HomeMy WebLinkAbout6.k. Authorization to Advertise for Bid – Well Project for the UMore Ball Fields 4 ROSEIv1OLIN'T EXECUTIVE SUMMARY
CUTIV SU
CITY COUNCIL.
City Council Regular Meeting: January 3, 2012
AGENDA ITEM: Authorization to Advertise for Bid — AGENDA SECTION:
Well Project for the UMore Ball Fields Consent
PREPARED BY:, Dan Schultz, Parks and Recreation AGENDA NO. 10- V.),
Director
ATTACHMENTS: None APPROVED BY:
RECOMMENDED ACTION: Motion for the City Council to ratify the advertisement for bid
for the UMore Athletic Complex Well Construction Project.
ISSUE
During the creation of the plans and specifications for the irrigation well'at the UMore ball field site, it
was recommended to staff that the City should consider bidding the well project separately from the other
improvements being planned for phase.one of the project.
In order to have the well ready for irrigating the site by early fall, the well project needs to be started
shortly after the first of the year. It is possible to use accelerated construction methods but this potentially
increases the cost. If we can bid the well project in January of 2012, a potential project time line is listed
below:
Start construction Feb 2012
Finish "construction May 2012 (start development immediately)
Finish development July 2012 (start test pumping immediately)
Finish test pumping August 2012 (start discharge pipe work immediately)
Well pumping to system By end of August 2012
This schedule does not leave much room for delay. An early start will allow well construction to avoid
interference with the other site work.
Road restrictions also must be taken into consideration for a well construction project. The equipment is
heavy, so delaying the start into load limit season will complicate the schedule and may rule out the
cheapest construction method. This means that starting in April may not be possible without permits for
overweight vehicles. Permit delays have affected construction schedules on other well projects.
The estimated cost of the well project is $130,000. This estimate was included in the budget that was
created for the phase one improvements for the UMore ball field project.
BACKGROUND
In August of 2011 the City of Rosemount completed the process of acquiring 27 acres of land through a
pre- dedication agreement with the University of Minnesota to be used for athletic fields. Staff and the
City's design consultants have finished the design development planning (stepl) of the UMore ball field
project and the plans were shared with the City Council.
In October of 2011, the City Council approved having the design consultants start the work on the next
phase of the project, construction documents (step 2). This step included having WSB /HKgi prepare the
construction documents needed to build the first phase of the project.
SUMMARY
Staff is recommending the City Council ratify the advertisement for bid for the UMore Athletic Complex
Well Construction Project.
The advertisement for bid and the bidding documents will be on file at the Parks and Recreation
Department's office and available for review.
Once the project is publicly bid as per the City's Purchasing Policy, staff will bring back the bid results for
the City Council to consider accepting and awarding dcontract.
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