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HomeMy WebLinkAbout6.k. Receive Quotes/Reject a Quote/Award Contract-2011 Utility Maintenance Project, ENG 0158A " ROSEMOUl r 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: October 4, 2011 AGENDA ITEM: Receive Quotes /Reject a Quote /Award AGENDA SECTION: Contract -2011 Utility Maintenance Consent Project, ENG 0158 PREPARED BY: Phil Olson, PE, Assistant City Engin ll// AGENDA NO. . K �- ATTACHMENTS: Resolution; Letter of Recommendation; APPROVED BY: Quote Summary; Exhibits; Map DJ RECOMMENDED ACTION: Motion to Adopt a Resolution Receiving Quotes, Rejecting a Quote and Awarding the Contract for the 2011 Utility Maintenance Project, ENG 0158. ISSUE: Receive quotes and award the contract for the 2011 Utility Maintenance Project, ENG 0158. BACKGROUND: On Friday, September 23, 2011, three quotes were received for the 2011 Utility Maintenance Project, ENG 0158. After verification of quotes received, the low quote is G. F. Jedlicki, Inc., submitting a quote of $96,395.00. The quote from Northwest Asphalt, Inc. was received late and is considered non- responsive. Staff is asking Council to reject the quote from Northwest Asphalt, Inc. This project includes the repair of storm drainage issues at 5 locations throughout the City. Exhibits of the project are attached. The Utility Commission toured the various sites in May of this year and deemed these improvements necessary. Work is anticipated to be completed this fall however the timing of improvements on Pine Bend Trail are contingent on the relocation of small utilities. Costs associated with these improvements will be funded through City Storm Water Utility funds. [31111ky,I i1e1ZVI6 Staff recommends that Council adopt the attached resolution receiving the quotes, rejecting a quote and awarding the contract for the 2011 Utility Maintenance Project, City Project ENG 0158. G: \ENGPROJ \G:NG 0158 2011 Utility Maintenance \20111004 CC ReeeiveQuotes- AwardContract.doc CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2011 — A RESOLUTION RECEIVING QUOTES, REJECTING A QUOTE AND AWARDING THE CONTRACT FOR 2011 UTILITY MAINTENANCE PROJECT ENG 0158 WHEREAS, City Council hereby ratifies action of City Engineer to secure quotes for the 2011 Utility Maintenance Project, ENG 0158, and WHEREAS, City Council rejects the quote of Northwest Asphalt Inc. as being non - responsive. BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: The quote of G. F. Jedlicki, Inc. of Eden Prairie, Minnesota in the amount of $96,395.00 for the 2011 Utility Maintenance Project shall be and hereby is accepted. 2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 3. Award of the contract is contingent on the determination by the City Administrator that all necessary rights -of -entry or easements by deed or dedication have been secured for construction of the improvements. ADOPTED this 4`' day of October, 2011. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk WSB - Engineering Planning Environmental Construction & Associates. Inc. September 27, 2011 Honorable Mayor and City Council City of Rosemount 2875-145 th Street West Rosemount, MN 55068 Attn: Cindy Dorniden Re: 2011 Utility Maintenance Project City of Rosemount Project No. ENG 158 WSB Project No. 1916 -39 Dear Mayor and Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 Quotes were received for the above - referenced project on Friday, September 23, 2011. A total of three bids were received. The quotes were checked for mathematical accuracy and tabulated. Please find enclosed the quote tabulation indicating the low bidder for the Base Bid (Schedule A -E) as G. F. Jedlicki, Inc., Eden Prairie, Minnesota, in the amount of $96,395.00. We recommend that the City Council consider these quotes and award a contract to G. F. Jedlicki, Inc., based on the results of the quotes received. Sincerely, WSB & Associates, Inc. Q nuo l � — ' Phil Olson, PE Project Manager Enclosures cc: Garrett Jedlicki, G. F. Jedlicki, Inc. Andy Brotzler, City of Rosemount Cindy Dorniden, City of Rosemount tsf Minneapolis - St. Cloud Equal Opportunity Employer C:\ Userslrad\AppOata\Local\Microsoft \Windows \Temporary Intemet Files \Content.OutlookVODUXJSJ\LTR RECMMOTN- hmcc-0927201 1.doc BID TABULATION SUMMARY PROJECT: 2011 Utility Maintenance Project LOCATION: City of Rosemount Project No. ENG 158 WSB PROJECT NO.: 1916 -39 Bids Opened: Friday, September 23, 2011 at 10:00 a.m. Bid Security Base Bid Contractor (5 %) Schedules A -D 1 G. F. Jedlicki, Inc. X $96,395.00 2 Northwest Asphalt, Inc. X $100,400.00 3 Friedges Contracting Co., LLC X $104,315.00 Engineer's Opinion of Cost $72,345.00 1 hereby certify that this is a true and co r ct tabula of the bids as received on September 23, 2011. hil Olson, PE Denotes corrected figure C: IUserslca" ppDatalLocallMicrosoftlWindowslTemporary Internet FileslCon tent. out /ook1 /QDUXJ5J11916 -39 Bid Tab Summary Path. K101916- 390 \GIS \Maps \LocationMap mxd Date Saved 8/31/2011 3 43 45 PM _— __— __ —__ --- —__—__—__—__—__—__.— __— .� _— __�..__— __ . 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Install 2 - 18" CMP culverts, complete ditch grading around culverts to convey drainage and provide maximum 3:1 slopes ...mow.. _. .. _ <. �- " • r � ROSEMOUNT MINNESOTA Area 2 N Emery Ave WSB Rosemount, MN o 20o aoo 800eet :y w Nl g a _ FISCHER / : To _ r "j 111W �f w r � s- W 7 EL Grade p /N around flared end ,�; 55' -18" CMP @ 1.5% x with CMP aprons • a Grade ditch to drain as directed by engineer ax " '� t '� P .f .' C ..c •I't p,�r . Area 3 N A n ROSEMOUNT Pine Bend TO & Fischer Ave WSB MINNESOTA Rosemount MN 100 200 /V 400 _, Feet Construction Notes: 1 Remove existing 30^ flared end and pipe aa directed by the engineer 3. Remove existing grouted hprap 3. Install 30^ RCP, utruotunas, flared end, and ripnapao shown 4. Complete minor grading and restoration work as directed by the engineer . 5. Clear and grub trees and brush ae directed by the engineer ` ~ Remove apron, connect to existing storm sewer ' Install 60" diameter manhole TC. 937.00 Invert (NE) 932.20 Invert (SW 927.02 � '---� Install 72" diameter manhole R-4342 Casting ' Invert (N � � Access Area Existing Pipe Install 10 C.Y CIL III riprap with IV e: 20 S.Y geotextile fabric type IV FES Invert 926.00 reinstall fence Clear and Grub - 11 TV Area N AL �� 137th��t�� �K ",/m���-/~"_^�u~^ u os 70 140 WSB =°°""",^ Rosemount, MN Feet ����� Ut ROSEMOUNT MINNESOTA Area 5 N 152nd St W WSB Rosemount, MN . ao so 16oeet