The URL can be used to link to this page

Home My WebLink About6.g. Budget Amendments 4. 4RcS EIv1E Lmr r EX ECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: December 20, 2011 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. l ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets DO I RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2011 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 4t quarter of 2011. BACKGROUND This item is on the agenda for Council to formally amend the 2011 General Fund budget by resolution for donation items that Couneil had previously authorized covering expenditures made during the third quarter of 2011. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 4th quarter of 2011. • 9.ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Kearney, Shoe - Corrigan & Weisensel From: Jeff May, Finance Director Date: December 14, 2011 Subject: Budget Amendments • This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before Y ou.- GENERAL FUND DETAIL Detail for Revenues: 101 - 36230.00 (Donations) $ 3,779.15 Total Revenues $ .3,779.15 Detail. for Expenditures: 101-42110-01-208.02 (Equipment Donations /Forfeitures) $ 2,779.15 101 ° - 45100 -01- 439.00 (Other Miscellaneous Charges) 1,000.00 Total Expenditures. $ 3,779.15 ar CITY OF ROSEMOUNT DAKOTA`COUNTY, MINNESOTA ° RESOLUTION 2011 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2011 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2011 General Fund Operating Budget, the total's which are as follows: (1) General operating revenues, the total which reflects an increase of $3,779.15; (2) General operating expenditures, the total which reflects an increase of $3,779.15; NOW ;THEREFORE, BE IT`RESOLVED, that the City Council of the City of Rosemount . hereby approves the amendment of the above listed budget items for the 2011 General Fund Operating Budget. ADOPTED this 20th day of December, 2011. William H. Droste Mayor • ATTEST: Amy Domeier, City Clerk Y DONATION REVENUE RECEIPT OF DONATION Donation Received On: _s m Aount Received: Purpose of Donation: Account # for Donation: 101 - 22222 , (Must be Liability # Assigned for Each Individual Department) i , 1 a EXPENDITURE OF DONATION Amount to be Spent: $ 2779.15 . To be Spent from Account #:101 42110 01 208.02 (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: N-t rho AMENDMENT OF BUDGETS Amend Donation Revenue Account #101- 36230.00: $ 2779.15 Amend Expenditure Account #101 - 22222, $ 2779.15 (The Two Dollar Amounts Must be the Same) A t GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: #101 -22222 '_ - (Donation Liability #) $ 2779.15 Cr`edit:101- 36230.00 $ 2779.15 Journal entry'to reduce deferred donation revenue account and increase donation revenue account to actual per, City Council action on: November 15, 2011 TD1(6) - 1[1 -E H--ti -7- ) • j ' ' * � ROSEMOUNT EXECUTIVE SUMMARY CITY City Council Meeting: November 15, 2011 , , r. AGENDA ITEM: Approve. Expenditure of Funds From the AGENDA SECTION: Police Equipment Fund Consent . PREPARED BY: Gary Kalstabakken, Chief of Folic GENDA NO. ,(.C. ATTACHMENTS :. Worksheet APPROVED BY: . , RECOMMENDED ACTION: Motion to authorize expenditure of' funds in the amount'of $2779.15 from the Police Equipment Fund. , BACKGROUND The Police Equipment Fund was set up to accept donations and some grant funds for the purchase of .. 1. police equipment. _ Council authorization is needed for the expenditure of any ironies from this fund. ISSUE . Council is asked to approve the expenditure of funds from the Police Equipment Fund for the purpose of purchasing replacement body armor for Officer Trefethren and new armor for Officers McMenomy and Bellows. The total amount requested is $2754.97`for the body armor. Funds are available in the Equipment Fund to cover this expense. 'In addition, a reimbursement program through the Department of Justice and the MN Department of Public Safety will reimburse a portion of the cost to the City and these funds will be returned to the Equipment Fund when received. I '- Council is also asked to approve the expenditure of $24.18 for items used at the Teen Dance held during ,Leprechaun Days at the,American Legion. Council previously accepted a donation and expenditure of $500 for the dance. Total expenses $524.18 and Council is asked to authorize the use of Equipment" Funds to cover the remaining $24.18. , y . . r RECOMMENDATION ■ Staff recommends the use of Police Equipment Fund monies for the purchases listed above. j _. , - 4 > { u t . • . , t * M i 1 S DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 07 -19 -11 Amount Received: Rosemount Garden Club Receipt # for Donation: 084889 Purpose of Donation: Replacement of plastic edging around the garden at 145 St. and Chili Ave. with cement edging Account # for Donation: 101 - 22223 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1000 To be Spent from Acct #: 101 - 45100 -01- 439.00 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Replacement of plastic edging around the garden at 145 St. and Chili Ave. with cement edging AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 - 36230.00: $1000 Amend Expenditure Acct #101 - 45100 -01- 439.00 $1000 (The two - dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101 -22223 (Donation Liability #) $1000 Credit: 101- 36230.00 $1000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on October 4, 2011. 2 4 ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: October 4, 2011 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account — Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. �- ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: 0 tt.f RECOMMENDED ACTION: Motion to approve the donation expenditure of $1,000 that was donated by the Rosemount Garden Club for cement edging to replace plastic edging around 'garden located at the corner of 145 Street and Chili Avenue. EXPENDITURE DONATION AMOUNT USE /ITEM PURCHASED FROM $1,000 Paul Moeller — cement edging installation Rosemount Garden Club SUMMARY 'Please consider the expenditure from the Donation Account for the above item. 1 Ir