HomeMy WebLinkAbout6.k. Receive Quotes/Reject a Quote/Award Contract-2011 Utility Maintenance Project, ENG 0158A " ROSEMOUl r 1 EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: October 4, 2011
AGENDA ITEM: Receive Quotes /Reject a Quote /Award
AGENDA SECTION:
Contract -2011 Utility Maintenance
Consent
Project, ENG 0158
PREPARED BY: Phil Olson, PE, Assistant City Engin
ll//
AGENDA NO. . K �-
ATTACHMENTS: Resolution; Letter of Recommendation;
APPROVED BY:
Quote Summary; Exhibits; Map
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RECOMMENDED ACTION: Motion to Adopt a Resolution Receiving Quotes, Rejecting a
Quote and Awarding the Contract for the 2011 Utility Maintenance Project, ENG 0158.
ISSUE:
Receive quotes and award the contract for the 2011 Utility Maintenance Project, ENG 0158.
BACKGROUND:
On Friday, September 23, 2011, three quotes were received for the 2011 Utility Maintenance Project,
ENG 0158. After verification of quotes received, the low quote is G. F. Jedlicki, Inc., submitting a quote
of $96,395.00. The quote from Northwest Asphalt, Inc. was received late and is considered non-
responsive. Staff is asking Council to reject the quote from Northwest Asphalt, Inc.
This project includes the repair of storm drainage issues at 5 locations throughout the City. Exhibits of
the project are attached. The Utility Commission toured the various sites in May of this year and deemed
these improvements necessary. Work is anticipated to be completed this fall however the timing of
improvements on Pine Bend Trail are contingent on the relocation of small utilities.
Costs associated with these improvements will be funded through City Storm Water Utility funds.
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Staff recommends that Council adopt the attached resolution receiving the quotes, rejecting a quote and
awarding the contract for the 2011 Utility Maintenance Project, City Project ENG 0158.
G: \ENGPROJ \G:NG 0158 2011 Utility Maintenance \20111004 CC ReeeiveQuotes- AwardContract.doc
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2011 —
A RESOLUTION RECEIVING QUOTES, REJECTING A QUOTE
AND AWARDING THE CONTRACT
FOR 2011 UTILITY MAINTENANCE PROJECT
ENG 0158
WHEREAS, City Council hereby ratifies action of City Engineer to secure quotes for the 2011
Utility Maintenance Project, ENG 0158, and
WHEREAS, City Council rejects the quote of Northwest Asphalt Inc. as being non - responsive.
BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows:
The quote of G. F. Jedlicki, Inc. of Eden Prairie, Minnesota in the amount of $96,395.00 for
the 2011 Utility Maintenance Project shall be and hereby is accepted.
2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said
bidder for the construction of said improvements for and on behalf of the City of
Rosemount.
3. Award of the contract is contingent on the determination by the City Administrator that all
necessary rights -of -entry or easements by deed or dedication have been secured for
construction of the improvements.
ADOPTED this 4`' day of October, 2011.
William H. Droste, Mayor
ATTEST:
Amy Domeier, City Clerk
WSB
- Engineering Planning Environmental Construction
& Associates. Inc.
September 27, 2011
Honorable Mayor and City Council
City of Rosemount
2875-145 th Street West
Rosemount, MN 55068
Attn: Cindy Dorniden
Re: 2011 Utility Maintenance Project
City of Rosemount Project No. ENG 158
WSB Project No. 1916 -39
Dear Mayor and Council Members:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 - 541 -1700
Quotes were received for the above - referenced project on Friday, September 23, 2011. A total of three
bids were received. The quotes were checked for mathematical accuracy and tabulated. Please find
enclosed the quote tabulation indicating the low bidder for the Base Bid (Schedule A -E) as G. F.
Jedlicki, Inc., Eden Prairie, Minnesota, in the amount of $96,395.00.
We recommend that the City Council consider these quotes and award a contract to G. F. Jedlicki, Inc.,
based on the results of the quotes received.
Sincerely,
WSB & Associates, Inc.
Q nuo l � — '
Phil Olson, PE
Project Manager
Enclosures
cc: Garrett Jedlicki, G. F. Jedlicki, Inc.
Andy Brotzler, City of Rosemount
Cindy Dorniden, City of Rosemount
tsf
Minneapolis - St. Cloud
Equal Opportunity Employer
C:\ Userslrad\AppOata\Local\Microsoft \Windows \Temporary Intemet Files \Content.OutlookVODUXJSJ\LTR RECMMOTN- hmcc-0927201 1.doc
BID TABULATION SUMMARY
PROJECT:
2011 Utility Maintenance Project
LOCATION:
City of Rosemount Project No. ENG 158
WSB PROJECT NO.:
1916 -39
Bids Opened: Friday, September 23, 2011 at 10:00 a.m.
Bid Security Base Bid
Contractor (5 %) Schedules A -D
1 G. F. Jedlicki, Inc. X $96,395.00
2 Northwest Asphalt, Inc. X $100,400.00
3 Friedges Contracting Co., LLC X $104,315.00
Engineer's Opinion of Cost $72,345.00
1 hereby certify that this is a true and co r ct tabula of the bids as received on September 23, 2011.
hil Olson, PE
Denotes corrected figure
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5. Clear and grub trees and brush ae directed by the engineer
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reinstall fence
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