, Director of Public Works /City Engineer Brotzler and Community Development Director Lindquist. DISCUSSION 2.A. Emerald Ash Borer Director of Parks and Recreation Schultz provided a summary of the staff report. He requested feedback on the proposed Emerald Ash Borer Management Plan. Discussion was held regarding the removal of ash trees in parks and boulevards. Council Member Shoe - Corrigan requested that the language regarding removal of trees on boulevards be added to the plan. Discussion was held about a regional effort for dealing with the removal of ash trees. Staff planned to start removal and replacement within the Parks as a way to educate the public. Director of Public Works /City Engineer provided background on trees in the boulevard. Staff will further educate the public and potentially hold a second tree give away in the fall. A final plan and draft ordinance will be brought to the City Council for consideration at a future meeting. 2.13. 2012 Street Improvement Project Pedestrian and Bicycle. Facilities Director of Public Work /City Engineer Brotzler provided a summary of the staff report. After reviewing each of the proposed options, Mr. Brotzler requested Council consideration and direction for a preferred option of bike facilities on 145 Street between Chippendale Avenue and Cameo Avenue. Discussion was held about the use of sharrows as part of the project or in other areas of the community. The City Council suggested proposing all three options at a public informational meeting. Additional discussion was held regarding the crosswalks. Mr. Brotzler provided information on the use of enhanced crosswalks. The City Council discussed using LED lights as part of the crosswalk. Further debate was held on the different options for - crosswalks. Council Member Shoe - Corrigan suggested using flashing lights along with street crosswalks similar to those in the Downtown at both proposed intersections. Mr. Brotzler will educate the public on the enhancements to the intersections for pedestrian crossing. Staff will investigate the grant options for the crosswalks. Mayor Droste suggested contacting Frontier to bury the cable along the larger project wheie the trail will be installed to the- north. The -City Council preferred to use concrete crosswalks. UPDATES 2.A. Community Center Bench and Planter Plan Director of Parks and Recreation Schultz provided a summary of the staff report. He requested feedback for the proposed bench and planter plan at the Community Center. Mayor Droste suggested ordering more benches and planter than the plan showed to make the facility more competitive in the market. Further discussion was held about improvements to the patio area outside along with the banquet room, restrooms and lobby areas within the Community Center. ROSEMOUNT CITY COUNCIL REGULAR WORK SESSION PROCEEDINGS SEPTEMBER 14, 2011 2.B.-Lawful (Charitable) Gambling Update City Clerk Domeier provided a summary of the staff report. Council requested that Baseball 191 submit a copy of their LG1010 C/D Report. The City Council preferred that staff created a form that will be required to be submitted every year at April 1. The form will include a list of donations made in Rosemount, the Rosemount trade area and other cities. Council Member Kearney will work with.Ms. Domeier to draft a document. In addition, staff will require certain forms be submitted as allowed per the current Ordinance. Council directed staff to make revisions to the current ordinance to reflect changes made at the state level and to include the information required' by the City. The Council also requested that staff do more about educating the public on donations r that are made to the City. 2.C. Robert Street Corridor Transitway Study City Administrator Johnson provided a summary of the staff report. He stated that Council should chose a member and alternate for the study. Mayor Droste will serve as the primary member and Council Member Kearney will be the alternate. Community Development Director provided an update on the Downtown Park and Ride. 2.1). Updates from City Council /Staff y City Administrator Johnson provided an update on the SKB proposal and the potential host fees. The City Council talked about the different uses, fees, landscaping and trees. City Administrator Johnson provided the form for his annual performance review. Council requested that he email out his accomplishments by email. Council will provide their comments to Assistant City Administrator Foster and the review will be conducted after the October work session. City Council should inform City Clerk Domeier if they plan to attend the NLC in Phoenix by September 30, 2011. City Administrator Johnson provided an update on an upcoming University meeting. Council Member Kearney stated the September RAAA meeting was canceled. He also provided an update on the use of an iPad to review City packets. Council Member Weisensel questioned the RAAA event held at Fireside on September 10, 2011. Promises °were made about the event and he questioned the follow through from the applicant. Council Member D.cBettignies expressed his concerns about the noise. Council Member Weisensel requested that a report of the event and complaints be added to the file. Council Member Weisensel also questioned correspondence'received from Jim Sample. Director of Public Works /City Engineer Brotzler stated that the City sent a letter stating that staff observed a retaining wall being constructed within the drainage and utility easement. Mr. Sample's letter stated it was not locatedin the easement. Mr. Brotzler stated that staff will not pursue the issue any further. He also provided an update on the other issues raised by Mr. Sample related to the holding pond located in his backyard. Council Member Weisensel "suggested that staff include a follow -up memorandum in the file stating staff's view on the issues. ROSEMOUNT CITY COUNCIL REGULAR WORK SESSION PROCEEDINGS SEPTEMBER 14, 2011 Per Mayor Droste's request, Director of.Public Works /City Engineer Brotzler provided an update on the quiet zones. Per Mayor Droste's request, Community Development Director Lindquist provided an update on the hotel status. Council Member Kearney stated that most investors are buying existing hotel sites as its more feasible than building new hotels. 'Mayor Droste, stated than Fairview Clinics has been considering doing an expansion. ADJOURNMENT There being no further business to come before the City Council and upon a Motion by Droste, Second by DeBettignies, the meeting was unanimously adjourned at 10:27 p.m. Respectfully Submitted, Amy Domeier, City Clerk r q a 4 ROSEMOUNT CITY COUNCIL `In REGULAR MEETING PROCEEDINGS Pik SEPTEMBER 20, •2011 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was on Tuesday, September 20, 2011 at 7:30 p.m. in the Council Chambers at City Hall, 2875 145`'' Street West, ,Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe - Corrigan, Weisensel and Kearney attending. Staff present'included City Administrator Johnson, Community Development Director Lindquist, Project Engineer Olson, City Clerk Domeier, Communications Coordinator Cox and City Attorney LeFevere. The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Johnson stated there were no proposed char ges. 'Motion by Droste. Second by Shoe - Corrigan. Motion to Adopt the Agenda. Ayes: 5 Nays: 0. Motion carried. PRESENTATIONS, PROCLAMATIONS AND ACKNOWLEDGEMENTS 3.a. Beyond the Yellow Ribbon Community Recognition Members of the Beyond the Ribbon Committee presented the Mayor Droste and City Administrator Johnson:with'the recognition. CONSENT AGENDA Motion by DeBettignies. Second by Shoe - Corrigan. Motion to Approve the Consent Agenda a. Minutes of the August 9, 2011 Joint Meeting Proceedings b. Minutes of the September 6, 2011 Regular Meeting Proceedings c. Bills Listing ` d. Letter of Agreement with the Institution of Fire Engineers e. Order Project — Prestwick Place 3rd Street and Utility Improvements, Cit Project #436 f. Order Project /Receive Bids /Award Contract — Prestwick Place 2 Addition Street & Utility Improvements, City Project 425 g. Payment #8 & Final — 2010 Street Improvements Project, City Project 428 h. Pedestrian and Bicycle Master Plan, 10- 03 -PLN ' i. Rosemount Distribution, LLC Oil) Roadway Agreement j. Glendalough Pool and Boathouse Final Plat and Site Plan U.S. Homes (Lennar), 07-34 - FP & 07 -35 -SP k. Receive Feasibility Report /Authorize Plan and Specifications — Hawkins Sanitary Sewer Extension, City Project 438 1. Transfer of Rottlund Homes' PUD and Subdivision Agreement to M/I Homes of Minneapolis, LLC Ayes: Shoe - Corrigan, DeBettignies, Droste, Weisensel, Kearney Nays: None. Motion carried. ROSEMOUNT CITYCOUNCIL REGULAR MEETING PROCEEDINGS Y SEPTEMBER 20, 2011 s m NEW BUSINESS i 9.a. Hawkins, Inc. Planned Unit Development Final Site and Building Plan, 08 -25 -FP & 08- 26 -LS Community Development Director Lindquist summarized the information in the staff report. Project Engineer Olson summarized the drainage issues at the site. Motion by Shoe - Corrigan. Second by DeBettignies. Motion to Adopt a Resolution approving the Planned Unit Development (PUD) Final Site and Building Plan for Hawkins, Inc. Ayes: Droste, Weisensel, Kearney, DeBettignies, Shoe - Corrigan Nays: None. Motion carried. Motion by Shoe - Corrigan. Second by DeBettignies. Motion to approve the Planned Unit Development Final Site and Building Plan agreement for Hawkins, Inc. and authorize the Mayor and City Clerk to enter into the Agreement. W a Ayes: Weisensel, Kearney, DeBettignies, Shoe - Corrigan, Droste Nays: None. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council meeting will be held on October 4, 2011. ADJOURNMENT There being no further business to come before the City Council and upon'a motion by Droste, second by Weisensel, the meeting was adjourned at 7:51 p.m. Respectfully Submitted, Amy Domeier, City Clerk t 4. £ 9/22/2011 10:56 AM A / P CHECK REGISTER PAGE: 1 t r ° 02716 PAYROLL 09/22/11 . VENDOR SET: O1 J d BANK PYBNK FIRST STATE BANK - PY 3 cn CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC ^ TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ? 000003 INTERNAL REVENUE SERVICE I -T1 201109201034 FEDERAL WITHHOLDING D. 9/22/2011 24,033 -.32CR 000000 I- T3.201109201034 FICA W /H,& CONTRIBUTIONS 'D 9/22/2011 -. - 14 000000 - I -T4 201109201034 MEDICARE W/H & CONTRIBUTIONS D 9/22/2011 5,779.22CR 000000 44,409.74 000004 MN DEPT OF REVENUE I -T2 201109201034 MN STATE WITHHOLDING D 9/22/2011 9,4'32.77CR 000000 9,432.77 001628 SELECT ACCOUNT > I- 230201109201034 HSA - EMPLOYEE CONTRIBUTION D 9/22/2011 2 1. 858.00CR 000000 I- 250201109201034 VEBA- EMPLOYEE CONTRIBUTIONS- D '9/22/2011 210.00CR 000000: 1,068.00 002238 MN STATE RETIREMENT SYSTEM I- 260201109201034 MSRS- .EMPLOYEE CONTRIBUTION D 9/22/2011 285.000R 000000 I- 262201109201034 MSRS- EMPLOYEE CONTRIBUTION .D 9/22/2011 110.64CR 000000 I- 263201109201034 MSRS- EMPLOYEE CONTRIBUTION D 9/22/2011 300,OOCR 1 000000 695.64 140290 `NATIONWIDE RETIREMENT SOL E I- 310201109201034 DEFERRED COMP WITHHOLDING D 9/22/2011 5,073.71CR 000000 2- 311201109201034 DEFERRED COMP WITHHOLDING D 9/22/2011 949.25CR 000000 I- 312201109201034 DEF COMP W/H INS. WAIVER ,D 9/22/2011 264:18CR 000000 6,287,14 162110 PUBLIC EMPLOYEE I- 300201109201034 PERAW /H - COORDINATED D 9/22/2011 18,952.11CR '000000 I- 301201109201034 ? PERA W/H - POLICE DEPT D 9/22/2011 17,294.S'8CR 000000 36,246.69 t 000020 BLUE CROSS BLUE SHIELD C- 201109221053 HEALTH INSURANCE PREMIUMS N 9/22/2011 . 000000 I- 101201109201034 HEALTH INSURANCE PREMIUMS N 9/22/2011 7,700.00CR 000000 is I- 102201109201034 HEALTH INSURANCE PREMIUMS N' 9/22/2011 `17,595.50CR 000000 I- 104201109201034 HEALTH INSURANCE PREMIUMS N 9/22/2011, 863.00CR 000000 E I- 105201109201034 HEALTH INSURANCE PREMIUMS e N 9/22/2011 5,306.08CR, 000000 ;' 0.00 002184 LINCOLN FINANCIAL,GROUP _ C- 201109221055 LIFE INSURANCE PREMIUMS N 19/22/2011 695.59 000000 I- 141201109201034 LINCOLN LIFE INS PREMIUMS N 9/22/2011 4 9/22/2011 49..20CR 000000 I- 142201109201034 LINCOLN LIFE INS PREMIUMS '� N 54.95CR 000000 I- 150201109201034 LINCOLN LIFE INS PREMIUMS N 9/22/2011 591.44CR 000000 0.00• 002708 GUARDIAN LIFE INSURANCE CO C- 201109221054 DENTAL INSURANCE PREMIUMS N: 9/22/2011 2,390.45 000000, I- .111201109201034 DENTAL INSURANCE PREMIUMS N 9/22/2011 866 -.21CR 000000 I- 112201109201034 DENTAL INSURANCE PREMIUMS N 9/22/2011 1,524.24CR 000000 0.00 r o- 9 9/22/2011 10:56 AM A / P CHECK REGISTER PAGE: 2 PACKET: 02716 PAYROLL 09/22/11 VENDOR SET: 01 BANK PYBNK FIRST STATE — PY CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 140310 NCPERS MINNESOTA —725000 C- 201109221056 PERA LIFE INSURANCE PREMIUMS N 9/22/2011 500.50 000000 I- 130201109201 PERA LIFE INSURANCE PREMIUMS 'N, 9/22/2011 484..50CR 000000 I- 131201109201034 PERA LIFE INSURANCE PREMIUMS N 9/22/2011 16.00CR 000000 ,. 0.00 011310 AFLAC I- 161201109201034 AFLAC INSURANCE PREMIUMS R 9/22/2011 349.89CR 108076 I- 162201109201034 AFLAC INSURANCE PREMIUMS R 9/22/2011 308.25CR 108076 658,14 010770 AFSCME COUNCIL 5 I- 400201109060970 B AFSCME UNION DUES R 9/22/2011 331.16CR 108077 I- 400201109201034 AFSCME UNION DUES R 9/22/2011 331.16CR 108077 I- 401201109060970 AFSCME UNION DUES R 9/22/2011 30.28CR 108077 I- 401201109201034 AFSCME UNION DUES R 9/22/2011 30.28CR 108077 1- 402201109060970 AFSCME UNION DUES R 9/22/2011 43.83CR 108077 I- 402201109201034 AFSCME UNION DUES R 9/22/2011 43.83CR 108077 I- 403201109060970 AFSCME UNION DUES R 9/22/2011 56.80CR 108077 I- 403201109201034 AFSCME UNION DUES- R 9/22/2011 56.80CR 108077 924.14 030958 CITY OF ROSEMOUNT , I- 200201109201034 FLEX MEDICAL R 9/22/2011 2,215.21CR 108078 I- 210201109201034 FLEX DAYCARE R 9/22/2011 361.54CR 108078 2,576.75 000096. CNAGLAC GRP LONG —TRM CARE I- 180201109060970 LONG 'TERM CARE PREMIUMS R 9/22/2011 282.80CR 108079 I- 180201109201034 LONG TERM CARE PREMIUMS ..R 9/22/2011 282.80CR 108079 565.60 071450 GREATER TC UNITED WAY I- 600201109060970 UNITED WAY CONTRIBUTIONS R 9/22/2011 26.00CR 108080 I- 600201109201034 UNITED WAY CONTRIBUTIONS R 9/22/2011 26.00CR 108080 52.00 120150 LAW ENFORCEMENT LABOR I- 410201109060970 POLICE SERGEANTS' UNION DUES R 9/22/2011 63.00CR 108081 I- 410201109201034 POLICE SERGEANTS' UNION DUES R 9/22/2011 63.000R 108081 126.00 120151 LAW ENFORCEMENT LABOR I- 411201109060970 POLICE OFFICERS' UNION DUES R 9/22/2011 357.00CR 108082 I- 411201109201034 POLICE OFFICERS' UNION DUES R 9/22/2011 357.00CR 108082 714.00 137750 MN TEAMSTERS —LOCAL 320 I- 420201109060970 PUBLIC WORKS UNION DUES R 9/22/2011 515.50CR 108083 I- 420201109201034 PUBLIC WORKS UNION DUES R 9/22/2011 rc: 515.50CR 108083 1,031.00 t 9/22/2011.10:56 AM A / P CHECK REGISTER PAGE: 3 PACKET: ` 1 02716 PAYROLL 09/22/11' r VENDOR SET: 01 , BANK PYBNK FIRST STATE BANK - PY tr CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE. DATE. - DISCOUNT ,AMOUNT" NO #.. AMOUNT 002052 UNITED STATES TREASURY _ I- 701201109201034 LEVY PROCEEDS R 9/22/2011 W 441..70CR 108084 441.70 220200 VANTAGEPOINTTF AGTS -457 1- 330201109201034 ICMA CONTRIBUTIONS -PLAN #303970 R 9/22/2011 1,464.94CR 108085 I- 331201109201034 ICMA CONTRIBUTIONS -PLAN #303970 R 9/22/2011 27.12CR 108085' I- 332201109201034 ICMA CONTRIBUTIONS -PLAN #303970 R 9/22/2011 343.08CR 108085 I- 333201109201034 ICMA INS. WAIVER -PLAN #303970 R 9/22/2011 132.09CR 108085 1,967.23 230990 WISCONSIN DEPT OF REVENUE I -T2 201109060970 WI STATE WITHHOLDING R 9/22/2011 8.45CR 108086 I -T2 201109201034 WI STATE WITHHOLDING R 9/22/2011 6.12CR 108086 14.57 r * * T 0 T A L S * * - NO# DISCOUNTS + CHECK AMT TOTAL APPLIED, REGULAR CHECKS:- 11 0.00, 9,071.13 9,071.13 ' HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 6 0.00 98,139.98 98,139.98 ... VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 4 0.00 x 0.00 0.00 CORRECTIONS: 0 0.00 0.00 L 0.00 REGISTER TOTALS: 21 0.00 107,211.11 107,211.11 TOTAL'ERRORS: 0 TOTAL WARNINGS: 0 k w i { . h Y c i se S 9/22/2011 10:,56 AM A / P CHECK REGISTER PAGE: 4 PACKET: 02716 PAYROLL 09/22/11 VENDOR SET: 01 BANK PYBNK FIRST STATE BANK - PY CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT --- ------ - - ------------ ------- -- ---------- 101 9/2011 91,573.65CR 601 9/2011 5,584.40CR 602 9/2011 5,584.33CR 603 9/2011 2,041.91CR 650 9/2011 2,426.82CR ALL 107,211.11CR j i 9- 232011 08:32 AM S ` A /P'PAYMENT REGISTER e PAGE: 1 PACKET: 02717 09/23/.11 AP- CHECK'RUN VENDOR SET: 01 - VENDOR SEQUENCE VENDOR ITEM'NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING ``- DISC DT BALANCE DISCOUNT 01- 040745 DEX MEDIA EAST INC 1 201109211045 COMM CTR YELLOW PAGE LISTIN APBNY 9/23/2011 R 9/20/2011 57.25 57.25CR G/L ACCOUNT CK: 108087 57.25 .- 101 45100 -01- 349.02 YELLOW PAGES 57.25 ' "COMM CTR YELLOW PAGE 'LISTINGS VENDOR TOTALS REG. CHECK 1 57:25 57.25CR 0.00 ---- --- - -- ------------------------------------------`--------------------------------- --------- 57.25 -- `---- 0.00 ------- -- - --- - --- -- --- - - - - -- 014002960 GOVT PAYROLL REVIEW SEMINA t Y I 201109221058 2011 G -PRS REGISTRATION ' APBNK 9/23/2011 R 9/22/2011 50.00 50.000R G/L ACCOUNT CK: 108088 50.00 101 41520 -01- 437.05 - MISCELLANEOUS SEMINARS s , 50.00 2011 G -PRS REGISTRATION .LL VENDOR TOTALS REG. CHECK 1 50.00 SO.00CR 0.00 ----------------------------------- ------- ---- ------ ---- - ------ - ------------- -- --------- 50.00 --- ----- -- -- 0.00 ---- - - -- - - --- --- -` ---- -- - - -- 01- 002585 PITNEY BOWES GLOBAL FINANCI- I 1449836 -SP11 FOLDING MACHINE QTRLY LEASE APBNK 9/23/2011 R 9/13/2011 1,606.71 1,606.71CR G/L ACCOUNT CK: 108069 1,606.71 a 101 41810 -01- 580.00 OTHER`EQUIPMENT 1,606.71 FOLDING MACHINE QTRLY LEASE VENDOR TOTALS REG. CHECK. 1 1,606.71 1,606.71CR x 0.00 1,606.71 0.00 01- 161660 POSTMASTER r s I 201109221057 CYCLE 3 UB & 2 PDN APBNK 9/23/2011 R 9/22/2011 865 -.04 865.04CR G/L ACCOUNT ,. CK: 108090 865.04 ' 601 49400 -01- 322.00 POSTAGE COSTS 288.35 CYCLE 3 UB & CYCLE 2 PDN 602 49450 -01- 322.00 POSTAGE COSTS 288.35 CYCLE - 3 UB & CYCLE 2 PDN a p 603 49500 -01- 322.00 POSTAGE COSTS 288 -.34 CYCLE 3 UB & CYCLE 2 PDN VENDOR TOTALS REG. CHECK 1 865.04 865.04CR 0.00 865.04 0.00 ti 01- 240010 XCEL ENERGY - I 51- 7665635 -2 8/11 WELL #14 APBNK 9/23/2011 R 9/15/2011 4,_024.86 4,024.86CR G /L. ACCOUNT -C X: 108091 4,024.86- 601 49414 -01- 381.00 ELECTRIC UTILITIES ,� 4,024.86 WELL #14 € x u 13 9-23-2011 08:32 AM A/P PAYMENT REGISTER PAGE: 2 PACKET: 02717 09/23/11 AP CHECK RUN VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE' DT GROSS PAYMENT OUTSTANDING -- - -------- - ---------------------------------------------------------------------- DISC DT - ------------------------------------------------- BALANCE DISCOUNT VENDOR TOTALS REG. CHECK 1 4,024.86 4,024.86CR, 0.00 ------------------------------------------------------------------------------------------------------------------------------------ 4,024.86 0.00 u 13 9 -23 -2011 08:32 AM A/P PAYMENT REGISTER PAGE: 3' PACKET: 02717 09/23/11 AP CHECK RUN VENDOR SET: 01 +, <L " R EP 0 R T T 0 T A L S: r , F U N D* D I S T R I B U T I 0 "N +. L FUND NO# FUND NAME AMOUNT p 101 GENERAL FUND 1,713.96CR + 601 WATER UTILITY FUND 4,313.21CR 602 SEWER UTILITY FUND 288.35CR 603 STORM WATER UTILITY FUND 288.34CR * *,TOTALS'' ** 6,603.86CR — — ---- ------ tt - - - - -- -- --- - -- --- — - ----- - - - - -- - - -- TYPE OF CHECK TOTALS - - -— GROSS PAYMENT OUTSTANDING NUMBER BALANCE DISCOUNT , r HAND CHECKS 0.00 0.00 0.00 0.00 0.00 t DRAFTS 0.00 0.00 0.00 0.00 0.00 REG— CHECKS 5 6,603.86 6,603.86CR 0.00 6,603.86 0.00 EFT 0.00 0.00 0.00 0.00 0.00 NON— CHECKS E 0.00 0.00 0.00 0.00 0.00 ALL CHECKS e 5 6,.603.86 6,603.86CR 0.00 6,603.86 0.00 --— —— ---— —- --- ------ ----- -— ——— — —- ----- — -- --— --— - - -—— -- — -- -- -- ----` ---------------------------------------------------------------- ERRORS: 0. WARNINGS: 0 REV. IEWED Ro Fr a 6: n �,� ... 9- 29-2011 08:49 AM PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR "SET: 01 A/P PAYMENT REGISTER PAGE: -1 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT- •DUE DT GROSS PAYMENT OUTSTANDING DISC DT BALANCE DISCOUNT 01- 002961 2020 PROPERTIES LLC e # I 201109261061 UTILITY REFUND -ACCT 170038. APBNK 9/29/2011 R 9/20/2011,., 95.93 95.93CR G/L ACCOUNT CK: 108193 95.93 601 37110.00 RESIDENTIAL WATER REVENUES 95.93 UTILITY REFUND!ACCT 170038.03 VENDOR TOTALS REG. CHECK 1 95.93 95.93CR 0.00 t 95`.93 0.00 01- 010780 AGGREGATE INDUSTRIES -MIDW s r I 2032120 '11.56 TONS CONCRETE SAND APBNK 9'/29/2011 R 9/06/2011 51.89 51.89CR G/L ACCOUNT CK: 108194 51.89 Y01 45202 -01- 219.02 RED ROCK, SAND, GRAVEL, ETC 51. - 89 11.56 TONS CONCRETE SAND I 2033064 10.22 TONS CONCRETE SAND. APBNK 9/29/2011 R 9/15/2011 45.87 45.87CR G /L'ACCOUNT CK: 108194 45.87 101 45202 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 45.87 10.22 TONS CONCRETE SAND VENDOR TOTALS REG. CHECK 1 97.76 97.76CR 0.00 -------------------- _------------------------------------- -- 97.76 0.00 a 01- 002963 SANDRA ANDERSON - I`201109261063 PERMIT' #1417- DAMAGE DEPOSIT APBNK 9/29/2011 R 9/22/2011 150.00 F' 150.00CR G/L ACCOUNT CK: 108195 150.00 .101 34720.00 PARK RESERVATION REVENUES 150 °.00 PERMIT #1417 - DAMAGE DEPOSIT ,,. VENDOR-TOTALS" REG.,CHECK 1 150.00 - 150.000R 0.00 x --------------------------- ------------------------------- - -- - --- - - ---------- ---------- 150.00 - ----- - --- 0.00. ------------ - ----`--------- - - 01- 001516 APPLE VALLEY MEDICAL CLINIC ; I 33300 EMPLOYM'T PHYSICAL - BELLOWS APBNK 9/29/2011 R 7/25/2011 271.00 _ 271.00CR G/L ACCOUNT t CK: 108196 *271.00 _ 4 101 41320 -31- 305.01 PRE'- EMPLOYMENT PHYSICALS 271.00 EMPLOYM -T PHYSICAL - BELLOWS VENDOR TOTALS REG. CHECK a 1 '271.00 271.000R 0.00 271.00 0.00 a r tia s a 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 2 PACKET: •02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 L VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING DISC DT BALANCE DISCOUNT 01- 001860 APPLIED ECOLOGICAL SERV I 22907 SPOT HERBICIDE AT PARKS APBNK` 9/29/2011 R 8/31/2011 1,180.00 1,180.00CR G/L ACCOUNT CK: 108197, 1,180.00 101 45202 -01- 319.00 OTHER PROFESSIONAL SERVICES 1,180.00 SPOT HERBICIDE AT PARKS VENDOR TOTALS REG. CHECK 1 1,180.00 1,180.00CR 0.00 ------------------------------------------------------------------------------------------------------------------------------------ 1,180.00 0.00 01- 002817 BASER & PL UMPIRES I 201109261059 31 SOFTBALL GAMES OFFICIATE APBNK 9/29/2011 R 9/17/2011 818.00 818.000R G/L ACCOUNT CK: 108198 818.00 101 45100 -81- 311.00 OFFICIATING FEES 818.00 31 SOFTBALL GAMES OFFICIATED VENDOR TOTALS REG. CHECK 1 818.00 818.000R 0.00 -------------------------------------`---------------------------------------------------------------------------------------------- 818.00 0:00 01- 020190 BAUER BUILT I 180043921 16 SNOW TIRES - POLICE VEHICL APBNK 9/29/2011 R 9/12/2011 1,835.25 1,835.25CR G/L ACCOUNT CK: 108199 1,835.25 101 43100 -01- 222.00 TIRES 1,835.25 16 SNOW TIRES - POLICE VEHICLES 1 180044700 4 TIRES FOR UNIT 615 APBNK 9/29/2011 R 9/09/2011 429.93 429.93CR G/L ACCOUNT CK: 108199 429.93 101 43100 -01- 222.00 TIRES 429.93 4 TIRES FOR UNIT 615 I 180044931 2 TIRES FOR MOWERS APBNK 9/29/2011 R 9/12/2011 235.13 235.13CR G /L- ACCOUNT CK: 108199 235.13 101 43100 -01- 222..00 TIRES 235.13 2 TIRES FOR MOWERS L 180045009, 6 TIRES FOR'MOWERS APBNK 9/29/2011 R 9/14/2011 422.11 422.11CR " G/L ACCOUNT CK: 108199 422.11 101 43100 -01- 222.00 TIRES 422.11 6 TIRES FOR MOWERS VENDOR TOTALS REG. CHECK 1 2,922.42 2,922.42CR 0.00 ---------- ----------- -------- ------ -- ---- -- ----- - - ----- -- - -- - -- - --- `--- - -- --- - ------------ 2,922.42 -- ---- 0.00 ------- ------ - - ---- - -- - --- - -- 01- 002893 BCM CONSTRUCTION INC I 201109211042 GLENDALOUGH 4TH -CP435 APBNK 9/29/2011 R 8/16/2011 70,284.59 70,284.59CR G/L ACCOUNT CK: 108200 70,284.59 421 48000 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 70,284.59 GLENDALOUGH 4TH -CP435 - L ^9'-29-2011 oo.^» AM ^ ` v/r p^rmEmr kEoiorEu PAGE: ` PACKET: 02720 o,/zv*ozz ua'cxEcr RUN ^ ,E~""^ "E^. "^ , VENDOR SEQUENCE � VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT . GROSS PAYMENT ° 'OUTSTANDING , -------------------------------------------- ^-.----------- t: ------------------------------------------------------------ ' ozac or BALANCE cIacoomr 2 ------' ~ vomoou TOTALS ~ REG. cxEcc z 70 70 0.00 _—_--------_---------- —_-------_ - vo'oo^.,, 0.00 " 01-020299 ooARCom ^ ~ z 4052562 aEra mca 000 u;REpL ^ REMOTES ^eomu 9/29/2011 x o6�/jn11 ^ 1.687.12 ' .z ~ �L ^cconmT . tx. 108201 ~ 1'687.12 . 206 e006'01'409-00 oTxoa c6mrnAcToD REPAIR n^zm z'«or.zz oEeu MCSzovn a oopL nomoroa ' ,Em000 TOTALS coocr ~ � 1 1'687.12co 0.00 ' L ~------------------- - 1'687.12 0.00 -------------------------- ^ -------------------------------- ^----------------------------------------------------- , 01'002954 ou=o comaraUCTIOm SERVICES � - ^ z com'om^, LANDSCAPE Eacno° voFnmo arBmo o/zp/zozz n 9/07/2011 825.00 oz,.voco . ~ . � o/I� AccnomT os 108202 ~ 825.00 ~ ^ 101 34109.00 or000 oom'L oo,T cvaa FOR aoa" 825.00 LANosc^ro omcRow pEFvmo ' � " vom000 coz^Ls REG. CHECK z 825 .00 ozs ooca 0.00 ~ ----------------- ------------------------------------------------------------------------------------------------------------------ ^ - 825.00 . 0.00 . - 01'021583 ooYE= Taocna �mc ^ ~ ^ � � I 557865o z anAcxETa'nazT 436 Apaar ,/z*zozz a 9/08/2011 241.35 241.35oR"" o/L ACCOUNT o,. 108203 241.35 ^ � zoz 431 00 -01-221.00 EQUIPMENT PARTS . ,^��`� z onAcx�.a'mmzr ^,o ^ ' � ,omooa rorALo REG. cnozc ^z z^z.`s 241.35o, 0.00 ^ ^ ' ^ 241�35 6.00 ------------------- ------------------------ ` �-----_—_----_-----------------'---_—_---_' ` — 01'001606 oaAUEm o'Audoczuroo LTD . } z zzo,,^, PROF aoovzCEm'cu^RLzo'a PAR ^pnmx 9/29/2011 a 8/31/2011 z^,.00 149.86cn ^ ^ o/L vccuvmT ~ CK. 108204 149.86 � xos ^yvos'uz'sso.ou zwpI�OvEMomra nTnoa THAN oLDGa ~ 149.86 PROF soa,zC . r^vu � VENDOR zoruLa ,En. coocr 1 149..86 z^,.oacx - x -------------------- _������������������������������������������������������� ' ^ � z^,.00 ~ 0.00 p ' - � �� 9-29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 4 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING ---------- - ------------------- L -------------------------------------------- DISC DT --- -------- -- BALANCE ---- -- --- -- . - ---- DISCOUNT - ---------------.----------- 01'030070 C R FISCHER & SONS Z INC I 110618 CURB WORK @ MEADOWS & BISCA APBNK 9/29/2011 R 9/21/2011 11,947.00 11,947.00CR G/L ACCOUNT CK: 108205 11,947.00 101 45202 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 11,947.00 CURB WORK @ MEADOWS & BISCAYNE VENDOR TOTALS REG. CHECK 1 11,947.00 11,947.00CR 0.00 11,947.00 0.00 01- 002955 SUE CARLSON I 201109211046 PERMIT #1004- DAMAGE DEPOSIT APBNK 9/29/2011 R 9/19/2011 300.00 300.00OR G/L ACCOUNT CK: 108206 300.00 101 22000 DEPOSITS PAYABLE 300.00 PERMIT #1004 - DAMAGE DEPOSIT VENDOR TOTALS REG. CHECK 1 300.00 300.00CR 0. -00 ----------- ------------------------------------------------------------------------------------------ 300.00 -- 0.00 --- ----- ----- -- -- ---- - - - --- - 01- 000717 GEMSTONE PRODUCTS CO I 1266286 14x125x1 DIAMOND BLADE APBNK 9/29/2011 R 9/20/2011 541.86 541.86CR G/L ACCOUNT CK: 108207 541.86 101 43100 -01- 221.00 EQUIPMENT PARTS 541.86 14x125x1 DIAMOND BLADE I I 1266904 50LB CONSTRUCTION GROUT APBNK 9/29/2011 R 9/23/2011 11.25 11.25CR " G/L ACCOUNT CK: 108207 11.25 601 49400 -01- 229.04 MISCELLANEOUS SUPPLIES- 11.25 50LB CONSTRUCTION GROUT VENDOR TOTALS REG. CHECK 1 553.11 553.11CR 0.00 553.11 0.00 01- 030784 CINTAS CORPORATION #441 I 754723919 TOWEL SERVICE APBNK 9/29/2011 R 9/09/2011 81.31 81.31CR G/L ACCOUNT CK: 108208 81.31 101 43100 -01- 211.00 CLEANING SUPPLIES 71.61 TOWEL SERVICE 101 43100 -01- 417.00 UNIFORMS RENTAL 9.70 WST WTR ENV CHARGE VENDOR TOTALS REG. CHECK 1 81.31 81.31CR 0.00 - ---- --- ----- ------ --- --- - - --- -- - ------------------------------------------------------------------- 81.31 ---- 0.00 -- --- ---- --- -------- - -- -- -- 9 -29 -2011 08. -49 AM .3. PACKET: 02720 09/29/2011'AP CHECK RUN VENDOR SET: 01 - A/P PAYMENT REGISTER 9 PAGE: 5 1 VENDOR SEQUENCE _x VENDOR ITEM NO #' DESCRIPTION BANK CHECK STAT DUE DT- GROSS PAYMENT OUTSTANDING DISC DT BALANCE DISCOUNT 01- 000640 -CNH ARCHITECTS I 9219 PROF SERV -RSMT FAMILY RES APBNK 9/29/2011 P 8/31/2011 269.03 269.03CR G/L ACCOUNT CK: 108209 E 269.03 205 49005 -01- 540.00 HEAVY MACHINERY 269 - .03 PROF -SEAN -RSMT FAMILY RES CTR I 9220 PROF SERV -COMM CTR WATER LE APBNK 9/29/2011 R - 8/31/2011 244.93 244.93CR G/L ACCOUNT CK:. 108209 244.93 -202 2443 F/B RESERVED FOR BLDG IMPR 24 PROF SERV -COMM CTR WATER LEAK VENDOR TOTALS REG. CHECK. 1 513.96 513.96CR 0.00 513.96 0.00 ----------------------------- : ---------------- - ----- -- -- ---- -- ---- -- --- ----- ---- -` --------------------------------------------------- r 01- 031370 COLLINS ELECTRICAL CONSTR C I 1131013.01 STORM DAMAGE LIGHT REPAIRS APBNK 9/29/2011 R 9/14/2011 1,741.73 1,741.73CR ' G/L ACCOUNT CK: 108210 =1,741.73 206 49006 -01- 409.00 OTHER CONTRACTED REPAIR & MAIN 1,741.73 STORM DAMAGE LIGHT REPAIRS VENDOR TOTALS REG. CHECK 1 1,741.73 1,741.73CR 0.00 - 1,_741.73 0.00 01- 031400 COMMERCIAL ASPHALT CO I NP5614 1.5 TONS 42A,WEAR ASPHALT APBNK 9/29/2011 R, 9/12/2011 70.94 70.94CR a G/L ACCOUNT CK: 108211 70.94 101 43121 -01- 231.00 BITUMINOUS PATCHING MATERIALS 70.94 1.5 TONS 42A WEAR ASPHALT , I NP5619 1.27 TONS 42A WEAR ASPHALT APBNK 9/29/2011 R 9/13/2011 60.06 60.06CR: - G/L ACCOUNT CK: 108211 60.06 101 43121 -01- 231.00 BITUMINOUS PATCHING MATERIALS * 60.06 1.27 TONS 42A -WEAR ASPHALT R VENDOR TOTALS REG. CHECK 1 131.00 131.000R 0.00 k 131.00 0.00 01- 031530 COMPUTER INTEGRATION TECH I 88541 APPLE IPAD2 16GB WI -FI' APBNK 9/29/2011 R 9/20/2011 534.36 534.36CR G/L ACCOUNT CK: 108212 534.36 101 41110 -01- 598.00 COUNCIL DESIGNATED 534.36 APPLE IPAD2 16GB WI -FI m VENDOR TOTALS REG. CHECK 1 534.36 534.36CR 0.00 ---------------------`----------------- ---- -- ----- --- -- --------- - -= ------------------------- 534.36 ---- ------ 0.00 ----- ---- ----- 4----- - ---- - -- --- 1 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 6 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING --------- -- -- -- ------ ---- --- ---- -- - - - - -- - ------------------------------------------------------------------------------------------ DISC DT BALANCE. DISCOUNT 01- 031577 CORPORATE MECHANICAL INC - C 151461CR STEEPLE CTR INV 151461 CRED APBNK -9/29/2011 R 8/31/2011 _ 2S4.65CR 254.65 G/L ACCOUNT CK: 108213 254.65CR 101,45100 -30- 401.00 CONTRACTED BUILDING REPAIRS 254.65CRSTEEPLECTR INV 151461 CREDIT S 1 151461 STEEPLE CTR RTU FUSE REPLAC APBNK 9/29/2011 R 8/31/2011 254.65 254.65CR G/L ACCOUNT CK: 108213 254.65 101 45100 -30- 401.00 CONTRACTED BUILDING REPAIRS 254.65 STEEPLE CTR RTU FUSE REPLACED I 151743 CHILLER REPAIR -COMM CTR ARE APBNK 9/29/2011R 9/13/2011 238.60 238.60CR G/L ACCOUNT CK: 108213 238.60 650 45130 -01- 404.00 CONTRACTED MACH & EQUIP R & M 238.60, CHILLER REPAIR -COMM CTR ARENA I 151822 STEEPLE CTR RTU FUSE REPLAC APBNK 9/29/2011 R 9/15/2011 860.99 860.99CR , G/L ACCOUNT CK: 108213 860.99 101 45100 -30- 401.00 CONTRACTED BUILDING REPAIRS 860.99 STEEPLE CTR RTU FUSE REPLACED VENDOR TOTALS REG. CHECK 1 1,099.59 1,099.59CR 0.00 ------------------------------------------------------------------------------------------------------------------------------------ 1,099.59 0.00 01- 031700 COVERALL OF THE I 7070169700 AUGUST CLEANING SRV -P &R APBNK 9/29/2011 R 8/31/2011 513.00 513..00CR G/L ACCOUNT CK: 108214 513.00 101 45100 -01- 312.00 CUSTODIAL SERVICES 513.00 AUGUST CLEANING SRV -P &R I 7070169701 AUGUST CLEAN'G SRV - STEEPLE APBNK 9/29/2011 R 8/31/2011 160.31 160.31CR G/L ACCOUNT CK: 108214 160.31 101 45100 -30- 211.00 CLEANING SUPPLIES 160.31 AUGUST CLEAN'G SRV- STEEPLE CTR VENDOR TOTALS REG. CHECK 1 673.31 673.31CR 0.00 __________________________________________________________________ ______ ___'____C- _________ 673.31 - - -_- 7 ------------------------------------ 0.00 01- 001023 CRAWFORD.DOOR SALES CO I 3540 REPLACED WINDOW -MAINT GARAG APBNK. 9/29/2011 R 9/08/2011 196.00 196.000R G/L ACCOUNT _CK: 108215 196.00 r - 101 41940 -01- 401.03 MISCELLANEOUS REPAIRS 196.00 REPLACED WINDOW -MAINT GARAGE I 3541 .PD DOOR BOTTOM REPLACED APBNK 9/29/2011 R 910812011 262.00 262.00CR G/L ACCOUNT CK: 108215 262.00 101 41940 -01- 401.03 MISCELLANEOUS REPAIRS 262.00 PD DOOR BOTTOM REPLACED k: VENDOR TOTALS REG. CHECK 1 458.00 458.000R 0.00 --------------------------------- --- ----- ------ -- ----- --- - -- --- - -- ------- --- -- ----- --- ---- 458.00 - ---- - ----- 0.00 ------ -- ---- --- .--- -- --- - -- - -- 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 7 PACKET: 02720 09/29/2011 AP CHECK RUN ° VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS .PAYMENT - OUTSTANDING ---------------------------------------------------------------------------------`--------- DISC DT BALANCE -- -- --'- '--- ------- DISCOUNT -- ---- - -- --- - ------ - - - -- 01- 001576 CREATIVE GRAPHICS I 59864 250 BUSINESS CARDS -D JACOBS APBNK 9/29/2011 R 9/21/2011 40.87 40.87CR G/L ACCOUNT CK: 108216 40.87 " 101 41810 -01- 203.06 MISCELLANEOUS FORMS 40.87 .250 BUSINESS CARDS -D JACOBSON - VENDOR TOTALS.. REG. CHECK 1 40.87 40.87CR 0.00 40.87 0.00 01- 031880 CROWN RENTAL S' I 110016 -2 SOD CUTTER & TRAILER RENTAL APBNK 9/29/2011 R 9/08/2011 44.89 44.89CR., G /L. ACCOUNT CK: 108217 e. 44.89 r 101 45202 -01- 416.02 MISCELLANEOUS RENTALS '44t.89 SOD CUTTER &,TRAILER RENTAL E VENDOR TOTALS REG."CHECK 1g, .44.89 44.89CR 0.00., ----------------- --------------------- --- --- ------------- ---- ---- .. 44.89 0.00 01- 032010 CUB FOODS #31654 a I 90078 VENDING MACHINE POP APBNK 9/29/2011 R 9/15720 142.52, 142.52CR G/L ACCOUNT CK: 108218 142.52 - 101 41110-01- 599.02 VENDING MACHINE COSTS 142. '52 VENDING MACHINE POP .,.VENDOR - REG. CHECK 1 142.52 142.52CR 0.00 142.52 0.00 01- 001897 DCR CHAMBER OF COMMERCE - I 58117 BUSINESS AWARDS MTG - LINDQUI APBNK 9/29/2011 R' 9/19/2011 25.00 25.000R G/L ACCOUNT CK: 108219_ 25.00 - - 201 46300 -01- 437.00 CONFERENCES &,SEMINARS 25.00 BUSINESS AWARDS MTG - LINDQUIST ♦ ; � 1 58118 BUSINESS AWARDS MTG- DROSTE, . APBNK 9/29/2011 R 9/19/2011 25.00 25.000R� G/L ACCOUNT CK: 108219 25.00 201 46300 -01- 437.00 CONFERENCES & SEMINARS+ 25.00 BUSINESS AWARDS MTG- DROSTE VENDOR TOTALS REG. CHECK 1 50.00 -• 50.00CR 0.00, 50.00 0.00 E: 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 8 PACKET: 02720 09/29/2011 AP CHECK RUN ` VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK. CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING - - DISC DT BALANCE DISCOUNT ------------- -------- ------- ----- ----- - -- -- - - ---- -- ---- --- - - -- --- - - - 01- 040800 DICK'S SANITATION INC I 1277283 LID DECALS & DESIGN WORK APBNK 9/29/2011,R 7/25/2011 485.95 485.95CR G/L ACCOUNT CK: 108220 485.95 - 101 41940 -01- 384.02 RECYCLING /CLEANUP DAYS 485.95 LID DECALS & DESIGN WORK 1 1284644 ORGANIC CONTAINER SERVICE APBNK 9/29/2011'R 8/10/2011 475.52 475.52CR G /L`ACCOUNT CK: 108220 475.52 101 41940 -01- 384.02. RECYCLING /CLEANUP DAYS' 475.52 ORGANIC CONTAINER SERVICE VENDOR TOTALS REG. CHECK 1 961.47 961.47CR 0.00 --------------------------------- ------- -- -- ----- --- ---- --- -- - -- `--------------------------- 961.47 -- -- ----- ------- 0.00 --- --- - ----- - -- -- - ---- -- 01- 000316 DRAIN PRO- PLUMBING INC I 31402 NEW WATER HEATER INSTALLED APBNK 9/29/2011 R 9708/2011 3,100.00 3,100.00CR G/L ACCOUNT CK: 108221 3,100..0 101 45100 -01- 401.00 CONTRACTED BUILDING REPAIRS 3,100.00 NEW WATER HEATER INSTALLED VENDOR TOTALS REG. CHECK 1 3,_100.00 3,100.00CR 0.00 ----------------------- ---- --- ------ ---- ---- -- ---- -- - - ---- - - --- -- - - --- ----- --------- ---- 3,100.00 - --- - -- - - - -- 0.00 - --------------------------- 01- 050340 ECOLAB r I 2742318 PEST CONTROL- STEEPLE CENTER APBNK 9/29/2011 R 9/14/2011 95.00 95.000R G/L ACCOUNT CK: 108222 95.00 101 45100 -30- 219.00 OTHER OPERATING SUPPLIES 95.00 PEST CONTROL-STEEPLE CENTER VENDOR TOTALS REG. CHECK 1 95`.00 95.00CR 0.00 ----------------------- w --- -- ---- -- --- --- ---- -- - -------------- ----------- - -- - -- - ------------------------------------------`--------- 95.00 0.00 01- 002956 EER PRODUCTS INC I 6255 3 - HI -E DRY 100 DEHUMIDIFI APBNK 9/29/2011 R 9/15/2011 5,426.04 5,426.04CR G /L,ACCOUNT CK: 108223 5,426.04 601 49407 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 1,808.68 HI -E DRY. 100 DEHUMIDIFIER 601 49408 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 1,808.68 HI -E DRY 100 DEHUMIDIFIER 601 49409 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 1 HI -E DRY 100 DEHUMIDIFIER VENDOR TOTALS REG. CHECK 1 5,426.04 5,426.04CR 0.00 5,426.04 0.00 � 9-29*-2011 no.^, ^x ~ ^/p PAYMENT REGISTER r^no. � � r^cno�. vu,�� ��/zo/zoz� ap co�cn ��" ^ - ` "ou000 aor. oz VENDOR SEQUENCE "omoo, zToxNow DESCRIPTION �^ 'CHECK sTAT~ DUE �� pA,womT 'OUTSTANDING ^ ..BANK , or ` ------------------------------------------------- ------------------------ ozac or '--------------------- BALANCE -------------'_----- � ozocnnmr � � 01'051345 owoRsomcY MEDICAL paoo ^ z 1«nmm MEDICAL uopPLzoa'czao oorT orBmK 9/29Y2011 u 9/01/2011, 507.40 sor.*O G/L accvomT ~ cx. 108224 ~~~~ 507.40' , 101 42210-01-219.05 CONSUMABLE MEDICAL sor.^o xuozcmL acPeLzoa Fzao'onrr ,umoom �orxLa 000. cvocc z 507.40 507.40ca 0.00 507.46 0.00 —'— ---------------'---^'^--'— ----'---'-- ---- -----------' 01'000385 FARMERS MILL u o�ovuroa ' ~ �^ cTCozao,r �6 uAoa x^aKzmG onar aorm ^romK */29/2011 n 9/20/2011 290 .58 ~ o/L ^ccovmT cr. zoozzs zyo�soco ` ` * � 101 45100'81^219.00 OTHER OPERATING SUPPLIES u,n s ,ncm6oAoa yuRuzmo oouT aora _ � z � MARKING �o a�oa p�zmo ovar ^ramx 9/29/2011 v e/�o/zo�� 452.02 ^so�oz ca — , ' � o/L AccoomT cn. znozzs 452.02 `101 45100'81'219.00 nroEa oeEuArzmo"SnppLiEm 452.02 56 BAGS MARKING ^ ooar ~ ,omonR ror^Lo G. cvocn � ^ 161.44 � �� ^^cn . o .y" 161,44 _ ".vo ^ -------'~~---'~------------------------------------------' � 01'001182 FIRE o^roTx na^ INC - ^ ^ , 1'46815 � wxomc4iS v/xoLoERS a'BaxcKo xeomn 9/29/2011 R -9/13/2011 206.00 206,00co o/L ACCOUNT cr. 10822* 206.00 ' zor 49007-01-553.00 morua VEHICLE poncmASEa 206.00 nnEmcaEa v/aoLosoa & BRACKET c z ^oo`� ^ aOroa aP��o� vaomcx�u ^oamx 9/29/2011 , 9/16/2011 ^`s.ov ^`s,00ca o/L ^cconmT � c . 108226 ^ss nD ' ,o` 49007-01-553.00 mmToa novzcLq pnoca^poa ^,,.on ^ avpEa up^mmoo,waomcoEa " voa000 TOTALS REG. cvocn z 641.00 e1'.00cn 0.00 � ~ _—^'--'--'_—`-------_-----_---'--`----__----_---_---_—',----'_------_—'- , a^z.00 o.00 ` vz'vozzs, FLEXIBLE rzp= TOOL co ~ I 14632. ` 10^ cmmrEa ron - ���=�v �a�c ^vomK ,/,,/zoz� - R 9/21/2011 280.40 ^ zuv.^oca G/L Accovmr ox. 108227 280.40 ooz 49450'01'241.00 aMxLL _ cuo.^u m^ paovrEa FOR zErTER raUco , nEmooa TOTALS REG. cxocu 1 280 .40 zoo*nca 0.00 � _—_----------------,--------------_-----'^—_-----------._-----------' � ^ � , . ~ ~ 280.40 - ` 0.00 ^ , - ~ ^ ` . ^ ~ ' 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 10 PACKET: 02720 09/29/2011 AP CHECK RUN . VENDOR SET: 01 t VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK ` STAT DUE DT 'GROSS PAYMENT OUTSTANDING DISC DT BALANCE DISCOUNT 01- 061280 FLUEGEL LAW FIRM PA I 201109151031 PROSECUTION FEES 8/2011 APBNK. 9/29/2011 R 9/09/2011 4,815.00 4,815.00CR G/L ACCOUNT CK: 108228 4,815.00 101 42110 -01- 304.00 LEGAL FEES 4,815.00 PROSECUTION FEES 8/2011 VENDOR TOTALS REG. CHECK 1 4,815.00 4,815.000R 0.00 --------- - -------- ---------- -----------------`--- - -------------------------------------------------------------------------------- 4,815.00 0.00 01- 061858 FRIEDGES LANDSCAPING INC I 29313 OLD CR38 PROJECT -CP387 APBNK 9/29/2011 R 9/13/2011 3,550.00 3,550.00CR G/L ACCOUNT CK: 108229 3,550.00 203 49003 -01- 535.00 IMPROVEMENTS OTHER THAN BLDGS 3,550.00 OLD CR38 PROJECT -CP387 VENDOR TOTALS REG. CHECK 1 3,550.00 3,550.00CR 0.00 ------------------------------------------------------------------------------------------------------------------------------------ 3,550.00 0.00 01- 061864 FRONTIER COMMUNICAT'NS -MN I 02231019 -S -11253 INTERNET /E -MAIL CIRCUIT LIN APBNK 9/29/2011 R 9/10/2011 515.40 515.40CR G/L ACCOUNT CK: 108230 515.40 101 41810 -01- 321.01 GENERAL PHONE COSTS 515 - .40 INTERNET /E -MAIL CIRCUIT LINES VENDOR TOTALS REG. CHECK 1 515.40 515.40CR 0.00 ^ 515.40 0.00 01- 061865 FRONTIER I 651- 423 -4105 9/11 STEEPLE CENTER PHONE SERVIC APBNK 9/29/2011 R 9/10/2011 132.46 132.46CR G/L ACCOUNT CK: 108231 132.46 , 101 45100 -30- 321.00 TELEPHONE COSTS 132.46 STEEPLE CENTER PHONE SERVICE VENDOR TOTALS REG. CHECK 1 132.46 132.46CR 0.00 - -- - --- -- - - -- - ------------------ ---- --- -- --- ---------- --- - -- - -- - ---------- -------- ---- 132.46 --- -- ---- --- ---- 0.00 -- - ---------------------- 01- 002416 FRONTIER AG & TURF I P22907 ' -EPA CARBURETOR,HOSE,OIL CAP APBNK 9/29/2011 R 9/22/2011 144.45 144.45CR G/L ACCOUNT CK: 108232 144.45 101 43100 -01- 221.00 EQUIPMENT PARTS 144.45 EPA CARBURETOR,HOSE,OIL CAP VENDOR TOTALS REG. CHECK 1 144.45 144.45CR 0.00 --- - -------- ------------- ------ - --- - ---------------------------------------- ------ ------------------------- 144.45 0.00 - -- -- ---- -------- - - a ~ - 9'29-2011 08:49 AM x/P� 6,mFmT REGISTER , �`oo o��� "xcrn`. owom, p n AP cnr" =° , ~ p^oE. '������— 'r------------ vEmooa SET. 01 ^ ` - vEmoon^aouUomcp ` ~ - . . voNooa z��m �� - �m��,��� oamn cvocc or^T �E . or ^ oaoao r��omr , .. ^ ---_—_-----�_--_—_---_--_'-----_----'�--'�----------------------------------- ' ~ ^~ ozac br BALANCE ozacvnmr =_—_--'^---` n1'oozy,r ANDooA oovANSoa ' ~ ° ` ^ z 2000yc1zo^r pEamzr w971-ovMAGE . oEooarr ^~Bmo^ 9/29/2011 R 9/19/2011 - , 200.00 , ~ uoo.nocn e/L ^zcoomr cx. zoozs� ^ zoo�uo' � 101 22001 , oupoa�� v�,^��o'ar��e�E � �. - �vo�on . � roawz .�yr�-p^Go oEcoyrr , vom000.roqLo RiG. coocx 1 200.00 uou.00ca 0.00 ------------------------------- , ---------------- '-------'~--------------------------------------------------------------------- 200.00 0.00 01'001757 oovDELz,ER, . ^ ~ z 9427 ANNUAL EMAIL xOaT±mn � y^zm �eomo y/z�/zv�� x ,/z,/zoz1 . z'soo.on z'soo.ovcR G/L Accoomr' cc. moz,^ ,.soo.ov 101 41320'41p329.03 anLc okAIII s,srow 2,508 .00 ^mmvAL owvL voaTzmG a ^^zmr vEmooa roT^La REG! cHocx 1 2.508.00 2.508.00c= 0.00 , ------------------~-----------------------------------------------' 2,508 .00 0.00 , 01'071985 oa oznocT INC - ^ ~ z ,ozo,s purmT vo^o a m^Tro BLACK IN ^vsmr 9/29/2011 'n ' 9/19/e011 ~ `,z.os rsz.oscR G/L ^cc6vmr 108235 751 : es^ - zvz 43121'01'205.01 PAPER FOR PLAN ounaooncTzomu 751.85 rnrmr xE^o a.mATTE BLACK INK moNDno TOTALS REG. cxEcx 1 . 751.85 � 7s1.85CR 0.00 ----------------------------------------- ` -------------------------------------------------------------------------------------------- - 751.85 0.00 - ^ ~ . / ~ 01^002958 mazaoo u^ oouom�v ' - z 201109211048 PERMIT w1428'o^MAGo DEPOSIT Aeamu 9/29/2011 o ,9/20/2011 300.00 soo.oOCR G/L vccoomT cK. 108236 300.00 ^ znz ovun ` oornoITm ru,^aLu 300.00 PERMIT o1428'o^mAGE 'ooroarr vouoov TOTALS REG. CHECK ^ ~ 1 `ouoo m�v�R ^ ~ 000 ------------------------------------------------- � - s---------------------------------------------------------------------------------- ~ mo�oo . v�oo - 01'080458 umWKzma INC ° ^ I 3261423oz WELL coowzc^Ls Avomr o/z,/zozz n 9/0i/2011 10.935.14 10'935.14ca m/L ^ccoomr o^. 108237 10'935.14 ~ ` , ~ oo� ^o^nv'u�_z���o cx��c^�a o'cuomz�L eRoovc�a �o',`,.1^ ` WELL cHomz�La I szo^,,saz WELL csowzcuLa u anpeLzEa xPomu �/z�/�o�� a ' 9/i6/2011 ^ 651.99 6s1.eca o/L ^ccnnNT cx. 108237 651.e 601,49400-01-216.00 cnE°zcALa a cvomzCAL Pa000cTS 651.99 WELL CHEMICALS a uoppLzEa^ ~- m ^ . 9-29-2011 08:49 AM A7P PAYMENT REGISTER PAGE! 12 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING --------------------------------------- - - --------------- --------------- - DISC'DT ----------------------------------------------------------- BALANCE DISCOUNT VENDOR TOTALS REG. CHECK 1 11,587.13 11,587.13CR 0.00 11,587.13 0.00 ---------------------------------- ------------------------------------------------------------------------------------------------- 01-001513 HD SUPPLY WATERWORKS LTD 1 3604924 60- 5/8" SRII METERS APBNK 9/29/2011 R 9/16/2011 5,831.31 5,831.31CR G/L ACCOUNT CK: 108238 5,831.31 601 49400-01-220.02 FOR NEW HOMES 5,831.31 66 5/8" SRII METERS VENDOR TOTALS REG. CHECK 1 5,831.31 5,831.31CR 0.00 -------------------------- 7 ----------------------------------------------------- --------------------------------------------------- 5,831.31 0.00 01-002948 KATE HERR 1 201109201032 PERMIT #978-DAMAGE DEPOSIT APBNK 9/29/2011 R 9/12/2011 200. ' 00 200.00CR G/L ACCOUNT CK: 108239 200.00 101 22001 DEPOSITS PAYABLE-STEEPLE CTR. 200.00 PERMIT #978-DAMAGE DEPOSIT VENDOR TOTALS REG. CHECK 1 200.00 200.00CR 0.00 --------------------------------------------------- - -------------------------------------------------------------------------------- 200.00 0.00 01-081625 HONSA LIGHTING SALES 1 44678 LIGHT BULBS & BALLASTS-FS # APBNK 9/29/2011 R 9/14/2011 299.51 299.51CR G/L ACCOUNT CK: 108240 299.51 101 41940-01-223.00 BUILDING REPAIR SUPPLIES 299.51 LIGHT BULBS & BALLASTS-FS #2 VENDOR TOTALS REG. CHECK 1 299.51 299.51CR 0.00 ----------------------------- - --------------------------------------------------------------- 299.51 - ------------------ 0.00 - ----------------- -- 01-001690 IN CONTROL INC I 11016DC01 SCADA COMMUNICATION SERVICE APBNK 9/29/2011 R 8/12/2011 2,176.00 2,176.00CR G/L ACCOUNT CK: 108241 2,176.00 601 49400-01-319.02 SUPERVISORY CONTROLS 2,176.00 SCADA COMMUNICATION SERVICE VENDOR TOTALS REG. CHECK 1 2,176.00 2,176.000R 0.00 ------------------------------------- 7 --------------------------- -------------------------------------------------------------------- 2,176.00 0.00 9- 29.2011 08:49 AM A/P PAYMENT REGISTER PAGE: 13 PACKET: 02720 09/29/2011 "AP CHECK RUN v VENDOR SET: 01 VENDOR SEQUENCE 4 VENDOR ITEM DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT„ OUTSTANDING DISC DT BALANCE DISCOUNT r --------------------------------------------------------------- -- ---- ------ -- -- --- -- --- - - ----- - -- -- - a. 01- 091405 INDEPENDENT BLACK DIRT I 8720 a 2 YDS BLACK'DIRT APBNK 9/29/2011 R' 9/22/2011 25.65 25.65CR" J G/L ACCOUNT CK: 108242 25.65 101 43121 -01 410`.01 GENERAL REPAIRS 25.65 2 YDS BLACK DIRT I 8728 2 YDS BLACK DIRT APBNK 9/29/2011 R 9/23/2011 "25:65 25.65CR G/L ACCOUNT CK: 108242 25.65 101 '43121 -01- 410.01 -- GENERAL REPAIRS 25.65 a2 YDS BLACK DIRT VENDOR TOTALS k - REG. CHECK 1 51.30 51.30CR, 0.00 51.30 0.00 01- 002130 INSURANCE ADVISORS INC 1 34564 RISK MGMT CONSULTING SERVIC APBNK 9/29/2011 R• 9/15/2011 -, .. 500.00 500.000R G/L ACCOUNT CK: 108243 500.00 206 49006 -01 319.01 RISK MANAGEMENT CONSULTANT 500.00 RISK MGMT CONSULTING SERVICE k VENDOR TOTALS REG. CHECK 1' 500.00 500.00CR. 0.00 3 y 500.00 0.00 01- 002655 INTERSTATE'BATTERYSYSTEMS , I 220007635 3 BATTERIES FOR SQUADS APBNK 9/29/2011R 9/15/2011 '• 557.73 557.73CR G/L ACCOUNT CK: 108244 557.73 101 43100 -01- 221.00 EQUIPMENT PARTS 557.73 3 BATTERIES FOR SQUADS VENDOR TOTALS REG. CHECK 1- 557.73 557 - .73CR 0.00 r t 557.73 0.00 01- 001024 INTERSTATE POWER SYSTEMS IN I 0001068423:01 36 BOLTS FOR DUMP TRUCKS APBNK 9/29/2011 R, 9/09/2011` 71.95 y 71.95CR G/L ACCOUNT CK:.108245 71.95 ° - 101 43100 -01- 221.00 EQUIPMENT PARTS 71.95 36 BOLTS FOR DUMP TRUCKS VENDOR TOTALS REG. CHECK 1 71.95 71.95CR 0.00 71.95 0'00 ------------------------------------------------------------------------------------------------------------------------------------- y Y� 4. In 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 14 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING --------------=---------------------------------------- -- ---- -- ------ --- --`----- DISC DT - - - --- - ----= BALANCE --------------------------------------- DISCOUNT 01-001163 JEFFERSON FIRE & SAFETY INC I 180511 PISTON INTAKE VALVE- FD -E21 APBNK 9/29/2011 R 9/07/2011 1,450.00 1,450.000R G/L ACCOUNT 11 CK: 108246 1,450.00 101 43100 -01- 221.00 EQUIPMENT PARTS 1,450700 PISTON INTAKE VALVE- FD -E21 I 180613 6 7..5 GALLON FIREADE FOAM APBNK 9/29/2011 R 9/12/2011 577.13 577.13CR G/L ACCOUNT CK: 108246 °577.13 207 49007 -01- 553.00 MOTOR VEHICLE PURCHASES 577.13 6 - 5 GALLON FIREADE FOAMe, VENDOR .TOTALS REG. CHECK 1 2,027.13 2;027.13CR ,.0.00 2,027.13 0.00 01- 101360 JIRIK SOD FARMS INC I I 25992 SOD -800 SQ FT W /PALLET APBNK 912912011 R 9/09/2011 95.50 95.50CR G/L ACCOUNT CK: 108247 95.50 101 45202 -01- 225.01 TREES,` SHRUBS, SOD, ETC. 95.50 SOD -800 SQ FT W /PALLET I 25995 SOD -800 SQ FT W /PALLOT & RE APBNK 9/29/2011 R 9/09/2011 75.50 75.50CR G/L ACCOUNT CK; 108247 75.50 101 45202 -01- 225.01 TREES, SHRUBS, SOD, ETC. 75.50 SOD -800 SQ FTW /PALLOT & REINS VENDOR TOTALS REG. CHECK 1 171.00 171.000R 0.00 --------------- ---- ----- --- ---- -- --- -- - - - - --- - ----- -- -- --- ----- - -- - -----------------------------------------.---------------------- 171.00 0.00 01- 111843 KRISS PREMIUM PRODUCTS 1 118669 1000 DIPSLIDES APBNK 9/29/2011 R 9/12/2011 78.53 78.53CR G/L ACCOUNT CK: 108248 78.53 650 45130 -01- 216.00 CHEMICALS & CHEMICAL PRODUCTS 7.8.53 1000 DIPSLIDES VENDOR TOTALS REG. CHECK 1 78.53 78.53CR 0.00 ----------------- ------ ------- ------------ ------ - ------- ------------- - -- ---- - ------------------------ 78.53 0.00 - ----------- - ---------- -- i 01- 130555 MCGHIE & BETTS'INC I 20764 QUIET ZONE IMPROV -CP418 APBNK 9/29/2011 R 9/12/2011 191.25 191.25CR G /L"ACCOUNT CK: 108249 191.25 411 48000 -01- 310.00 TESTING SERVICES 191,25 QUIET ZONE IMPROV -CP418 1 20765 2011 STREET IMPROV -CP432 APBNK 9/29/2011 R 9/12/2011 3,377.50 3,377.50CR G/L ACCOUNT CK: 108249 ') 3,377.50 432 48000 -01- 310.00 TESTING SERVICES 3,377.50 2011 STREET IMPROV -CP432 3 LIM 9 -29 -2011 08:49 AM A/P PAYMENT.,REGISTER A PAGE: 15 . PACKET ' :s 02720 09/29/2011 AP CHECK RUN VENDOR SET: -01 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION' ° BANK CHECK STAT DUE DT GROSS PAYMENT - OUTSTANDING DISC DT BALANCE 'DISCOUNT I 20766 GLENDALOUGH 4TH -CP435 APBNK 9/29/2011 R 9/12/2011 2,498.75 2,498.75CR G/L ACCOUNT CK: 108249 2,498.75 421 48000 -01- 310.00 TESTING SERVICES 2,498.75 GLENDALOUGH 4TH -CP435 1 20767 CONNEMARA TR IMPROV-CP431- APBNK 9/29/2011 R 9/12/2011 695.00 695.00CR:.: G/L ACCOUNT CK:' 108249 3 695.00 431`48000 -01- 310.00 ,TESTING SERVICES 695.00 CONNEMARA TR IMPROV-.CP431 I 20768 PRESTWICK PLACE 3RD ADD -CP4' APBNK 4/29/2011 R 9/12/2011 "`260.00 260.00CR G/L ACCOUNT CK: 108249 260.00 y 435 48000 -01- 310.00 TESTING SERVICES 260.00 PRESTWICK PLACE'3RD ADD -CP436 VENDOR TOTALS REG. CHECK 1 7,022.50 7,022.50CR 0.00 7,022.50 0.00 '01- 130575 MCNAMARA INC a I 201109201033 2010 STREET IMPROV -CP428 APBNK 9/29/2011 R 8/19/2011 24,389..81 24,389.81CR G/L ACCOUNT CK: 108250 24,389.81 428 20600 CONTRACTS PAYABLE 20,000.00 2010 STREET IMPROV -CP428 428 48000 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 4,389.81 2010 STREET IMPROV -CP428 I 201109211044 2011 STREET IMPROV -CP432 APBNK 9/29/2011 R 9/16/2011 49,690.71 49,690.71CR G/L ACCOUNT CK:.108250 `49,690.71 - 432 48000 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 49,690 - .71 2011 STREET IMPROV- CP432 - VENDOR TOTALS REG. CHECK 1 74,080.52 74,080.52CR 0..00 ' ------.:------------------------------------------ ----- ------ ----- -- -- ----- ---- - -----------------------------------'----------------- 74,080.52 0.00 _ 01- 002962 BRIAN MECUM t I 201109261062 UTILITY REFUND -ACCT 420002. APBNK 9/29/2011 R 9/26/2011 171.20 171.20CR G/L ACCOUNT CK: 108251 171.20 601 37110.00 } ° RESIDENTIAL WATER REVENUES 171':20 UTILITY REFUND-ACCT 420002.03 VENDOR TOTALS REG. CHECK 1 171.20 171.20CR 0.00 " x 171.20 0.00 01- 002548 METRO JANITORIAL SUPPLY INC 1 11010934 HAND SOAP APBNK 9/29/2011 R 9/08/2011 179.66 ° 179.66CR I G /L:A000UNT CK: 108252 ,. 179.66 101 45100 -01- 211.00 CLEANING SUPPLIES 50.30 HAND SOAP c ; 650 45130 -01- 211.00 CLEANING SUPPLIES 50.31 HAND SOAP 3 LIM 9-29-2011 08:49AM PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 A/P PAYMENT REGISTER a PAGE: 16 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING DISC DT BALANCE DISCOUNT ------- - --------------------- F ------------------------------------------------------------------------------------------------------- 101 45100-30-211.00 CLEANING SUPPLIES 35.93 HAND SOAP 101 11510 NATIONAL GUARD'A/R 43.12 HAND SOAP VENDOR TOTALS REG. CHECK 1 179.66 179.66CR 0.00 ------------------ - -------------------------- --------- - -------------- - -------- - ----------------------------------------------------- 179.66 0.00 01-000974 MIDWEST CONCRETE SPECIALTIE 1 4166 CATCH BASIN REPAIRS APBNK 9/29/2011 R 9/12/2011 11,705.00 11,705.0008 G/L ACCOUNT CK:•108253 11,705.00 603 49500 MISCELLANEOUS REPAIRS 11,705.00 CATCH BASIN REPAIRS VENDOR TOTALS REG. CHECK 1 11,705.00 11,705.00CR 0.00 ----------- --- I ---------------------------------------- -------------------------------------------------------------- 11,705.00 0.00 ------------- 01-002953 MINGER CONSTRUCTION INC 1 201109211043 CONNEMARA TRAIL IMPROV-CP43 APBNK 9/29/2011 R 9/07/2011 138,392.96 138,392.96CR G/L ACCOUNT CK: 108254 136,392.96 431 48000-01-530.00 IMPROVEMENTS OTHER THAN BLDGS 138,392.96 CONNEMARA TRAIL IMPROV-CP431 VENDOR TOTALS REG. CHECK 1 138,392.96 138,392.96CR 0.00 --------------------------- - --------------- - ----------- - ------------------------------------------------------------- 138,392.96 0.00 - -------------- 01-133045 MINNEAPOLIS OXYGEN CO 1 1024247 CYLINDER RENTAL APBNK 9/29/2011 R 8/31/2011 29.16 29.16CR, G/L ACCOUNT CK: 108255 29.16 101 43100-01-215.00 SHOP MATERIALS 29.16 CYLINDER RENTAL VENDOR TOTALS REG. CHECK 1 29.16 29.16CR 0.00 ------------ - ------------------------------------------------------------------------------------------------------------------------ 29.16 0.00 01-138040 MIRACLE RECREATION EQUIP 1 715780 SWING TIRE,CHAIN LADDER,ETC APBNK 9/29/2011 R 8/31/2011 940.75 940.75CR G/L ACCOUNT CK; 108256 940.75 101 45202-01-221.01 PLAYGPOUND'EQUIPMENT REPAIR 940.75 SWING TIRE,CHAIN LADDER,ETC VENDOR TOTALS REG. CHECK 1 940.75 940.75CR 0.00 ---------------------- - ----------------------------------------------------------------------------------- 940.75 0.00 - ---------- - -------------- 9- 29- 2011 AM A/P PAYMENT REGISTER PAGE:. 17 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT ..DUE DT GROSS PAYMENT' OUTSTANDING DISC DT BALANCE DISCOUNT 01- 000030 MN DEPT OF REVENUE 2,742.00 2,742.00CR I 201109201035 AUGUST PETROLEUM TAX APBNK 9/29/2011 D 9/19/2011 218.96 218.96CR 2,742.00 G/L ACCOUNT, 218.96 22810 SALES TAX PAYABLE + 1,474.29 AUGUST SALES & USE TAX 101 43100 -01- 212.00 MOTOR FUELS 218.96 AUGUST PETROLEUM TAX 283.55 AUGUST SALES & USE TAX 101 VENDOR TOTALS DRAFTS 1 218.96 218.96CR 0.00 AUGUST SALES & TAX ` 218.96 0.00 01- 000031 MN DEPT OF REVENUE 4 s � J 9/19/2011 I 201109201036 AUGUST SALES & USE TAX APBNK' 9 /29/2011 D 2,742.00 2,742.00CR G/L ACCOUNT 2,742.00 101 22810 SALES TAX PAYABLE + 1,474.29 AUGUST SALES & USE TAX 650 22810 SALES TAX PAYABLE 283.55 AUGUST SALES & USE TAX 101 41320 -01- 435.00 BOOKS'& PAMPHLETS 3.92 AUGUST SALES & TAX ` 101 41520 -01- 439.00 OTHER MISCELLANEOUS CHARGES 2.03 AUGUST SALES & USE TAX 101 41810 -01- 319.01 CITY CODE UPDATE 32.21 AUGUST "SALES & USE TAX 101 41910 -01- 202.00 DUPLICATING & COPYING COSTS 29.32i AUGUST SALES & USE TAX 101 41940 -01- 223.00 BUILDING REPAIR SUPPLIES 12.53 AUGUST SALES & USE TAX 101 41940 - 01-319'.04 PEST 17.47 AUGUST SALES & USE TAX 101 42210 -01- 319.01 SCHOOL LITERATURE 21.80 AUGUST SALES &`USE TAX 101 43100 -01 EQUIPMENT PARTS "8.59 AUGUST SALES & USE TAX 101 43100 -01- 222.00 TIRES 19.51 AUGUST SALES & USE TAX x 101 43100 -01- 404.00' CONTRACTED MACH & EQUIP R & M 8': ° AUGUST SALES & - USE TAX 101 45100- CLEANING SUPPLIES 0.18 AUGUST SALES & USE TAX 101 45100 -01- 319.00 OTHER PROFESSIONAL SERVICES 6..73 AUGUST SALES =& USE TAX +101 45100 -01- 349.01 BROCHURES 451.34 AUGUST SALES & USE TAX 101 45100 -91- 219.00 OTHER OPERATING`'SUPPLIES 0.55 AUGUST SALES & USE TAX 101 45202 -01- 221.01 PLAYGROUND EQUIPMENT REPAIR .35.93 AUGUST SALES & USE TAX 203 49003 -01- 535.00 IMPROVEMENTS OTHER THAN BLDGS 8.45 AUGUST SALES & USE TAX 650 45130 -01- 211.00 CLEANING SUPPLIES 0.17 AUGUST SALES & USE TAX , 101 43100 -01- 212.00 MOTOR FUELS 325.58 AUGUST SALES & USE TAX X 101 41520 -01- 439.00 OTHER MISCELLANEOUS CHARGES 0.43CRAUGUST SALES & USE TAX 'VENDOR TOTALS DRAFTS 1 2,742.00, 2,742.00CR 0.00 2,742.00 0.00 01- 137230 MN PIPE & EQUIPMENT I 0274166 RITE HITE ADAPTER SLIP TYPE APBNK 9/29/2011 R 9/20/2011 30.20 30.20CR G/L ACCOUNT CK: 108257 p 30.20 601 49400 -01- 229.02 VALVE & CURB BOXES 30.20 RITE HITE ADAPTER SLIP TYPE VENDOR TOTALS REG. CHECK 1 30.20 30.20CR 0.00 -------------------------------------------------------------------------------------------------------- 30.20 ---- ---- p 0.00 -- ------- ------- - - --- 4 s � 9 -29 -2011 08:49 AM A/P PAYMENT REGISTER PAGE: 18 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 ._ VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING -------------------------------------------=------------------ ----- --- -- ------- DISC DT ------- ------ BALANCE - ------ -------- DISCOUNT - -- --- - - ---------------- 01- 002404 MN STATE CURB & GUTTER I 201109201038 QUIET ZONE IMPROV -CP418 APBNK 9/29/2011 R 9/08/2011 24,815.80 24,815.80CR G/L ACCOUNT CK: 108258 24,815.80 411 48000 -01- 530.00 IMPROVEMENTS OTHER THAN BLDGS 24,815.80 QUIET ZONE IMPROV -CP418 VENDOR TOTALS - REG. CHECK 1 24,815.80 24,815.80CR 0.00 24,815.80 0.00 01- 137885 MN VALLEY TESTING LABS I 568429 COLIFORM WATER TESTING /REPO APBNK 9/29/2011 R 9/16/2011 130.00 130.00CR G/L ACCOUNT CK: 108259 130.00 601 49400 -01- 310.01 BACTERIA & WATER QUALITY 130.00 COLIFORM WATER TESTING /REPORT VENDOR TOTALS REG. CHECK 1 130.00 130.00CR 0.00 ------------------------------------------------------------------------------------------------------------------------------------ 130.00 0.00 O1- 002964 PAUL MOELLER I 100 CONCRETE WORK @ CHILI & 145 APBNK 9/29/2011R 9/26/2011 1,250.00 1,250.00CR G /L. ACCOUNT CK: 108260 1,250.00 101 45100 -01- 439.00 OTHER MISCELLANEOUS CHARGES 1,000.00 CONCRETE WORK @ CHILI & 145TH 101 45100 -01- 315.08 ADOPT -A -PARK PROGRAM 250.00 CONCRETE WORK @ CHILI & 145TH VENDOR TOTALS REG. CHECK 1 1,250.00 1,250.00CR 0.00 ------------------------------------------------------------------------------------------------------ 1,250.00 0.00 ------ --- -,-- ----- ----- -- -- -- -- 01- 002949 NETWORK DESIGN INC I 78588 -IN SPEAKER SYSTEM AMP REPLACED APBNK 9/29/2011 R 8/31/2011 654.48 654.48CR G/L ACCOUNT CK:108261 654.48 101 41940 -01- 401.01 ELECTRICAL REPAIRS 654.48 SPEAKER SYSTEM AMP REPLACED VENDOR TOTALS REG. CHECK 1 654.48 654.48CR 0.00 --- - -------------------------------------------- 654.48 0.00 ---------------------------------- ----------- ----------- --- ------ - ---------------- 01- 002950 KRISTA NIEHAUS I 201109201039 PERMIT #716 - DAMAGE DEPOSIT APBNK 9/29/2011 R 9/12/2011 300.00 300.00CR G/L ACCOUNT CK: 108262 300.00 101 22000 DEPOSITS PAYABLE y 300.00 PERMIT 4716 - DAMAGE DEPOSIT VENDOR TOTALS REG. CHECK 1 300.00 300.00OR 0.00 il ------------------------------------------------------------------------------------.----------------- 300.00 0.00 ----- ---- ---- ---- ----- --- --- --- 9 -29 =2011 08:49 AM A/P PAYMENT - REGISTER PAGE: 19 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 .w 3 VENDOR SEQUENCE VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING - ---- -`- --- -- - -----------------------------------------------------------=-------------------:-------------------------------------- " DISC DT BALANCE DISCOUNT X 01- 150142 OFF THE ROAD TIRE SERVICE I 21946 NEW FLUID INSTALLED - LOADER APBNK. 9/29/2011 R °,, 9/20/2011 462.47 '462.47CR G/L ACCOUNT CK: 108263 462.47 R : 101 43100 -01- 404.00 CONTRACTED MACH & EQUIP R & M 462.47 NEW FLUID INSTALLED- LOADER ° I ~ 21947 TIRE MOUNTING SVS -UNIT 421 APBNK 9/29/2011 R 9/19/2011' 385.89 385.89CR _ G /L ACCOUNT CK: 108263 "385 '.89 j 101 43100 -01- 404.00 CONTRACTED-MACH & EQUIP R M 385:89 TIRE MOUNTING SVS -UNIT 421 - 2 21948 8 NEW TIRES W /INSTALL -UNIT APBNK 9/29/2011 R 9/19/2011 3,336.85 3,336.85CR G/L ACCOUNT CK: 108263 3,336.85 to 101 43100 -01- 222.00 TIRES 3,336.85 8 NEW TIRES W /INSTALL -UNIT 434 .VENDOR TOTALS REG. CHECK 1 4,185.21 4,185.21CR. 0.00 4,185 0.00 01- 000504. OFFICEMAX INC ` I 232050 MISC OFFICE /PAPER SUPPLIES- APBNK 9/29/2011 R 4 9/13/2011 218.11 218.11CR G/L ACCOUNT CK: 108264 218.11 101 41810 -01- 209.00 OTHER OFFICE SUPPLIES 195.95 HP TONER ,DRYLINE,PENS,ETC t 101 41810 -01- 203.01 COPY PAPER 22.16 3 REAMS MINT GREEN PAPER w i I 303159 MISC OFFICE /PAPER SUPPLIES- APBNK 9/29/2011 R 9/15/2011 49.46 49.46CR G/L CK: 108264 49.46 a 101 41810 -01- 209.00 OTHER OFFICE SUPPLIES 22` 98., BUSINESS CARD PAPER 101 41810 -01- 203.01 -COPY PAPER 26.48 '2,REAMS COLORED PAPER I 401891 ..MISC OFFICE SUPPLIES -PW APBNK 9/29/2011 R 9/20/2011 = 688.41 688.41CR G/L ACCOUNT CK: 108264. a 688.41 101 41810 -01- 209.00 OTHER OFFICE. SUPPLIES '688`:41 .2012 DEPARTMENT, CALENDARS °tr I 489198 MISC OFFICE SUPPLIES -P &R APBNK 9/29/2011 R 9/23/2011 13.62 13.62CR G/L ACCOUNT CK 108264 13.62 101 41810 -01- 209.00 OTHER .OFFICE SUPPLIES 13.62 r a 1 RECEIPT BOOK I 989963 MISC OFFICE SUPPLIES -P &R APBNK 9/29/2011 R 9/01/2011 132.83 132.83CR G/L ACCOUNT CK: 108264 132.83 �- 101 41810 -01- 209.00 OTHER OFFICE SUPPLIES 67.14 2012 DEPARTMENT CALENDARS 101 41810 -01- 203.01 COPY PAPER 65.69 11 x 17 COLOR COPY PAPER 1'993511 # MISC OFFICE SUPPLIES -P &R APBNK 9/29/2011 R R 9/01/2011 40.40 40.40CR r G/L ACCOUNT CK: 108264 40.40 101 41810 -01- 209'.00 OTHER OFFICE SUPPLIES' 40.40 2012 DEPARTMENT CALENDARS VENDOR TOTALS REG. CHECK 1 1,142.83 1,142.83CR 0.00 v w ---------- ----- ---- ---- ---- --- --- --- - - -- - --------------------------------------------------------------- 1,142.83 0.00 -- -------- -- ------ ----- --- -.A 9 -29 -2011 08:49 AM A /PPAYMENT REGISTER PAGE: 20 PACKET: 02720 09/29/2011 AP CHECK RUN VENDOR SET: 01 X VENDOR SEQUENCE VENDOR ITEM'NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING ---------------------- ----- --- ------ -- -- -- ---- DISC DT - - - = ----------------------------------------------------- BALANCE DISCOUNT 1 01- 002952 JOHN OR COLLEEN OXBOROUGH ,. I 201109201041, PERMIT #1090 - DAMAGE DEPOSIT APBNK 9/29/2011 R 9/12/2011 200.00 200.00CR G/L ACCOUNT CK: 108265 �, 200.00 101.22001 DEPOSITS PAYABLE- STEEPLE CTR. 200.00 PERMIT #1090 - DAMAGE DEPOSIT VENDOR TOTALS REG. CHECK 1 200.00 200.00CR 0.00 ---------------------------------------------------------------- --- ---- -- --------- -- - - - --- 200.00 - ---- - ---- 0.00 ------- --- ------ ---- -- -- -- ---- 01- 002023 PARAMOUNT AUTO SERVICE I I R- 107482 ALIGNMENT -PD50 APBNK 9/29/2011 R 9/20/2011 65.35 G/L ACCOUNT CK: 108266 65.35 101 43100 -01- 404.00 CONTRACTED MACH & EQUIP R & M ,65.35 ALIGNMENT -PD50 I R- 107541 ALIGNMENT -PD20 APBNK 9/29/2011 R 9/22/2011 65.35 G/L ACCOUNT CK: 108266 65.35 101 43100 -01- 404.00 CONTRACTED MACH & EQUIP R & M 65.35 ALIGNMENT -PD20 z 65.35CR 65.35CR VENDOR TOTALS REG. CHECK 1 130.70 130.70CR 0.00 130.70 0.00 -------------- - ------------------------------------------------------------------------ -- ----- ----- ---- ----- ---- - ----- --- - - - - - - -- 01- 002010 PAVEMENT RESOURCES I 101195 STREET PATCHING APBNK 9/29/2011 R 9/19/2011 2,850.00 2, G/L ACCOUNT CK: 108267 2,850.00 601 49400 -017224.00 STREET MAINTENANCE SUPPLIES 1,425.00 MANHOLE & GATE VALVES PATCHING w 602 49450 -01- 224.00 STREET MAINTENANCE MATERIALS 1,425.00 MANHOLE & GATE VALVES PATCHING VENDOR TOTALS REG. CHECK 1 2,850.00 2,850.000R 0.00 2,850.00 0.00 7 ---------------------------------------------------------------------=-------------------------------------------------------------- 01-002326 PIPE SERVICES CORPORATION •I 2007543 TELEVISED - 4 SEWER LINES APBNK 9/29/2011 R 9/16/2011 860.'00 860.00CR G/L ACCOUNT CK: 108268 860.00 602 49450 -01- 319.01 TELEVISING 860.00 TELEVISED 4 SEWER LINES , VENDOR TOTALS REG. CHECK 1 860.00 860.00CR 0.00 860.00 0.00 v ---------------- ----- --- --- ---- -- ---- ---- -- - --- - ------------------------- -- -- --- -- -- --- --- ------ --- - ---- - - ---------- --- ----- - - ---- 9 -29 -2011 08:49 AM PACKET: 02720 09/29/2011.AP CHECK RUN VENDOR: SET: 01 A /PPAYMENT REGISTER VENDOR SEQUENCE §. PAGE: 21 u a VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING DISC DT BALANCE DISCOUNT' ---------- ---- = ------ ------ --- ----- ------ - c ---- - ------------------------------------------------`------ --- -- ---- -- ----- ------ -- ----' 01- 002113DARIO PORTILLO 3 I 201 CARPET & FLOOR CLEANING -CH/ APBNK 9/29/2011-R 9/26/2011 1,010.00 1,010.000R G/L ACCOUNT CK: 108269 1,010.00 - v- 101 41940 -01- 319.11 OTHER JANITORIAL SERVICES 1,010.00 CARPET & FLOOR CLEANING -CH /PD VENDOR TOTALS REG. CHECK 1 1;010.00 1, 010.000R 0.00 1,010.00 0.00, ` ---- --- ------- ---------- t --- - - - - -- - ------------------------------------------------------- r -- ---- --------- ---- ------ - - - --- - 01.- 180040 R & R CARPET SERVICE I 201109201040 AUGUST RUGS & SUPPLIES APBNK 9/29/2011 R 8/31/2011 267.20 267.20CR G/L ACCOUNT_ CK: 108270 267.20 s 101'41940 -01- 319.10 FLOOR MATS 92.98 RUGS & SUPPLIES -CH:: 101 41940 701- 319.10 FLOOR MATS 58.78 RUGS.& SUPPLIES -PD r' 101 41940 -01- 319.10 FLOOR MATS 76.96 RUGS & SUPPLIES -PW OFFICE BLDG 101 41940 -01- 319.10 FLOOR MATS 19.24 RUGS & SUPPLIES - CARPENTER SHOP .. 101 41940 -01- 319.10 FLOOR MATS 19.24 RUGS & SUPPLIES -MAINT BLDG I 201109211050 .AUGUST RUGS & SUPPLIES -P &R APBNK 9/29/2011 R 8/31/2011 208.41 208.41CR G/L ACCOUNT CK: 108270 208.41 101 45100 -01- 401.00 CONTRACTED BUILDING REPAIRS 208.41 AUGUST RUGS & SUPPLIES -P &R I 201109211051 AUGUST RUGS & SUPPLIES -SC APBNK 9/29/2011 R 8/31/2011 32.06 ti 32.06CR G/L ACCOUNT CK: 108270 32.06 101 45100 -30- 401.00 CONTRACTED BUILDING REPAIRS 32.06 AUGUST RUGS & SUPPLIES -SC c: VENDOR TOTALS REG. CHECK 1 507;67 507.67CR 0.00 507.67 0.00 01- 180060 R & R SPECIALTIES OF WI v I 0048249 -IN 2 - 77" ICE BLADE GRINDS 'APBNK 9/29/2011 R 9/15/2011 52.00 52.000R G/L ACCOUNT CK: 108271 52:00 650 45130 -01- 221.00 EQUIPMENT PARTS 52.00 2 '- 77" ICE BLADE GRINDS VENDOR TOTALS REG.. CHECK 1 52.00 - _ 52.00CR - 0.00 - ----- -- ---- ------ - - - --- - ------------------------------------------------------.----------------------------------------------------- 52.00 0.00 01-002837 RDJ SPECIALTIES INC .. E I 024807 1 250 FOLDABLE DIE -CUT FIRE T APBNK 9/29/2011 R 9/08/2011, 281.11 281.11CR y G/L ACCOUNT CK: 108272 281.11 101 42210 -01- 319.03 FIRE PREVENTION WEEK PROMOS 281.11 250 FOLDABLE-DIE-CUT FIRE TKS u 4,N.k__.,SEM0UNT EXECUTIV� SUMMARY MMARY . CITY COUNCIL City. Council Regular Meeting: October 4, 2011 AGENDA ITEM: Receive Donation — Fire Department AGENDA SECTION: Consent PREPARED BY: Scott Aker, Fire Chief AGENDA NO: �.�. ATTACHMENTS: None APPROVED BY: RECOMMENDED ACTION:. Motion to accept a donation to the Rosemount Fire Department in the amount of $500. BACKGROUND This is a request for Council to accept this donation, from American Legion Post 65, to purchase equipment for the new fire truck. SUMMARY Council approval will be requested prior to any expenditure. z r ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: -October 4, 2011 AGENDA ITEM: Receive Donation — Police Equipment AGENDA SECTION: Fund Consent PREPARED BY: Gary Kalstabakken, Chief of P(()ic AGENDA NO. �.�• ATTACHMENTS: Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to accept a donation in the amount of $500 to the Police Equipment Fund from the American Legion Post #65. BACKGROUND The Police Equipment Fund has been set up for the purpose of receiving donations received that are designated for the Police Department. Expenditures from this account are only made after approval is received from the City Council. ISSUE The Council is being asked to accept a donation in the amount of $500 from the Rosemount American Legion Post #65. Donated funds are from the Legion's gambling funds. ' These funds are requested be designated for the purpose. of purchasing items for the Reserve Officer Program. The Reserve Officers have worked with the American Legion Post and Auxiliary during Leprechaun Days to host a Teen Dance as well as at numerous other Leprechaun Days even ts. The Legion is i amaking the donation in appreciation for the hours that the volunteer Reserve Officers contribute to the City. RECOMMENDATION Staff recommends the acceptance of the donation. 11 il DONATION RE VENUE WORKSHEET RECEIPT OF DONATION Donation Received On: October 4, 2011 Amount Received: $500 Purpose of Donation: Police Reserve Officers Uniforms and Equipment Account # for Donation: 101 -22222 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION 5 . Amount to be Spent: ` To be Spent from Account #: 42110 01 208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 $ Amend Expenditure Account # 101- 22222 $ (The Two Dollar Amounts Must be the GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: # 101 -22222 ' (Donation Liability #) $.. Credit: 101-36230.00 $ Journai entry to reduce` deferred donation revenue account and increase donation revenue account to actual per City Council action on: _October 4, 2011 z 4. 1 A .. a EXECUTIVE SUMMARY AGENDA ITEM: Receive Donation - Parks & Recreation AGENDA SECTION: Dept: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: None APPROVED BY: RECOMMENDED ACTION: Motion to approve the following donation from the Lions Club of Rosemount: $2,000 to be used for the 2012 Egg Hunt. E ISSUE Receive donation. BACKGROUND The following donation has been received from the Lions Club of Rosemount: $2,000 to be used for the 2012 Egg Hunt. SUMMARY This is a request for Council to receive the donation listed above. a 13 4 ROSEMOUNT EXECUTIVE S UMMARY CITY COUNCIL- City Council Regular Meeting: October 4, 2011 AGENDA ITEM: Expenditure Approval from, the, Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz,. Parks & Recreation Director AGENDA NO.. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Rosemount Garden D RECOMMENDED ACTION: Motion to approve the donation "expenditure of $1,000 that was donated by the Rosemount Garden Club for °cement edging to replace plastic edging around garden located at the corner of 145 Street and Chili Avenue. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $1,000 Paul Moeller — cement edging installation Rosemount Garden Club SUMMARY Please consider the expenditure from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 07 -19 -11 w Amount Received: Rosemount Garden Club Receipt # for Donation: 084889 Purpose of Donation: -- Replacement of plastic edging around the garden at 145 St. and Chili Ave. with cement edging Account # for Donation: 101 -22223 (Must be Liability # assigned for each individual , Department.) F EXPENDITURE OF DONATION Amount to be Spent: $1000 To be Spent from Acct #: 101- 45100 -01- 439.00 (Must be Expenditure # corresponding to'individual Department.) Replacement of. plastic edging around the garden at Purpose of Expenditure: 145 St. and Chili Ave. with cement edging AMENDMENT OF BUDGETS w Amend Donation Revenue Acct #101 - 36230.00: $1000 Amend Expenditure Acct #101- 45100 -01= 439.00 $1000 (The two - dollar amounts should be the same.) x GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22223 (Donation Liability #) $1000 Credit: 101- 36230.00 $1000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 4, 2011 0 2 9a ROSEMOUNT CITY COUNCIL City Council Meeting: October 4, 2011 r� AGENDA SECTION: y a Joint Powers Agreement with Dakota Consent County for Siren Narrow Bandin 4 9 EXEC UTIVE' AGENDA ITEM: Resolution to Authorize the Execution of AGENDA SECTION: y a Joint Powers Agreement with Dakota Consent County for Siren Narrow Bandin e PREPARED BY: Gary Kalstabakken, Chief of Police AGENDA NO. ATTACHMENTS: Resolution and Joint Powers Agreement APPROVED BY: RECOMMENDED ACTION: Motion to approve a resolution authorizing the Mayor to execute a Joint Powers Agreement with Dakota County to narrow band outdoor warning sirens. BACKGROUND The Federal Communications Commission has established rules and regulations which will require the reconfiguration of radio transmitters an&receivers by January 1, 2013. This reconfiguration is commonly referred to as narrow banding. A Work Group comprised of staff from Dakota County radio services, the County's radio consultant, Dakota Communications Center and city representatives have been meeting to develop recommendations on' how to accomplish the narrow banding most effectively and efficiently within Dakota County. The recommendations include the use of funding, through grant funds, to assist cities to pay for the required reconfiguration. Dakota County has signed a master contract that includes costs for completion of narrow banding of all sirens within the County. ISSUE The City has allocated funds in the 2011 CIP in anticipation of the narrow banding project. Funding will split costs 50/50 between cities and grants from the Urban Areas Security Initiative (UASI). Rosemount's� share of the costs is $760. Because the master contract for the work is with the County, a Joint Powers Agreement has been drafted to allow each City to purchase, services through the County's contract. The JPA also contains language explaining the cost sharing and reimbursement program. Work on the narrow banding will begin in the first week of.October as the first Agreements are signed by cities. Rosemount's sirens are expected to be completed by the end of October. RECOMMENDATION Staff recommends that the Council adopt a resolution authorizing the Mayor to execute the Joint Powers Agreement with Dakota County r 7 r. e H { JOINT POWERS AGREEMENT WITH DAKOTA COUNTY AND THE CITY OF ROSEMOUNTTO NARROW BAND OUTDOOR WARNING S IRENS P This Joint Powers Agreement (the Agreement) is entered into on (Date), by and between the County of Dakota, a political subdivision of the State of Minnesota, Dakota County Administration Center, 1590 Highway 55, Hastings, Minnesota, 55033, hereinafter referred to as County, and tithe City of Rosemount, a Minnesota municipal corporation, 2875 West 145 Street, Rosemount, MN 55068, hereinafter referred to as the City. RECITALS WHEREAS, in October 2010, the Minnesota Department of Public Safety (MDPS) received a grant of monies from the United States Department of Homeland Security (2010 Homeland Security Grant Program) for improvements-to homeland security preparedness under the Urban Area Security Initiative Grant Program; and WHEREAS, the MDPS has entered into a grant agreement with County (County Board Resolution No. 10 -616) on or about December 3 0,20 10 to allow County to claim reimbursement for expenditures incurred by cities in Dakota County for the evaluation of sirens, client /server Windows based siren control software systems and related VHF /UHF radio system interfaces and to replace and upgrade existing hardware based warning points and to upgrade the activation and end point VHF/UHF mobile radios in the siren controller boxes to accommodate the FCC mandated narrow banding (hereinafter referred to as "narrow band the City's outdoor warning siren(s)"); and WHEREAS, it is a requirement of the Urban Area Security Initiative Grant that the granted monies be used to supplement, not,supplant or replace, funds appropriated from the State of Minnesota or the City; and WHEREAS, the MDPS Grant Agreement (hereinafter Grant) attached hereto and incorporated herein by reference as Exhibit A, has imposed on the County certain requirements and obligations to insure that Grant funds are expended by County for authorized activities and that appropriate records and certifications are prepared and maintained; and WHEREAS, the County has identified the need for narrow banding outdoor warning sirens to continue the notification of the public of emergency situations and to comply with the requirements of the Federal Communications Commission _(FCC) narrow band mandate before December 31;2012; and WHEREAS, County has obtained a professional services master contract through a Request for Proposal competitive process that is available to City for professional services and equipment necessary to narrow band the City's outdoor warning siren(s) (Master Contract); and WHEREAS, the City, by Resolution No. 2011 -79, stated its intent to access the Master Contract obtained,by. County for the necessary services and equipment to narrow band some or all of City's outdoor warning siren(s) and to obtain reimbursement of a portion of the associated costs from said Grant funds; and DAKOTA COUNTY /CITY JPA NARROW BAND WARNING SIRENS September 15, 2011 WHEREAS, the County and City wish to-set forth their respective roles and responsibilities and the terms and conditions of their understanding. NOW,` THEREFORE, in consideration of the mutual promises and covenants herein, County and City do hereby agree as follows: I. General Purpose. The purpose of this agreement is to enable County to disburse Grant funds for reimbursement to City of a portion of the costs City incurs to narrow band its outdoor warning siren(s), utilizing the Master Contract vendor obtained by County. The Parties to this Agreement are bound by and shall comply with the terms and provision of the Grant, attached hereto and incorporated herein as Exhibit A. H. Responsibilities of the County. 1. The County shall make available to City a Master Contract for use by City to narrow band some or all of its outdoor warning siren(s) , 2. The County shall reimburse the City for 50 % of the eligible portion of City's costs of narrow banding the City's outdoor warning siren(s), as provided for in the Grant, 'Exhibit A, upon submission of invoices approved by the County's Representative, in an amount not to exceed $760 To the extent Grant money is available this maximum amount may increase, at the sole discretion of County, in order to account for project cost increases to City. III. , Responsibilities of the City. 1. City shall narrow band some or all of its outdoor warning siren(s) utilizing the Master Contract. City is solely responsible to pay all costs and expenses for the services and equipment provided by the vendor under the Master Contract and to work with`said vendorTor the design, installation, and management of the work to narrow band its outdoor warning siren(s). 2. The City shall submit invoices for reimbursement of the costs to narrow band its outdoor warning siren(s) to in a timely manner: All requests for reimbursement must be submitted to the County by December 31, 2012. City must certify that the payments or reimbursements are accurate, appropriate and directly related to the narrow banding of the City's outdoor warning siren(s); that City has obtained` documentation of actual expenditures for which payment or reimbursement is sought including copies of its itemized invoices and payment verification. 3. City shall continue to own its outdoor warning siren(s) and the equipment installed under the Master Contract and is responsible for all ongoing maintenance of such equipment. 4. The City shall comply with the terms and provision of the Agreement. With respect to this Agreement, -City represents and warrants to County as follows: a. It has the legal authority to enter into, execute and deliver this Agreement, and it has taken or will take, prior to disbursement of any Grant proceeds, all actions necessary to the execution and delivery of this Agreement and has the legal authority to purchase the equipment necessary to narrow band some or all of its outdoor warning siren(s). DAKOTA COUNTY /CITY JPA 2 NARROW BAND WARNING SIRENS September 15, 2011 r b. This Agreement is a legal, valid and binding obligation of the City and is enforceable against the City according to its terms. c. It will comply with all of the terms, conditions, and warranties in the Grant Agreement in Exhibit A. d. It will use the Grant proceeds solely for expenditures directly related to the purchase and installation of the equipment authorized for reimbursement by the Grant. e. It will be responsible s for the ongoing maintenance and operational costs for outdoor warning sirens narrow banded under this Agreement for the life of the equipment as determined by the City. IV. Term of Agreement. t. 1. Effective date. The term of this Agreement shall commence on the last signature date ( "Effective Pate ") this Agreement was executed by either party. 2. Expiration Date. This Agreementshall expire and be of no further force or effect on the date all of the following have been accomplished: A. • City has narrow banded the sirens in their city consistent with the Master Agreement; • City has submitted all invoices or statements to County for which it seeks reimbursement under this Agreement; • County has reimbursed City for all invoices and costs as provided for in this Agreement. 3. Survival of Terms. The following Sections of this Agreement shall survive the expiration or cancellation of this Agreement. Sections V 3 -8, V 10 -11 V. Miscellaneous 1. Authorized Representative. The County's Authorized Representative is: B.J: Battig, Risk and Homeland Security Manager Dakota County, 1590 Highway 55 Hastings, MN 55033 Phone: ,651- 438 -4532 B.J. Battig, or his successor, has the responsibility to monitor City's performance and the authority to' approve the invoices submitted for reimbursement under this Agreement for payment by County... If the County's Authorized Representative approves an expenditure the Representative will certify ` acceptance on each invoice, submitted for payment. If the County's Authorized Representative changes at any time, during this Agreement, the County must immediately notify the City in writing. , DAKOTA COUNTY /CITY JPA 3 NARROW BAND WARNING SIRENS. , September 15, 2011 0 City's Authorized,Representative is: Gary Kalstabakken, Chief of Police /Emergency Manager 2875 West 145 Street Rosemount, MN 55068 Phone: 651-423-4491 If City's Authorized Representative changes at any time during this Agreement, City must immediately notify the County in 'writing. r . 2. Assignment, Amendments, Waiver, and Grant Contract Complete. a) Assignment. City may neither assign nor transfer any rights or obligations under this ' Agreement without the prior consent of the County and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement,, or their successors in office. b) Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the parties who executed and ' approved" the original Agreement, or their successors in office. c) Waiver. If the County fails to enforce any provision of this Agreement, that failure does not result in a waiver, of the right to enforce the same or another provision of the Agreement in the future. d) Agreement Complete. This Agreement and exhibits contain all negotiations and agreements between the County and City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 3. Liability and Insurance Each party to this Agreement shall be liable for the acts of their own agents, volunteers or employees and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its agents, volunteers or employees. x It is understood and agreed that liability and damages arising from the parties' acts and omissions are governed by the provisions of the municipal Tort Claims Act, Minn. Stat. Ch. 466, the Minnesota Tort Claims Act, Minn. Stat. §3.736, as applicable, and other applicable laws. Each Party warrants that they are able to comply with the aforementioned liability and insurance requirements through an insurance or self - insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466 or Minn. Stat. 3.736, as applicable. This agreement shall not be construed as and does not constitute a waiver by any Party of any conditions, exclusions or limitations on the Party's liability provided,by Minnesota Statutes, Chapter 466; Minnesota Statutes § 3.736 or other applicable law. This clause will not be construed to bar any - legal remedies that each party may have for the other's failure to fulfill its obligations under this Agreement. DAKOTA COUNTY /CITY JPA 4 NARROW BAND WARNING SIRENS September 15, 2011 4. -Audits. Under Minn. Stat. § 16C.05, subd. 5, County's and City's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and /or the State Auditor or Legislative Auditor, as a_ ppropriate, for a minimum of six years from the end of this Sub -Grant Agreement. County and City shall maintain such books and records as will satisfactorily demonstrate to Federal, State, and County's Auditors that the County or City has not used the Grant monies to supplant or .substitute for local funds. If upon such audit the auditing agency determines that Grant funds have been used by City to supplant, rather than supplement, local funds, and levies any penalties or „fines, or requires refund of any Grant monies, City agrees that it shall be responsible” for such penalties, fines, or refundment, and shall hold the County harmless therefrom. 5. Government Data Practices. City and County must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data created, collected, received, stored used, maintained, or disseminated by either party under - this Agreement. , 6. Workers' Compensation. City certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. City's employees and agents will not be considered County employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequenceof any act or omission on the,part of these employees are in no way the County's obligation,or responsibility. 7. Publicity and Endorsement (Exhibit A). 'a) Publicity. Any publicity regarding the subject matter of this Agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with respect to the program publications or services provided resulting from this Agreement. b) Endorsement. City must not claim that either the State or the County endorses its products or services. 8. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent'jurisdiction in Dakota County; Minnesota. DAKOTA COUNTY /CITY JPA 5 NARROW BAND WARNING SIRENS September 15, 2011 9. Termination` a. This Agreement may be terminated by City, without cause,,upon30 days written notice to County. In the event of termination of this Agreement by City without cause, City shall be responsible for payment of all outstanding, incurred costs relative to the City's" interest in the outdoor warning siren(s) that are the subject of the Master Contract, including any costs that are owed to the vendor under the Master Contract terms and provisions. In the event of termination of this Agreement by City without cause, County shall not have any obligation to pay costs owed to the vendor under the Master Contract. ' b. Termination for Insufficient Funding. The City or County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Department of Public Safety, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the cost of equipment identified in Exhibit A. Termination must be by written or fax notice to the other party. The terminating party is not obligated to pay for any costs incurred after notice and effective date of termination. However, the non - terminating party will be entitled to payment, determined on a pro rata basis, for costs incurred up to the date of termination to the extent that funds are available. The terminating -party will not be assessed any penalty if this.Agreement is terminated because of the decision of the Minnesota Department of Public Safety, or other funding source, not to appropriate funds. The terminating party must provide the non - terminating party notice ,of the lack of funding within a reasonable time of the terminating party receiving that notice. Ownership. At the of the term of this Agreement or upon its termination, ,the City will continue to own its outdoor warning siren and equipment that they presently own or install -pursuant to this Agreement 10. Data Disclosure. Under Minn. Stat. §'270C.65, and' other applicable law, City consents to disclosure of its federal- employer tax identification number, and /or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring City to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 11. Operating and Maintaining the Sirens. During the useful life as determined by the City of its outdoor warning siren(s) the City will pay for all operational, costs including performing'routine and regular maintenance of its siren(s). City will provide insurance or self - insurance covering the sirens. This provision shall survive the termination of this Agreement. DAKOTA COUNTY /CITY JPA 6 NARROW BAND WARNING SIRENS September 15, 2011 DAKOTA COUNTY CITY OF By: By: W. Taud Hoopingarner Its: Operations - Management Director Dated: Dated: By: Its: Dated Approved as to Form: Approved as to Form: By: By: Assistant Dakota County Attorney Dated: Dated: Approved by Dakota County Board Resolution No. K11 -156 Siren Narrow Banding City JPA FINAL 9/15/2011 w M 4 1 F 0 DAKOTA COUNTY /CITY JPA 7 NARROW BAND WARNING SIRENS September 15„2011 y EXHIBIT A MDPS GRANT AGREEMENT DAKOTA COUNTY /CITY JPA NARROW BAND WARNING SIRENS September 15, 2011' 8 4 , h k r 4 DAKOTA COUNTY /CITY JPA NARROW BAND WARNING SIRENS September 15, 2011' 8 f fi • Grant Agreement ' Contract #13271 Atty File #K- 10-432 Board Res #10 -616 Minnesota Department of Public Safety ( "State") Grant Program: Homeland Security and Emergency Management 2010 Urban Area Security Initiative (UASI) Division . 444 Cedar Street, Suite 223 Grant Agreement•No.: 20 10-UASI-00692 - St Paul, Minnesota 55101 Grantee: Grant Agreement Term: Dakota County Effective Date: 8/1/2010 1590 Highway 55 7 Expiration Date: 3/31/2013 Hastings Minnesota 55033 Grantee's Authorized Representative: Grant Agreement Amount- D.J. Battig, Risk and Homeland Security Manager Original Agreement $ 743,689.00 8 1590 Highway 55 Matching Requirement $ 0.00 Hastings, Minnesota 55033 Phone: (651) 438 -4532 Email: bj.battig@)co.dakota.mn.us State's Authorized Representative: Federal Funding: CFDA 97.067 Kariimy Huneke, Grants Specialist ' State Funding: Homeland Security and Emergency Management Special Conditions: None Division 444 Cedar Street, Suite 223 St Paul, Minnesota 55101 Phone: (651) 201 -7420 Email: kammy.hrmeke@state.mn.us Under Minn. Stat, § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat; §.16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause ofthus grant'agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above. or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and id the Grantee's approved 2010 Urban Area Security. Initiative (UASI) Application ( "Application ") which_ is incorporated by reference into this grant agreement and on file with the State at 444 Cedar Street, Suite 223, St Paul, Minnesota 55101. The Grantee shall also comply with all requirements referenced in the 2010 Urban Area Security Initiative (UASI) Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines ; (www.wego.dps.state.mn.us), which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Regttirernents: (rf applicable.) As stated in the Grantee's Application, the Grantee certifies that the matching requirement will be met by the Grantee. Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the - DPS Grant Agreement non -state (09/08) Grant Agreement ; Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting'regdkements. i Cert!flcation Regarding Lobbying. (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certtfles that funds have been encunibered as required by Minn. Stat. §§ 16,435 and 16C.05. By: (with delegated author' Signed: Original Signed - .I a_ /30/1 o 7 r)IRECTOR Date: R Ka thleen-S j Date: Grant Agreement No. 2010 -UASI -00692 / 2000 -1513 S 2. GRANTEE The Grantee certifies that the appropriate person(i) have e, ted the grant agreement on behalfof the Grantee as r quire r a lea ble articles, b aws, re utions, or ordinances. N. Y' Title: t C 1 ear Date: B �}D (� Distribution: DPS/FAS Title: 4- Cl �� Grantee State's Authorized Representative Date: APPROVED AS TO FORM: - ASSISTANT DAKOTA COUNTY ATTORNEY /DATE Contract #13271 Atty File W -10 -432 Board Res #10 -616 DPS Grant Agreement non -state (09/08) `3 Grant Agreement ; Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting'regdkements. i Cert!flcation Regarding Lobbying. (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certtfles that funds have been encunibered as required by Minn. Stat. §§ 16,435 and 16C.05. 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Q '(J @ Z CL ru - C C F LL O c ' o m E "O •� C ca E) D C Q H O E 0. _ A ba P] C7 Page A -9 c € Grant Agreement a CERTIFICATION REGARDING LOBBYING For State of Minnesota Contracts and Grants over $100,000 The undersigned certifies, to the best of his or her knowledge and belief that- (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any, funds other than Federal appropriated funds have been paid - or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit' Standard Form -LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards, at all tiers (including subcontracts, subgrants, and contracts under grants; loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U. S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for' } each such failure. kek C�� a Organization Name o N e t] of Official Signmpr prganization Date 07/07 f, Grant Agreement a CERTIFICATION REGARDING LOBBYING For State of Minnesota Contracts and Grants over $100,000 The undersigned certifies, to the best of his or her knowledge and belief that- (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any, funds other than Federal appropriated funds have been paid - or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit' Standard Form -LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards, at all tiers (including subcontracts, subgrants, and contracts under grants; loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U. S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for' } each such failure. kek C�� a Organization Name o N e t] of Official Signmpr prganization Date 07/07 f, Terms and Conditions for Grantees that are Not State Agencies . Page 1 of 4 The Grantee (which refers to the applicant's status after it has been awarded grant funds) shall_comply with all applicable federal, state and local laws, ordinances, rules and regulations and provisions stated 'herein in the performance of the grant award. 1. Survival of Terms The following clauses survive the expiration or cancellation of the award: 9. Liability; 10. Audits; 11. Government Data Practices; 13. Publicity and Endorsement; 14. Governing Law, Jurisdiction and Venue; and 16. Data Disclosure. 2. Financial and Administrative Provisions The Grantee will comply with all program guidelines specified, in the Grant Program Guidelines (Guidelines) and application which are incorporated herein by reference. Budget Revisions: The Grantee will submit a written change request for any substitution of budget items or any deviation in accordance with the Guidelines included in this application. Grantees whose requests have been approved will be notified in writing by the State's Authorized Representative to the Grantee's Authorized Representative. Requests must be approved prior'to any expenditure by the Grantee. 3. Payment Terms Payment: The State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services in accordance with the Guidelines included in this application. Expenditures for each state fiscal year (July through June) of the grant agreement must be for services satisfactorily performed within applicable state fiscal years. Under Minn. Stat. § 16B.98 subd. 1, the Grantee agrees to minimize administrative costs. 4. Time The Grantee must comply with all the time requirements described in the application andgrant agreement. In the performance of the award, time is of the essence. 5. Consideration and Payment The State will pay for all services performed by the Grantee under the :grant agreement as a reimbursement according to the breakdown of costs contained in the Guidelines and Grantee's application that will be incorporated into the grant agreement. Under Minn. Stat. § 16B.98, subd. 7, payments to the Grantee may not be issued until the grant agreement is fully executed. 6. Conditions of Payment All services provided by the Grantee under the grant agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative so named in the grant agreement and in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state or local law. 7. Authorized Representative „The State's AuthorizedRepresentative or his /her successor, is so named in the grant agreement and has the responsibility to monitor the Grantee's performance and has the authority to accept the services provided under the grant agreement opportunity. If the services are satisfactory, the State's Authorized ` Representative will certify acceptance on each invoice submitted for payment. non -state (10/08) 19 Terms and Conditions for Grantees that are Not State Agencies Page 2 of 4 The Grantee's Authorized Representative is so named in the grant agreement. If the Grantee's Authorized Representative changes at any time during the grant agreement, th_ e Grantee must immediately notify the State. . 1 8 8. Assignment, Amendments, Waiver, and Grant Agreement Complete The Grantee may neither assign nor transfer any rights or obligations under the grant agreement without the prior consent of the State and a fully executed Amendment, executed and approved by the same parties who executed and approved the grant agreement, or their successors in office. Any amendment to the grant agreement must be in writing and will not be effective until it has been , executed and approved by the same parties who executed and approved the original grant agreement, or their successors in office. If the State fails to enforce any provision of the grant agreement, that failure does not waive the provision or its right to enforce it. t The grant agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding the grant agreement, whether written or oral, may be used to bind either Party 9. Liability Grantee must indemnify, save and hold the State, its agents, and employees harmless from any claims or causes of action, including all attorneys' fees incurred by the State arising from the performance of the grant agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under the grant agreement and subsequent grant agreements. The liability for Grantees that are municipalities is governed by Minn. Stat. § 466 and any other applicable law, rule or regulation. 10. Audits Under Minn. Stat. § 16B.98, subd. 8, the books records, documents, and accounting procedures and practices of the Grantee or other party that are relevant to the grant agreement or transaction are subject to examination by the State, and /or the State Auditor or Legislative Auditor as appropriate, for a minimum of six years from the grant agreement end date, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later., Federal audits shall be governed by requirements of federal regulations. If applicable, if the Grantee (in federal OMB Circular language known as "subrecipient ") receives federal assistance from the State of Minnesota, it will comply with the Single Audit Act Amendments of 1996 as amended and Office of Management and Budget Circular A -133, "Audits of States, Local Governments and Non - Profit Organizations" for audits of fiscal years beginning after June 30, 1996; and, required audit reports must be filed with the State Auditor's Office, Single Audit Division, and with federal and state agencies providing federal assistance, and the Department of Public Safety within nine months of the Grantee's fiscal year end. 11. Government Data Practices The Grantee and the State must comply.with the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to all data provided by the State under the grant agreement, and as it applies to all data created, collected, received, stored, used, maintained or disseminated by the Grantee under the grant agreement. The civil remedies of Minnesota Statutes, section 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. non -state (10/08) 3 Terms and Conditions for Grantees that are Not State Agencies Page 3 of 4 If the Grantee receives a request-to release the data referred to in this clause, the Grantee must immediately notify the State. The. State will give the Grantee instructions concerning the release of the data to,the requesting party before the data is,released. 12. Workers' Compensation t Grantee certifies that it is in compliance with Minnesota Statutes, § 176.181, subdivision 2, pertaining to' workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and_ any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 13. Publicity and Endorsement Any publicity regarding the subject matter of the grant agreement must be in accordance with the Guidelines included in this application. The Grantee must not claim that the State endorses its products or services. 14. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs the grant agreement. Venue for all legal proceedings out of the grant agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 15. Termination Termination by the State. The State may cancel the grant agreement at any time, with or without cause, upon 30 days' written notice to.the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. Termination'by the Grantee. The Grantee may request termination upon 30 day's notice to the State's Authorized Representative. Upon termination the Grantee is entitled to payment for services actually performed and agrees to return any unused funds the State. Termination for Insufficient Funding. The State may immediately terminate the grant agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services under the grant agreement. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice,and effective date of termination. However,-She Grantee will.be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State receiving that notice. Termination for Failure to Comply.. The State may cancel the grant agreement immediately if the State finds that there has been a failure to comply with the provisions of the grant award, that reasonable progress has not been made or that the purpose for which the funds were granted have not been or will not be' fulfilled. The State,may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional fund's and requiring the return of all or part,of the funds already disbursed. 16. Data Disclosure Under Minnesota Statutes, § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification non -state (10/08) Terms and Conditions for Grantees that are Not State Agencies Page 4 of 4 number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 17. Other Provisions be it understood: a. By filing of this application, the applicant has therefore obtained the necessary legal authority to apply for and receive the proposed grant; b. The filing of this application has been authorized by applicant's governing body, and the official who has applied his /her electronic signature to this application has been duly authorized to file this application for and on behalf of said applicant, and otherwise to act as the representative of the applicant in connection with this application; c. The activities and services for which assistance is sought under this grant will be administered by or undenthe supervision and control of applicant; d. Fiscal control and accounting procedures will be used to ensure proper disbursement of all funds awarded; Agreement to Acknowledge the Terms and Conditions are Incorporated Into the Grant Agreement: By submitting this applicationj1we (name of Applicant Organization Representative] as an authorized Representative for rApplicant Organization's Name] the Applicant, acknowledge that I have read the Terms and Conditions in their entirety as stated within the Application materials and acknowledge that the Terms and Conditions will be incorporated into the Grant Agreement if funds are awarded to the Applicant under this Application. As authorized, if the Applicant is awarded funds under this Application, I will submit the required documents and certification on behalf of the Applicant Organization. is non -state (10/08) 4 Y. r I FEDERAL AUDIT REQUIREMENTS 1. For subrecipients that are state or local governments non - profit organizations, or Indian tribes If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either single audit or a program - specific audit made for the fiscal year in accordance with the terms of the Single Audit Act Amendments of 1996. Audits shall be made annually unless the state or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor'requests for biennial audits, by governments that have an administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to . January 1, 1987. For subrecipients that are institutions of higher education or hospitals If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A -110.. "Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the organization. The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and regulations. 2. The audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's , 'Standards for Audit of Governmental Organizations, Programs, Activities,. and Functions." " 3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A -133 (or A -110 as applicable). The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The federal government has approved the use of the audit guide. In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A -133. 5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMB Circular A -133. (10105) 6. The Statement of Expenditures form can be used for the schedule of federal assistance. 7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years. 8. Required audit reports must be filed with the State Auditor's Office, Single Audit Division, and with federal and state agencies providing federal assistance, and the Department of Public Safety within nine months of the grantee's fiscal year end. OMB Circular A-1 33 requires recipients of more than $500,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the central clearinghouse at the following address: Bureau of the Census Data Preparation Division 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety 5 Office of Fiscal and Administrative Services 444 Cedar Street Suite 126, Town Square St,, Paul, MN 551 01 -51 26 (10/05) I e y a FEDERAL EMERGENCY MANAGEMENT AGENCY Assurances Non - Construction Programs (Page 1) Note: Certain of these assurances may not be applicable to your project or program., If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2: Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. , Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance personal or organizational conflict of interest', or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarduig agency. .a r 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix,A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). - 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681 -1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 -dd -3 and 290- ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a -7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327- 333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. FEMA Form 424B, (Rev. 7 -97) A e FEDERAL EMERGENCY MANAGEMENT AGENCY Assurances Non - Construction Programs (Page 2) 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 -523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -1 et seq.). 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply.with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care; handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. s 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1996 and OMB Circular No. A -133, "Audits of States, Local Governments and Non - Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. FEMA Form 424B, (Rev. 7 -97) .I M1 r CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2011- 79 A RESOLUTION APPROVING A JOINT POWERS AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND DAKOTA COUNTY TO NARROW BANDING OUTDOOR WARNING, SIRENS WHEREAS, the Federal Communications Commission (FCC) has established Rules and Regulations which require the reconfiguration of radio transmitters and receivers used in conjunction with the outdoor warning siren system by January 1, 2013; and, WHEREAS, the Minnesota Department of Public Safety has entered into a grant agreement with Dakota County (County Board Resolution No. 10 -616) on or about December 30,2010 to allow the County�to claim reimbursement for expenditures incurred by cities in Dakota County for the evaluation of sirens, client /server Windows based siren control software systems and related VHF /UHF radio system interfaces and to replace and upgrade existing hardware based warning points and to upgrade the activation and end point VHF /UHF mobile radios in the siren controller boxes to accommodate the FCC mandated narrow banding (hereinafter referred to as "narrow band the City's outdoor warning siren(s)"); and I WHEREAS, representatives of the Cities and Dakota County staff (Work Group) have been planning a method to narrow band equipment and the plan developed by the Work Group was approved by the City Council on February J5, 2011; and WHEREAS, the County has obtained a professional services master contract through a Request for Proposal competitive process that is available to ,City for professional services and equipment necessary to narrow band the City's outdoor warning siren(s) (Master Contract); and WHEREAS, the City desires to purchase services through the Master Contract and to participate in the grant reimbursement program; NOW THEREFORE BE IT RESOLVED: That the City of Rosemount hereby authorizes.the Mayor to execute a Joint Powers Agreement with Dakota County to Narrow Band the Outdoor Warning Sirens. ADOPTED This 4th day of October, 2011. - ATTEST: Amy Domeier, City Clerk William H. Droste, Mayor 4 ROS tM a EXECUTIVE SUMMARY ' W CITY COUNCIL City Council Meeting Date: October 4, 2011 AGENDA ITEM: Bond Calls AGENDA SECTION: • Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. �• ,,. ATTACHMENTS: Resolution and 2/6/03 Council Action - APPROVED BY: RECOMMENDED ACTION: Motion to approve a Resolution Providing for the Redemption of Certain Outstanding General Obligation Improvement Bonds, Series 2002A and General Obligation Improvement Bonds, Series 2003A. ISSUE ' This item is on the agenda for the City Council to authorize the call of two City general obligation bond issues. BACKGROUND The two bonds being called are listed above in the Recommended Action. They are both G.O. Improvement Bond issues. The City will save almost $15,000 in interest costs by calling the two bond issues early and we will be able to remove an additional $440,000 in principal from our overall debt balance for the year ending December 31, 2012. The calls will occur on February 1s of 2012 and by the end of 2012 the debt will be totally removed from the City's books. SUMMARY Recommend the above motions. The resolution. tonight completes the Council's work in this area. t Also, as referenced in the attached 2/6/03 Council Summary, if there are any surplus funds from these debt issues once the calls take place the funds will be reallocated administratively to other debt service funds. The surplus from the improvement issues will go to another improvement issue. z• 4 r . '1 i r r r F, CITY OF ROSEMOUNT' DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2011- RESOLUTION PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2002A AND GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A OF „THE CITY BE IT RESOLVED By the City Council of the City of Rosemount, Dakota County, Minnesota, as follows: 1. The City has issued its General Obligation Improvement Bonds, Series 2002A, dated F July 1, 2002 (the "Series 2002A Bonds "). The Series 2002A Bonds maturing on February 1, 2012 and 2013 in the principal amount of $100,000 (the "Series 2002A Callable Bonds "), are subject to redemption and prepayment on any date at a price of par plus accrued interest. 2. The City has issued its General Obligation Improvement Bonds, Series 2003A, dated July 1, 2003 (the "Series 2003A Bonds "). The Series 2003A Bonds maturing on February 1, 2012 through and including 2014, in the aggregate principal amount of $580,000 (the "Series 2003A Callable Bonds "), are subject to redemption and prepayment on any date at a price of par plus accrued interest. 3. It is determined that it is in the sound financial management of the City that'the Series 2002A Callable Bonds and the Series 2003A Callable Bonds, be prepaid and redeemed on December 1, 2011, or such later date for which proper notice of call may be given, and such bonds are hereby called for redemption on such date. , 4. The City Finance Director is authorized and directed to request that U.S. Bank National Association, the paying agent and bond registrar (the "Registrar ") mail the Notices of the Call for Redemption in substantially the forms attached hereto as EXHIBITS A and B to the registered owners of each Bond to be redeemed at the addresses shown on the registration books kept by the Registrar. (The remainder of this page is intentionally left blank.) { 390298v1 MMDRS125 -9 m ;y- ADOPTED this 4th day�of October, 2011. RESOLUTION 2011 Mayor - ATTEST: City Clerk CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Rosemount - at a duly authorized meeting thereof, held do the 4th day I f October, 2011, as disclosed by the records of said City in my possession. (SEAL) Rosemount City Clerk { t x 2 F 390298v1 MMD RS 125-9 9 � x � 6 n e� RESOLUTION 2011 - , EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2002A CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Rosemount, Dakota County, Minnesota, there have been called for redemption and prepayment on December 1, 2011 all outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2002A, dated July 1, 2002, having stated maturity dates of February 1 in the years ,2012 and 2013, totaling $100,000 in principal amount: Year of Maturity Amount 2012 $50,000 2013 50,000 The bonds are being called at a price of par plus accrued interest to December 1, 2011, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to,present their bonds for payment at the main office of U.S. Bank National Association, as successor to American Bank National Association, in St. Paul, Minnesota, on or before December 1,,2011. If b3: ma : If by hand U.S. Bank National Association U.S. Bank National Association Corporate Trust Operations Corporate Trust Operations 60 Livingston Avenue 60 Livingston Avenue EP- MN -WS3C 3` Floor Bond Drop Window St. Paul, MN 55107 St. Paul, MN 55107 In compliance with the Interest and Dividend Compliance Act of 1983 and Broker Reporting Requirements, the redeeming institution is required to withhold a `specified percentage of the principal amount of your holdings redeemed unless they are provided with your social security number or federal employer identification number, properly certified. This Compliance should be` fulfilled through the submitting of a W -9 Form which may be obtained at a Bank or other Financial Institution. Dated: October 4, 2011. ' BY ORDER OF THE CITY COUNCIL ` °A -1 390298v1 MMD RS 125 -9 X r. RESOLUTION 2011 - EXHIBIT B NOTICE OF CALL FOR REDEMPTION A A GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that, by order of the Cify Council of the City of Rosemount, Dakota County, Minnesota, there have been calledfor redemption and prepayment on December 1, 2011 all outstanding bonds R of the City designated as General Obligation Improvement Bonds; Series 2003A, dated July 1, 2003, having stated maturity dates of February 1 in the years 2012 through 2014, both inclusive, totaling $580,000 in principal amount: Year of Maturity Amount 2012 $190,000 2013 195,000 2014 195,000 The bonds are being called at a price of par plus accrued interest to December 1, 2011, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for- payment at the main office of U.S. Bank National Association, as, successor to Firstar Bank of Minnesota, N.A., in St. Paul, Minnesota, on or before December 1, 2011. w If by If by hand U.S. Bank National Association U.S. Bank National Association Corporate Trust Operations Corporate Trust Operations 60 Livingston Avenue 60 Livingston Avenue EP- MN -WS3C 3` Floor Bond Drop Window St. Paul, MN 55107 St. Paul, MN 551,07 * * * * * * * * * * * * * * ** In compliance with the Interest and Dividend Compliance Act of 1983 and Broker` Reporting Requirements, the redeeming institution is required to withhold a specified percentage of the principal amount of your -holdings redeemed unless they are provided with your' social security M number or federal employer identification number, properly certified. This Compliance should be fulfilled through the submitting of a W -9 Form which may be obtained at a Bank or other Financial' Institution. - Dated: October 4, 2011. 390298v1 MNM RS125 -9 BY ORDER OF THE CITY COUNCIL CITY OF ROSEMOUNT R EXECUTIVE SUMMARY FOR ACTION O V u r CITY COUNCIL MEETING DATE: February 6 „2003 Y .. AGENDA ITEM: Reallocation of Surplus Debt Service Funds AGENDA SECTION: Department -Heads Report PREPARED BY: Jeff May, Finance Director AGENDA NO I'M s ATTACHMENTS: Resolution APPROVED BY: For your'discussion this evening is a resolution drafted by Briggs & Morgan, our bond counsel, that allows °us to use surplus debt service funds once the debt has been 'paid off or defeased. This was brought about because of the-approximate $8,400,000 in bonds that have been called and defeased in the last month. We called 8 bonds and defeased 5 others reducing our debt load and saving hundreds of thousands of dollars in future interest payments.' In order to make all of this work some of the' had deficits and others had surpluses. To make everything balance there will be,, transfers between these funds to balance_things out. Also, some of these.funds will have future, special assessment collections that will add to their surpluses. That is why we have drafted this resolution — to allow us the ability to take these "future” surplus funds and apply them to other outstanding debt issues. In the past, we have had to pass a resolution each time a debt issue is paid off and there is a surplus of funds to reallocate where those surplus funds will be moved to. This resolution allows staff to apply any future surpluses to other debt issues to help them with future payments. I will always inform you of where those funds will be reallocated to but not necessarily with a formal resolution because we will have that on file. w RECOMMENDED ACTION: Motion to adopt a ALLOCATING SURPLUS FUNDS. COUNCIL ACTION: I c -. e a E T CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2003 -07 RESOLUTION ALLOCATING SURPLUS FUNDS WHEREAS, pursuant to a resolution adopted by the City Council on December 3, 2002, the City has , provided for the, redemption and /or defeasance of various general h obligation bonds heretofore issued by the City (the "Defeased Bonds" ).� WHEREAS, the City will continue to receive special assessments which were heretofore levied and pledged to the payment of the Defeased Bond's which, as a result of the red em ption`and`defeasance of the Defeased Bonds, are no longer needed to pay, debt service on the Defeased Bonds; N t WHEREAS, the City has heretofore and may provide for the payment or prepayment in full of various other issues of general obligation bonds at or in advance of their maturity, which payment or prepayment will result in the receipt of special assessment therefore levied and no longer needed to pay debt service on the obligations. WHEREAS, it is desirable that any such funds no Longer needed to pay debt service on general obligation bonds of the City (the "Surplus Funds ") be allocated, from time to time; to the payment of debt service on other outstanding general obligation bonds, heretofore or hereafter issued by the City. NOW THEREFORE, BE IT RESOLVED by the City Council of the,City of Rosemount, Minnesota, as follows: 1. The Finance Director is hereby directed to apply any Surplus'Funds received by the City from time to time to the payment of debt service on general obligation bonds heretofore or hereafter issued by the City. 2`. The Finance Director shall advise the City Council on a periodic basis as to the use of the Surplus Funds. s C�O.p�l ' RESOLUTION 2003 - 07 ADOPTED this 6 day. of February, 2003. r y William H. Droste, Mayor ATTEST: Linda J. Jentink, ity rk CERTIFICATION -� I hereby certify that the foregoing is a true and correct copy of a resolution presented to d and adopted by the City Council of Rosemount a taul y authorized meeting thereof, held on the 6 day of February, 2003, as disclosed by the records of said City in my possession. 9 (SEAL) Linda J. Jentink os ount City Clerk k Motion by:. Riley Seconded by: DeBettignies Voted in Favor: DeBettignies, Shoe - Corrigan', Droste, Riley. Voted Against: None. Members Absent: None 2 ROSEMO CITY COUNCIL City Council Meeting Date: October 4, 2011 'EXE.C`.UTIVE SUMMARY 4 AGENDA ITEM: 2011A G.O. Bonds - Authorizing Issuance and Setting Bond AGENDA SECTION: Sale Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. , ATTACHMENTS: Resolution and Recommendations APPROVED BY: RECOMMENDED ACTION: Motion to adopt a Resolution Providing for the Competitive Negotiated Sale of $2,080,000 General Obligation Improvement Bonds, Series 2011A. ISSUE The authorization to issue bonds for the construction of street and utility improvements for the Prestwick 2nd and Prestwick 3` additions. BACKGROUND This item is on the agenda for your consideration in authorizing the issuance and setting the sale of General Obligation Improvement bonds for the Prestwick 2n and Prestwick 3` additions. The repayment of these bonds will be collected through special assessments levied for these projects. Bids will be open until Tuesday, November 1, 2011, at 10:30 A.M. at the offices of Springsted Incorporated. The bids will be tabulated there and then consideration for award of the Bonds will be by the City Council at 7:30 P.M., Central Time, of the same day. SUMMARY Recommend the above motion. ' CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2011-. RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $2,080,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2011A WHEREAS, the City Council of the City of Rosemount, Minnesota (the "City "), has heretofore determined that it is necessary and expedient to issue its $2,080,000 General Obligation Improvement Bonds,, Series 2011 (the "Bonds ") to finance various public improvements in the City; WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ( "Springsted "), as its'independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of.the City of Rosemount, Minnesota, as follows: 1. Authorization: Findinks The City Council hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds. 2. Meeting; Bid 01ening This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of; the Bonds. The Administrator, or designee, shall open bids at the time and place specified in such Terms of Proposal. r 3. Terms of Proposal The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement In connection with said competitive negotiated sale, the Administrator, Finance Director and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. (The remainder of this page is intentionally left blank) A 3922030 JSB RS125 -10 RESOLUTION 2011 - ADOPTED this 4th' of October, 2011. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk CERTIFICATION I hereby certify `that the foregoing is a -true and correct copy of a resolution presented to and adopted by the City Council of Rosemount at a duly authorized meeting thereof, held on the day, of October, 2011, as disclosed by the records of said City in my possession. (SEAL) 392203v1JSB RS125 -10 Rosemount City Clerk 4 - . t A RESOLUTION 2011- EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON'ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $2,080,000 CITY OF ROSEMOUNT, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2011A (BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit ( "Deposit ") will be received on Tuesday, November 1, 2011, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the`time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute X contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding: Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting,to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. .I (b) Electronic Bidding: Notice is hereby given that electronic proposals will be received via PARITY For purposes of the electronic bidding process, the time as maintained by shall constitute the official time with respect to all Bids submitted to PARITY'. Each bidder shall be solely re ponsible for making necessary arrangements to access PARIT' for purposes of submitting its electronic Bid in a timely manner and in compliance Y ith the requirements of the Terms of Proposal. Neither the City, its k agents not PARITY' shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents not PARIT' shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY The City is using the services of PARITY solely Preliminary; subject to change. 392203v1 JSB RS125 -10 A -1 RESOLUTION 2011 - as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. ; If any provisions of this Terms of Proposal conflict with information provided by PARITY', this Terms of Proposal shall control. Further information about PARITY, including any fee charged, may be obtained from: PARITY, 1359 Broadway, 2n Floor, New York, New York 10018 Customer Support: (212) 849 -5000 DETAILS OF TI4E BONDS The Bonds will be dated November 15, 2011, as the date of original issue, and will bear interest, payable on February 1 and August 1 of each year, commencing August 1, 2012. Interest will be computed on the basis of a 360 -day year -of twelve 30 -day months. The Bonds;will mature February.1 id the years and amounts* as follows: 2013 1 $405,000 1 2014 $415,000 1 2015 1 $415,000 2016 $420,000 1 2017 $425 000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the p rincipal amount of the Bonds or the maturity amounts oofered for sale. Any such increase or reduction will be made in multiples of $5,000 in an of the maturities. In the event theprincial amount of the Bonds is increased or reduced, any premium ofred or an�yy discount taken by the successful bidder will be increa ed or reduced by a percentage equal to the percentage b which the prinepal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. r BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system "with no physical distribuiion of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing `the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants.. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. r 4 392203v1 JSB RS125 -10 A -2 U- RESOLUTION 2011- REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties. The proceeds will be used to finance various improvement projects within the City. BIDDING PARAMETERS Proposals shall be for not less than $2,063,360 and accrued_ interest on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals uriless the meeting of the City, scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %.. Rates are not required to be in level or ascending order; however, the rate for any maturity cannot be more than 1% lower than the highest rate of any of the preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT Proposals, regardless of method of submission, shall be accompanied by a Deposit in the amount of $20,800, in the form of a certified or cashier's check, a wire transfer, or Financial Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated have any liability for delays in the transmission of the Deposit. I. Any Deposit made by certified or cashier's check should be made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101. Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City's agent according to the following instructions: Wells Fargo Bank, N.A., San Francisco,' CA 94104 ABA #121000248 for credit to Springsted Incorporated, Account #635 - 5007954 Ref: Rosemount, MN Series 2011A Good Faith Deposit 392203v1 JSB RS125 -10 A -3 RESOLUTION 2011- Contemporaneously with such`wire transfer, the bidder shall send an e -mail to bond ~services sl2ringsted.com including the following information; (i) indication that a wire transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies, and (iv) the return wire instructions if such bidder is not awarded the Bonds. Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City following the award of the Bonds. Any Deposit made' °by check or wire transfer by an unsuccessful bidder will be,returned to such bidder following City action relative to an award of the Bonds. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in`the State of Minnesota and pre- approved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening,of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that underwriter is required to submit its Deposit to the City in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond maybe drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. 392203v1 JSB RS125 -10 A -4 k t RESOLUTION 2011- CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will ,.constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser ". SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kenney & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not, later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to. the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will-execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories, as specified iff and required by SEC, Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a, "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting "syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 80 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any 392203v1 JSB RS125-10 RESOLUTION 2011- underwriter delivering a proposal with respect to the Bonds agrees thereby - that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with gall Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 4, 2011 BY ORDER OF THE CITY COUNCIL /s/ Amy Domeier City Clerk r 392203v1 JSB RS125 -10 i A -6 J City of Rosemount, Minnesota Recommendations for Issuance of Bonds $2,080,000 General Obligation Improvement Bonds, Series '2011A The Council has under consideration the issuance of bonds to fund two street improvement projects within the City. This document provides information relative to the proposed issuance. Complete bidder information will be provided in a separate document. KEY EVENTS: The following summary schedule includes the timing `of some of the key events that will occur relative to the bond issuance. October 4, 2011 Council set sale date and terms Week of October 24, 2011' Rating conference conducted November 1,2011,10:30 a.m. Competitive proposals are received November 1, 2011, 7:30 p.m. Council considers award of obligations November 29, 2011 Proceeds are received RATING: An application will be made to Moody's Investors Service for a rating on the bonds. The City's general obligation debt is currently rated "Aa2? by Moody's. THE MARKET: Performance of the tax - exempt market is often measured by the Bond Buyer's index ( "6131 ") which, measures the yield of high grade municipal bonds in the 20th maturity year for general obligation bonds and the 25th maturity year for revenue bonds. The following chart illustrates these two indices over the past five years. BBI 25 -bond (Revenue) and 20 -bond (G.O.) Rates fors Years Ending 9/2212011 b � 4.096 3 596 BEN 25 Bond 9r2?12011 r k BBI 20 Bond 25 bond: 48696 20 bond: 385% �a , r r M - , F I vy r4 c , °1 lz oo 90 90 10% Z I ca ,,a �a ��o AV C4 N Z � Ir a 2 coj Springsted Dates Prepared by Spribgsted Incorporated 3 6.596 6.0% 5.5% 5.096 4.596 4.096 3 596 BEN 25 Bond 9r2?12011 r k BBI 20 Bond 25 bond: 48696 20 bond: 385% �a , r r M - , F I vy r4 c , °1 lz oo 90 90 10% Z I ca ,,a �a ��o AV C4 N Z � Ir a 2 coj Springsted Dates Prepared by Spribgsted Incorporated 3 L � POST ISSUANCE COMPLIANCE: ,R SCHEDULES ATTACHED: SUPPLEMENTAL INFORMATION AND BOND RECORD: PURPOSE: M V AUTHORITY: SECURITY AND SOURCE OF PAYMENT: The issuance of the bonds will result in post- issuance compliance responsibilities. The responsibilities lie in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide,range of implications that have been taken into account as your issue has been structured. Post- issuance compliance responsibilities for your tax - exempt issue include both rebate and yield restriction provisions of the IRS - Code. In very general terms the arbitrage requirements control the earnings on i'unexpended bond proceeds, including investment earnings, moneys held for debt service' payments (which are considered to be proceeds under the IRS regulations), and /or, reserves. There is an exemption from rebate for a municipality that issues $5 million or less of tax - exempt obligations in a calendar year. Since the City does not expect to issue more than $5 million of tax - exempt obligations in 2011, the bonds will be exempt from rebate. If proceeds remain unspent for more than three years, yield restriction provisions will apply. Yield restriction provisions also apply to the, debt service fund under certain conditions and the fund should be monitored throughout the life of the issue. x Secondary disclosure requirements :resultifrom an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require -the City to commit to providing the information needed to comply under a continuin jAisclosure agreement. Springsted provides both arbitrage and continuing disclosure services to the City under a separate contract. Schedules attached include the sources and uses of funds, estimated debt service requirements, given the current interest rate environment, and the calculation -of projected assessment income. Supplementary information will be available to staff including detailed terms and conditions of sale, comprehensive structuring schedules and information to assist in meeting post -' issuance compliance responsibilities. - Upon completion of the financing, a, record will be provided that contains pertinent documents and final debt service calculations for the transaction. The proceeds of the Bonds will be used to finance two street projects: Prestwick Place 2 nd and Prestwick Place 3rd. Statutory Authority: The Bonds are being issued pursuant - to Minnesota Statutes, Chapters 429 and 475. The Bonds will be general, obligations of the City, secured by its full faith and credit and` taxing power. In addition the City will pledge special assessments filed against benefited properties. A small tax levy requirement is shown in the attached Net Debt Service Schedule. The tax levy can be abated annually if deposits in the debt service fund exceed 105% of the next year's debt service requirement. The first receipt of special assessment collections will be in 2012. Each year's first -half collection of assessments, and taxes if necessary; will be used to pay the August 1 interest payment in the year of collection. Second -half collections and any funds collected but not applied on August 1 will be used to pay the February 1 principal_ and interest payment in the following_ year. ®r springsted I 3 Page 2 4y STRUCTURING. The Bonds are structured around the projected future income stream from special SUMMARY: assessments and'result in relatively even annual debt service payments. Special assessments totaling $2,034,481 of principal are expected to be filed on or about November 30, 2011 for first collection in 2012. Assessments will be spread over a term of five years, with equal annual payments. Interest on the unpaid .balance of special assessments will' be charged at an interest rate of 2.00% over the interest rate on the Bonds. We have estimated a rate of 3.30% in the attadhed schedules. RISKS /SPECIAL The outcome of this financing will rely on the market conditions at the time of the sale. Any CONSIDERATIONS: projections included herein are estimates based on current market conditions. SALE TERMS AND Variability of Issue Size: A specific provision in the sale terms permits modifications to the MARKETING:- issue size and /or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Based on the short duration of the Bonds, and to avoid possible negative pricing impacts, this issue will not be subject to redemption prior to their;stated maturities, Bank Qualification: The City does not expect to issue more than $10 million in tax - exempt bonds in 2011; therefore, the Bonds are designated as bank qualified. a. " a Springsted- Page 3 ^ - r 2,080,000 City of Rosemount, Minnesota General Obligation Improvement;Bonds, Series 2011A Sources & Uses x Dated 11/15/2011 Delivered 11 /15/2011 Sources Of Funds ParAmount of Bonds ...................................................................... n............................................... ............................... $2,080,000.00 Developer Payment for Prestwick 3rd Overhead .............................................................................. ............................... 316,620.00 TotalSources ....................................................................................... ............................... ....... ............................... $2,396,620.00 Uses Of Funds PrestwickPlace 3rd. ..........................................................................................................:_............... ................:.............. 1,674,879.00 PrestwickPlace 2nd .................................:...................................................................:................. ............................... 676,222.00 Costs of Issuance................ ........................................................ ............................... 28,750.00 Total Underwriter's Discount (0. 800%) ........................................................................................... ..........................a.... 16,640.00 RoundingAmount.. : ................................................. : ............ ....... ..................:............................ ....................:.......... 129.00 TotalUses ..::................................................................................................................................... ................................ $2,396,620.00 s Series 2011A GO Improveme SINGLE PURPOSE 9/20/2011 1:08 PM 7 Spfln9Sted Page r. _ $2,080,000 Y City of Rosemount, Minnesota General Obligation Improvement Bonds, Series 2011A Q : Net Debt Service Schedule Data Principal Coupon Interest Total P +I Fiscal Year 106 of Total Projected Levy ............................... $6,724.11 AverageLife ................. "....................:............................................................................................ ............................... °.................. 3.233 Years AverageCoupon ....................................................... ............................... .......................................................... ............................... 1.0453844% Total ............................... 1.2928521% Assessment Required Bond Yield for Arbitrage Purposes ...............................................................................................................:...... ............................... 1.0434988% AllInclusive Cost ( AIC) ............................................................................................................................... ............f.................a :....... 1.7430660% IRS Form 8038 NetInterest Cost .............................::................................................................................................................. Income WeightedAverage Maturity.': .........:...........................................................'........................................................ 08/01/2012 - - 13,811.56 13,811.56 - - - 02/01/2013. 405,000.00 0.650% 9,711.25 414,711.25 428,522.81 449,948.95 449,243.22 705.73 08/01/2013 - I - 8,395.00 8,395.00 - - 02/01/2014 415,000.00 0.700% 8,395.00 423,395.00 431,790.00 453,379.50 449,243.21 4,136.29 08/01/2014 - 6,942.50 6,942.50 - - 02/01/2015 415,000.00 0.850% 6,942.50 421,942.50 428,885.00 450,329.25 449,243.20 1,086.05 08101/2015 - - 5,178.75 5,178.75 - - - - 02/01/2016 420,000.00 1.100% 5,178.75 425,178.75 430,357:50 451,875.38 449,243.22 2,632.16 08/01/2016 - - 2,868.75 2,868.75 - - - 02/01/2017 425,000.00 1.350% 2,868.75 427,868.75 430,737.50 452,274.38 449,243.21 3,031.16 Total $2,080,000.00 - $70,292.81 $2,150,292.81 $2,150,292.81 $2,257,807.45 $2,246,216.06 $11,591.39 Dated ................................................................................................................................................................... ....................:.......... 11152011 Delivery Date ....................................................................................................................................................... ............................... 11152011 FirstCoupon Date ............................................................................................................................................... ............................... 8012012 Yield Statistics BondYear Dollars ......... ............................... •...................................................................................................... ............................... $6,724.11 AverageLife ................. "....................:............................................................................................ ............................... °.................. 3.233 Years AverageCoupon ....................................................... ............................... .......................................................... ............................... 1.0453844% NetInterest Cost ( NIC) ........................................................................................................................................ ............................... 1.2928521% TrueInterest Cost ( TIC) ....................................................................................................................................... ............................... 1.2975342% Bond Yield for Arbitrage Purposes ...............................................................................................................:...... ............................... 1.0434988% AllInclusive Cost ( AIC) ............................................................................................................................... ............f.................a :....... 1.7430660% IRS Form 8038 NetInterest Cost .............................::................................................................................................................. ............................... 1.0453844% WeightedAverage Maturity.': .........:...........................................................'........................................................ .......r....................... 3.233 Years P' Series 2011A GO Imp- -- I SINGLE PURPOSE 1 9/26/2011 1 10:45 AM ILIA Springsted Page 5 $2,034,481 City of Rosemount, Minnesota General Obligation Improvement Bonds, Series 2011A Assessments ASSESSMENT INCOME 4 1 Series 2011A Assessments SINGLE PURPOSE 9/20/2011 1:07 PM ff,2 & Springsted Page 6 A " ROSEMOUl r 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: October 4, 2011 AGENDA ITEM: Receive Quotes /Reject a Quote /Award AGENDA SECTION: Contract -2011 Utility Maintenance Consent Project, ENG 0158 PREPARED BY: Phil Olson, PE, Assistant City Engin ll// AGENDA NO. . K �- ATTACHMENTS: Resolution; Letter of Recommendation; APPROVED BY: Quote Summary; Exhibits; Map DJ RECOMMENDED ACTION: Motion to Adopt a Resolution Receiving Quotes, Rejecting a Quote and Awarding the Contract for the 2011 Utility Maintenance Project, ENG 0158. ISSUE: Receive quotes and award the contract for the 2011 Utility Maintenance Project, ENG 0158. BACKGROUND: On Friday, September 23, 2011, three quotes were received for the 2011 Utility Maintenance Project, ENG 0158. After verification of quotes received, the low quote is G. F. Jedlicki, Inc., submitting a quote of $96,395.00. The quote from Northwest Asphalt, Inc. was received late and is considered non- responsive. Staff is asking Council to reject the quote from Northwest Asphalt, Inc. This project includes the repair of storm drainage issues at 5 locations throughout the City. Exhibits of the project are attached. The Utility Commission toured the various sites in May of this year and deemed these improvements necessary. Work is anticipated to be completed this fall however the timing of improvements on Pine Bend Trail are contingent on the relocation of small utilities. Costs associated with these improvements will be funded through City Storm Water Utility funds. [31111ky,I i1e1ZVI6 Staff recommends that Council adopt the attached resolution receiving the quotes, rejecting a quote and awarding the contract for the 2011 Utility Maintenance Project, City Project ENG 0158. G: \ENGPROJ \G:NG 0158 2011 Utility Maintenance \20111004 CC ReeeiveQuotes- AwardContract.doc CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2011 — A RESOLUTION RECEIVING QUOTES, REJECTING A QUOTE AND AWARDING THE CONTRACT FOR 2011 UTILITY MAINTENANCE PROJECT ENG 0158 WHEREAS, City Council hereby ratifies action of City Engineer to secure quotes for the 2011 Utility Maintenance Project, ENG 0158, and WHEREAS, City Council rejects the quote of Northwest Asphalt Inc. as being non - responsive. BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: The quote of G. F. Jedlicki, Inc. of Eden Prairie, Minnesota in the amount of $96,395.00 for the 2011 Utility Maintenance Project shall be and hereby is accepted. 2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 3. Award of the contract is contingent on the determination by the City Administrator that all necessary rights -of -entry or easements by deed or dedication have been secured for construction of the improvements. ADOPTED this 4`' day of October, 2011. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk WSB - Engineering Planning Environmental Construction & Associates. Inc. September 27, 2011 Honorable Mayor and City Council City of Rosemount 2875-145 th Street West Rosemount, MN 55068 Attn: Cindy Dorniden Re: 2011 Utility Maintenance Project City of Rosemount Project No. ENG 158 WSB Project No. 1916 -39 Dear Mayor and Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 Quotes were received for the above - referenced project on Friday, September 23, 2011. A total of three bids were received. The quotes were checked for mathematical accuracy and tabulated. Please find enclosed the quote tabulation indicating the low bidder for the Base Bid (Schedule A -E) as G. F. Jedlicki, Inc., Eden Prairie, Minnesota, in the amount of $96,395.00. We recommend that the City Council consider these quotes and award a contract to G. F. Jedlicki, Inc., based on the results of the quotes received. Sincerely, WSB & Associates, Inc. Q nuo l � — ' Phil Olson, PE Project Manager Enclosures cc: Garrett Jedlicki, G. F. Jedlicki, Inc. Andy Brotzler, City of Rosemount Cindy Dorniden, City of Rosemount tsf Minneapolis - St. Cloud Equal Opportunity Employer C:\ Userslrad\AppOata\Local\Microsoft \Windows \Temporary Intemet Files \Content.OutlookVODUXJSJ\LTR RECMMOTN- hmcc-0927201 1.doc BID TABULATION SUMMARY PROJECT: 2011 Utility Maintenance Project LOCATION: City of Rosemount Project No. ENG 158 WSB PROJECT NO.: 1916 -39 Bids Opened: Friday, September 23, 2011 at 10:00 a.m. Bid Security Base Bid Contractor (5 %) Schedules A -D 1 G. F. Jedlicki, Inc. X $96,395.00 2 Northwest Asphalt, Inc. X $100,400.00 3 Friedges Contracting Co., LLC X $104,315.00 Engineer's Opinion of Cost $72,345.00 1 hereby certify that this is a true and co r ct tabula of the bids as received on September 23, 2011. hil Olson, PE Denotes corrected figure C: IUserslca" ppDatalLocallMicrosoftlWindowslTemporary Internet FileslCon tent. out /ook1 /QDUXJ5J11916 -39 Bid Tab Summary Path. K101916- 390 \GIS \Maps \LocationMap mxd Date Saved 8/31/2011 3 43 45 PM _— __— __ —__ --- —__—__—__—__—__—__.— __— .� _— __�..__— __ . O ____— _____— _____— __ tl3 � M I I o� m I z Q �` yl , o r N I I I o I scrvs,essn �,,,n�3rvr.our,� ' " "'' °' mssr�3nrnou >, _� s �,� rvr��� 3nr 3,.r,a - arvr 3Mr,a _� c _ C I rry r.r �.�n��anrrvorvrr ,� $ I -� = t }, � O I a i �,r�wrora u I ti b ! .raarore anrarv.r�s� w, 1131& Y i t, y� i le—I... iaae0ai $I pppo BtW eon eg. rb h%y r x �rstry '1 >�I "•ros I z � *,L •�� � I w � •yvd , I u I e s = LLJ — — — V- - stid� - wiw BrioHV d_— __— __— __— __ —__— is sni rvaw arvowro i f. dam. �•'� Remove two existing culverts. Install 2 - 18" CMP culverts, complete ditch grading around culverts to convey drainage and provide maximum 3:1 slopes ...mow.. _. .. _ <. �- " • r � ROSEMOUNT MINNESOTA Area 2 N Emery Ave WSB Rosemount, MN o 20o aoo 800eet r mo i f. dam. �•'� Remove two existing culverts. Install 2 - 18" CMP culverts, complete ditch grading around culverts to convey drainage and provide maximum 3:1 slopes ...mow.. _. .. _ <. �- " • r � ROSEMOUNT MINNESOTA Area 2 N Emery Ave WSB Rosemount, MN o 20o aoo 800eet :y w Nl g a _ FISCHER / : To _ r "j 111W �f w r � s- W 7 EL Grade p /N around flared end ,�; 55' -18" CMP @ 1.5% x with CMP aprons • a Grade ditch to drain as directed by engineer ax " '� t '� P .f .' C ..c •I't p,�r . Area 3 N A n ROSEMOUNT Pine Bend TO & Fischer Ave WSB MINNESOTA Rosemount MN 100 200 /V 400 _, Feet Construction Notes: 1 Remove existing 30^ flared end and pipe aa directed by the engineer 3. Remove existing grouted hprap 3. Install 30^ RCP, utruotunas, flared end, and ripnapao shown 4. Complete minor grading and restoration work as directed by the engineer . 5. Clear and grub trees and brush ae directed by the engineer ` ~ Remove apron, connect to existing storm sewer ' Install 60" diameter manhole TC. 937.00 Invert (NE) 932.20 Invert (SW 927.02 � '---� Install 72" diameter manhole R-4342 Casting ' Invert (N � � Access Area Existing Pipe Install 10 C.Y CIL III riprap with IV e: 20 S.Y geotextile fabric type IV FES Invert 926.00 reinstall fence Clear and Grub - 11 TV Area N AL �� 137th��t�� �K ",/m���-/~"_^�u~^ u os 70 140 WSB =°°""",^ Rosemount, MN Feet ����� Ut ROSEMOUNT MINNESOTA Area 5 N 152nd St W WSB Rosemount, MN . ao so 16oeet AGENDA ITEM: UMore Ballfield Grading - - .-Construction AGENDA SECTION:,, Contract Consent PREPARED BY: Dan Schultz, Parks and Recreation Director AGENDA 140. ATTACHMENTS Resolution. APPROVED BY: n&J RECOMMENDED ACTION: Motion to adopt a resolution authorizing the Mayor and City Clerk to enter;into a contract, with Carl Bolander and Sons to perform the in-kind donation of earthwork/grading on the UMore Ballfield site. ISSUE The City of Rosemount has an in-kind donation from SIO Inc. in the form of $200,000 worth of grading/earth work., Staff - feels it would be advantageous for the City to use the in-kind grading donation from SKB to grade `the entire 27, acre UMore Ballfield site this fall, which would prepare the site for a spring of 2012 improvement project. SF' 13 has proposed that Carl Bolander and Sons Company would perform the work. SUMMARY Staff is recommending the City Council adopt a resolution authorizing the Mayor and City Clerk to enter into a contract with Carl Bolander and Sons to perform the in-kind donation of earthwork/grading on the UMore Ballfield site. f. CITY ROSEMOUNT DAKOTA COUNTY, MINNESOTA- RESOLUTION 2011 - A RESOLUTION AWARDING CONTRACT AUTHORIZING A CONTRACT FOR THE GRADING OF THE U,MORE BALLFILED SITE WHEREAS, the City of Rosemount completed the process of acquiring 27 acres of land through a pre-dedication agreement with the University of Minnesota to be used fox . athletic fields; and WHEREAS, the City of Rosemount has received an in-kind donation from SkB Environmental to provide the City with $200,000 worth of in-kind earthwork/grading; and WHEREAS, . the City of Rosemount desir6s . to use the in'-kind donation of gtading.on'the UMore Balltield site,t.,o prepare the land for future developmeAt; and A NOW THEREFORE, BE It RESOLVED, that the City Council of the City of Rosemount hereby authorize the Mayor and City Clerk to enter into a contract with Carl Bolander and Sons to perform the in-kind donation of earthwork /grading on the UMore Ballfield site. ADOPTED this 4th day of October, 2011.:'- ji_ 0 ATTEST: William H. Droste, Mayor a. Amy Domeier, City Clerk CERTIFICATIONS I hereby certify that,the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Rosemount at a duly authorized meeting thereof, held I on the 3rd , day '?f November, 2009, as disclosed by the records of said City in my possession. (SEAL) Amy Domeier, City Clerk 4V 19 EXECUTIVE SUMMARY t AGENDA ITEM:` Professional Services Contract for AGENDA SECTION: Engineering and Landscape Architect Consent N. Services — WORE Ball Fields PREPARED BY:, Dan Schultz, Parks and Recreation AGENDA NO. Director, ATTACHMENTS: Proposed Construction Documentation APPROVED BY: Service Agreement % RECOMMENDED ACTION: Motion to recommend the City Council approve entering into a professional services agreement with WSB to provide Construction' Documentation services for the WORE ball field project. } ISSUE In August of 2011'the City of Rosemount completed the process of acquiring 27 acres of land through a pre - dedication agieement with the University of Minnesota to be used for athletic fields. Staff and the City's design consultants have finished the design development phase (stepl) of the UMore Ballfield project and the plans were recently shared with the City Council. The next step in moving forward with this project is to, have WSB /HKgi prepare the construction documents needed to build phasel of the project. The phasing plan for the project is attached, along with the site plan for the complex. These documents will be the plans and specification that will be used to publically bid the project in early 2012. ;t WSB has provided a proposal for the necessary services "for the construction documentation phase (step 2) of the project. WSB's proposal includes using Hoisington Koegler Group, Inc. (HKgi) as a subcontractor for the landscape architect work on the project. The total cost for the construction documentation phase of the project is $109,400. Staff is expecting spend $800,000 from the park improvement fund to construct phase 1 of the project in the spring of 2012. Staff is also planning on using an in-kind donation from SKB in the form of earthwork / grading ($200;000) later this fall to grade the "•site. BACKGROUND The University of Minnesota contracted with HKgi to develop the original preliminary concept plan for the project. HKgi's cost estimate for the entire project was approximately,$4,000,000. The consulting services that we typically need for a project of this size include: s Step 1- DESIGN DEVELOPMENT The design development phase of the work will include further refinement of the layout and site organization, materials selection, grading and drainage strategies; and construction costs. Step 2f-.CONSTRUCTION DOCUMENTATION �. Upon approval of design development documents, the consultant will prepare construction documents and technical specifications for site elements WS B it Awarlatrx. hie, September 16, 2011 Mr.' Dan Schultz Park and Recreation Director City of Rosemount 2875 145` Street Rosemount, MN, 55068 ` . Re: Estimate of Professional Services Fee UMore Park and Ball Fields City of Rosemount, MN Dear Mr. Schultz: WSB & Associates is pleased to present this proposal for professional engineering services relating to the design of improvements associated with the UMore Park and Ball Fields, The scope of services presented in this proposal are based on discussions with the City of Rosemount, Design Documentation preliminary layouts and designs completed by Hoisington Koegler Group,, Inc. and WSB, and our familiarity with the project area due to recent projects completed by WSB in the nearby vicinity. Also attached are the following: ■ HKGi's Letter of Services Agreement for Landscape Architecture for the Ball Field Park located at UMore Park in Rosemount, Minnesota ■ Schematic Design Plan of the park ■' Phasing Diagram WSB's 2011 Fee Rate Schedule PROJECT UNDERSTANDING: This project is being constructed on land currently owned by the University of Minnesota and will be 6onstructed'as a City park. Preliminary design of the ball fields, parking lot, access roads and other site amenities has been completed by HKGi and WSB and is the basis of this proposal. The land has been dedicated to the City of Rosemount by the U of M and it is anticipated that Carl Bolander and Sons Company will be completing the mass grading of the site as a donation to the City in the fall of 2011. Through Design - Development,,phasing for park improvements was developed, and this proposal'addresses professional engineering services to complete c6nstruction documents for Phase 1 improvements, anticipated for 2012 construction. Phase 1: Initial Ball Field Construction M, Mass grading of the Site area for the future construction of the proposed facilities is anticipated to have •been'completed by Carl Bolander and Sons Company. This mass a. •• %�4. 1.`.i' >:'1 K.• VJ41001UMore WSB CDp ,royosal09.16/l.doc i Al 'Umore Park CD Proposal September 16, 2011 TP ge.2 grading will include hold downs for the future site` improvements and will be for the following ., ■ . Proposed ball fields (2 youth baseball fields) ,. ■ Parking lot (western half) ..Internal site access fiom Akron Avenue ■ Irrigation well and associated piping ■ Drainage improvements and storm sewer will be installed as necessary to facilitate interim drainage with this phase . ■ . Future phase improvements identified.on the attached phasing illustration,.or: accommodations for within grading and other Phase 1 improvements, identified as necessary to allow completion of future phases without reconstruction or removal of Phase 1 improvements. To make full use of donated site grading by Carl Bolander• and Sons Company, WSB understands that site elements that may be identified for future installation and not initially constructed need to be accounted for in the Phase 1 detail design and construction documents. As a cost savings and design efficiency measure, this approach will include interim improvements that will serve a use for future stages, but that with installation in Stage 1 will allow for future improvements and additions to be made to the facility with minimum impact and disturbance to the ball fields,. turf, and other site elements already in place. PROJECT APPROACH & WORK PLAN: WSB's project approach and work plan is based on our understanding of the project as discussed previously and will be completed as described in the following work plan: Proiect Mai aaement: This task includes planning and coordination of all work tasks, establishment and monitoring of budgets, meetings, and correspondence with the City, HKGi, U of M, geotechnical engineer, electrical engineer subconsultant on a periodic basis. The project manager will provide technical direction on all aspects of the project review;,all work products, and prepare monthly progress reports. The project manager will serve `a primary role in the many design considerations. M , Data Collection i Available data willbe collected from'the City of Rosemount, U of M, HKGi,'private utility companies, and adjacent developments as, necessary. r , t GradiriuRe'cord'S''urvey: c� ' Al; , ;I This task will involve the electronic collection - of the as -built grade information of the approximately 30 acre site to verify mass grading efforts provided by Carl Bolander and Sons. It will consist of the survey field work, crew coordination and data reduction into a cad format p J Final Phase 1 Grading Plan Design and Construction Documents: K.IIS4- IOOIUMore WSB CD propoaa104.16.1l.doc ,f 4: r* { i �..i; �z'• , tai ,'v�.. Umore Park CD Pioposal _ September 16,2011 Page 3 WSB will work with -HKGi to develop a ,final grading plan for Phase 1 improvements on the site. A. Will be designed in conjunction with the drainage design:. 2'• Will provide plans.for future grades on the surrounding streets to ensure that the site will match into future grades and drainage will work in both the interim and future. conditions. 3. 'Earthwork balances will be analyzed for site balance. 4. Soil borings and available information from mass grading efforts will be utilized to ensure there is sufficient good material for hard surfaced areas, topsoil for green areas and for structural design aspects. 5. Grading pad design for all proposed buildings (does not include footing designs). 6. Infiltration and pond design will be done under the drainage design work plan. 7. Estimates for earthwork 8. Erosion control and site SWPPP plans + 9. Temporary sedimentation basins as necessary, 10. Hold.downs -for parking lots, ball fields, and driveways will be included. 11.Onsite soiis'are assumed to be free of hazardous materials. 12. Spot elevations for pavements, trails, plaza, building FFEs, ballfield areas and other key site features as necessary 13. ADA•grading design of plazas, sidewalks, parking lots and other site facilities. Detail Drainage Design and Construction Documents: Analysis and design of the stormwater drainage and conveyance system, including ponding and infiltration basins as identified in preliminary design within the park. The analysis will'be based the standards of the City.'s stormwater management requirements. 1. Storm water modeling — volume analysis 2. Storm water modeling — water quality analysis 3. Storm water.pond grading onsite 4. Storm "water rainwater garden/infiltration system design" , 5, Storm'sewei design' site only- does include Akron Ave., east -west roads on north and south end of site. design includes treatment cell routing to east, parking lot storm sewer system, pond outlet structures. 6. Storm water design of temporary parking lot and off site dramage from the west Detail Sanitary Sewer'and Water Utility Design and Construction Documents: No design is assumed to be provided for a septic type of system. 1. Design of a "sewer and water service to the proposed concessions/restroom , _building' located at the center of the four multi- purpose ballfields in the south half of the site. it ( is that these services would extend from stubs that are yet to lie constructed to the west within Akron Avenue as a separate project: 2. Design of a'sewer and water service to the proposed concessions /restroom stadium seating located north half of the'site. It is assumed that these services ,would extend from stubs that are yet to be constructed to the west within Akron - Avenue as a separate project. k 3. ' Designof an alternate well for site potable water and irrigation system (see well design section below for details) KA154.1001UM61e IVSB 6propm.109.16.11AM 1 e 3 Umore Park CD Proposal ,September 16,2011 ._ - Page .4.: 4. It is assumed that the irrigation consultant will,provide pressure 'and flows needed for the service feeding the irrigation'system. Detail Weli Design and Construction Documents: As identified during preliminary Design. Documentation, a well this capacity will require development (sandstone removal to "expand the open hole. portion) which adds to the complexity of the design and construction observation requirements for the well. Assumptions: L... One double cased Jordan well that produces approximately 350 gpm at 50 psi. 2; Pump and* submersible motor w/ VFD 3. Pitless unit instead of a well house 4. No chemical feed systems required w 5. Electrical engineering and irrigation design by others 6. Does not include time for any additional DNR requirements related to the well and permit that may come up, such as additional test pumping or investigations into well interference 7. Final pump;design will take place after test pumping the completed - well Final Design and Construction Documents h Coordination with irrigation company, DNR, electrical engineer, and others as needed 2. Design of one well and pump 3. Well profile, drawing 4. Inforinatiori'to be added to the site'arid grading plans,_ 5. Well construction specification 6.. Pump specification 7 Inrtial''appropriations permit discussions with DNR Electrical Engineering: ° c Electrical engineering design will be provided byBarr Engineering and will be utilized for power to the site buildings, site lighting, ball field lighting, irrigation system and proposed well ` Cost's for this work are not included in our proposal and would be included in the final design package. This would be a pass through fee and WSB would include time for coordination of this work onlibn a cost reimbursable basis based our hourly fee rate'schedule. Due to the likely power needs this site would require 3 -phase electric 'service'4' nd design scope would be - dependent + on the availability of '.the power connection source within the project`area. BuildiniArchitecture'and associated Structural / Mechanical / Electrical Design: Scope of services and costs for the building architecture for the stadium seating, concession staii3 and'storage facility building work are not included in our proposal and would be mcluded`in the final design package. This work would also include and structural, mechanical and electrical design work associated with these structures. For these designs this;would be a pass through fee and WSB would include time for coordination'of this work only on a cost reimbursable basis based our hourly fee rate schedule. 'We'have discussed this project with Oer`tel Architects, a firm we have extensive -N KAIM- 1001UMom FYSB Mproposn 109- 16.11.4c .. Nil.' experience with and they are interested in the project. They specialize in municipal type projects ;of this nature and can provide a scope of services and fee if the City is interested Permits: 1. Completion and submittal of the NPDES Phase II stormwater permit ($400 application fee included) at 90 % plan: completion. Assumes erosion control plan, SWPPP,:and required erosion and sediment control details. 2:. Completion and submittal of Department of Health for watermain ($150 application fee not included) at 90 %plaii.completion. If necessary, it is assumed that final plan revisions and modifications to the bid documents will be completed` by WSB & Associates, Inc. prior to 100 % completion. 3. Completion and submittal of MPCA permit for sanitary sewer ($240 application fee not included) at 90% plan completion. 1 .. 4. Completion and submittal of City of Rosemount grading permit (application fee not included) prior to start of construction. 5. Completion'and submittal of City of Rosemount building permit for onsite sewer and'water services only (application fee not included) prior to start of construction. 6. DNR Well appropriation permit is not included and is assumed to be coordinated during the construction phase. SCOPE OF SERVICES WSB will provide design development documentation and construction documentation for the ball park at the UMore Park based on the approved schematic site design. The proposal includes construction related services and has been included as separate fee from the design development and construction documentation tasks. We will work with HKGi to develop the landscape architecture construction documents outlined iii their ' Letter of Services Agreement. In order to complete the project, we propose the following scope of services which outlines our tasks and deliverables: I CO NSTRUCTION DOCUMENTATION WSB will prepare constriaction'documents and technical specifications for all site elements approved in the design development phase of the work. " ' Specifically, the following will be provided: A Prepare construction and bidding documents for all site elements within the Ball Park determined to be included in Phase One construction. 'Our scope or work in this task will include the following: ' 1.. Summary of Quantities Worksheet .1 2. Title Sheet �' =..r.1 'lit i ,•• . ,, 3' n General Layout Plan ' h , } 4. Site Grading Plans 5. Earthwork Summary 6. Pavement Designs and Typical Sections 1 7. Storm Sewer and Drainage Plans r� 11- P, .t i• ai. • � K:11 J4- 1001UMom WSB CD propotn109- 16 -11.da .S ty - f A in l! .)A r ` Umore Park CD"Proposal- September 16, 2011.. Page 6 8. Site Utility Plans .9. Site Well Plan 10. Site Construction Details 11: Erosion Control Plans and SWPPP 12. Street Cross Sections' . B. - Prepare Technical Specifications C. Prepare Final Cost Estimate D Permit Applications, E '.Prepare and present 50% CD Set to City Staff, Parks and Recreation Committee, City Council and University of Minnesota representatives F. Prepare and present 100% CD .Set to City Staff, Parks and Recreation Committee, City Council and University of Minnesota representatives G. Prepare Final Bid Documents, including all required plans, technical . specifications, summary of quantities, and final cost estimate. H. Bidding Assistance — It is assumed the project will be bid as one package for the site grading, utilities, pavement construction landscaping, rr irngation system, site lighting, ball field lighting and site electrical service. The building structures would be bid as a separate package. This project would be bid in phases as described under the Project Understanding section of this proposal. WSB will provide services for bidding assistance including the following: 1. Advertisement for bids 2. Copy and distribute plan sets to Contractors 3. Field questions from Prospective Bidders { 4.' Issues and addendunis'as necessary 5 Attend the bid opening 6. Prepare tabulation of bids 7.. Prepare letter of recommendation for contract award ,1 8. Attend City Council Meeting for contract award as needed A separate proposal for professional engineering services for the Construction Documentation phase will be submitted to the City upon request. CONDITIONS AND EXCLUSIONS ' This proposal is based on the understanding that the Client, the City of Rosemount or the University of Minnesota will provide the following information or services. Our proposal does not include design and fees for the following. ' 1. Landscape Architect items as outlined in the HKGi Letter of Services Agreement. >�,.. 1h 2. Architecture associated with any required buildings and stadium seating. 3. Electrical engneering associated with any site lighting, field lighting l and building lighting. r , h 1'.', :< , 1 , 4.' Mechanical'engirieenng associated with`any mechanical systems related to'the buildings. "•'" 5. Structural engineering associated with structures including buildings and grandstand seating. Kr1 /34 -1001 More WSB CD ro 1 ,f p /rosnl09- l6 -//.Ax .. r . i PROPOSED.FEE: I. Construction Documentation Project management and other miscellaneous project work is included in the below construction documentation fees. Finaf Design Meetings ................. ............. .........................$4,200 Site Layout Plan ............................ ................. .........................$2,000 Grading Plan .................. ............................... .........................$3,800 Pavement Design ................................ . .................................... $1,300 - Drainage Plan .... ........................ ....... .........................$6,800 Utility Plans ...................................... .. ........................$3,000 Well Plans and Specifications. ..... ....... ...............:..:......$6,500 Construction Details ........................... ... $2,000 ' Erosion Control Plans and SWPPP ................ .........................$1,800 Permits ......' ....................... ............................... ........................$2,700 'Technical Specifications . ............................... .........................$6,700 Final Cost Estimate ..................... ....................... .... $2,700 q Bidding Documents ................ ..':!'........ .........................$8,700 _ " . Bidding Assistance...... ..............:`:..: ............................... 6700' ... Total ::::................: ....$58,900 COMBINED 1 TOTAL PROPOSED FEE (WSB and HKGi): Hoisington Koegle`r Group, Ind. (HKGi) ha`s' provided WSB & Associates, with a proposal for landscape architecture services (see attached) which details their understanding, approach, work plan for this project.. As identified in their proposal, HKGi's design fees `for the Construction Documentation phase are $50,500. The combined total proposed fees of WSB &'Associates and Hoisington I- oegler Group for Design Development phase engineering and landscape architecture services is $109,400 The proposed scope and fee presented herein represents our complete understanding of the project based on available information. , If you have any questions or need additional �. '.'I T�i(� �Y'� {, t•I' K: 154= 1001UMo reWSBCDpropoia709- I&II.Aoc X-1154-1001UMore M COproposaI09-16-11.doc 20.11 Schedi d � .fat& . Billing . Rate /Hour•,,: Principal $134.00 " Associate $126.00 Sr, Project Manager /Sr, Project.Engineer. $121,00 Project Manager II /Project Engineer III /Engineering Specialist IV $112.00 Project Manager /Project Engineer II /Engineering Specialist III $105.00 Project Engineer /Registered Land Surveyor/ Engineering Specialist 11 ' $96.00 Graduate Engineer II /Engineering Specialist I /Sr. Construction Observer, $86.00 Graduate Engineer /Engineering Technician V /Construction Observer $76.00 Planner ' a � $72.00 Engineering Technician IV /Scientist III $68.00 Engineering Technician III /Scientist II ? $62.00 Engineering Technician II /Scientist I $56.00 Engineering Technician I z N ­ ; $49.00 Office Technician II .,r. $62.00 Office Technician I $33.00 Survey (Two - Person Crew /G $140;00 Survey (Three- Person Crew /Expanded GPS Crew) , s ..i i ,, $167.00 Costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and maitii4ar6 included In the'' `above hourly rates. Reimbursable expenses'include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc, Rate Schedule is adjusted annually." y W t i � �, „�. .CArrnrinka. lue, 1 � t i " f r August 5, 2011 4k Dear Morgan I I s Hoisington Koegler Group, Inc. (HKGi) is pleased to provide,WSB & Associates, Inc. - (WSB /Client) with this proposal for landscape architecture services related to the Ball. Field Park project located at UMore Park. The following letter outlines our understanding of the project, our approach, work plan, professional fees, and our assumptions for the project. , PROJECT UNDERSTANDING AND APPROACH The scope of services to be provided by HKGi is understood to include construction documentation for the ball park at UMore Park based on the approved design developii ent.' our understanding that HKGi would work with WSB to complete construction documentation for phase one ball park elements as outlined in the attached phasing diagram and cost estimate. We understand HKG1 will be responsible for the design and documentation of the following site'elements associated with Phase One: n - ball fields �and �associated practice facilities - landscape areas surrounding the ball fields - pedestrian walkways - planting t - irrigation We understand that WSB will e lead the project team. Construction documentation will include the preparation of construction drawings, technical specifications and bid documents for all site elements approved for.Phase One. Our approach Will include the n „ , , .,�, . ; ., collaboration and coo ; rdination with other design and construction'team members, WSB and City Staff to prepare clear and coinstructible`drawings, specifications and bid documents: The following is a more detailed discussion of the proposed work plan and deliverables �a SCOPE OYWORK : i L; _ if > (r' _ i •i ::a , •' r. ens -�: 1 � ' ,. The Scope of Work includes the following tasks and deliverables: 1. Constrtiction D&uni&tation appro a Upon v I design development documents, HKGi willprepare - document' for all s and technical site elements' - Design approved the documents for Phase One. 'Specif ically, the following will be pro vided; ' :- ; -Prcparc construction and bidding `d ocuments; for all site elementiwithin'- the Ball Park determined to be included in,Phase One construction: ;Our% scope . of work in s task k. include the following: 1. Summary of Quantities: Worksheet :-:'2;. Site Materials' Plans (including enlargement plans) 13. Site Layout Plans (including enlargement plans) 1 ; 4. Site Sections 5. Planting Plans 46. Fencing Plans 7. Irrigation Plans a 8.: Site Lighting Plans (does not include ball field lighting or electrical engineering) 9. Site Construction Details B. Prepare Technical Specifications C.. ' Prepare Final CostEgiiniaii D. -Prepare and present 50% CD Set to WSB, City Staff, Parks and Recreation Committee', City Council'a University of Minnesota representatives E. Prepare and present 100 CD' Set to WSB, City §taff, Parks ',and ,,,,- j 1 , r — *"b" ilandUnivesi' ot Minnesota -" Recreation Committee, City Coun University representatives .1 1 I F. 'Prepare Final Bid D ocuments, including all required plans, technical specifications, summary, of quantities, and final cost estimate. CONDITIONS AND EXCLUSIONS" This proposal is based on the understanding,ihai the the City of Rosemount or the University, of Minnesota will provide the'following information or services. Should HKGi be required t service's in obtaining or coordinating compilation of this information, fees associated with such services would be in addition to any fees identified in this pioposal. In order to begin 'con uction documenfkibrf, HKGi will require the foil owing information: - suiwy� 1. Topographic i�ld� of & FoP64;��jch includes but is not limited to the propert�,li Utiliti&g, structures, buildings, one (1) foot contour intervals, significant vegetation, etc. n 4 4 ,x%,jSEM0 LJNT EXECUTIVE SUMMARY C z, ITY COUNCIL . • City Council Regular Meeting: October 4, 2011 AGENDA ITEM: Application for Off -Sale Liquor License, ` Alex Awada LLC DBA Giuseppe's AGENDA SECTION: Public Hearing PREPARED BY: Amy Domeier, City Clerk AGENDA NO. 7.a. ATTACHMENTS: None APPROVED BY: RECOMMENDED ACTION: Motion to Approve an Off -Sale Liquor License for Alex Awada LLC DBA Giuseppe"s for the premise located at 15092 Claret Avenue. SUMMARY An_off- sale liquor license has been applied for by °Alex Awada LLC DBA Giuseppe's for the premise located at 15092 Claret`Avenie, Rosemount. The intent for the off -sale liquor license is to allow customers to,purchase wine and carry: it out with their take -out orders. Alex Awada submitted the required liquor license application materials including the background investigation fee. The license information will be forwarded to the Minnesota Department of'Public 0. Safety — Alcohol and Gambling Enforcement Division for review and'issuance. An inspection of the premise will be required before the license will be issued.:; A background investigation was completed by the Police_ Department. Based upon the results of the investigation, police staff found no reason to deny the liquor license. RECOMMENDATION Staff recommends the above -state motion. , 4 ` � r 5 , 9 � � z y � S RQ J �1 �jCJI�� V 1 EXECUTIVE SUMMARY CITY COUNCIL r s - City Council Regular Meeting: October 4, 2011 AGENDA ITEM: Selection of a Development Team to Negotiate Terms for a Senior AGENDA SECTION: : Housing /Senior Center Project Adjacent �►�/(n/ to the Steeple Center I PREPARED BY: Dwight Johnson, City Administrator; Kim Lindquist, Community Development AGENDA NO. (� A, Director ATTACHMENTS:. Request for Proposals APPROVED BY: RECOMMENDED ACTION: Motion to Begin Discussions Between Development Representation Associates (DRA Ltd) and the City to Negotiate Terms for a "Senior Housing /Senior Center Project Adjacent to the Steeple Center BACKGROUND Is The City Council has been discussing the possibility of a senior housing project adjacent to the�Steeple Center for several years and in early 2011, made redeveloping the remainder of the old St. Joe's site into a senior housing /senior center project one of the top goals for the City. A Request for Qualifications (RFQ) was developed and distributed to all known major developers of senior housing in the metro area. A meeting for interested developers to explain the project was held on July 27th and responses were due on August 18th. ¢ Three responses were received and the respective development teams were interviewed by the Council on September 22nd. The Council further reviewed the proposals and discussed them at a special workshop meeting on September,28th. At that meeting, Council members determined that the proposal from Development Representation Associates provided the overall best response to the RFQ. The team from DRA includes DSGW Architects of North St. Paul and Ebenezer Management Services of Minneapolis (part of Fairview Health Services). Mr. James Trucker is the President of DRA and the team leader. The K other two proposals were from the team of Winkelman Building Corporation with Frisbie Architects and a team from Stonebridge Companies. RECOMMENDATION Based on Council direction at the September 28th special workshop meeting, it is recommended that a motion be approved to begin discussions with Development Representation Associates (DRA Ltd) for the purpose of negotiating plans and the terms for development of a'senior housing /senior center project adjacent to the Steeple Center.i r u a REQUEST FOR QUALIFICATIONS FOR SENIOR - HOUSING PROJECT IN THE CITY OF ROSEMOUNT July 13, 2011 4 ROSEMOUNT SPIRIT OF PRIDE AND PROGRESS a In Page 1 of .5 Summary of the Request for Qualifications The City of Rosemount is seeking a developer or development team with which to partner for development of a Senior Housing project at the Steeple Center Complex. The property is located on the northern edge of Rosemount's historic Downtown and is currently owned by the City. The 3.16 acre site was originally part of a public purchase that allowed construction of the Robert Trail Dakota County Library, which is south of the senior housing site. Also on the site is the iconic former St. Joseph's church that has been renovated for public use and renamed as "The Steeple Center." The Center,will remain, and there is also a strong interest in providing a public senior center and public plaza on the property. The school portion of the existing structures will be removed. With removal of the school building and maintaining some land for the Steeple Center, there is approximately 2.56 acres for senior housing, senior center, and shared parking. F The City commissioned a Preliminary Estimate of Senior Housing Demand Study by Maxfield Research Inc. that indicated there is a need for senior housing with services and memory care units within the community. The 36 square City is a third "ring suburb of St. Paul, with a population of approximately 21,000. The Downtown has functioned as the activity hub of the community and would supply some commercial services to senior housing residents. The site is within walking distance of the public library, City Hall, and Central Park. The site is adjacent to the Independent School. District 196 Rosemount campus, which includes elementary, junior high and high schools. There are numerous trails and walkways in the neighborhood. The development team is expected to possess, at a minimum, the following characteristics: i 1. The financial capacity to absorb pre- development soft costs associated with final planning for the project, and to fund costs for construction of the project. 2. The ability to manage or contract with'a management company to operate the senior facility. 5 The outcome of the RFQ is the selection of a 'developer or development team to work with the City on development of.a> senior "housing and accessory senior center on City -owned land. The decision on -which team the City will select will be based primarily on the team qualifications, concept design and financial proposal. The City will also consider the proposed development and its consistency with the goals of the City Council 4 13 Page 2of5 Project Background The Rosemount City. Council purchased the °St: Joe's church and school in 2004, primarily to provide acreage for the planned Robert Trail Library. Since that time ,the City has implemented renovations to the church structure to permit public use of the facility. In 2007 a Task Force Report was issued about the St. Joseph's Facilities. The 23- member Facilities Task Force recommended that the church structure remain and be used for a public purpose that benefits the community. The existing church, renamed the Steeple Center, is currently used for civic events and private parties and weddings. Consistentwith the'recommendation of the Task Force report the long term goal for the building is its use as an arts and cultural center. Approximately 1,300 square feet of additional space should be illustrated on the concept plan for storage and restroom facilities.for the Steeple Center activities. The Task Force also recommended keeping,the school building. However, it was recognized that maintenance of the school structure would be dependent on the, future use of the entire complex. Further, the City would need to evaluate the buildings contribution to the future complex use and if it made economical sense. For purposes of this RFQ', it should be assumed that the school building is removed from the site. The Steeple Center will remain. Most recently, the City has been approached by the Rosemount Area`Seniors organization with a, request for dedicated space for its programming' needs. There is interest in providing a dedicated space of 5;000 to 10,000 square feet for public use within the context of this project. The space would be primarily for the community's senior population but could also be used for the general public. The space could be a dedicated space within the senior housing project, a space adjoining the facility, or totally independent. Shared use of facilities should be explored. The concept plan in this RFQ should note a senior center and illustrate the appropriate "location and footprint. There is also an interest, given the site location, to provide a public plaza which could function as a gathering space for site and community uses. Goals of the RFQ The City's goal with the RFQ is to find a development team to collaborate on design and implementation of a senior housing project at the St. Joseph's complex The City is primarily looking for assisted living senior housing and memory care units. The owner may be a not- for- profit organization but it is preferred that the owner is property tax paying entity. The City is also looking to combine a senior center into the development site. Financial responsibility for the cost of the property, construction of the senior center, and ancillary Steeple Center space, demolition of the existing school and the construction of the senior housing project will be negotiated, between the City and the chosen developer. As °part of the RFQ, the proposer should provide a financial plan which estimates costs and anticipated financial responsibilities of the development team and the City. Page 3 of 5 L Goals are further described in the principles below: Site Design: • More dense development than typical suburban mixed use to provide a more compact structure and project. • High emphasis 'on pedestrian linkages from the site and within the site. • Ensure some green space for residents and to provide necessary stormwater ponding. ,0 • Site design` must recognize the existing" residential neighborhood and mitigate any potential impacts. Architecture: • Architectural design that meets the intent of the design guidelines for Downtown Rosemount. • Street presence for building footprint while permitting pedestrian access. • Shared parking for senior housing, senior center, and Steeple Center. Some, resident parking may be provided underground and surface parking screened from front/public views. • Landscapeidesign to enhance development and complement streetscape. • Quality exterior materials and timeless building ; design. • Emphasis on more urban, traditional downtown design. Planning Process: • - Project proposals will require Planning Commission and City Council review and approval. Location The City, is anticipating development to occur around and `adjacent to the Steeple Center all on City owned property. In total there is 3.16 acres which would include the Steeple Center building. The site is bounded by State Highway 3 to the east, 143 Street West to the north, Cameo Avenue to the west, and the County Library to the south. An existing residential neighborhood is to the west, and careful design and planning must'occur to reduce impacts to the neighborhood. In contrast, however, it is anticipated that the primary access to the site will be from the west, Cameo Avenue. Shared parking for the Steeple Center, senior housing and senior center'should also be accommodated on site. There is a public parking lot across (east of) Highway 3 although there is no designated crosswalk mid - block. There is also some ability to have on- street parking for special events and'some shared parking with the Robert Trail Library on off peak hours: 4 Page 4 of `5 City Background Information The City of Rosemount is a developing suburb in Dakota County. The western one-third of the City has urbanized development, generally residential. Rosemount's Downtown was the center of the community from,a retail perspective until County Road 42 became increasingly busy,,drawing larger commercial establishments. The City is experiencing' steady growth with building permits for approximately 80 new residential units for each of the last two years. Earlier in the decade growth was at a more accelerated pace with approximately 1,000 new residents per year. According to the 2010 Census the City population is 21,874. Although the community is younger due to new growth of single family homes, the census notes 790 seniors (people over 75) in 2010 and the Maxfield Study predicts 920 seniors in 2015. Documents referenced in RFQ can be found at www .ci.rosemount.mn.us /seniorrfQ Development Framework for Downtown I Rosemount Downtown Design Guidelines Preliminary Demand Estimate for Senior Housing in Rosemount MN St. Joseph's Facilities Task Force Report 9 Required Components of RFQ Response 1. Description of Developer or Development Team • Lead Developer or Development Team. • Technical Partners (architects, engineers, etc.)'. • Background and expertise of team lead personnel within each firm. • Each firm's experience in senior housing projects; development and management. , 2. Description of Two Comparable Projects • Minnesota and /or national examples. Local examples are preferred if possible so that the decision - makers can visit sites. • References from similar project communities including city staff names, k titles, and phone numbers. • Brief description of developer involvement in the public participation process for each project. 3. Finance Plan • Demonstration of financial capability of lead developer and /or development partners. • General estimate of costs and financial responsibilities of the development team and the City for the senior housing project, senior center, additional Steeple Center space, land acquisition,: and site work. x IT fr Page 5 of 5 4.. Project Management of Development • Familiarity with design issues, construction techniques, and project management skills relative,to phased, mixed -use facilities and an overview of a plan to coordinate,design elements and phasing of public improvements. • Proposed ownership structure of project. 5.. Proposed General Development Information • Preliminary concept site plan. • Architectural elevations of project with similar design and materials. • Development schedule,- including phasing and anticipated date for full build -out based upon expected construction start spring 2012. RFQ Schedule and City Contact i The�City requests that all questions'related this RFQ be directed to City staff. The City contact for all questions, including other documents, or regarding the response of the RFQ, is: 4 Kim Lindquist, Community Development Director City of Rosemount 2875145 th Street Rosemount, MN 55068 Ph. 651 - 322 72020 Fax. 651- 423 -4424 kim .lindguist(aD-ci.rosemount.mn.us RFQ Schedule I 0 I t July 13, 2011 Request for Qualifications distributed. a . July 27, 2011 Developer meeting held at City Hall for answers to questions .regarding the RFQ. August 18, 2011 15 copies (plus.-one electronic copy) responses to `RFQ due at 4:30p.m. Mid- September Interviews of the top two to four firms held at City Hall. October 4, 2011 City Council + consideration,and; discussion of selection of development team. 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