HomeMy WebLinkAbout6.i. Budget Assignments 9 RJSEIV1GUN'F
EXECUTIVE
SUMMARY
CITY COUNCIL
City Council Meeting Date: February 6, 2012
AGENDA ITEM: Budget Assignments AGENDA SECTION:
Consent
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PREPARED BY: Jeff May, Finance Director AGENDA NO. I
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ATTACHMENTS: Resolution and 2011 Assignment Journal APPROVED BY:
Entries 4a-)
RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Assignment of
Certain 2011 Budget Items to 2012:
ISSUE
The issue before the City Council is the annual assignment of General Fund and CIP Funds items forward
from the prior year to the current year.
BACKGROUND
This item is on the agenda for consideration of the approval of the proposed assignment items for the
General Fund, the Building CIP Fund and the Equipment CIP Fund. The attached journal entry
worksheet summarizes the reasons for the assignment requests. You may have noticed that we are now
using the word "assignment" versus "encumbrance ". If you recall, back in November, the City Council
approved a revised Fund Balance Policy that reflected changes required by the Governmental Accounting
Standards Board (GASB). As I stated in the November 15, 2011, Executive Summary: "The only real
difference is how we will treat encumbrances. Encumbrances as the Council has known them in the past
will not exist anymore. By the use of "assignments" we will still be able to dedicate funds to purposes like
we have done in the past. Assignments will be handled by the City Administrator or Finance Director.
Anything that is "assigned / encumbered" like in the past with encumbrances will be discussed with the
City Council as has been done in the past so the Council is aware of and o.k. with the assignments." We
will still administratively handle the assignments just like we did the encumbrances.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution assigning the listed items from
2011 forward to 2012.
A
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
3 RESOLUTION 2011 -
A RESOLUTION APPROVING THE ASSIGNMENT OF
CERTAIN 2011 BUDGET ITEMS TO 2012 ti
WHEREAS, the City Council recognizes the needyto carry forward to 2012 certain
balances from the 2011 General Fund Operating Budget, the 2011 Building CIP Budget
and the 2011 Equipment CIP Budget, which are summarized as follows:
(1) General Fund items that total an amount of $211,826.00;
(2) Building CIP items that total an amount of $40,000.00;
(3) Equipment CIP items that total an amount of $107,317.50;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the assignment of the above listed account items from the 2011
budgets to 2012.
ADOPTED'this 6 day of February, 2012.
William H. Droste, Mayor
ATTEST:
Amy Domeier, City Clerk
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2011 Assignment General Journal Entries
101 - 41110 -01- 225.00 25,000.00 SKB Landscaping Program
101 -24420 25, 000.00
To assign excess 2011 funds not spent from the SKB payment
101 - 41110 -01- 598.00 14,526.00 Website Improvements
101 -24422 14,526.00'
To assign excess 2011 funds not spent for improvements to the City website
101 - 41320 -41- 319.02 10,000.00 Website Improvements
101 -24422 10, 000.00
To assign excess 2011 funds not spent for improvements to the City website
101- 41940 -01- 530.00 43,400.00 Government Buildings R & M
101 -24429 43,400.00
To assign excess 2011 funds not spent
101- 43121 -01- 410.02 106,000.00 Pedestrian Improvements
101 -24411 106, 000.00
To assign excess 2011 funds not spent
101 - 45202 -01- 530.00 12,900.00 Parks Maintenance R & M
101 -24430 12, 900.00
To assign excess 2011 funds not spent
202 - 49002 -01- 522.00 40,000.00 Fire Alarm System for Community Center
202 -24433 40,000.00
To assign 2011 Building CIP funds forward to 2012 for delayed purchases / projects
207 - 49007 -01- 550.00 20,000.00 Squad Car Replacement
207 -24487 20, 000.00
207 - 49007 -01- 580.00 2,000.00 Squad Car Setup
207 -24486 2,000.00
207 - 49007 -01- 583.00 2,000.00 Siren Narrow Banding
207 -24455 2,000.00
207- 49007 -01- 586.00 31,300.00 Fire Dept. Technology Updates.
207 -24481 31, 300.00
207 - 49007 -01- 587.00 2,017.50 Police Photo Imaging Software
207 -24493 2,017.50
207 - 49007 -01- 588.00 50,000.00 City Wide'Software
207 -24489 50, 000.00
To assign 2011 Equipment CIP funds forward to 2012 for delayed purchases / projects