HomeMy WebLinkAbout6.g. Receive Donation – Parks & Recreation Dept. 14 ROSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: June 5, 2012
AGENDA ITEM: Receive Donation — Parks & Recreation AGENDA SECTION:
Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6_
ATTACHMENTS: None APPROVED BY:
RECOMMENDED ACTION: Motion to approve receiving the following donation:
$500 for the Veterans' Memorial Account received from the Vietnam Veterans of America.
ISSUE
Receive donation.
BACKGROUND
Motion to approve receiving the following donation: $500 for the Veterans' Memorial Account received
from the Vietnam Veterans of America.
SUMMARY
This is a request for Council to receive the donation listed above.
4 ROSEN4OUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: June 5, 2012
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 for Arbor
Day and $514.09 for supplies for the annual Memorial Day event.
EXPENDITURE DONATION
AMOUNT USE /ITEM PURCHASED FROM
$500.00 Cross Nursery — Arbor Day Dakota Electric
$514.09 Cub, Sam's Club, Fluegel's, Reinhart Food Service, Various
Northwestern Fruit Company — Supplies for Memorial Day
Event
$1014.09 Total
SUMMARY
Please consider the expenditures from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Vets' Memorial - Memorial Day Event Supplies
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $514.09
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Vets' Memorial - Memorial Day Event Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $514.09
Amend Expenditure Acct #101 - 45100 -01- 439.00 $514.09
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $514.09
Credit: 101- 36230.00 $514.09
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 5, 2012.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 04 -23 -12
Amount Received: $500 from Dakota Electric
Receipt # for Donation: # N/A
Purpose of Donation:
Arbor Day —Cross Nursery
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $500
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Arbor Day —Cross Nursery
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $500
Amend Expenditure Acct #101- 45100 -01- 439.00 $500
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $500
Credit: 101 - 36230.00 $500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 5, 2012.
3