HomeMy WebLinkAbout5.a. Election of Chairperson, Vice Chairperson and Treasurer 4 ROSEMOLINT EXECUTIVE SUMMARY
PORT AUTHORITY
Port Authority Regular Meeting: February 6, 2012
,AGENDA ITEM: Election of Chairperson, Vice AGENDA SECTION:
Chairperson and Treasurer New Business
PREPARED BY: Kim Lindquist, Deputy Director AGENDA NO. 5.a.
ATTACHMENTS: Bylaws APPROVED BY:
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RECOMMENDED ACTION: Elect a Chairperson, Vice Chairperson, and Treasurer for the
Port Authority for the year 2012.
BACKGROUND
The Bylaws of the Port Authority require the election of the Chairperson, Vice Chairperson, and Treasurer
at its annual meeting.
RECOMMENDATION
Elect a Chairperson, Vice Chairperson, and Treasurer for the Port Authority for the year 2012.
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BYLAWS
OF
ROSEMOUNT PORT AUTHORITY
A DEVELOPMENT AGENCY
Article 1. Established
There is hereby created by the City Council of the City of Rosemount, in accordance
with Minnesota Statutes, 469.0813 and City of Rosemount Enabling Resolution No.
1991 -53, the Rosemount Port Authority, a Development Agency.
Article II. Purpose
The purpose of the Port Authority, a Development Agency, is to carry out economic
development and redevelopment within the City by acting as the development authority
for the City on behalf of the City's interest in continued new job development and
increased tax base.
Article III. Port Authority Merobejrj
The Port Authority •Commission shall consist of seven (7) members appointed in
accordance with the provisions of the Enabling Resolution No. 1991 -53, Section 6.
Article IV. Seal of Port Authority
The seal of the Port Authority shall be in the form of a circle and shall bear the name
of the Port Authority, the year established and contain the logo of the City of
Rosemount.
Article V. Officers
Section 1. Chairperson. The Chairperson shall preside at all meetings and
shall have the duties and powers usually. attendant upon such
officer. The Chairperson shall be elected by the Commission
members at the annual meeting.
Section 2. Vice Chairperson. The Vice Chairperson shall, in the absence or
disability of the Chairperson, exercise all the powers and perform
the duties of the Chairperson. The Vice Chairperson shall be
elected by the Commission members at the annual meeting.
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Section 3. Executive Secretary. The City Clerk shall act as Executive
Secretary to the Port Authority and shall keep a record of all
proceedings of Commission meetings. The Secretary shall also
give notice of all meetings of the Commission and shall perform
such other duties as prescribed by the Commission.
Section 4. Treasurer. The Treasurer shall receive and be responsible for all
monies from whatever source derived and the same shall be
deemed public funds. Monies shall be disbursed only on checks
signed by the Executive Director or the City Finance Director.
The Port Authority Treasurer, when the Chairperson and Vice
Chairperson are absent, shall be responsible for chairing the
meeting.
The City Finance Director will serve as the Port Authority
Assistant Treasurer and be responsible for accounting, investment,
fund maintenance and disbursement•consistent with city procedures
under the direction and control of the Commissioners. Other
accounting procedures shall be in accordance 'with Minn. Stat.
469:449, et seq. and Enabling,Resolution No. 1991 -53.
Article VI. Administrative Structure c.
Section 1. Executive Director. The .Port Authority shall employ an
Executive Director who shall have general supervision over the
administration of its business and affairs, subject to the direction
of the Port Authority. He /she shall be charged with the
management of the development projects of the Port Authority.
This person will be the City Administrator of the City of
Rosemount.
Section 2. Assistant Director. The Port Authority may employ an Assistant
Director who shall assist the Executive Director in the
administration of the business and affairs of the Port Authority.
The Assistant Director shall have the responsibility to coordinate
meetings with public and private developers, pursuant to
development/redevelopment projects and general business of the
Port Authority.
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The Assistant Director shall also be responsible for reviewing and
updating the Redevelopment Plan and written reviews of all
development proposals which come before the Port Authority.
Said reviews and other memorandums shall be directed to the Port
Authority through the Executive Director.
The Assistant Director shall sit at regular or special meetings of
the Port Authority in the absence of the Executive Director, and
shall attend other meetings as requested by the Port Authority or
Executive Director.
Section 3. Additional Personnel. The Port Authority may from time to time
employ such personnel as it deems necessary to exercise its
powers, duties and functions as prescribed by law.
..'tide VII. Meetings of the Port Authority
Section .1. Meeting Place. The meetings shall be at such a place in
Rosemount, Minnesota, as the Commissioners shall from time to
time designate. All meetings, except as otherwise authorized or
provided by law, shall be open to the public. The Chairperson
may change the meeting place by giving five (5) days written..
notice to Commission members.
Section 2. Time of Meetings.
A. Regular Meetings. Regular meetings shall be held twice
each month at the time and date specified by the Port
Authority.
B. Special Meetings. A special meeting may be called by the
Chairperson, the Executive Director, or by any three (3)
Commissioners by written request filed with the Executive
Director who shall mail or personally deliver to all
members notice of the time and place of such meeting at
Ieast twenty-four (24) hours in advance of the scheduled
meeting time. Special meeting notices must be posted and
shall state time, place and purpose of the meeting and no
other business shall be considered.
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C. Executive Session. Any business, properly before the Port
Authority, which qualifies as attorney client or otherwise
meets the legal standards for closed (Executive) session
meetings, shall, following procedures established for
convening such meetings, be in order. Only that business,
for which the session was convened shall be in order.
D. Annual Meeting. The Annual Meeting shall be the first
meeting in February and held with the regular meeting at
the time and date specified by the Port Authority.
Section 3. Quorum. A majority of the commissioners is required to
constitute a quorum. When a quorum is in attendance at a
meeting, action may be taken upon a vote of a majority in
attendance. No voting shall be done by proxy.
Section•4. Governance of Meetings. The meetings of the Port Authority
shall be governed. by Robert's Rules of Order, provided that said
rules shall be construed liberally to afford the Port Authority
flexibility in the conduct of its meetings.
The Chairperson will at his/her prerogative control discussion
among board members and regulate public comment to facilitate
adequate discussion, consideration, and decision making.
Section 5. Conflict of Interest. Personal viewpoints are not to be represented
to outside organizations or individuals as being those of the
authority, city, or city operating departments. Special or personal
interests, which may not represent the betterment of the
community must remain separate from the commissioners'
obligations and actions. Conflicts of interest shall be avoided by
all commissioners at all times.
City Policy AD -1, Committee Selection Policy, shall apply to all
actions of the authority's members.
Article VIII. Manner of Voting
The voting on all questions corning before the Port Authority shall be by roll call, and
the yea and nay votes shall be entered upon the minutes of such meeting.
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Article IX. Drder of Business
1. Call to Order
2. Consent
A. Approval of Minutes
B. Bills and Communications
C. Other Items Not Requiring Discussion
3. Old Business
4. New Business
5. Chairperson's Report
6. Executive Director's Report
7. Adjournment
Article X. Committees
The-Chairperson shall shall appoint such advisory committees' and subcommittees as he /she
determines are necessary and select its members. No committee shall consist of more
than five (5) members. Committee and subcommittee members shall consist of
'commissioners and/or other persons selected by the Chairperson.
The Chairperson shall define the purpose of the committee and subcommittee and the
expected length of time necessary to complete a report.. At any time these members
maybe replaced or removed as deemed necessary by the Chairperson.
Article XI. Annual Budget and Annual Report
The Rosemount Port Authority,, a Development Agency, shall develop an annual
budget consistent with the requirements of Enabling Resolution No. 1991 -53
Rosemount City Code and Minnesota Statutes, Chapter 469, et seq.
An Annual Report shall be presented by the Port Authority to the City Council each
year during the month of April reviewing Port Authority plans, projects and
expenditures of the previous year.
All other reports shall be kept and distributed in accordance with various statutes and
Enabling Resolution No. 1991 -53.
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Article XII. Power
The Port Authority may exercise all of the powers contained in the Minnesota
Statutes, Chapter 469, as modified by Section 469.0813, and according to Enabling
Resolution No. 1991 -53.
Article M. Amendments to Bylaws
The Bylaws may be amended by a vote of a majority of the Commissioners only when
the proposed amendment has been submitted in writing to all the Commissioners two
weeks prior to the meeting at which the amendment to be considered.
Article XIV. Approval of Bylaws
These Bylaws and any amendments to them shall be subject to the approval of the
Rosemount City Council.
Adopted: May 3 1993 at a regular meeting of the
Rosemount Port Authority, a Development Agency. ,<0./ o
Alte
Chairperson
ATTEST:
Executive Director
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Approved by the Rosemount City Council on June 1 5 1993
at a regular City Council meeting.
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Mayor
Ci Clerk
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