HomeMy WebLinkAbout6.g. Expenditure Approval from the Donation Account – Parks & Recreation Dept. 4
4 ROSEI vIOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: February 6, 2012
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ,�
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
nay
RECOMMENDED ACTION: Motion to approve the donation expenditure of $789.45 for the
Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE DONATION
AMOUNT USE /ITEM PURCHASED FROM
$115.47 Sam's Club — Egg Hunt Supplies Rosemount Lions
$673.98 Sunny Bunny Easter Eggs — Egg Hunt Supplies Rosemount Lions
$789.45 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 10 -04 -11
Amount Received: $2000 — Lions Club of Rosemount
Receipt # for Donation: # N/A
,
Purpose of Donation:
Egg Hunt — Sam's Club - Supplies
Account # for Donation: 101 -22223
,(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $115.47
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt — Sam's Club - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $115.47
Amend Expenditure Acct #101 - 45100 -01- 439.00 $115.47
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $115.47
Credit: 101 - 36230.00 $115.47
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 6, 2012.
2
• ' DONATION REVENUE WORKSHEET
•
RECEIPT OF DONATION
Donation Received on: 10-04-11
Amount Received: $2000 — Lions Club of Rosemount
Receipt # for Donation: # N/A
Purpose of Donation:
Egg Hunt — Sunny Bunny Easter Eggs - Supplies
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $673.98
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt — Sunny Bunny Easter Eggs - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $673.98
Amend Expenditure Acct #101 - 45100 -01- 439.00 $673.98
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $673.98
Credit: 101- 36230.00 $673.98
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 6, 2012.
3