HomeMy WebLinkAbout6.e. Expenditure Approval from the Donation Account - Parks & Recreation Dept. 4 ROSEN4SUNT
EXECUTIVE SUMMARY
CITY COUNCIL
Y
City Council Regular Meeting:. March 20, 2012
AGENDA ITEM: `Expenditure Approval from the Donation AGENDA SECTION:
_ Account — Parks & Recreation Dept. Consent
PREPARED BY 'Dan Schultz, Parks & Recreation Director AGENDA NO. Ut,
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure`of $356.86 for the
Family Fun Fest that was held on February 17, 2012 and $8,000 for the Family Resource
Center project,,as detailed on the attached °donation revenue worksheets.
EXPENDITURE DONATION
AMOUNT USE /ITEM PURCHASED FROM
$275.00 Alpha Bits — Family Fun Fest Entertainment Various
$81.86 Sam's Club —. Family Fun Fest Supplies /Refreshments Various
$8,000 Prestige Builders of MN — Family Resource Center Project 360 Communities
$8,356.86 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
- Amount Received: Various
Receipt # for Donation: # N/A-
Purpose of Donation: r
Family Fun Fest — Alpha. Bits, Sam's Club
Account # for Donation: 101- 22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $35616
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure'. - Family Fun Fest -:Alpha Bits, 'Sam's Club
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $356.86
Amend Expenditure Acct #101 - 45100 439.00 $356.86
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY to ADJUST DONATION LIABILITY,#
Debit: 101 -22223 (Donation Liability #) $356.86
Credit: 101- 36230.00 $356.86
Journal entry to reduce deferred donation'revenue and increase donation revenue to actual per Council
action on March 20, 2012.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 360 Communities
Amount Received: $8,000
Receipt # for Donation: # N/A
Purpose of Donation:
Misc — Rosemount Family Resource Center
Account # for Donation: 101-22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $8,000
To be Spent from Acct #: 101-45100-01-439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Misc — Rosemount Family Resource Center
AMENDMENT OF 'BUDGETS
Amend Donation Revenue Acct #101-36230.00: $8,000
Amend Expenditure Acct #101-45100-01-439.00 $8,000
(The two-dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY J*
Debit: 101-22223 (Donation Liability #) $8,000
Credit: 101-36230.00 $8,000
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on March 20, 2012.
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