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Home My WebLink About6.j. Acquisition of Easements – Diamond Path Trail Project, City Project 434 ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: May 1, 2012 AGENDA ITEM: Acquisition of Easements — Diamond Path AGENDA SECTION: Trail Project, City Project 434 Consent PREPARED BY: Andrew J. Brotzler, PE, Director of P b c AGENDA NO. Works / City Engineer 1 ATTACHMENTS: Administrative Settlement Request; ap APPROVED BY: DA) - RECOMMENDED ACTION: Motion to Authorize Payment to Gail Ann Kayfes for Temporary and Permanent Easement and Landscaping Damage along Diamond Path. BACKGROUND: At the February 6, 2012 City Council meeting, authorization was given to present offers for temporary and permanent easements needed to complete the Diamond Path Trail Improvements. An agreement has been made with Gail Ann Kayfes for the property shown on the attached map. Staff is requesting that Council authorize the following payment to Gail Ann Kayfes: Parcel ID Name Address Amount 34- 18300 -01 -220 Gail Ann Kayfes 14245 Dearborn Path $16,075.00 This proposed payment is based on negotiations. The appraised value for this easement is $12,200.00. Attached is an Administrative Settlement Request which explains the reasoning for the increase in the settlement for the easements and tree compensation. SUMMARY: Staff is recommending that Council authorize payment to Gail Ann Kayfes for temporary and permanent easements and landscaping damage as proposed in the above motion. G:AFNGPROJ \434 \201205111 CC .A uthonzePay -mentEascment.Acyuisition.doc WSB A M _ t � Engineering • Planning • Environmental • Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 -541 -1700 ADMINISTRATIVE SETTLEMENT REQUEST Date: April 20, 2012 To: Andrew Brotzler, Director of Public Works /City Engineer City of Rosemount From: Penny Rolf SUBJECT: Request for Settlement Parcel No. 1 Fee Owner: Gail Ann Kayfes The offer was presented to Ms. Kayfes on February 8, 2012. At that time we discussed that the appraisal did not include compensation for the landscape rock that would be impacted within the permanent and temporary easement areas. In addition, the homeowner asked for several other landscaping items be included as part of the compensation. On April 4, 2012, I met with Ms. Kayfes who gave me a copy of an estimate for landscaping work in the amount of $17,592.41. Upon review, the compensation for the trees was deducted from the estimate since compensation for trees had been included within the City's offer. It was also determined that several of the items on the estimate would be completed by the City's contractor as part of the project. Those items were: Rock removal within the easement area Stump and root removal of three spruce trees and one stump Black dirt to fill in areas of stump removal In addition, I obtained a second estimate from Wagner Sod Company, Landscaping & Irrigation, Inc. for the remaining items. The estimate for the landscape rock with 6 ml plastic, sod restoration and replacement of a shrub came to $4,303.00. The City had agreed to protect one "pine" tree that had been included in the certified appraisal. The value of that tree ($559.00 with planting and delivery) was deducted from the original offer of $12,200.00 which brought the revised offer to $11,641.00. The estimate of $4,303.00 was added to the revised offer bringing the compensation to $15,944.00 which was rounded to $16,000.00. In addition compensation of $75.00 was added to cover the landscaping estimate fee incurred by the owner. Minneapolis • St. Cloud Equal Opportunity Employer Administrative Settlement — Par. 1 — Kayfes Page 2 A settlement is in the amount of $16,075.00 is recommended, which is an increase of $3,875.00from the initial offer of $850. This settlement is fair to both the property owners and the City of Rosemount. Negotiated Settlement Amount: $3,875.00 Certified Offer amount: $ 12,200.00 Administrative Adjustment: $16,075.00 This settlement has been approved by : on , 2012. (Date) .x., ''' ,,, ''''' :;;;■— . ' . - - . , ■ Al; .t., c o . ainTr3r767".rti'!:;:i . Tilitn,11' Wf. • :. -1/fratiildalitrial=110MOW.01.11$0 , Ka , . - ■ : :.1 - ' 1r ,,,,,. , - . 0. t, „ real !anci.5cc,pe be-gii;s vvii..-1 a v.,,,,• . Invoice No. FINVOICE Customer 1 , Misc Name Gail Kayfes Date 3/27/2012 Address 14245 Dearborn Path ... Order No. City Rosemount State MN ZIP 55068 Rep Paul Mayhew Phone FOB _. .... . _ I Qty I Description Unit Price TOTAL — , 1 Tree restoration est. --- $ 75.00 $ 75.00 1 i • I A separate statement will arrive from our bookkeeping department; please disregard if you have already paid this balance. Thank you. i I ' - less consultation fee - less design fee _ - (less down payment SubTotal $ 75.00 Shipping Payment I Select One... Tax Rate(s) Comments TOTAL 1 $ 75.00 Name CC # Office Use Only i Expires i . Thank you for your business 14630 Highway 65 • Ham lake, Minnesota 55304 • 763-434-4047 • 800-446-4229 • Fax 763-4134-4611 landscape Design & Construction Irrigation Design & Construction landscape Management Family Garden Center Phone: 763-434-3346 Phone: 763-434-1487 Phone: 763-413-8296 Phone: 763-413-3000 Fax: 763-413-8302 Fax: 763-413-8297 Fax: 763-413-8297 Fax: 763-434-4611 . .. :•:.2;*.tiio.';,,.::,,,Pg. 61 '-1,;:;t,:; ::::-,.,`::::-;, : ,: ,'f' ; . :' ' Corn 1 4 l'AiT,i;ta':1.gri? 57 ` WSB � Engineering • Planning • Environmental • Construction 701 Xenia Avenue South Inc Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 -541 -1700 Date: April 20, 2012 To: Andrew Brotzler Director of Public Works /City Engineer City of Rosemount From: Penny Rolf Right of Way Agent WSB & Associates, Inc. Re: PAYMENT REQUEST Diamond Path Improvement Project City Project No.: 434 Parcel No: 1— Gail Ann Kayfes PIN: 34- 18300 -01 -220 Property Address: 14245 Dearborn Path, Rosemount, MN 55068 Make Check Payable to: Gail Aim Kayfes and Wings Financial Credit Union Mail To: 14245 Dearborn Path Rosemount, MN 55068 Total Payment Amount: $16,075.00 SSN: Provided on enclosed W -9 Lender consent: Attached Notes and Enclosed Documents: Easement document and W -9 Consent and Joinder by Mortgagee *City to record easement document and consent document Minneapolis • St. Cloud Equal Opportunity Employer Payment Request Page 2 COMPENSATION SUMMARY Permanent Trail Easement: 1,020 square feet = $ 5,500 Temporary Easement 1,962 square feet = $900 Landscaping — 3 trees $2,241 Retaining wall $200 Wood Fencing $2,800 23 cy rock with 6 ml plastic $3,200 200 sy sod restoration $1,053 Shrub $50 Rounding $56 Miscellaneous — Landscaping estimate fee $75 TOTAL (rounded to): _ $16,075 Diamond Path Trail ROSEMOUNT Easements COPPER POND m %-- ' `, - \ - - ----ck Os. ----- -- 0 ...,:„__ cv / / iv . 141ST CT WI Z DAVENPORT \\> 0 .. . t , , CT / /\ \ , - — - - Ai D VENPORT PATH a ' , " L___ 143RD ST W 1 44 LiJ -------"'- „_,_ L --, \- --- STAN I> 1 w I< -.J > I 0_ °RANT cr C 7 ,4 ■ 0 i. 1A/AY LU > (,) i co 0 IX HAWKINS z. to ...0 .1 `\ a) Q. POND 0 1 - 0 ' Z •Z r (C\N!...1.: W 144TH ST W 0 -A i 1 CI 145TH ST W CRESCENT CIR — , Family U 145TH ST W fit, U 145TH ST W U 145TH ST W CI Res Ctr ( ik ) i lui tit 0 COBALT DF; L < Ili - 9" , ezt , :› , , E.) .., 146TH > 1.1.I 1"." 1.11 ! ST W <I ci.) I C4 ' ; < a 0 > III >- —I ; 1.1-1 0 1-- — M I `r Dall < _j = cz ara Ll. .... CO Park 147TH ST , i147 11J < VT \ - 0 , \iv \ ss - >c ,- - 7 -- W , .Lt 1 o,- 1 0 1 1,10 \\I#4 , ttt> 7,4...e ceir 1 - Pk oak° 7> 1 Current Easement Po > ItA" g 1111 Already Acquired 1 A I , > 11.150TH ST W 5k) < m To Be Acquired * i 150 N 0 325 650 1 3()0 1 1'0 2,000 Fe t May 2012 T /GIS/Cay/Maps/Departmental Maps/Engineering/Chris/Location Map 434 easements