HomeMy WebLinkAbout6.d. Letter of Agreement with the Institution of Fire Engineersv ROSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: September 20, 2011
AGENDA ITEM: Letter of Agreement with the Institution of
AGENDA SECTION:
Fire Engineers
Consent
PREPARED BY: Scott Aker, Fire Chief
AGENDA NO. V .d,
Amy Domeier, City Clerk
ATTACHMENTS: Letter of Agreement
APPROVED BY:
RECOMMENDED ACTION: Motion to Authorize the Mayor and City Clerk to enter into an
Agreement with the Institution of Fire Engineers (IFE).
SUMMARY
Vision 20/20 is a project of the Institution of Fire Engineers USA Branch funded by a Department of
Homeland Security Fire Prevention and Safety Grant. The goal of this project is to develop a national
strategy to reduce the loss of life, injury and property due to fire. The Fire Department plans to use the
grant primarily in the Rosemount Woods neighborhood. Staff is requesting that the City Council authorize
the Mayor and City Clerk to enter into an agreement with the Institution of Fire Engineers (IFE) to
receive grant funds.
FOUNDING SPONSOR
Institution of Fire Engineers, US Branch III
EXECUTIVE COMMITTEE /
IFE Treasurer I 20/20
Bill Kehoe
Project Manager
National Strategies for Fire Loss Prevention
Jim Crawford
Staff Coordinator
Peg Carson
Communications Manager
August 22, 2011
Ed Comeau
Letter of Agreement between local sites and Institution of Fire Engineers (IFE)
LIAISONS
The terms of the Assistance to Firefighters Grant (AFG) EMW-201 0-FP-01 917
SandyFacinoli — USFA
provide the IFE with the ability to designate specific locations in the US to carry out
Margaret Wilson — DHS
the terms of the grant. The portion of the total grant that deals with station based
preventive activities is known as Community Risk Reduction.
STEERING COMMITTEE
Each local jurisdiction receiving grant funds will receive their portion directly from
Organizations
IFE once they have invoiced IFE at the following address:
Shane Diekman — CDC
IFE c/o Peg Carson
Johnny Brewington — IABPFF
Carson Associates
Alan Perdue — IAFC
35 Horner Street, Ste 120
Warrenton, VA 20186
Sean DeCrane - IAFF
Peg (a)carson- associates.com
(540) 347 -7488
Laura Baker— i -Women
Sara Yerkes— /CC
The specific dollar amounts available to each jurisdiction are based on original
budget submittals provided by each jurisdiction and may not be altered without
Steven Sawyer— IFMA
approval from Jim Crawford, Peg Carson or Bill Kehoe. Once the budgets are set
Paul Valentine — IFSTA
invoices may be sent but preferably once a month.
Paul Maldonado — NAHF
The grant time frame is currently set to have all local activities completed by June
24, 2012. An extension may be possible but will require an amendment and
John Dean - NASFM
approval from the AFG grants office.
Ron J. Siarnicki — NFFF
Each local jurisdiction is responsible for the following:
Gary Keith — NFPA
Pat Mieszala - NFPA Education Section
1. Monitoring a specific budget for their jurisdiction within the parameters
agreed upon by IFE. Individual line items may include overtime, supplies,
Dan Madrzykowski— NISI
advertising — but may not be for existing personnel expenses. Grant funds must
be to support the project for the duration of the grant activities.
Sarah Lee — NVFC
2. Providing the specification for the type(s) of smoke alarms they need — as
Meri- KAppy— Safe Kids USA
listed below. All smoke alarms will be purchased centrally and shipped to a
location determined by the local jurisdiction.
Michael Crowley— SFPE
3. Identifying high risk areas within their jurisdiction that would benefit from
Individuals
home safety visits and smoke alarm checks (and installations). This item assumes
the capability exists locally to analyze loss data, demographics and other factors to
Mike Love - Montgomery Co. Fire (retired)
identify high fire risk areas in each jurisdiction.
4. Installing the agreed upon number of smoke alarms during the grant
Ben May - Consultant
period.
Ozzie Mirkhah - Consultant
5. Collecting data (check list provided) for each home visit; compiling that
data on either an access data base (provided), an excel spreadsheet or the
Wayne Powell - Marriott International, Inc.
Google online database and submitting it to Tri -Data for compilation and a final
Phil Schaenman - Systems Planning Corp.
report on grant activities. Nothing shall require the City to violate the Minnesota
Data Practices Act, Mn. Stat. Chapter 15.
Jim Tidwell — Tidwell Consulting
Vision 20/20 135 Horner Street Suite 120 1 Warrenton, VA 20186 1540-347-7488 1 www.strategicfire.org
6. Designating a primary contact for dealing with IFE and Vision 20/20.
7. Participating in the initial planning meeting on August 10 2011 in Reston, VA.
8. Participating in monthly scheduled conference calls among local participants and IFE project representatives.
9. Hosting a day long training session on Community Risk Reduction for fire service leaders. The workshop
should include officers from the host department — but may be expanded to include others from the area. The
workshop will include funding for the instructor and all student materials. It will not include lunch or refreshments.
The IFE will be responsible for:
1. Managing and coordinating the overall project among all local jurisdictions.
2. Conducting all business activities with the AFG office — including submission of any grant amendments and the
final report.
3. Disbursing funds to local jurisdictions based upon the agreed budgets when invoiced by the local jurisdiction.
4. Scheduling the day long training workshop on community risk reduction, securing and paying for the instructor.
Tri -Data will be responsible for:
1. General guidance and support of the grant activities
2. Assistance with identifying risk factors and high risk locations for each local jurisdiction if needed
3. Compiling the data and providing data summaries and information for the report on local grant activities related to
community risk reduction activities in each location.
Rosemount Fire Department will be responsible for:
1. Making every good faith effort to install:
a. 190 long life battery ionization smoke alarms
b. 10 alarms for the deaf and hard of hearing
2. Provide overtime for firefighters to conduct home safety visits not to exceed $1200.00
3. Provide local printing and production or procurement of public education and data collection materials not to
exceed $1,000.00
Signed
Jim Crawford, Coordinator for 2010 IFE Community Risk Reduction project
Phil Schaenman, Tri -Data
William H. Droste, Rosemount Mayor
Amy Domeier, Rosemount City Clerk
Vision 20/20 135 Horner Street Suite 120 1 Warrenton, VA 20186 1540-347-7488 1 www.strategicfire.org