HomeMy WebLinkAbout6.b. Budget Amendments 4RosEmouNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: April 3, 2012)
AGENDA ITEM: Budget Amendments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA NO. (0,10,
ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY:
Worksheets o d
RECOMMENDED'ACTION: -Motion to adopt A Resolution Approving the Amendment of
Certain 2012 Budget Items for the General Fund as outlined in the attached memo.
ISSUE
Amend the General Fund budget to reflect donations expended during the 1St quarter of 2012.
BACKGROUND
This item is on the agenda for Council to formally amend the 2012 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the first quarter
of 2012.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached,
memo and donation worksheets support the figures given in the resolution.
SUMMARY,
Recommend the above motion to approve the budget amendments forthe`1st quarter of 2012.
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CITY OF'ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2012 -
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A RESOLUTION APPROVING THE AMEND MENT OF
CERTAIN 2012 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2012 General
Fund Operating. Budget, the totals which are as follows:
(1) General operating revenues; the total which - reflects an increase of $10,118.29;
(2) General operating expenditures, the total which reflects an increase of $10,118.29;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount,
hereby approves the amendment of the above listed budget items for the 2012 General -Fund ,
Operating Budget.
ADOPTED this 3rd day of April, 2012.
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William Hb Droste, Mayor
ATTEST:
Amy. Domeier, City Clerk
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4 ROSEMOUNT
MINNESOTA
MEMORANDUM
To: Mayor Droste
Council Members DeBettignies, Kearney, Shoe-Corrigan & Weisensel
From: Jeff May, Finance Director
Date: March 29, 2012
Subject: Budget Amendments
This is a iequest to amend,both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. This memo is to show the line by line detail of the
actual changes to be made to the budgets, of which the totals are summarized in the Resolution
before you.
GENERAL FUND DETAIL
"Detail for Revenues:
101-362'30.00 (Donations) $ 10,118.29
Total Revenues $ 10,118.29,_
Detail for Expenditures:
1 0 1 -42110-01-208.02 (Equipment Donations/Forfeitures) $ 971.98
101-45100-01-439.00 (Other Miscellaneous Charges) 9,146.31
Total Expenditures $ 10,118.29
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DONATION R EVENUE WORKSHEET '
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; RECEIPT OF DONATION •
Donation , Received On:
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Amount Received: , _. . .
Purpose of`Donation: r . ,
A ccount =# for Donation: 101 - 22222 _ ,
(Must be Liability # Assigned for Each Individual Department) ,
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- K EXPENDITURE OF DONATION %'
▪ Amount to be Spent: $ 971.98 - = -- - - -- T _
-• - To be Spent from Account #:101.4211001'208:02 - :' F_ ' `
(Must be Expenditure # Corresponding to Individual Department) •- `
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• Purpose of Expenditure:.. - .
w AMENDMENT.OF BUDGETS F
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Amend Donation Revenue Account #101- 36230.00: $ 971:98 .
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Amend'Expenditure Account #101- 22222 - $ 971.98
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, (The Two Dollar Amounts.Must be the Same) • "' - .
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GENERAL JOURNAL ENTRY TO"ADJUST DONATION LIABILITY #.. .:
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Debit: #101- 22222 :, (Donation Liability # ) $ 971.98 - e
Credit:101- 36230.00" - $
Journal entry to reduce deferred,donation revenue account and increase donation
.. revenue account to actual per City Council action on February 6, 2012 '" :
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ROSEN4OLIN _
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E XECUTIVE SUMMARY
- CITY COUNCIL
City Council Meeting: February 6, 2012 y .. -
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AGENDA ITEM: Approve Expenditure of Funds From the AGENDA SECTION: ,
Police Equipment Fund Consent
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PREPARED BY Gary Kalstabakken, Chief of Police . ,, , "AGENDA NO. a .
ATTACHMENTS: Worksheet APPROVED BY:
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' RECOMMENDED ACTION: Motion t
e o authorize expenditure of funds in the amount of.
$971.98 from the Police Equipment Fund: ,.
BACKGROUND ' - ..
The Equipment Fund was set up to accept donations and some grant hinds for the 'purchase of
police equipment. Council authorization is needed for the expenditure of any monies from this fund.
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ISSUE P
Council is asked to approve the.expenditure of funds from,the Police Equipment Fund for the purpose of
purchasing replacement body armor for Officer Simonson. The total amount requested is $971.98 for, the
►' body armor. Funds are available in the Equipmerit`Fund.to cover this expense. In'addition, a
reimbursement program through the Department of Justice and the MN Department of Public Safety will .,.
reimburse a portion of the cost to the City and these funds will be returned to the Equipment Fund when ,
received.
RECOMMENDATION
Staff recommends the use of Police Equipment Fund'monies for the purchases listedabove. _
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 10 -04 -11
Amount Received: $2000 – Lions Club of Rosemount
Receipt # for Donation: # N/A
Purpose'of Donation:
Egg Hunt – Sam's Club - Supplies
Account # for Donation: 101 -22223
..(Must be Liability # assigned for each individual Department.)
'EXPENDITURE OF DONATION - -
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Amount to be Spent: ^ —` " ' $115.47
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt – Sam's Club - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $115.47
Amend Expenditure Acct #101- 45100 -01- 439.00 $115.47
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) .. $115.47
Credit: 101- 36230.00 $115.47
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 6, 2012.
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EXECUTIVE SUMMARY
CITY COUNCIL
` .City Council Regular Meeting: February 6, 2012
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director. AGENDA NO. i 6
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: •
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RECOMMENDED ACTION: Motion to approve the donation expenditure of, $789.45 for the
Spring Egg Hunt as detailed on the attached donation revenue -
EXPENDITURE A . DONATION
AMOUNT USE/ITEM PURCHASED FROM
$115.47 Sam's Club — Egg Hunt Supplies Rosemount Lions
$67.98 Sunny Bunny Easter Eggs — Egg Hunt Supplies Rosemount Lions
$789.45 TOTAL
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SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
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• 1 DONATION REVENUE WORKSHEET
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RECEIPT OF'DONATION
Donation °Received on: 10- 04 -11
Amount Received: $2000 — Lions Club of Rosemount
Receipt # for Donation: # N/A
Purpose of Donation:
Egg Hunt — Sunny Bunny Easter Eggs - Supplies
Account # for Donation: 101 -22223
(Must be Liability #'assigned for each individual Department.)
EXPENDITURE OF DONATION
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Amount to be Spent: $673.98
To be Spent from Acct #: 10145100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt — Sunny Bunny Easter Eggs - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $673.98
Amend Expenditure Acct #101 - 45100 -01- 439.00 $673.98
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation _Liability #) $673.98
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Credit: 101 - 36230.00 $673.98
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 6, 2012.
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4 ROSEIVLOUI\TT EXECUTIVE SUMMARY
CITY COUNCIL
` City Council Regular Meeting: February 6, 2012
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6,, f
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
Oh
RECOMMENDED ACTION: Motion to approve the donation expenditure of $789.45 for the
Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE DONATION
AMOUNT USE/ITEM PURCHASED FROM
$115.47 Sam's Club — Egg Hunt Supplies Rosemount Lions
$67 Sunny Bunny Easter Eggs — Egg Hunt Supplies Rosemount Lions
$789.45 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
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DONATION REVENUE WORKSHEET
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• RECEIPT OF DONATION ; 4 A
Donation Received on: Various
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-Amount Received: Various
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Receipt # for Donation: # N/A -
Purpose of Donation:
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Family Fun Fest — Alpha.Bits, Sam's Club
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
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EXPENDITURE OF DONATION ,
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Amount to be Spent: _ 4 $356.86
To be Spent from •Acct #: 101- 45100 -01- 439.00
(Must be Expenditure .# corresponding to individual Department.)
Purpose of Expenditure a Family Fun Fest,- Alpha Bits, Sam's Club
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $356.86 '
Amend Expenditure Acct #101 - 45100 - 439:00 $356.86
(The two- dollar amounts should be the same.) i .
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GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY,# ,
Debit: 101 -22223 (Donation Liability #) $356.86
Credit: 101- 36230.00 $356.86
Journal.entry to reduce deferred donation ?evenue and increase donation revenue to actual per Council -
action on March 20, 2012.
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9 ROSEM EXECUTIVE SUMMARY
CITY COUNCIL
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City Council: Regular Meeting:. March 20, 2012
AGENDA ITEM: `Expenditure Approval from the Donation AGENDA SECTION:
r Account = Parks & Recreation Dept. _x Consent
PREPARED BY: •Dan Schultz, Parks & Recreation Director •AGENDA,NO.
ATTACHMENT Donation Revenue Worksheet APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure'of $356.86 for ��
Family Fun Fest that was held on February 17, 2012 and $8,000 for the Family Resource
Center project, as detailed on the attached donation revenue worksheets.
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EXPENDITURE • DONATION
AMOUNT USE /ITEM.PURCHASED FROM
$275.00 Alpha Bits — Family Fun Fest Entertainment Various
$81.86 Sam's Club —. Family Fun Fest Supplies /Refreshments Various
$8,000 Prestige Builders of MN — Family Resource Center Project 360 Communities
$8,356.86 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Accoun f or the above items.
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„DONATION REVENUE WORKSHEET ° ,
RECEIPT "OF DONATION „ a: "`
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Donation Received on: • i 360 C
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` Amount Received:, • $8,000 `' W w
a Receipt # for Donation: # N/A
Purpose of Donation: "
Misc — Rosemount Family Resource"Center• -.
`Account #for Donation: 101 -22223
(Must 6e Liability # assigned for each individual Department.) • .
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, EXPENDITURE OF DONATION _ .
Amount to be Spent: . $8,000 ` - ti
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To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding individual�Department.) t,
Purpose of Expenditure: Misc — Rosemount Family Resource Center
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AMENDMENT OF'BUDGET
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Amend Donation Revenue Acct #1 - 01- 3 6230.00: $8,000
Amend Expenditure Acct #101 - 45100 -01- 439.00 $8,000
(The two - dollar amounts should be the same.)
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` - GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY ,#
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Debit: 101 -22223 (Donation Liability #) $8,000 , `
Credit: 101- 36230.00- $8,000 J
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on March 20, 2012..
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ROSEMSLINT EXECUTI,VE
CITY COUNCIL i ,,i
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City Council Regular 'Meeting:. March 20, 2012 t ,
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AGENDA ITEM: 'Expenditure Approval from the Donation AGENDA SECTION:
' Account — Parks& Recreation Dept. 't Consent .. 4
PREPARED BY: 'Dan Schultz, Parks & Recreation Director, AGENDA ,NO` ii
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AT . TXCI4N1ENTS: Donation Revenue Worksheet APPROVED BY: • 00)
RECOMMENDED ACTION: Motion to approve the donation expendittire'df $356.86 for the
Family Fun Fest that was held on February 17, 2012 and $8,000 for the Family Resource
Center project, as detailed on the attaChed revenue worksheets.
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EXPENDITURE,' , .-. DOI■1ATION
AMOUNT . ' USE/ITEM.PURCHASED ' FROM
$275.00 , Alpha Bits — Family Fun Fest Entertainment ' Various
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$81.86 Sam's Club — Family Fun Fest Supplies/Refreshments Various
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$8,000 Prestige Builders of MN — Family Resource Center Project 360 CommUnities
$8,356.86 ' TOTAL % .
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SUMMARY
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Please consider the expenditure of funds from the Donation Account for the above ite'ms.
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