HomeMy WebLinkAbout6.m. Professional Services Contract for Engineering and Landscape Architect Services – UMORE Ball Fieldst
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EXECUTIVE SUMMARY
AGENDA ITEM:` Professional Services Contract for
AGENDA SECTION:
Engineering and Landscape. Architect
Consent N.
Services — WORE Ball Fields
PREPARED BY:, Dan Schultz, Parks and Recreation
AGENDA NO.
Director,
ATTACHMENTS:. Proposed Construction Documentation
APPROVED BY:
Service Agreement %
RECOMMENDED ACTION: Motion to recommend the City Council approve entering into a
professional services agreement with WSB to provide Construction' Documentation services
for the WORE ball field project.
ISSUE
In August of 2011'the City of Rosemount completed the process of acquiring 27 acres of land through a
pre - dedication agieement with the University of Minnesota to be used for athletic fields. Staff and the
City's design consultants have finished the design development phase (stepl) of the UMore Ballfield
project and the plans were recently shared with the City Council.
The next step in moving forward with this project is to, have WSB /HKgi prepare the construction
documents needed to build phasel of the project. The phasing plan for the project is attached, along with
the site plan for the complex. These documents will be the plans and specification that will be used to
publically bid the project in early 2012. ;t
WSB has provided a proposal for the necessary services "for the construction documentation phase (step 2)
of the project. WSB's proposal includes using Hoisington Koegler Group, Inc. (HKgi) as a subcontractor
for the landscape architect work on the project. The total cost for the construction documentation phase
of the project is $109,400.
Staff is expecting,to spend $800,000 from the park improvement fund to construct phase 1 of the project
in the spring of 2012. Staff is also planning on using an in-kind donation from SKB in the form of
earthwork / grading ($200;000) later this fall to grade the "•site.
BACKGROUND
The University of Minnesota contracted with HKgi to develop the original preliminary concept plan for
the project. HKgi's cost estimate for the entire project was approximately,$4,000,000. The consulting
services that we typically need for a project of this size include:
s
Step 1- DESIGN DEVELOPMENT
The design development phase of the work will include further refinement of the
layout and site organization, materials selection, grading and drainage
strategies; and construction costs.
Step 2f-.CONSTRUCTION DOCUMENTATION �.
Upon approval of design development documents, the consultant will prepare
construction documents and technical specifications for site elements
WSB
it Awarlatrx. hie,
September 16, 2011
Mr.' Dan Schultz
Park and Recreation Director
City of Rosemount
2875 145` Street
Rosemount, MN, 55068 ` .
Re: Estimate of Professional Services Fee
UMore Park and Ball Fields
City of Rosemount, MN
Dear Mr. Schultz:
WSB & Associates is pleased to present this proposal for professional engineering
services relating to the design of improvements associated with the UMore Park and Ball
Fields, The scope of services presented in this proposal are based on discussions with the
City of Rosemount, Design Documentation preliminary layouts and designs completed
by Hoisington Koegler Group,, Inc. and WSB, and our familiarity with the project area
due to recent projects completed by WSB in the nearby vicinity. Also attached are the
following:
■ HKGi's Letter of Services Agreement for Landscape Architecture for the Ball
Field Park located at UMore Park in Rosemount, Minnesota
■ Schematic Design Plan of the park
■' Phasing Diagram
WSB's 2011 Fee Rate Schedule
PROJECT UNDERSTANDING:
This project is being constructed on land currently owned by the University of Minnesota
and will be 6onstructed'as a City park. Preliminary design of the ball fields, parking lot,
access roads and other site amenities has been completed by HKGi and WSB and is the
basis of this proposal. The land has been dedicated to the City of Rosemount by the U of
M and it is anticipated that Carl Bolander and Sons Company will be completing the
mass grading of the site as a donation to the City in the fall of 2011. Through Design
- Development,,phasing for park improvements was developed, and this proposal'addresses
professional engineering services to complete c6nstruction documents for Phase 1
improvements, anticipated for 2012 construction.
Phase 1: Initial Ball Field Construction
M,
Mass grading of the Site area for the future construction of the proposed facilities is
anticipated to have •been'completed by Carl Bolander and Sons Company. This mass
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grading will include hold downs for the future site` improvements and will be for the
following .,
■ . Proposed ball fields (2 youth baseball fields) ,.
■ Parking lot (western half)
..Internal site access fiom Akron Avenue
■ Irrigation well and associated piping
■ Drainage improvements and storm sewer will be installed as necessary to
facilitate interim drainage with this phase .
■ . Future phase improvements identified.on the attached phasing illustration,.or:
accommodations for within grading and other Phase 1 improvements, identified
as necessary to allow completion of future phases without reconstruction or
removal of Phase 1 improvements.
To make full use of donated site grading by Carl Bolander• and Sons Company, WSB
understands that site elements that may be identified for future installation and not
initially constructed need to be accounted for in the Phase 1 detail design and
construction documents. As a cost savings and design efficiency measure, this approach
will include interim improvements that will serve a use for future stages, but that with
installation in Stage 1 will allow for future improvements and additions to be made to the
facility with minimum impact and disturbance to the ball fields,. turf, and other site
elements already in place.
PROJECT APPROACH & WORK PLAN:
WSB's project approach and work plan is based on our understanding of the project as
discussed previously and will be completed as described in the following work plan:
Proiect Mai aaement:'
This task includes planning and coordination of, all work tasks, establishment and
monitoring of budgets, meetings, and correspondence with the City, HKGi, U of M,
geotechnical engineer, electrical engineer subconsultant on a periodic basis. The project
manager will provide technical direction on all aspects of the project review;,all work
products, and prepare monthly progress reports. The project manager will serve `a
primary role in the many design considerations.
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Data Collection i
Available data willbe collected from'the City of Rosemount, U of M, HKGi,'private
utility companies, and adjacent developments as, necessary. r
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GradiriuRe'cord'S''urvey:, c'Al;, ;I
This task will involve the electronic collection -of the as -built grade information of the
approximately 30 acre site to verify mass grading efforts provided by Carl Bolander and
Sons. It will consist of the survey field work, crew coordination and data reduction into a
cad format
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Final Phase 1 Grading Plan Design and Construction Documents:
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Umore Park CD Pioposal _
September 16,2011
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WSB will work with -HKGi to develop a ,final grading plan for Phase 1 improvements on
the site.,
A. Will be designed in conjunction with the drainage design:.
2'• Will provide plans.for future grades on the surrounding streets to ensure that the
site will match into future grades and drainage will work in both the interim and
future. conditions.
3. 'Earthwork balances will be analyzed for site balance.
4. Soil borings and available information from mass grading efforts will be utilized
to ensure there is sufficient good material for hard surfaced areas, topsoil for
green areas and for structural design aspects.
5. Grading pad design for all proposed buildings (does not include footing designs).
6. Infiltration and pond design will be done under the drainage design work plan.
7. Estimates for earthwork
8. Erosion control and site SWPPP plans +
9. Temporary sedimentation basins as necessary,
10. Hold.downs -for parking lots, ball fields, and driveways will be included.
11.Onsite soiis'are assumed to be free of hazardous materials.
12. Spot elevations for pavements, trails, plaza, building FFEs, ballfield areas and
other key site features as necessary
13. ADA•grading design of plazas, sidewalks, parking lots and other site facilities.
Detail Drainage Design and Construction Documents:
Analysis and design of the stormwater drainage and conveyance system, including
ponding and infiltration basins as identified in preliminary design within the park. The
analysis will'be based the standards of the City.'s stormwater management requirements.
1. Storm water modeling — volume analysis
2. Storm water modeling — water quality analysis
3. Storm water.pond grading onsite
4. Storm "water rainwater garden/infiltration system design" ,
5, Storm'sewei design' site only- does.not include Akron Ave., east -west roads on
north and south end of site. design includes treatment cell routing to east, parking
lot storm sewer system, pond outlet structures.
6. Storm water design of temporary parking lot and off site dramage from the west
Detail Sanitary Sewer'and Water Utility Design and Construction Documents:
No design is assumed to be provided for a septic type of system.
1. Design of a "sewer and water service to the proposed concessions/restroom ,
_building' located• at the center of the four multi- purpose ballfields in the south half
of the site. it (is that these services would extend from stubs that are yet
to lie constructed to the west within Akron Avenue as a separate project:
2. Design of a'sewer and water service to the proposed concessions /restroom
stadium seating located north half of the'site. It is assumed that these services
,would extend from stubs that are yet to be constructed to the west within Akron
- Avenue as a separate project. k
3. ' Designof an alternate well for site potable, water and irrigation system (see well
design section below for details)
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Umore Park CD Proposal
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4. It is assumed that the irrigation consultant will,provide pressure 'and flows needed
for the service feeding the irrigation'system.
Detail Weli Design and Construction Documents:
As identified during preliminary Design. Documentation, a well,of this capacity will
require development (sandstone removal to "expand the open hole. portion) which adds to
the complexity of the design and construction observation requirements for the well.
Assumptions:
L... One double cased Jordan well that produces approximately 350 gpm at 50 psi.
2; Pump and* submersible motor w/ VFD
3. Pitless unit instead of a well house
4. No chemical feed systems required w
5. Electrical engineering and irrigation design by others
6. Does not include time for any additional DNR requirements related to the well
and permit that may come up, such as additional test pumping or investigations
into well interference
7. Final pump;design will take place after test pumping the completed -well
Final Design and Construction Documents
h Coordination with irrigation company, DNR, electrical engineer, and others as
needed
2. Design of one well and pump
3. Well profile, drawing
4. Inforinatiori'to be added to the site'arid grading plans,_
5. Well construction specification
6.. Pump specification
7 Inrtial''appropriations permit discussions with DNR
Electrical Engineering: ° c
Electrical engineering design will be provided byBarr Engineering and will be utilized
for power to the site buildings, site lighting, ball field lighting, irrigation system and
proposed well ` Cost's for this work are not included in our proposal and would be
included in the final design package. This would be a pass through fee and WSB would
include time for coordination of this work onlibn a cost reimbursable basis based our
hourly fee rate'schedule. Due to the likely power needs this site would require 3 -phase
electric 'service'4' nd,the'hnal design scope would be -dependent +on the availability of '.the
power connection source within the project`area.
BuildiniArchitecture'and associated Structural / Mechanical / Electrical Design:
Scope of services and costs for the building architecture for the stadium seating,
concession staii3 and'storage facility building work are not included in our proposal and
would be mcluded`in the final design package. This work would also include and
structural, mechanical and electrical design work associated with these structures. For
these designs this;would be a pass through fee and WSB would include time for
coordination'of this work only on a cost reimbursable basis based our hourly fee rate
schedule. 'We'have discussed this project with Oer`tel Architects, a firm we have extensive
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experience with and they are interested in the project. They specialize in municipal type
projects ;of this nature and can provide a scope of services and fee if the City is interested
Permits:
1. Completion and submittal of the NPDES Phase II stormwater permit ($400
application fee included) at 90 % plan: completion. Assumes erosion control plan,
SWPPP,:and required erosion and sediment control details.,
2:. Completion and submittal of Department of Health for watermain ($150
application fee not included) at 90 %plaii.completion. If necessary, it is assumed
that final plan revisions and modifications to the bid documents will be completed`
by WSB & Associates, Inc. prior to 100 % completion.
3. Completion and submittal of MPCA permit for sanitary sewer ($240 application
fee not included) at 90% plan completion. 1 ..
4. Completion and submittal of City of Rosemount grading permit (application fee
not included) prior to start of construction.
5. Completion'and submittal of City of Rosemount building permit for onsite sewer
and'water services only (application fee not included) prior to start of
construction.
6. DNR Well appropriation permit is not included and is assumed to be coordinated
during the construction phase.
SCOPE OF SERVICES
WSB will provide design development documentation and construction documentation
for the ball park at the UMore Park based on the approved schematic site design. The
proposal includes construction related services and has been included as separate fee
from the design development and construction documentation tasks. We will work with
HKGi to develop the landscape architecture construction documents-as outlined iii their '
Letter of Services Agreement. In order to complete the project, we propose the following
scope of services which outlines our tasks and deliverables: '
I
CO, NSTRUCTION DOCUMENTATION
WSB will prepare constriaction'documents and technical specifications for all
site elements approved in the design development phase of the work. "
' Specifically, the following will be provided:
A Prepare construction and bidding documents for all site elements within
the Ball Park determined to be included in Phase One construction. 'Our
scope or work in this task will include the following:
'1 1.. Summary of Quantities Worksheet
.1 2. Title Sheet
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,, 3' n General Layout Plan '
h, } 4. Site Grading Plans
5. Earthwork Summary
6. Pavement Designs and Typical Sections
1 7. Storm Sewer and Drainage Plans
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8. Site Utility Plans
.9. Site Well Plan
10. Site Construction Details
11: Erosion Control Plans and SWPPP
12. Street Cross Sections' .
B. - Prepare Technical Specifications
C. Prepare Final Cost Estimate
D Permit Applications,
E '.Prepare and present 50% CD Set to City Staff, Parks and Recreation
Committee, City Council and University of Minnesota representatives
F. Prepare and present 100% CD .Set to City Staff, Parks and Recreation
Committee, City Council and University of Minnesota representatives
G. Prepare Final Bid Documents, including all required plans, technical .
specifications, summary of quantities, and final cost estimate.
H. Bidding Assistance — It is assumed the project will be bid as one package
for the site grading, utilities, pavement construction landscaping,
rr irngation system, site lighting, ball field lighting and site electrical
service. The building structures would be bid as a separate package. This
project would be bid in phases as described under the Project
Understanding section of this proposal. WSB will provide services for
bidding assistance including the following:
1. Advertisement for bids
2. Copy and distribute plan sets to Contractors
3. Field questions from Prospective Bidders
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4.' Issues and addendunis'as necessary
5 Attend the bid opening
6. Prepare tabulation of bids
7.. Prepare letter of recommendation for contract award
,1 8. Attend City Council Meeting for contract award as needed
A separate proposal for professional engineering services for the Construction
Documentation phase will be submitted to the City upon request.
CONDITIONS AND EXCLUSIONS '
This proposal is based on the understanding that the Client, the City of Rosemount or the
University of Minnesota will provide the following information or services. Our proposal
does not include design and fees for the following. '
1. Landscape Architect items as outlined in the HKGi Letter of Services Agreement.
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2. Architecture associated with any required buildings and stadium seating.
3. Electrical engneering associated with any site lighting, field lighting land building
lighting. r , h 1'.', :< , 1i ,
4.' Mechanical'engirieenng associated with`any mechanical systems related to'the
buildings. "•'"
5. Structural engineering associated with structures including buildings and grandstand
seating.
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PROPOSED.FEE:
I. Construction Documentation
Project management and other miscellaneous project work is included in the
below construction documentation fees.
Finaf Design Meetings ................. ............. .........................$4,200
Site Layout Plan ............................
................. .........................$2,000
Grading Plan .................. ............................... .........................$3,800
Pavement Design ................................ ..................................... $1,300 -
Drainage Plan .... ........................ ....... .........................$6,800
Utility Plans .......................................... .. ........................$3,000
Well Plans and Specifications. ..... ....... ...............:..:......$6,500
Construction Details ........................... ......................................... $2,000 '
Erosion Control Plans and SWPPP ................ .........................$1,800
Permits......' ....................... ............................... ........................$2,700
'Technical Specifications . ............................... .........................$6,700
FinalCost Estimate ..................... ....................... ....$2,700 q. Bidding Documents ................ ..':!'........ .........................$8,700 _ " .
Bidding Assistance...... ..............:`:..: ............................... 6700' ...
Total ::::................: ....$58,900
COMBINED 1TOTAL PROPOSED FEE (WSB and HKGi):
Hoisington Koegle`r Group, Ind. (HKGi) ha`s' provided WSB & Associates, with a proposal
for landscape architecture services (see attached) which details their understanding,
approach, work plan for this project.. As identified in their proposal, HKGi's design fees
`for the Construction Documentation phase are $50,500.
The combined total proposed fees of WSB &'Associates and Hoisington I- oegler Group
for Design Development phase engineering and landscape architecture services is
$109,400
The proposed scope and fee presented herein represents our complete understanding of
the project based on available information. , If you have any questions or need additional
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Billing
Rate /Hour•,,:
Principal;
$134.00 "
Associate
$126.00
Sr, Project Manager /Sr, Project.Engineer.
$121,00
Project Manager II /Project Engineer III /Engineering Specialist IV
$112.00
Project Manager /Project Engineer II /Engineering Specialist III
$105.00
Project Engineer /Registered Land Surveyor/ Engineering Specialist 11 '
$96.00
Graduate Engineer II /Engineering Specialist I /Sr. Construction Observer,
$86.00
Graduate Engineer /Engineering Technician V /Construction Observer
$76.00
Planner ' a �f4
$72.00
Engineering Technician IV /Scientist III
$68.00
Engineering Technician III /Scientist II ?
$62.00
Engineering Technician II /Scientist I
$56.00
Engineering Technician I z N
; $49.00
Office Technician II
.,r.
$62.00
Office Technician I
$33.00
Survey (Two - Person Crew /GiPS.Crew)
$140;00
Survey (Three- Person Crew /Expanded GPS Crew) , s ..i i ,,
$167.00
Costs associated with word processing, vehicle mileage, cell phones, reproduction of common
correspondence and maitii4ar6 included In the'' `above hourly rates.
Reimbursable expenses'include costs associated with plan, specification and report reproduction, permit
fee, delivery cost, etc,
Rate Schedule is adjusted annually."
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August 5, 2011
Dear Morgan
s
Hoisington Koegler Group, Inc. (HKGi) is pleased to provide,WSB & Associates, Inc. -
(WSB /Client) with this proposal for landscape architecture services related to the Ball.
Field Park project located at UMore Park. The following letter outlines our
understanding of the project, our approach, work plan, professional fees, and our
assumptions for the project. ,
PROJECT] UNDERSTANDING AND APPROACH
The scope of services to be provided by HKGi is understood to include construction
documentation for the ball park at UMore Park based on the approved design
developii ent.'-Itis our understanding that HKGi would work with WSB to complete
construction documentation for phase one ball park elements as outlined in the attached
phasing diagram and cost estimate. We understand HKG1 will be responsible for the
design and documentation of the following site'elements associated with Phase One: n
- ball fields �and �associated practice facilities
- landscape areas surrounding the ball fields
- pedestrian walkways,!
- planting t
- irrigation
We understand that WSB will e lead the project team. Construction documentation will
include the preparation of construction drawings, technical specifications and bid
documents for all site elements approved for.Phase One. Our approach Will include the
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collaboration and coordination with other design and construct ion'team members, WSB
and City Staff to prepare clear and coinstructible`drawings, specifications and bid
documents: The following is a more detailed discussion of the proposed work plan and
deliverables �a
SCOPE OYWORK
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The Scope of Work includes the following tasks and deliverables:
1. Constrtiction D&uni&tation
a
Upon appro v I-of design development documents, HKGi willprepare
-,-construction document' for all
s and technical site elements'
-Design Developm
approv-ed the, ent documents for Phase One.
'Specif
ically, the following will be provided;
'
:--:A. ; -Prcparc construction and bidding `d ocuments; for all site elementiwithin'-
the Ball Park determined to be included in,Phase One construction: ;Our%
scope . of work in s task k.,Mll. include the following:
1. Summary of Quantities: Worksheet
:-:'2;. Site Materials' Plans (including enlargement plans)
13. Site Layout Plans (including enlargement plans)
1; 4. Site Sections
5. Planting Plans
46. Fencing Plans
7. Irrigation Plans a
8.: Site Lighting Plans (does not include ball field lighting or
electrical engineering)
9. Site Construction Details
B. Prepare Technical Specifications
C.. 'Prepare Final CostEgiiniaii
D. -Prepare and present 50% CD Set to WSB, City Staff, Parks and Recreation
Committee', City Council'a,nd University of Minnesota representatives
E. Prepare and present 1006A CD' Set to WSB, City §taff, Parks ',and ,,,,-
j 1, r — *"b" ilandUnivesi' ot Minnesota
-"
Recreation Committee, City, Council University
representatives
.1 1 I
F. 'Prepare Final Bid Documents, including all required plans, technical
specifications, summary, of quantities, and final cost estimate.,,,.,
CONDITIONS AND EXCLUSIONS"
This proposal is based on the understanding,ihai thevClient, the City of Rosemount or the
University, of Minnesota will provide the'following information or services. Should
HKGi be required t¢o`provide service's in obtaining or coordinating compilation of this
information, fees associated with such services would be in addition to any fees identified
in this pioposal.
In order to begin 'con uction documenfkibrf, HKGi will require the foil owing
information:
-suiwy� of &
1. Topographic field FoP64;��jch includes but is not limited to the
propert�,liln'6'9�,"-'�elas'em'ents, Utiliti&g, structures, buildings, one (1) foot contour
intervals, significant vegetation, etc.