HomeMy WebLinkAbout6.m. 2012 Leprechaun Days Service Agreement c
4
ROSEMOUl r 1 EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: May 15, 2012
AGENDA ITEM: 2012 Leprechaun Days Service AGENDA SECTION:
Agreement Presentation
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. W. /.
ATTACHMENTS: Proposed Service Agreement APPROVED BY:
0i
RECOMMENDED ACTION: Motion to approve the 2012 Service Agreement with the
Rosemount Leprechaun Days Committee.
ISSUE
For the past several years, the City Council has approved a service agreement between the City and the
organizers of the Leprechaun Days celebration. Staff has discussed the 2012 Service Agreement with the
appointed representative of the Leprechaun Days Committee and both parties feel the agreement is ready
for the Council to consider approving. This year the celebration will take place from July 20 — July 29.
BACKGROUND
In 2005, community members organized a new Leprechaun Days Committee to coordinate the
celebration. The attached service agreement is similar to the one the City typically signs with the Haunted
Woods Trail coordinators.
SUMMARY
Staff is recommending the City Council approve the 2012 Service Agreement with the Rosemount
Leprechaun Days Committee.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE
THIS AGREEMENT is made the day of June, 2012 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City ") and the
Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as "RLDC ");
WITNESSETH:
WHEREAS, for a number of years RLDC has conducted an annual civic community festival
known as Rosemount Leprechaun Days (hereinafter referred to as "Leprechaun Days "); and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide recreational opportunities for its residents
by entering into a contract with RLDC to conduct Leprechaun Days in 2012;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days for
2012, which shall run for ten days which shall be agreed upon by the RLDC and the city
council, in accordance with practices and standards of such festivals conducted in past years.
Services shall include the recruitment, selection, training, and managing of such employees
and volunteers as are necessary to conduct Leprechaun Days, and shall include but not be
limited to:
a. advertising and promotions including the design, production and distribution of
buttons, flyers and posters, and the development and installation of signs and
banners;
b. securing all necessary governmental permits and seeking approval of street closings
and other required City action;
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by other
cooperating organizations, provided that events may be deleted by the RLDC or
added with the approval of the city council:
1
1) Youth Rally 27) Hamster and Gerbil Races
2) Trike, Bike and Scooter Races 28) BBQ Chicken and Corn Feed at the
3) Penny Scramble Legion
4) Bathtub Race 29) Euchre Tournament
5) Bingo 30) Bluegrass Americana - Amphitheater
6) Community Worship Night 31) Family Fun Day - Cub Foods
7) Puppets in the Park 32) Disc Golf Tournament
8) Fishing Derby 33) Steak Fry at the Legion
9) Music in the Park 34) Classic Car Show
10) Run for the Gold 35) Irishette Dance Performance
11) Youth Dance 36) Sidewalk Chalk Contest
12) Hula Hoop Contest 37) Root Beer Floats at Legion
13) Grand Day Parade 38) Karaoke at Legion
14) Mid Summer Faire 39) Breakfast at Lighthouse Church
15) JAMM Dance Performance 40) Lighten Up the Leprechauns — Lighthouse
16) Petting Zoo Church
17) 500 Tournament 41) Button Sales and Prize Drawing
18) Leprechaun Days Entertainment at 42) Dakota County Library Irish Dance
Amphitheater 43) Dakota County Library Zombie Workshop
19) Fireworks Display 44) Craft Fair
20) Sneaky Pete's Garden Tractor Pull 45) Dakota County Library Story Time
21) Kiddie Parade 46) Wiffle Ball Tournament
22) Blarney Stone Hunt 47) Basketball Tournament
23) Amusement Rides 48) Golf Tournament
24) Wet N' Wild Day
25) Teen Bowling at City Limits
26) Public Ice Skate
2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC
officers, employees, volunteers, and agents shall not be deemed agents or employees of the
City for any purposes including, but not limited to, income tax withholding, workers'
compensation and unemployment compensation.
3. As consideration for the services provided by RLDC, the City will pay monies received as
contributions in support of the Leprechaun Days. The amount actually paid will be limited
to the amount of such contributions received. The City will advise RLDC, on request, of the
status of funds received and funds reasonably expected to be received.
4. RLDC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
2
5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in
full compliance with all state and federal civil and human rights laws, regulations and
rulings.
6. Those possessing current peddlers' /solicitors' licenses cannot be part of Leprechaun Days or
Mid - Summer Faire events unless they have registered with the RLDC and have been
approved by the committee.
CITY OF ROSEMOUNT
By:
William Droste, Mayor
By:
Amy Domeier, City Clerk
LEPRECHAUN DAYS
By:
RLDC Treasurer
By:
RLDC President
3