HomeMy WebLinkAbout8.a. Large Gathering on Public Park Land Ordinance – Second Reading �O c /� T T �TT
J r 1 EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: April 3, 2012
AGENDA ITEM: Large Gathering on Public Park Land AGENDA SECTION:
Ordinance — Second Reading Old Business
PREPARED BY: Dan Schultz, Director of Parks and AGENDA NO. g
Recreation
ATTACHMENTS: Draft Ordinance, Current Ordinance for a
Large Gathering On Public Park Land APPROVED BY:
. and Portable Sanitation Information Chart o y
RECOMMENDED ACTION: Motion to hold the second reading of the ordinance relating to
Large Gatherings on Public Park Land and'to adopt an ordinance relating to large
assemblies; amending Rosemount city code; section 4 -5 -3.
ISSUE
This is the second reading of the proposed changes being recommended by staff regarding the existing
Large Gathering on Public Park Land Ordinance. At the first reading there were a few questions that staff,
would like to address. The questions and responses from staff are listed below:
Question #1 - What is the standard for the number of portable toilets required? Staff checked with
the Dakota County Department of Public Health and the State of Minnesota Department of Public Health
to see if either organization had any requirements or standards for the use of portable toilets at public or
private special events. Neither organization has any requirements or standards for this. Staff from Dakota
County stated that they use standards set by the trade sectors such as the Portable Sanitation Association.
Staff has attached a chart that was produced by the Portable Sanitation Association to show their
standards for portable toilets at special events.
Question #2 - Is a $150 fee required for each instance of a repeating event, such as a church using
an outdoor park each Sunday for a summer? The ordinance does not identify if one or more events
could be approved under one application. The ordinance does indicate that events could take place on
more than a single date. If a user group wanted to have the same event on'multiple dates, staff intends to
require them to apply one time per year for the license and pay one license fee per year for a recurring
event.
Question #3 - It appears that each sports tournament, even if it doesn't go to council, needs a
$150 license fee. Is that what we intend to say? No. Staff is proposing that the City's Fees and Fee
Policy be amended so that the sports tournaments that receive a large gathering license from Parks and
Recreation Department staff would not have to pay a license application fee. Should this amendment be
approved, staff would bring a resolution amending the fee schedule to a future meeting.
Pp � g g . g
BACKGROUND
The purpose of the Large Gathering on Public Park Land Ordinance is to regulate and control the
assembly of large numbers of persons on city park land and to establish regulations which promote the
health, safety and welfare of large public gatherings organized on city park land. (Ord. XVI.49, 7 -16- 2002).
The current ordinance defines "large gathering" as a gathering numbering more than one thousand two
hundred (1,200) persons; or actions by one or more persons the intention of which is to attract and
A
assemble a gathering of persons in excess of one thousand two hundred (1,200) persons at a single time on
city park land. The current ordinance requires an application for a large assembly license (application fee of
$150) shall be made in writing and filed with the City Clerk no less than sixty (60) days in advance of the
proposed date for the large assembly, upon forms provided by the City Clerk.
This ordinance was discussed at a recent City Council workshop. Staff shared with the Council a concern
regarding the attendance number that triggers the Large Gathering on Public Park Land Ordinance. Some
large events that have taken place at Central Park in the past have had issues with trash, restrooms,
parking, not calling in utility locates and bringing equipment into the park that might impact future users.
Typically, the park locations that could accommodate large user groups would include Erickson Park,
Central Park, Shannon Park and the DCTC Soccer Complex. In most cases, large events that take place at
an athletic complex do not pose as many issues because the user groups are rotating use of the space or
the site has been designed to accommodate large events.
After discussing with the City Attorney the possibility of exempting athletic tournaments from the
ordinance, the City Attorney felt that staff could be given the authority to exempt events from applying for
the Large Gathering Permit should they feel the proposed event does not raise concerns.
SUMMARY
Staff is recommending the City Council hold the second reading of the ordinance relating to Large
Gatherings on Public Park Land and to adopt an ordinance relating to large assemblies; amending
Rosemount city code, section 4 -5 -3.
2
CITY OF ROSEMOUNT
COUNTY OF DAKOTA
STATE OF MINNESOTA
ORDINANCE NO.
ORDINANCE RELATING TO LARGE ASSEMBLIES;
AMENDING ROSEMOUNT CITY CODE, SECTION 4-5 -3
THE CITY COUNCIL OF THE CITY OF ROSEMOUNT, MINNESOTA
ORDAINS as follows:
Section 1. Rosemount City Code, Section 4 -5 -3 is amended as follows:
4 -5 -3: LICENSE REQUIREMENTS
No person shall permit, maintain, promote, conduct, advertise, manage, sell, barter or give tickets to
an actual or reasonably anticipated assembly of one thousand two hundred (1,200)five hundred (500)
or more people on city park land unless a license to hold the assembly has been first issued le
city council as provided herein. Th - -n - • - ' _ - • • , - - . r of P . rk .n• R - -
or the Director's designee for assemblies of between five hundred (500,1 and one thousand two
h ndre. fife 1 211 'f - _ _ - I :.: -.. .0 1,111" . - r . _ :m - n .f ..
tournament, lacrosse tournament or football tournament. The license may be issued only by the city
council in all other cases or if the Direct declines to issue a license for the assembly In addition
to the per-license required herein, the applicant must possess and submit to the city any other
necessary state, county or city licenses and /or permits necessary to carry on the assembly. {Ord
XVI.19, 7 16 2002)
Section 2. This Ordinance shall be in effect following its passage and publication.
Adopted this day of , 2012, by the City Council of the City of Rosemount,
Minnesota.
William H. Droste, Mayor
ATTEST:
Amy Domeier, City Clerk
Published in the Rosemount Town Pages the day of , 2012.
398305v1 CLL RS215 -20 1
Chapter 5
LARGE PUBLIC GATHERINGS ON CITY PARK LAND
4 -5 -1: PURPOSE:
4 -5 -2: DEFINITIONS:
4 -5 -3: LICENSE REQUIREMENTS:
4 -5-4: APPLICATION FOR LICENSE:
4 -5 -5: LICENSE FEES:
4-5-6: CONDITIONS OF APPROVAL:
4 -5 -7: ADDITIONAL REGULATIONS:
4 -5 -8: PENALTY:
4 -5 -1: PURPOSE:
The purpose of this chapter is to regulate and control the assembly of large numbers of persons on city park
land and to establish regulations which promote the health, safety and welfare of large public gatherings
organized on city park land. (Ord. XVI.49, 7 -16 -2002)
4 -5 -2: DEFINITIONS:
"Large assembly" means a gathering numbering more than one thousand two hundred (1,200) persons; or
actions by one or more persons the intention of which is to attract and assemble a gathering of persons in
excess of one thousand two hundred (1,200) persons at a single time on city park land. (Ord. XVI.49, 7 -16-
2002)
4 -5 -3: LICENSE REQUIREMENTS:
No person shall permit, maintain, promote, conduct, advertise, manage, sell, barter or give tickets to an actual
or reasonably anticipated assembly of one thousand two hundred (1,200) or more people on city park land
unless a license to hold the assembly has been first issued by the city council as provided herein. In addition to
the permit required herein, the applicant must possess and submit to the city any other necessary state, county
or city licenses and /or permits necessary to carry on the assembly. (Ord. XVI.49, 7 -16 -2002)
4 -5 -4: APPLICATION FOR LICENSE:
The application for a large assembly license shall be made in writing and filed with the city clerk no less than
sixty (60) days in advance of the proposed date for the large assembly, upon forms provided by the city clerk.
The application shall contain, without limitation, the following information:
A. The name, age, residence, social security number and mailing address of the applicant, if an individual, all
partners if a partnership and all officers of the corporation if the applicant is a corporation.
B. A full description of the nature, purpose and extent of the proposed large assembly.
C. The maximum number of persons which the proposed large assembly will attract at any given time, together
with the dates and hours during which the proposed large assembly will be conducted.
D. A full description of plans for sound amplification and sound control to be utilized by the applicant.
E. Plans for food or other concessions which will be provided.
F. A detailed plan to ensure waste disposal, sanitary facilities, inspections of vehicle or equipment, post event
cleanup and other necessary precautions to prevent pollution to land or ponds.
G. All other information required or requested by the city council or the parks and recreation department. °(Ord.
XVI.37, 4 -15 -1997)
4 -5 -5: LICENSE FEES:
The license fee shall be set from time to time by city council resolution.
A. The license fee shall be nonrefundable.
B. As a condition of granting a license the city may require establishing of a cash escrow to be deposited with
the city clerk. The cash escrow shall be used to guarantee payment by the applicant of the city's costs for
planning, sanitation, health, traffic control, law enforcement services and other city costs which are directly
attributable to the large assembly. (Ord. XVI.37, 4 -15 -1997)
4 -5 -6: CONDITIONS OF APPROVAL:
The city council may impose any condition reasonably required to protect the health, safety and welfare of the
general public and the persons assembled. A violation of any of the conditions shall be a violation of this
chapter. (Ord. XVI.37, 4 -15 -1997)
4 -5 -7: ADDITIONAL REGULATIONS:
The following regulations must be complied with:
A No person granted a permit pursuant to this chapter shall gain a vested right to obtain such permits in the
future.
B. By making application, the applicant consents to permitting officers and agents of the city to enter the event
area at all times to investigate the activities and to determine whether the conditions of the permit and all
applicable laws are being complied with.
C. A surety bond or other financial guarantee approved as to form by the city clerk in an amount deemed
sufficient by the city council to guarantee performance by the applicant of the conditions may be imposed
by the city council in granting the large assembly license.
D. A comprehensive general liability insurance policy, naming the city as an additional insured, covering any
and all damages, claims or other liabilities arising out of the operation of the large assembly whether
incurred by the city or by any other association or person. Government agencies do not apply to this
condition.
E. No person holding a large assembly license shall permit and no participant in a large assembly shall remain
overnight at the location of a large assembly, except for a reasonable number of persons required for
security purposes. (Ord. XVI.37, 4 -15 -1997)
4.5 -8: PENALTY:
Any person violating any provision of this chapter is guilty of a misdemeanor - and upon conviction thereof shall
be punished as described in title 1, chapter 4 of this code. (Ord. XII.21, 6 -15 -2004)
0
,,AT,oy PORTABLE SANITATION ASSOCIATION INTERNATIONAL
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Y c , 7800 Metro Parkway - Suite 104 • Bloomington, Minnesota 55425 U.S.A.
_ 1- 800 - 822 -3020 • (952) 854 -8300 • Fax: (952) 854 -7560 • E -mail: info @psai.org
SPECIAL EVENT E,N 1 E, E,N . E D CHART 1` E,AK WAN
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Number of Units required when no pumping service is provided
50/50 Mix of Men & Women
One unit provides approximately 200 uses with 4 hours between use
Average
AVERAGE HOURS AT E EVENT Crord� ., ._.. .._.._ _ ... ..
i Size ♦♦ 1 2 3 4 5 6 7 8 9 10 '
500 2 4 4 5 6 7 9 9 10 12
1,000 4 6 8 8 9 9 11 12 13 13
2,000 L 5 9 12 14 16 18 20 23 25
3,000 h 6 9 12 16 20. 24 26 30 34 38
d 4,000 8 13 16 22 25 30 35` 40 45 50
1 5,000 . 12 15 20 25 31 38 44 50 56 63
10,000 15 25 38 50 63 75 88 100 113 125
I 15 20 38 56 75 94 113 131 150 169 188
i 20,000 25 50 75 100 125 150 175 200 225 250
I 25,000 38 69 „ 99 130 160 191 221 252 282 313
30,000 46 82 119 156 192 229 266 302 339 376
35,000 53 96 139 181 224 267 310 352 395 438
;40,000 61 109 158 207 256 305 354 403 452 501
;45,000 68 123 178 233 .288 343 398 453 508 563
50,000 76 137 198 259 320 381 442 503 564 626
55,000 83 150 217 285 352 419 486 554 621 688
60,000 91 164 237 311 384 457 531 604 677 ' 751
65,000 98 177 257 336 416 495 575 654 734 813 - '.
s 70,000 106 191 277 362 448 533 619 704 790 876
li 75,000 1 113 205 296 388 480 571 663 755 846 938
;80,000 121 218 316 414 512 609 707 805 903 1001
85,000 1 128 232 336 440 544 647 751 855 959 1063
90,000 136 246 356 466 576 686 796 906 1016 1126
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1 95,000 1 143 259 375 491 607 724 840 956 1072 1188 1
100,000 151 273 395 517 639 762 884. 1006 1128 1251
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