HomeMy WebLinkAbout2.E. 2013 Budget Discussion 4 RESEN1OUNrF EXECUTIVE SUMMARY
CITY COUNCIL
City Council Work Session Meeting June 13, 2012
AGENDA ITEM: 2013 Budget Discussion AGENDA SECTION:
PREPARED BY: Dwight Johnson, City Administrator AGENDA NO.
ATTACHMENTS: Budget worksheets APPROVED BY:
RECOMMENDED ACTION: Discussion Item
EXECUTIVE SUMMARY
The recommended budget for 2013 proposes no change in the City taxes assessed to a median value
home. The estimated City tax on a median family home valued at $194,100 will continue to be $854. The
total property tax dollars levied by the City would increase by 1.6 %. Declining property values and growth
in the City offset these small increases and result in no increase on the median home. The City has
reduced taxes on the median home by $171 since 2009.
The budget shows reduced costs for debt service, the reduction of one employee as a part of the
administrative reorganization in Public Work, reductions of some line items where history showed we may
able to make adjustments, and moderated health insurance costs due to the averaging of costs over
multiple years made possible by assigned 2011 surplus funds.
Increased costs are proposed due to proposed additional funding for Fire Department compensation,
salary adjustments approved in union contracts for 2012 and 2013, the proposed addition of a senior
center, additional maintenance for our new ball fields at UMore Park, elimination of the player
maintenance fees for athletic fields, additional maintenance of parks, investments in new technologies, and
an increase in contingency funds.
These items are discussed in more detail below.
A summary of key characteristics of the proposed 2013 budget are shown in the following table:
Budget Facts at a Glance
Loss of property tax base from 2012 - 2.03%
Average reduction in residential values - 3.34%
General fund spending change: +2.37%
Total funding change — all tax impacted funds +$194,968
Change in overall tax levy from 2010 +$161, 368
City share of tax impact on median value home $0
Percentage tax change on median value home 0.00%
Change in estimated tax rate (City share only) +4.21% (from .46994 to .48986)
BUDGET PROCESS
The annual budget process begins with the adoption of goals and work plans by the City Council early in
the year. The City Council officially adopted goals for 2012 -2013 on February 21, 2012.
This draft budget was initially developed by the Department Directors. I met with each Department
Director and reviewed every line item with them. Revenues were generally estimated by the Finance
Director with input from the Departments.
In addition, as a part of the budget review, we have looked again at 10 year needs projections for street
improvements, equipment replacement, buildings and the Ice Arena. We have also reviewed our long term
needs for parking lot maintenance.
Finally, we looked at the overall budget strategically one more time for its overall balance, consistency,
impact on taxpayers, and long term impacts on finances for 2012 and beyond. Our hope was to develop
the most conservative budget possible that:
(1) is consistent with council goals
(2) is consistent with previous council direction on levels of service,
(3) does not weaken the City's long range financial outlook.
(4) is balanced not only between revenues and expenditures, but also is well balanced internally
between personnel, equipment, technology, operating needs and capital expenditures.
According to state law, the preliminary budget and levy must be adopted by September 15th and the final
budget must be adopted by December 20th after a public hearing.
GENERAL FACTORS AFFECTING THE BUDGET
Tax Base
For the fourth consecutive year, the overall tax base in the community has declined. The overall tax
capacity value within the City is estimated to be 2.03% lower in 2013 that it was in 2012. The decline in
market value of the median home in Rosemount is even higher, with an average decrease in market value
of 3.34 %. The overall tax base did not decline by that much because new growth in the community offset
some of the decline in existing property values.
State Budget and Legislative Impacts
The new Market Value Exclusion program put into place by the Legislature for 2012 was not materially
changed for 2013. Unlike the previous Market Value Homestead Credit, the City is no longer the "middle
man" in providing tax relief to homesteaded property and this simplifies City budgeting.
REVENUES
Property taxes fund 79% of the General Fund budget. However, there are several other categories of
General Fund revenues that are also important to the City. The chart below compares budgeted revenue
for 2012 with estimated revenue in 2013 for several key categories of revenues.
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2012 Budget 2013 Estimated Change
Licenses & Permits 362,300 382,300 +20,000
Intergovernmental 634,500 643,100 +8,600
Charges for Services (no SKB) 243,400 229,800 - 13,600
Fines & Forfeits 125,000 125,000 -0-
Recreational Revenues 254,900 263,200 +8,300
Miscellaneous Revenues 186,300 194,200 +7,900
SKB revenue (General Fund portion) 425,000 425,000 -0-
Two of the most important non -tax revenues are building permit revenues and SKB fees.
Building Permit Revenues
During 2011, 53 new dwelling units were built in Rosemount. We are anticipating that the final results for
2012 and 2013 will be about the same with a modest amount of commercial /industrial growth also
included in our estimates.
SKB Revenues
The City approved a new agreement with SKB, inc. in 2008 that has increased our percentage of revenues
from SKB's operations in Rosemount. The draft budget for 2012 continues to designate $425,000 of SKB
funds to support the operating budgets. We estimate that several hundred thousand dollars will be
available for capital budgeting purposes in 2013 to help fund council goals relating to a senior center and a
possible partnership with DCTC and the Y for new indoor recreation facilities. The capital improvement
budgets will be presented for review later this year.
Player Maintenance Fees
In 2010, the Council undertook a significant review of City services and approved a player maintenance fee
to be imposed on team members using certain City athletic fields to help offset maintenance costs directly
related to their use. The amount budgeted in 2011 and 2012 was $9,000. In both 2011 and 2012,
however, the Council subsequently decided to delay implementation of the fee. In addition, a survey done
by 360 Communities showed that these fees, although relatively modest and common in other cities, can
be burdensome to a number of our residents. Accordingly, the draft 2013 budget removes these fee
revenues from the 2013 budget.
EXPENDITURES
Salaries
Rosemount currently has 77 authorized full time employees. This compares with 81 full time employees at
the beginning of 2008. New union contracts were approved earlier this year for all employee groups
covering 2012 and 2013. Generally, the salary increase for 2012 is 1% and for 2013 is 1% on January 1St
and 1% on July 1St. With contracts in place for all employees, no salary contingency is necessary for 2013
such as was required for the 2012 budget.
Health Insurance
Health insurance contract renewal rates will not be known until later in August. Increases in recent years
have varied between 0% and 18 %. In order to moderate these extremes, the Council approved a plan to
use excess fund 2011 fund balance as a reserve to help moderate the increases from year to year.
Therefore, the proposed budget contains a health insurance increase of 7.65% which is the average of the
last three years.
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Fire Department
As you know, in the development of the 2012 budget staff discussed a concern that the compensation in
the Fire Department needed to be addressed to help assure the long range future of our paid -on -call
department. The Council approved funding in 2012 that allowed the pay per call to increase from $2 to $6
for the firefighters. The estimated cost of this increase was approximately $52,000. Our studies in early
2012 showed that the average compensation for paid on call firefighters in the area is about $12 per hour
(not per call). Since our fire pension is above the average of other area cities, Rosemount's compensation
would need to be between $9 and $10 per hour to reach a level of parity with other departments in total
compensation. However, the most important reason to consider further compensation increases is to help
assure that we can maintain or increase our number of paid on call firefighters. The proposed budget
includes an additional $50,000 in 2013 to further address firefighter compensation needs. In future years,
additional funds may also be needed for a Duty Crew concept to help with daytime fire response and full
or part -time staffing. The budget does not include any increase for the Fire pension fund. It may take five
years or longer to bring the Fire Department to the point where we can consider that we have a
sustainable framework for the next ten to twenty years.
Senior Center operation
The City is working with a developer to build senior housing and a City owned senior center just north of
the Steeple Center. At this writing, the timing of the project is not known. An estimate has been made of
utility and other operating costs as well as the cost of a part -time person for the center. Working on the
assumption that the project may be complete about October 1, 2013, we have included 25% of the
operating costs and 33% of the staffing costs in 2013 for the senior center. A small amount of operating
revenue for the last quarter of next year is also included.
Ball field maintenance
Construction is scheduled to begin soon on the two new ball fields at UMore Park. Although they will not
be ready for play until late in 2013 at the earliest, they will need maintenance throughout most of the year.
An amount of $15,000 has been included in the Parks Maintenance budget to provide for these additional
costs.
Park maintenance - fertilizing
In 2010, as a part of the Council's general overview of City services, it was determined that the City's
budget for fertilizing and herbiciding in the City parks should be reduced. However, by this Spring, the
negative results of this initiative were greater than expected. We will have pictures of various parks to
show to the Council. Therefore, a restoration of funding in the park maintenance budget in the amount of
$8,000 is proposed to address the poor condition of many parks.
Technology Initiatives
The 2013 budget includes funding for Workflow which is an add -on application for our Laserfiche
document handling program. This application will allow more paperless transactions between various staff
members such as approval of purchase orders or preparation of agenda reports. Work is still continuing
on utility billing software and an amount of $50,000 (same as in 2012) is included in the CIP for other
software improvements throughout the City.
Dakota Communications Center (DCC) budget
The DCC budget line within the Police budget is showing an increase of $45,700 compared with the
current 2012 budget. This is not because the DCC has increased its assessment (it's actually slightly lower)
but rather because a one -time cost saving applied over the past three years has now expired. In 2009, the
DCC determined that it could rebate some of its balance to the member cities and all were given the
choice of taking the rebate all in one year or taking it in three equal portions over three years. Rosemount
elected the three year option to moderate the impact when the rebate ended, but there is still a noticeable
change in this line item.
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Contingency Account
The line item in the Council budget named Council Designated really acts as a contingency fund for
overall City operations for unexpected expenses or opportunities. For example, funds from this account
were used to pay for recovering from the winter kill of the soccer fields at DCTC a year ago. Over the
past few years, our goal has been to budget about $100,000 in this account. In 2012, the amount was
$95,000. For 2013, we are seeking a somewhat higher amount of $119,000 because of uncertainties in our
engineering contract for 2013 and also uncertainties regarding how soon a part -time or full-time person
may be needed in the Fire Department. If additional savings are identified in the budget process, it is
suggested that the contingency funds be increased even more if possible.
Capital Budgets
The City currently has three capital improvement program (CIP) funds: Equipment, Streets, and
Buildings. Staff has not yet done a detailed review of the CIP and plans to bring a proposed 10 year CIP
to the Council later this summer. A general review of the trends for the purpose of setting CIP levies for
2012 has been done. The levy for the Equipment CIP is proposed to continue to be $460,000.
The Street CIP is proposed to have a levy of $730,000 for 2013, an increase of $10,000 to reflect the
modest growth rate of the City and the current good ratings of the street system. Within the next five
years, the Council will need to consider more significant increases in this fund based on projected needs
later in this decade.
The Building CIP has an ongoing levy of $24,000 for 2013 which is for the repayment of an internal loan
for the current Public Works facility. The Building CIP fund is intended to fund the City's share of a
planned senior housing /senior center redevelopment project north of the Steeple Center and also may
provide some funds for a possible partnership on an indoor recreational facility on DCTC property. It will
also fund some improvements and updates planned for the Community Center. No tax levy above the
current $24,000 is proposed. Additional SKB funds in the future along with proceeds from past General
Fund surpluses will provide the funds for these projects.
Enterprise Fund Budgets
The City's Enterprise Funds include the Water Fund, Sewer Fund and Stormwater Fund. At this time, no
significant work has been done on these budgets and they will be presented later this year since they do no
affect the City's levy which must be determined by September 15`
Debt Service Funds
The City ended 2011 with a General Fund surplus. The Council approved a strategy that committed some
of the surplus to eliminating the need for a levy for the City's share of the DCC building debt. A debt levy
of $60,638 has therefore been eliminated and this obligation is now permanently ended. This strategy is
one of the reasons why we can propose a budget with no tax increase on the median home.
CONCLUSION
The City has reduced the tax burden on the median value home each of the last four years and proposes to
hold the line this year. Increases in spending for employee benefits, new ball fields and the planned new
senior center, and additional support for the paid -on -call Fire Department have been offset by a reduction
in debt service, a cost saving reorganization of the public works administrative staff, and other
miscellaneous cost reductions in various budgets. We are pleased that we can present a draft budget that
keeps the City moving ahead on the Council's goals and maintains services while not increasing the
property tax for the median value home.
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FUNDING REQUIREMENTS - USES
(INCLUDING FIRE STATION LEVY)
June 1, 2012
2012 2013
Adopted Proposed +/-
Departments Budget Budget Difference Percentage
Council Budget $280,800 $262,700 ($18,100) -6.45%
I Administration Budget 510,200 524,600 14,400 2.82%
Elections Budget 42,000 22,000 (20,000) - 47.62%
Finance Budget 421,600 435,000 13,400 3.18%
General Government Budget 378,500 382,000 3,500 0.92%
Community Development Budget 898,400 904,600 6,200 0.69%
Police Budget 3,061,700 3,206,800 145,100 4.74%
Fire Budget 377,500 437,000 59,500 15.76%
Public Works Operating Budgets:
Government Buildings Budget 484,400 538,400 54,000 11.15%
Fleet Maintenance Budget 635,900 644,900 9,000 1.42%
Street Maintenance Budget 1,315,300 1,262,400 (52,900) -4.02%
Parks Maintenance Budget 764,700 732,100 (32,600) -4.26%
Park & Rec Budget - General Operating 1,085,300 1,121,400 36,100 3.33%
Park & Rec Budget - Steeple Ctr. Operations 58,900 64,500 5,600 9.51%
Park & Rec Budget - Senior / Activity Center 0 14,000 14,000 100.00%
Park & Rec Budget - Special Programs 101,600 113,900 12,300 12.11%
Transfers - Arena Assistance 115,000 115,000 0 0.00%
Total Operating Budgets - General Fund $10,531,800 $10,781,300 $249,500 2.37%
Transfers - Debt Service Levies 0 0 0 n/a
Total Of All Budgets - General Fund $10,531,800 $10,781,300 $249,500 2.37%
Building CIP Requirements 24,000 24,000 0 0.00%
Street CIP Requirements 720,000 730,000 10,000 1.39%
Equipment CIP Requirements 460,000 460,000 0 0.00%
Insurance Budget Requirements 245,000 245,000 0 0.00%
Port Authority Operating Levy 58,600 58,000 (600) -1.02%
Bonded Indebtedness 441,326 377,394 (63,932) - 14.49%
Bonded Indebtedness - Fire Station Levy 0 0 0 0.00%
Armory Anticipatory Levy (Value 3/9/12) 86,000 86,000 0 0.00%
* *$1,931,934,605 x .00798% = $154,168 **
Water Enterprise Fund 1,261,900 1,261,900 0 0.00%
Sewer Enterprise Fund 1,780,400 1,780,400 0 0.00%
Storm Water Enterprise Fund 628,800 628,800 0 0.00%
Arena Enterprise Fund 451,600 485,700 34,100 7.55%
Total Funding Requirements $16,689,426 $16,918,494 $229,068 1.37%
NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies.
FUNDING REQUIREMENTS - SOURCES
(INCLUDING FIRE STATION LEVY)
June 1, 2012
2012 2013
Adopted Proposed +/_
Types Budget Budget Difference Percentage
Internal Revenue Generated:
Licenses and Permits 362,300 382,300 20,000 5.52%
Intergovernmental 634,500 643,100 8,600 1.36%
Charges for Services 668,400 654,800 (13,600) -2.03%
Fines & Forfeits 125,000 125,000 0 0.00%
Recreational Fees 254,900 265,600 10,700 4.20%
Miscellaneous Revenues 186,300 194,200 7,900 4.24%
Transfers In 3,500 3,500 0 0.00%
Enterprise Revenues 4,122,700 4,156,800 34,100 0.83%
Total Internal Revenues 6,357,600 6,425,300 67,700 1.06%
MVHC Cuts Made Later To Include in Levy 0 0
Levy Sources:
Special Levies 527,326 463,394 (63,932) - 12.12%
General Levy 9,804,500 10,029,800 225,300 2.30%
- -- -- ------- - -- --- - - --
Total Levy $10,331,826 $10,493,194 $161,368 1.56%
Loss of MVHC from State Funding $0 $0 $0 0.00%
Total Revenue Sources $16,689,426 $16,918,494 $229,068 1.37%
NOTE: Special Levies include (1)Bonded Indebtedness, (2)Fire Station Levy and (3)Armory Anticipatory Levies.
1
2012 GENERAL PROPERTY TAX LEVY PAYABLE 2013
GENERAL LEVY
GENERAL FUND $8,512,800
BUILDING CIP FUND $24,000
STREET CIP FUND $730,000
EQUIPMENT CIP FUND $460,000
INSURANCE FUND $245,000
PORT AUTHORITY OPERATING LEVY $58,000
TOTAL GENERAL LEVY $10,029,800
BONDED INDEBTEDNESS
G.O. CAPITAL IMPROVEMENT PLAN (CIP) BONDS 2005A (Authorized - $212,011) $212,011
G.O. IMPROVEMENT BONDS 2006B (Authorized - $266,872) $0
PUBLIC SAFETY REVENUE BONDS 2007 (Dakota Communications Center) (Authorized - $60,638) $0
G.O. EQUIPMENT CERTIFICATES 2008A (Authorized - $92,811) $0
G.O. PUBLIC FACILITY REFUNDING BONDS 2010B (Old 2001C) (Port Authority) (Authorized - $165,383) $165,383
G.O. IMPROVEMENT BONDS 2011A (Authorized - $6,626) $0
TOTAL BONDED INDEBTEDNESS $377,394
MARKET VALUE BASED REFERENDUMS
G.O. FIRE STATION REFUNDING BONDS, 2005D (Authorized - $140,511) $0
TOTAL FIRE STATION LEVY $0
PRINCIPAL AND INTEREST ON ARMORY BONDS
ARMORY ANTICIPATORY LEVIES ($1,931,934,605 x .00798% = $154,168) (As of 3/9/12) $86,000
(Authorized - $154,168 - Only Levy Amount Due MSABC)
TOTAL PRINCIPAL AND INTEREST ON ARMORY BONDS $86,000
GRAND TOTAL 2011 PROPERTY TAX LEVY $10,493,194
Last Updated 5/30/12
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SPREAD LEVY COMPUTATIONAL WORKSHEET
(INCLUDING FIRE STATION LEVY)
(Proposed)
2010 2011 2012 2013
Total Funding Requirements 17,059,244 16,625,444 16,689,426 16,918,494
Less: Internal Revenues 6,332,500 6,092,800 6,357,600 6,425,300
Less: Market Value Based Levy - Fire Station (See Below) 142,273 143,654 0 0 (3)
Equals: Revenues Needed 10,584,471 10,388,990 10,331,826 10,493,194
Add Back in State MVHC Cuts to Reflect Actual Levy 412,575 429,507 0 0 (4)
Levy Certified by City to County Auditor 10,997,046 10,818,497 10,331,826 10,493,194
County Auditor Adjustments (All Subtractions):
Fiscal Disparities Distribution Levy (Metro Area) 1,195,913 1,299,717 1,252,954 1,252,954 (2)
Spread Levy Used to Compute Local Tax Rate 9,801,133 (1) 9,518 780 (1) 9,078,872 (1) 9,240,240
Increase /(Decrease) from Previous Year in Spread Levy -2.88% .4.62% 1.78%
Market Value Based Referendum Levy - Fire Station 142,273 143,654 0 0 (3)
(1) Actual Spread Levy Based on Numbers from Dakota County
(2) 2013 Number Provided by Dakota County as of x/xx/xx
(3) For 2012 & 2013 No Levy Needed so No Impact on the Taxpayers
(4) The MVHC Program was Eliminated for 2012 and Replaced with a Market Value Exclusion Program
Last Updated - 5/30/12
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Page One
2013 BUDGET WORKSHEETS
GENERAL FUND REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget
101 31010.00 Current Ad Valorem Taxes $6,697,852 $7,013,792 $7,239,992 $7,043,946 $7,259,846 From County
101 31040.00 Fiscal Disparities 1,141,159 1,195,913 1,299,717 1,252,954 1,252,954 From County
Total Taxes (Tax) 7,839,011 8,209,705 8,539,709 8,296,900 8,512,800 Total Property Tax Levy for Fund 101
0 0 State MVHC - Eliminated in 2012
8,296,900 8,512,800 Actual Property Taxes to Receive
101 32110.00 Alcoholic Beverage Licenses (L) 36,035 51,533 38,825 40,000 40,000
101 32160.00 Licenses to do Business (L) 8,430 10,455 5,880 8,000 7,000 Garbage Haulers, Ped Licenses, etc.
101 32162.00 Lic to do Business - Rental Housing (L) 1,345 15,337 4,010 13,000 4,000
101 32210.00 Building Permit Revenue (L) 281,984 272,975 249,558 200,000 230,000
101 32212.00 Mineral Extraction Permit (L) 1,480 1,110 1,070 1,200 1,200
101 32220.00 Electrical Permit Revenue (L) 13,238 13,555 16,467 13,000 13,000
101 32221.00 Admin Fee - Electrical Permits (L) 7,040 7,270 8,274 7,000 7,000
101 32230.00 Plumbing Permit Revenue (L) 30,058 26,250 29,795 30,000 30,000
101 32240.00 Animal Licenses (L) 2,663 2,397 2,491 2,500 2,500
101 32250.00 Sewer Permit Revenue (L) 6,585 12,891 5,325 7,000 7,000
101 32255.00 County Recording Fee - City's (L) 100 70 60 100 100
101 32260.00 HVAC Permit Revenue (L) 41,073 39,117 26,270 40,000 40,000
101 32290.00 Other Non -Bus Lic & Permits (L) 520 940 590 500 500 Alarm Permits & Fireworks Permits
Total Licenses & Permits (L) 430,551 453,900 388,616 362,300 382,300
101 31010.00 Current Ad Valorem Taxes (I) 80,000 80,000 86,000 86,000 86,000 Included in Debt Levy Figure
101 31010.01 MSABC Armory Payments 86,000
101 31020.00 Delinquent Ad Valorem Taxes (I) 150,317 169,891 131,114 0 0 From County
101 31030.00 Mobile Home Taxes (I) 15,330 13,026 12,746 12,000 12,000 From County
101 31710.00 Gravel Taxes (I) 13,390 46,073 39,679 40,000 20,000 From County
101 31810.00 Franchise Taxes - Regular Fees (I) 185,886 193,997 199,067 190,000 200,000 From Cable Company
101 31811.00 Franchise Taxes - PEG Fees (I) 25,001 24,739 24,037 25,000 25,000 From Cable Company
101 31920.00 Forfeited Tax Sale Apportionment (I) 0 0 0 0 0 From County
101 33100.00 Federal Grants & Aids (I) 0 0 0 0 0
101 33416.00 Police Training Reimbursement (I) 145,036 147,975 152,637 150,000 From State
101 33416.01 Post Board Training Reimb 4,000 7,000
101 33416.02 State Aid (Tied to PERA) 140,000 143,000
101 33418.00 MSA for Streets - Maintenance (I) 30,165 30,165 30,165 30,000 32,600 From State
101 33423.00 Ag Preserves Credit (I) 659 1,484 1,007 700 1,000 From State
101 33425.00 Other State Grants & Aids (I) 44,537 31,087 38,277 25,000 30,000 From State -PERA Aid & Safe & Sober
101 33620.00 Other County Grants & Aids (I) 60,100 19,500 22,400 19,000 22,500 Dakota County Recycling Funds
101 33630.00 Police Services Levy -ISD #196 (I) 64,603 67,284 62,242 62,800 64,000
101 33630.00 Liaison Funding 64,000 From ISD #196
Total Intergovernmental (I) 815,023 825,221 799,371 634,500 643,100
PAGE TOTALS 9,084,585 9,488,825 9,727,696 9,293,700 9,538,200
Page Two
2013 BUDGET WORKSHEETS
GENERAL FUND REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 34103.00 Zoning & Subdivision Fees (C) 28,215 33,310 31,865 35,000 32,000
101 34104.00 Plan Checking Fees (C) 89,352 89,313 71,774 80,000 73,000
101 34105.00 Sales of Maps & Publications (C) 517 364 377 500 500 Maps & Spec Books
101 34106.00 Deputy Registrar Fees (C) 8,731 0 0 0 0 Dakota County Took Over Feb. 2009
101 34108.00 Admin Fees - Other Funds (C) 25,000
101 34108.01 Applicable Funds Except Const. 25,000 25,000 25,000 25,000 25,000
101 34108.02 Construction Funds 79,141 10,027 36,093 0 0
101 34109.00 Other Charges for Service (C) 7,074 6,286 3,981 6,000 4,000
101 34110.00 Service Chg on Returned Chks (C) 90 148 60 200 100
101 34112.00 Utility Permit Application Fee (C) 0 1,120 0 1,000 0
101 34113.00 Application Fees (C) 0 0 0 0 0
101 34150.00 User Fees - SKB (C) 128,745 112,314 74,655 120,000 120,000 SKB Fees - C & D Cell Fees
101 34151.00 User Fees /Host Agreements - SKB(C) 102,955 162,306 180,672 165,000 165,000
101 34151.00 Landscaping Agreement 25,000 Landscaping Agreement (Yr 10 of 10)
101 34151.00 Trust Fund - City Portion 140,000
101 34152.00 User Fees - SKB (C) 8,782 16,885 10,850 20,000 20,000 SKB Fees - MSW Ash Charges
101 34153.00 User Fees - SKB (C) 100,491 135,229 167,857 120,000 120,000 SKB Fees - Base Service Charges
101 34160.00 National Guard Maint Fees (C) 47,488 48,456 45,084 46,000 46,000
101 34160.00 Shared Space Maint. Agreement 16,000 Snow Removal / Mowing
101 34160.00 Building Maintenance Contract 30,000
101 34201.00 Special Police Services (C) 18,199 15,160 25,322 19,000 19,000 Contractual O/T for Officers
101 34202.00 Fire Services - Burning Permits (C) 300 850 750 0 200 No Longer Charge for Permits
101 34203.00 Accident Reports (C) 0 25 43 0 0
101 34204.00 Day Care Inspection Fees (C) 350 500 150 200 200
101 34206.00 Other Police Services (C) 12,944 550 0 0 0
101 34207.00 Other Fire Protection Services (C) 15,700 21,043 20,209 17,000
101 34207.01 U of M Fire Contract 6,000 6,000
101 34207.02 Coates Fire Contract 10,000 10,000
101 34207.03 Other Billed Fire Calls 1,000 1,000
101 34303.00 Mow Weeds (C) 1,662 1,331 1,580 1,500 1,500
101 34304.00 Sweep /Plow Streets (C) 0 730 733 0 300
101 34306.00 Other Highway & Street Rev (C) 6,245 11,982 61,031 6,000 6,000 Street Light Bills - Developers
101 34310.00 Right -of -Way Permits (C) 4,934 4,715 3,146 4,000 3,200
101 34407.00 City Share of Metro SAC Chgs (C) 2,209 2,154 1,677 2,000 1,800
Total Charges for Services (C) 689,124 699,796 762,906 668,400 654,800
101 35101.00 Court Fines (F) 121,618 113,675 123,245 125,000 125,000 From County
Total Fines & Forfeits (F) 121,618 113,675 123,245 125,000 125,000
101 34718.00 Tournament Fees ® 0 0 0 7,000 7,000 New Fee for 2012
101 34719.00 Player Maintenance Fees (R) 0 0 1,894 9,000 0 New Fee for 2011
101 34720.00 Park Reservations (R) 3,789 3,984 3,605 4,000 4,000
101 34721.00 Softball Revenues (R) 54,636 66,288 59,135 45,000 58,000
101 34724.00 Tennis Revenues (R) 2,016 2,490 1,710 2,400 2,100
101 34725.00 Tiny Tot Revenues (R) 13,674 5,934 0 0 0 Eliminated Program in 2010
101 34726.00 Rosettes Revenues (R) 1,625 1,974 2,150 1,600 2,100
101 34727.00 Field Trip Revenues (R) 1,000 1,200
101 34727.01 Youth/Teen Trips 799 0 450 200
101 34727.02 Adult/SeniorTrips 3,897 1,384 791 1,000
101 34728.00 Adult Soccer League Revenues (R) 0 14,866 13,319 10,000 13,000 No League in 2009
101 34730.00 Run for the Gold Revenues (R) 4,659 4,527 4,956 4,600 4,600
101 34731.00 Youth Soccer Lessons (R) 3,648 4,011 3,782 4,000 3,700
101 34732.00 Adult Basketball Revenues (R) 1,870 2,147 1,400 2,000 1,400
101 34733.00 Other Programs Revenues (R) 13,981 20,298 21,064 20,000 20,000
101 34735.00 Camps Revenues (R) 15,960 19,571 20,000 19,000 19,000
101 34736.00 T -Ball Lessons (R) 5,092 5,887 4,330 6,000 4,500
101 38080.00 Banquet Room Fees (R) 60,413 55,435 60,124 60,000 60,000
101 38081.00 Auditorium Fees (R) 7,331 8,535 7,981 9,000 8,000
101 38082.00 Gymnasium Fees (R) 32,174 25,062 23,098 27,000 24,000
101 38086.00 Classroom Fees (R) 9,838 7,548 7,476 8,000 8,000
101 38096.00 Liquor Provider Fees (R) 900 540 630 800 800
101 38097.00 AN Rental Fees (R) 530 255 520 500 500
101 38154.00 Teen Night Revenues (R) 2,697 100 0 0 0 Eliminated Program in 2010
' 101 38201.00 Rental Revenues 0 6,575 19,750 10,500 18,000 Steeple Center Operations
101 38203.00 Rental Revenue - Churches 0 0 500 0 0 Steeple Center Operations
101 38205.00 AN Rental Revenues 0 0 428 500 500 Steeple Center Operations
101 38209.00 Miscellaneous Revenues 0 0 280 3,000 0 Steeple Center Operations
101 38211.00 Security Services 0 700 2,050 0 2,000 Steeple Center Operations
101 38301.00 Rental Revenues 0 0 0 0 3,000 Senior / Activity Center Operations
101 38305.00 AN Rental Revenues 0 0 0 0 200 Senior / Activity Center Operations
Total Recreation Fees (R) 239,528 258,110 261,422 254,900 265,600
PAGE TOTALS 1,050,271 1,071,581 1,147,572 1,048,300 1,045,400 cTh
Page Three
2013 BUDGET WORKSHEETS
GENERAL FUND REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 36101.00 Principal - Special Assessments (M) 10,803 9,450 9,244 1,000 1,000 From County - 101 Funded Projects
101 36102.00 Penalties & Interest - S/A (M) 17 113 0 0 0 From County
101 36210.00 Interest Earnings - Investments (M) 180,401 165,773 189,675 140,000 170,000
101 36214.00 Net Change in FV- Investments (M) (8,113) (43,787) 5,947 0 0 Annual Market Value Changes
101 36215.00 Interest Earnings (M) 3,063 1,349 610 1,000 500 From Checking Account
101 36220.00 Rents & Royalties (M) 59,948 19,325 18,329 17,300 15,700
101 36220.01 Verizon Antenna Rent 12,700
101 36220.02 Athletic Complex Land Rental 3,000 Leasing Less Land Leasing Less Land
101 36220.03 MVTA -RCC Parking Lot Rental 0 Move to New Lot
101 36230.00 Contribution /Donations (M) 37,764 18,639 25,622 0 0
101 36260.00 Other Revenue (M) 40,497 98,882 2,785 2,000 2,000
101 36262.00 Special Settlements (M) 0 0 0 0 0
101 36265.00 Use of Reserve Funds (M) 0 0 0 20,000 0 Elections Balancing
101 38090.00 City Concessions (M) 4,846 4,903 5,295 5,000 5,000
Total Misc Revenues (M) 329,229 274,645 257,507 186,300 194,200
101 39202.00
101 39203.00 Contribution from Enterprises (T) 3,500 3,500 3,500 3,500 3,500 Arena - Building & Grounds Maint.
Transfer From (T) 19,964 0 61,422 0 0 Funds Returned from Projects
Total Transfers In (T) 23,464 3,500 64,922 3,500 3,500
PAGE TOTALS $352,693 $278,145 $322,429 $189,800 $197,700
FUND TOTALS $10,487,548 $10,838,551 $11,197,697 $10,531,800 $10,781,300
INTERNAL REVENUES $2,648,537 $2,628,847 $2,657,988 $2,234,900 $2,268,500 Grand Total Less: Ad Valorem
& Fiscal Disparities
Page Four
2013 BUDGET WORKSHEETS
GENERAL FUND REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account# Description Actual Actual Actual Budget Amount Budget Comments
101 34108.00 General Fund Admin Fees $25,000 $25,000 $25,000 $25,000 $25,000
101 34108.01 Fund 201 6,000
101 34108.02 Fund 202 2,500
101 34108.03 Fund 203 2,500
101 34108.04 Fund 206 2,500
101 34108.05 Fund 207 2,500
101 34108.06 Fund 605 1,000
101 34108.07 Fund 606 1,000
101 34108.08 Fund 607 1,000
101 34108.09 Fund 650 6,000
Admin Fees Breakdown Totals $25,000 $25,000 $25,000 $25,000 $25,000 $25,000
CITY COUNCIL
The City Council is responsible for establishing the mission and vision for the City of Rosemount.
The Council also establishes community goals and supervises the activities of the City
Administrator.
POLICY DEVELOPMENT
• Provides for the legislative and policy- making activities for all of municipal
government.
• Provides for the planning and control of all City expenditures through the adoption
of the City's annual budget.
• Provides for the definition of the City's tax structure through the levying of taxes and
approval of user fees and rate structures.
• Provides for citizen input to policy- making process by establishing, appointing and
managing advisory commissions, ad hoc committees and community groups.
GENERAL OPERATIONS
• Provides funding for general government projects and needs such as:
• City Newsletter
• Chamber of Commerce Directory
Page One
2013 BUDGET WORKSHEETS
COUNCIL
June 1, 2012
2012 ?013 Objec 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 41110 103.00 Salaries & Benefits $36,017 $35,761 $36,148 $36,000 $36,800 Salary, Taxes, PERA & Benefits
101 41110 01 225.00 Landscaping Materials 77,500 25,026 25,000 25,000 25,000 SKB Landscaping Agreement
(Year 10 of 10)
101 41110 01 307.00 City Promotional Fees 19,400
101 41110 01 307.01 Newsletter 25,005 20,237 18,300 18,000 18,300 Reduce From 5 to 3 Newsletters
101 41110 01 307.02 Chamber of Commerce Directory 0 2,138 1,069 1,100 1,100
101 41110 01 307.03 Community Survey 20,000 0 0 0 0
101 41110 01 315.00 Special Programs 0 0 3,058 5,000 5,000 Promotions, Marketing, etc.
101 41110 01 319.00 Other Professional Services 13,000
101 41110 01 319.01 Education Reimbursement 11,473 6,067 15,243 8,000 12,000
101 41110 01 319.02 Intergovernmental Initiatives 0 903 0 1,000 1,000
101 41110 01 321.00 Telephone Costs 400
101 41110 01 321.01 Mayor's Pager 0 0 0 0 0
101 41110 01 321.02 Mayor's Cell Phone 378 378 375 400 400
101 41110 01 329.00 Other Communication Costs 2,760 252 0 500 500 Newspaper Ads / Open Houses
101 41110 01 331.00 Travel Expense 2,700
101 41110 01 331.01 NLC Conference 964 0 740 1,200 1,200
101 41110 01 331.02 Miscellaneous Travel 1,133 1,009 1,453 1,500 1,500
101 41110 01 433.00 Dues & Subscriptions 25,200
101 41110 01 433.01 LMC Dues 14,191 14,806 14,957 15,000 15,300
101 41110 01 433.02 AMM Dues 6,782 6,912 6,951 7,300 7,500
101 41110 01 433.03 Dak Cty Regional Chamber 1,302 (651) 30 800 800
101 41110 01 433.04 NLC Dues 2,978 1,489 1,549 1,600 1,600
101 41110 01 433.05 Miscellaneous Dues 0 140 0 0 0
101 41110 01 435.00 Books & Pamphlets 0 0 0 100 100
101 41110 01 437.00 Conferences & Seminars 6,700
101 41110 01 437.01 Registration & Hotel -LMC Conf 350 590 1,619 1,000 1,700
101 41110 01 437.02 Registration & Hotel -NLC Conf 2,768 0 3,249 4,000 4,000
101 41110 01 437.03 Miscellaneous Conferences 1,185 150 964 1,000 1,000
101 41110 01 439.00 Other Miscellaneous Charges 145 231 98 300 300
101 41110 01 598.00 Council Designated 3,257 18,935 271,718 95,000 119,000 2011 - Assignment for Health Ins.
101 41110 01 598.01 Library Site Expenditures 1,788 0 0 0 0
101 41110 01 598.02 Future Capital Expenditures 0 0 0 0 0
101 41110 01 598.03 Salary & Benefit Contingency 0 0 0 50,000 0 Contingency for Negotiations
101 41110 01 599.00 Employee Recognition Costs 8,600
101 41110 01 599.01 Employee Recognition Costs 2,498 3,487 2,462 2,700 2,700
101 41110 01 599.02 Vending Machine Costs 4,063 3,406 4,358 3,500 3,500 Offset by Revenue from Machines
101 41110 01 599.03 Commemorations 723 1,044 1,118 800 1,200
101 41110 01 599.04 Commission/Volunteer Recognition 0 0 0 0 1,200
PAGE TOTALS $217,261 $142,309 $410,458 $280,800 $262,700
DEPARTMENT TOTALS $217,261 $142,309 $410,458 $280,800 $262,700
ADMINISTRATION DEPARTMENT
The Administration Department is responsible for the overall management of all departments within the
City and for assuring that departmental activities are consistent with the goals established by the City
Council.
GENERAL ADMINISTRATION
• Provides overall management administration and coordination of activities in all City
departments including: Community Development, Finance, Fire, Police, Public Works and
Parks & Recreation.
• Provides for preparation and overall management of the City's budgets.
• Provides project management for projects that are unique and therefore not assignable to
any other department.
• Provides overall coordination of City consultants.
• Provides for the execution of all policies as adopted by the City Council.
• Provides administrative and clerical support to the City Council including the preparation,
distribution and maintenance of City Council meeting documents.
RECORDS MANAGEMENT
• Provides for the preparation and maintenance of official records for the City including
Council, Port Authority and Commission minutes.
• Prepares and assures publication and posting of official notices.
• Provides public information on ordinances, contracts and policies.
• Administers the collection, storage and dissemination of data.
• Provides for the maintenance, training and supervision of the digital document
management system.
RECEPTION
• Provides General Government /City Hall reception administration.
ADMINISTRATION DEPARTMENT - Page 2
LICENSING
• Provides for the issuance and renewal of the following licenses:
• Liquor
• Peddlers, solicitors and transient merchants
• Lawful purpose gambling premise permits
• Block party street closures
• Massage therapy
• Arcade parlor, billiard hall and dance club
PERSONNEL ADMINISTRATION
• Administers overall human resources programs and services. Provides services to improve
employee recruitment, retention, safety, training, orientation and relations.
• Administers the City's personnel policies and procedures, assures compliance with union
contract language, as well as state and federal labor regulations.
• Administers employee compensation, insurance, and benefit plans, assuring compliance
with state and federal regulations.
PUBLIC INFORMATION AND MARKETING
• Prepares communications to residents about City government activities.
• Creates and coordinates marketing publications directed to business sectors outside of the
community for economic development.
• Assists in preparing messages and collateral material for internal communications.
4(b
ADMINISTRATION DEPARTMENT - Page 3
STAFFING
• For 2013, the department will consist of five positions:
• City Administrator
• Assistant City Administrator
• Communications Coordinator
• City Clerk
• Receptionist
PERFORMANCE MEASURES
Worker's Compensation Modification Factor
2007 2008 2009 2010 2011 2012
.83 .82 .86 .85 .90 n/a
Turnover Rate of City Personnel
2007 2008 2009 2010 2011 2012
2.5% 2.5% 0.0% 2.5% 5.1% 0.0%
(4 Months)
Average Monthly Unique Views on City Website
2007 2008 2009 2010 2011 2012
6,683 8,444 6,368 7,005 6,555 7,162
(4 Months)
n/a — Information Not Available
Page One
2013 BUDGET WORKSHEETS
ADMINISTRATION
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 41320 101.00 Salaries & Benefits $393,980 $408,204 $426,536 $437,600 $451,600 Salary, Taxes, PERA & Benefits
101 41320 102.00 Full -Time Overtime 0 0 0 300 300
101 41320 103.00 Part-Time Salaries & Benefits 4,232 2,056 0 700 700 Temp Receptionist Coverage
101 41320 01 209.00 Other Office Supplies 0 94 0 300 300 Miscellaneous Purchases
101 41320 01 306.00 Personnel Testing & Recruitment 0 0 0 0 0
101 41320 01 313.00 Temporary Service Fees 0 0 0 0 0
101 41320 01 319.00 Other Professional Services 0 0 0 0 0
101 41320 01 321.00 Telephone Costs 1,311 1,083 1,363 1,500 1,500 Administration Cell Phones
101 41320 01 331.00 Travel Expense 1,100
101 41320 01 331.01 NLC Conference 317 0 0 0 0
101 41320 01 331.02 ICMA Conference 0 422 274 600 600
101 41320 01 331.03 Miscellaneous Travel 348 325 448 400 500
101 41320 01 433.00 Dues & Subscriptions 2,400
101 41320 01 433.01 MCMA Dues 199 215 261 300 300
101 41320 01 433.02 MAMA Dues 45 45 0 50 50
101 41320 01 433.03 MCFOA Dues 35 35 35 50 50
101 41320 01 433.04 Munici -Pals 25 85 25 100 100
101 41320 01 433.06 ICMA Dues 741 1,716 1,742 1,800 1,800
101 41320 01 433.07 APMP Dues 45 90 30 100 100
101 41320 01 435.00 Books & Pamphlets 0 0 61 100 100
101 41320 01 437.00 Conferences & Seminars 6,500
101 41320 01 437.01 Registration & Hotel - LMC 200 500 709 800 800
101 41320 01 437.02 Registration & Hotel - MCMA 1,287 1,633 1,318 1,500 1,500
101 41320 01 437.04 Staff (1) Each 0 0 0 200 0
101 41320 01 437.05 Miscellaneous Seminars 955 240 (193) 300 300 ULI / Greening Initiatives
101 41320 01 437.06 Registration & Hotel - ICMA 0 2,306 2,059 2,500 2,500
101 41320 01 437.07 City Clerk Training 689 680 594 800 1,200 All MCFOA Events -IIMC
101 41320 01 437.08 Registration & Hotel - NLC 1,219 0 0 0 0
101 41320 01 437.09 Miscellaneous Meetings 309 6 209 200 200
101 41320 01 439.00 Other Miscellaneous Charges 295 0 0 100 100
101 41320 01 580.00 Other Equipment Purchases 536 841 214 900 500
- -- - - - -- - - -- --
PAGE TOTALS 406,766 420,574 435,687 451,200 465,100
ir-
Page Two
2013 BUDGET WORKSHEETS
ADMINISTRATION
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 41320 31 305.00 Medical & Dental Fees 1,800 Employee Drug Testing
101 41320 31 305.01 Pre - Employment Physicals 558 597 1,704 500 600
101 41320 31 305.02 Employee Drug Testing 164 658 658 1,200 1,200
101 41320 31 315.00 Special Programs 1,500
101 41320 31 315.01 Employee Training 1,178 212 1,066 1,000 1,000
101 41320 31 315.02 Health & Wellness 1,842 51 38 500 500 Wellness & Health Management
101 41320 31 319.00 Other Professional Services 3,800
101 41320 31 319.01 Labor Consultant 0 694 0 300 300
101 41320 31 319.02 Labor Legal Issues 2,835 0 0 700 700
101 41320 31 319.04 COBRA Consultant 692 624 692 800 800
' 101 41320 31 319.05 FlexNEBA Administrative Fees 1,746 1,751 1,777 2,200 2,000
101 41320 31 319.06 SWWC Co- Operative Dues 0 0 0 0 0
101 41320 31 331.00 Travel Expense 188 313 343 400 400
101 41320 31 341.00 Employment Advertising 709 1,727 972 700 1,000 Vacancies
101 41320 31 433.00 Dues & Subscriptions 500
101 41320 31 433.01 "Future Use" 0 0 0 0 0
101 41320 31 433.02 IPMA Dues 145 145 149 200 200
101 41320 31 433.03 MPELRA Dues 345 290 150 300 300
101 41320 31 435.00 Books & Pamphlets 233 0 0 100 100 Books & Training Materials
101 41320 31 437.00 Conferences & Seminars 500
101 41320 31 437.01 MPELRA State Conference 315 0 300 300 300
101 41320 31 437.02 Personnel Seminars 107 300 74 200 200
101 41320 31 437.03 Safety, Supervisor, Policy 0 0 0 0 0
101 41320 41 315.00 Special Programs 0 0 0 1,000
101 41320 41 315.01 General Marketing 0 0 0 1,000 1,000 Special Mailings
101 41320 41 315.02 Historical Monuments 0 0 0 0 0
101 41320 41 319.00 Other Professional Services 2,356 1,043 3,600
101 41320 41 319.01 Website 0 0 1,100 1,100 3,600
101 41320 41 319.02 Website Improvements 0 0 10,000 0 0
101 41320 41 328.00 Cable Supply Costs 340 2 60 500 500 Cable Supplies, Software
101 41320 41 329.00 Other Communication Costs 0 0 0 43,500
101 41320 41 329.01 Cable JPA Payment - General City 42,823 41,998 42,902 43,000 43,500
101 41320 41 329.02 Video Streaming Council Mtgs 4,760 4,799 0 0 0
101 41320 41 329.03 Bulk E -Mail System 2,508 2,508 2,508 2,600 0
101 41320 41 331.00 Travel Expenses 60 40 25 200 100
101 41320 41 433.00 Dues & Subscriptions 120 200 60 100 100 MAGC
101 41320 41 437.00 Conferences & Seminars 75 0 0 100 100 Technical Courses
101 41320 41 580.00 Other Equipment Purchases 2,242 827 196 1,000 1,000
PAGE TOTALS $66,341 $58,779 $64,774 $59,000 $59,500
DEPARTMENT TOTALS $473,107 $479,353 $500,460 $510,200 $524,600
[CO
ELECTIONS
The responsible execution of elections is a crucial function of local government. Federal, state and local
elections assure the popular representation of citizens and that the community's mission, vision and goals
are consistent with the wishes of the electorate.
GENERAL / ADMINISTRATIVE
• Provides for conducting all local, state and federal elections.
VOTER REGISTRATION
• Provides for the maintenance and execution of procedures for voter registration.
SUPPLIES & EQUIPMENT
• Provides for the necessary supplies and minor equipment necessary to conduct the
elections.
CONTRACTED SERVICES
• Provides for the maintenance agreements for service and repair of the voter assist terminals
and the ballot counters.
• Provides for continued use of polling locations.
STAFFING
• Provides for the recruitment, appointment, training and supervision of election judges to
carry out Election Day activities at the City's seven precinct polling locations.
• Provides for training of absentee ballot board.
PERFORMANCE MEASURES
Average Number of Registered Voters per Precinct
2007 2008 2009 2010 2011 2012
1,578 1,671 1,836 1,807 1,871 1,891
(4 Months)
n/a — Information Not Available
Page One
2013 BUDGET WORKSHEETS
ELECTIONS
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 41410 01 103.00 Part-Time Salaries $133 $20,755 $0 $35,000 $0 Election Judges
101 41410 01 203.00 Printed Forms & Paper 0 0 688 1,500 0 Ballots & Programming
101 41410 01 208.00 Miscellaneous Supplies 0 656 0 1,000 0
101 41410 01 219.00 Other Operating Supplies 0 236 0 300 0 Food for Election Judges
101 41410 01 242.00 Minor Equipment 0 192 0 1,000 0 Signs & Miscellaneous
101 41410 01 304.00 Legal Fees 0 2,017 0 0 0
101 41410 01 319.00 Other Professional Services 0 0 0 0 0
101 41410 01 321.00 Telephone Costs 0 0 0 0 0
101 41410 01 351.00 Legal Notices Publishing 0 0 0 0 0 Election Publications
101 41410 01 409.00 Other Contracted Repair & Maint 2,600
101 41410 01 409.01 Maintenance for AutoMarks 1,225 1,225 1,225 1,400 1,400 Voting Machines
101 41410 01 409.02 Maintenance for Accuvotes 1,000 1,000 1,000 1,200 1,200 Voting Machines
101 41410 01 412.00 Building Rental 0 0 0 0 0 Possible Rent for Locations
101 41410 01 439.00 Other Miscellaneous Charges 0 0 0 0 0
101 41410 01 580.00 Other Equipment Purchases 600 638 0 600 19,400
PAGE TOTALS $2,958 $26,719 $2,913 $42,000 $22,000
DEPARTMENT TOTALS $2,958 $26,719 $2,913 $42,000 $22,000
I (1
FINANCE DEPARTMENT
The Finance Department is responsible to work with all departments of the City, especially the
Administration Department, to ensure that all activities of the City are conducted in a fiscally
responsible manner.
GENERAL / ADMINISTRATIVE
• Provides for the fiscal management, processing and maintenance of all accounting
transactions for all funds of the City, including budgetary controls, preparation of
interim accounting reports and the Comprehensive Annual Financial Report
(CAFR). Also responsible for all other reporting requirements of the Federal, State,
County and other government agencies in regards to budgets, taxes, financial
statements, TIF Districts and other items.
DATA PROCESSING
• Provides for evaluation of appropriate computer hardware and software on a
continuing basis.
• Coordinates efforts between departments to assure an integrated information system.
• Acts as an in -house consultant providing technical assistance when possible, and if
not possible, coordinating the procurement of outside technical assistance when
needed.
TREASURY
• Fund Management - Collects and deposits revenues and manages the investment of
idle funds.
• Budgetary - Compiles historical and current expenditure and revenue data to
facilitate budget preparation.
• Bonding - Assists in the issuance, sale and record maintenance of indebtedness.
• Insurance - Maintains records for property and worker's comp insurance
requirements, handles all property & liability claims and prepares documents for all
yearly renewals of policies.
FINANCE DEPARTMENT - Page 2
PAYROLL
• Receives employee time sheets, coordinates insurance, pay rates and other applicable
payroll information with personnel, prepares payroll checks, prepares all Federal and
State required reports, prepares all employee withheld and employer promised
obligation funds for disbursement to applicable organizations, and prepares all
reports as needed, both internally and externally.
UTILITY BILLING
• Coordinates the automated reading of all City water meters and the mailing and
collection of all utility bills. Handles on the computer system, the preparation of
final bills and the setup of new accounts. Fields and responds to utility billing
questions and complaints. Compiles operating statistical information which is
available to other departments as needed.
ACCOUNTS PAYABLE
• Processes purchase orders prepared by all departments, checking for accuracy and
matching with invoices and all other supporting documentation so payments can be
made in a timely manner. Also, prepares all checks and supporting reports that
accompany each check run. Coordinates the review of bills by Council by providing
applicable reports and supporting documentation.
ACCOUNTS RECEIVABLE / CASH RECEIPTS
• Prepares invoices for all departments for items /services that must be billed to
outside sources. Maintains records that allow for the timely collection of invoiced
items /services. Receipts monies on a daily basis and deposits those monies daily in
designated banking institutions. Maintains a system that allows for the appropriate
reporting of all monies collected within the accounting system.
20
FINANCE DEPARTMENT - Page 3
FIXED ASSETS
• Responsible for the maintenance of the fixed asset system. This includes all additions,
deletions and changes in fixed assets for the City. It also includes the periodic physical
reinventory of all current fixed assets. Also responsible for the corresponding reporting
requirements that go along with the system, including year -end information, insurance
renewal information and individual department information.
SPECIAL ASSESSMENTS
• Responsible for the maintenance of special assessments records to confirm that Dakota
County's assessment balances are correct and in agreement with ours. Works with the
Engineering Department for additions to the special assessment system. Responsible for
coordinating all deletions and changes to the system as well as all collections of special
assessment payments not collected through property taxes.
STAFFING
• In 2013, the department will consist of eight positions:
• Finance Director
• Accounting Supervisor
• IT Coordinator
• Payroll Clerk
• Accounts Payable Clerk
• Utility Billing Clerks (2)
• Accounting Clerk (Part -Time)
FINANCE DEPARTMENT - Page 4
PERFORMANCE MEASURES
City Bond Rating
2007 2008 2009 2010 2011 2012
Aa3 Aa3 Aa3 Aa2 Aa2 Aa2
(10/1/07) (4/16/10)
GFOA Certificate of Achievement Award Received
2007 2008 2009 2010 2011 2012
Yes Yes Yes Yes (Applied) n/a
# Of Accounts Payable Checks Processed
2007 2008 2009 2010 2011 2012
3,098 3,081 3,326 3,179 3,263 n/a
# Of Utility Bills Processed
2007 2008 2009 2010 2011 2012
29,000 (est.) 29,092 29,160 29,362 29,563 n/a
n/a — Information Not Available
()/-r)
Page One
2013 BUDGET WORKSHEETS
FINANCE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 41520 101.00 Salaries & Benefits $284,536 $294,584 $303,823 $308,600 $318,500 Salary, Taxes, PERA & Benefits
101 41520 102.00 Full -Time Overtime 2,689 2,327 2,302 2,000 2,300
101 41520 103.00 Part-Time Salaries & Benefits 37,214 41,202 43,796 46,600 47,800
101 41520 01 321.00 Telephone Costs 659 1,245 1,293 1,300 1,400 Cell Phone Allowances (2)
101 41520 01 331.00 Travel Expense 1,300
101 41520 01 331.01 Finance Director 678 457 358 500 1,200 Miscellaneous (National Added)
101 41520 01 331.02 Staff 18 0 0 200 100
101 41520 01 391.00 P.C. Maintenance 46,600
101 41520 01 391.01 Civic Systems Applications Support 5,316 5,428 5,482 0 0 Moved to Utilities
101 41520 01 391.02 Citrix Maintenance Renewal 959 962 1,656 1,000 1,000
101 41520 01 391.03 Incode Software Maintenance 7,593 7,939 7,967 8,700 8,700
101 41520 01 391.04 General Network Support 25,000 20,000 20,000 20,000 20,000 190 Hours of Support Time
101 41520 01 391.06 Fixed Asset Maint Contract 1,383 1,384 1,384 1,400 1,400
101 41520 01 391.07 Miscellaneous Repairs & Maint. 2,697 902 1,793 2,500 2,500
101 41520 01 391.08 Anti -Virus Software Renewal 5,951 4,866 3,023 5,000 5,000
101 41520 01 391.09 File Server Software Maintenance 1,475 7,160 7,801 8,000 8,000
101 41520 01 392.00 P.C. Accessories & Supplies 3,478 3,383 3,565 4,000 4,000 City System Supplies
101 41520 01 393.00 P.C. Hardware Purchases 1,967 2,351 1,892 2,500 2,500
101 41520 01 394.00 P.C. Software Purchases 5,000
101 41520 01 394.01 Annual Microsoft Office Payment 9,811 9,846 0 0 0 Final Pymt 2010 Thru 2011
101 41520 01 394.02 Miscellaneous SAN Purchases 2,779 3,008 5,286 5,000 5,000
101 41520 01 409.00 Other Contracted R & M 165 165 180 200 200 Non - Computer Equipment
101 41520 01 433.00 Dues & Subscriptions 800
101 41520 01 433.02 MnGFOA - Finance Director 60 60 60 70 70
101 41520 01 433.03 MnGFOA - Staff 360 360 360 380 380
101 41520 01 433.04 GFOA - Finance Director & Asst. 335 340 340 350 350
101 41520 01 433.05 Magazine Subscriptions 0 0 0 0 0
101 41520 01 435.00 Books & Pamphlets 100
101 41520 01 435.01 Accounting Related Books 0 0 0 50 50
101 41520 01 435.02 Finance Related Books 0 0 0 50 50
101 41520 01 437.00 Conferences & Seminars 3,300
101 41520 01 437.02 MnGFOA Annual Conf (F /D & Ass't) 558 565 571 1,000 1,000
101 41520 01 437.03 GFOA National Conf (F /D) 1,437 0 0 0 1,500 Cut for 2011 & 2012
101 41520 01 437.04 Staff Development 125 218 0 500 400
101 41520 01 437.05 Miscellaneous Seminars 245 652 292 500 400
101 41520 01 439.00 Other Miscellaneous Charges 220 151 114 200 200 Contingencies
101 41520 01 570.00 Office Equipment & Furnishings 889 910 969 1,000 1,000
PAGE TOTALS $398,596 $410,465 $414,308 $421,600 $435,000
DEPARTMENT TOTALS $398,596 $410,465 $414,308 $421,600 $435,000
NOTE: Proposed making P/T Clerk Position FIT
V)
GENERAL GOVERNMENT
DUPLICATING & COPYING
• Provides for maintenance agreements and expenses to operate copy machines at all
City facilities. Also provides for digital document management costs.
PRINTED FORMS & PAPER
• Provides for copy paper utilized by all departments and provides for forms utilized
by the Finance Department.
ENVELOPES & LETTERHEADS
• Provides for letterhead utilized by all departments and for various types and sizes of
envelopes.
OTHER OFFICE SUPPLIES
• Provides for general office supplies utilized by all City departments.
EQUIPMENT PARTS
• Provides for the maintenance and repair of general office equipment.
AUDITING & ACCOUNTING SERVICES
• Provides for the annual audit of the City's accounting transactions for all funds of
the City and for the preparation of the Comprehensive Annual Financial Report.
Also provides for other services as required of the City's financial and accounting
consultants.
LEGAL FEES
• Provides for general legal and special legal services provided by the City Attorney or
other law firms utilized by the City for such services.
7-1A.
GENERAL GOVERNMENT - Page 2
OTHER PROFESSIONAL SERVICES
• Provides for the administration costs of the City's code updates, code web fees,
annual updates to the user fee study, preparation of the State building report and
continuing disclosure fees.
TELEPHONE COSTS
• Provides for the costs of the City's telephone system, monthly service fees, long
distance calls and miscellaneous installation costs. Also, provides for fees associated
with the City's e-mail and web services.
POSTAGE COSTS
• Provides for postage costs for all departments and maintenance agreements for the
postage machine and postage allocator.
OTHER TRANSPORTATION EXPENSES
• Provides for two -year renewals of City vehicle license plates, emission fees and
duplicate plates, titles or tags, if needed.
LEGAL & GENERAL NOTICES PUBLISHING
• Provides for the publication of legal documents from all departments except when
publication costs are charged to specific projects.
LEASE AGREEMENTS
• Provides for leasing of copy machines and other office machines at City Hall,
Community Center and the Police Department.
Page One
2013 BUDGET WORKSHEETS
GENERAL GOVERNMENT
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 41810 01 202.00 Duplicating & Copying $14,000
101 41810 01 202.01 Records Retention 8,973 40 0 0 0 Moved to "391.00" Below
101 41810 01 202.02 Copying Costs 10,632 13,747 12,453 14,000 14,000
101 41810 01 203.00 Printed Forms & Paper 11,000
101 41810 01 203.01 Copy Paper 5,678 4,328 6,811 8,000 7,000
101 41810 01 203.02 General Receipt Books 0 0 800 800 800
101 41810 01 203.03 Purchase Orders 0 0 1,707 1,700 1,700
101 41810 01 203.04 Payroll & A/P Checks 339 394 326 1,500 500
101 41810 01 203.06 Miscellaneous Forms 986 180 735 1,000 1,000 Business Cards, etc.
101 41810 01 204.00 Envelopes & Letterheads 4,700
101 41810 01 204.01 Letterhead 528 784 1,223 2,000 1,200
101 41810 01 204.02 Plain Envelopes 1,850 1,587 0 1,800 1,800
101 41810 01 204.03 A/P & Payroll Envelopes 0 454 766 500 500
101 41810 01 204.04 10 x 13 Envelopes 0 0 1,202 1,200 1,200
101 41810 01 204.05 10 x 15 Envelopes 0 0 0 0 0
101 41810 01 209.00 Other Office Supplies 18,015 14,605 14,288 19,000 16,000 General Office Supplies
101 41810 01 221.00 Equipment Parts 55 0 0 0 0 City Hall Equipment Repairs
101 41810 01 242.00 Minor Equipment 300
101 41810 01 242.01 "Future Use" 0 0 0 0 0
101 41810 01 242.02 Credit Card Equipment 0 0 0 300 300 $500 -$700 for One Terminal
101 41810 01 301.00 Auditing & Accounting Services 72,000
101 41810 01 301.01 Audit & General Consulting Fees 62,929 56,045 59,383 68,000 64,000
101 41810 01 301.02 Dakota County Assessment Fees 4,085 4,389 5,456 5,000 6,000
101 41810 01 301.03 Dak Cty Truth In Taxation Costs 1,841 1,913 1,860 2,000 2,000
101 41810 01 303.00 Engineering Fees 1,251 8,163 5,402 0 0
101 41810 01 304.00 Legal Fees 78,235 55,007 60,931 80,000 80,000 General City Legal Fees
101 41810 01 319.00 Other Professional Services 32,300
101 41810 01 319.01 City Code Update 2,375 1,495 2,568 2,500 2,500
101 41810 01 319.02 City Code Web Fees 0 0 0 300 300
101 41810 01 319.03 State Building Report (Springsteds) 6,120 4,995 4,703 6,000 6,000 Fees Paid to Springsted
101 41810 01 319.04 Continuing Disclosure Fees 3,607 3,621 4,321 4,000 4,500 Fees Paid to Springsted (Bonds)
101 41810 01 319.05 Annual User Fee Study Update 14,128 5,370 5,710 7,000 7,000 Fees Paid to Springsted
101 41810 01 319.06 Arbitrage /Rebate Calculations 1,305 10,855 15,750 7,000 7,000 Fees Paid to Springsted (Bonds)
101 41810 01 319.10 UMore Professional Services 11,465 30,816 12,868 5,000 5,000
101 41810 01 320.00 Credit Card Activity Fees 24,000
101 41810 01 320.01 Utilities' Fees 1,299 1,474 1,675 1,500 1,700
101 41810 01 320.02 Parks & Recreation Fees 4,760 5,437 5,692 4,800 6,000
101 41810 01 320.03 Building Fees 14,212 12,095 16,319 15,000 15,000
101 41810 01 320.04 General Fees 693 814 1,258 700 1,300
101 41810 01 321.00 Telephone Costs 44,900
101 41810 01 321.01 General Phone Costs (& Internet) 63,179 42,188 43,928 39,000 39,000
101 41810 01 321.02 Domain Housing 0 60 60 100 100
101 41810 01 321.03 Software Maintenance Costs 0 0 0 5,500 5,800
101 41810 01 322.00 Postage Costs 17,756 16,705 16,344 23,000 17,000
101 41810 01 339.00 Other Transportation Expenses 74 802 221 800 800 Vehicle Licensing
10141810 01 351.00 Legal Notices Publishing 3,800
101 41810 01 351.01 Costs for Public Notices 2,202 2,475 2,564 3,000 3,000 3 ,000 All Departments
101 41810 01 351.02 Truth in Taxation Notices 0 0 0 600 300 Newspaper Notice Publication
101 41810 01 351.03 Budget & Audit Publications 549 123 457 200 500 State Mandated Publications
101 41810 01 391.00 P.C. Maintenance 0 9,476 9,745 12,000 15,500 Laserfishe Maintenance
101 41810 01 392.00 P.C. Software Purchases 0 11,414 0 0 4,900 Laserfishe Software
101 41810 01 393.00 P.C. Hardware Purchases 0 2,200 0 3,200 4,300 Scanner Purchase
101 41810 01 433.00 Dues & Subscriptions 773 867 956 1,000 1,000 Newspapers
101 41810 01 439.00 Other Miscellaneous Charges 269 250 270 500 500 Direct Deposit Filing Fees /Flex
101 41810 01 450.00 Sales Tax on Purchases 0 9,829 0 0 0 Sales Tax Audit
101 41810 01 580.00 Other Equipment Purchases 31,889 33,414 33,304 29,000 35,000 Office Machine Leases -All Bldgs.
PAGE TOTALS $372,052 $368,411 $352,051 $378,500 $382,000
DEPARTMENT TOTALS $372,052 $368,411 $352,051 $378,500 $382,000
2'6
COMMUNITY DEVELOPMENT
OVERVIEW: MISSION, VISION AND GOALS
The Community Development Department plays an important role as the City moves toward its
mission of providing a safe, healthy and pleasant community in a fiscally responsible manner.
The Building Inspection and Planning Divisions play a key role in making Rosemount a safe and
pleasant community. These divisions are also involved in reaching the City Council's goals in
affordable housing and property maintenance.
The Economic Development Division addresses the City's vision statement by fostering
opportunities to live, work and shop. The division helps the City enhance its hometown character
and pride, for example, through downtown redevelopment. The division, along with the
Rosemount Port Authority, plays a vital role in meeting goals of the City Council such as
commercial enhancement and business growth.
BUILDING INSPECTIONS
• Is responsible for providing the services of building permit review, building
inspection, code administration, consultation and review on new and existing
buildings and structures within the City.
• Is responsible for the maintenance and enforcement of city ordinances and codes
relating to building, health, life safety, fire and environmental conditions and to
assure local compliance with county, state and federal regulations relating to the
same activities.
•
Is responsible for the successful implementation of all structural development and
assuring regulated and controlled standards within Rosemount.
• Is responsible for monitoring and permitting all individual sewage treatment systems
within the City.
• Is responsible for reports submitted to all appropriate jurisdictions concerning
building activities.
COMMUNITY DEVELOPMENT — Page 2
CODE ENFORCEMENT
• Is responsible for enforcement of city ordinances and codes relating to health, life
safety, environmental, and nuisance conditions and assure local compliance with
county, state and federal regulations relating to the same activities.
• Is responsible for sign ordinance implementation and permitting.
• Is responsible for drafting of code text amendments to carry out Council goals and
City initiatives.
• Is responsible for rental housing inspection and permitting.
• Is responsible for sequential code enforcement program, which is a city initiated
program for resident education and neighborhood code compliance.
PLANNING
• Is responsible for reviewing proposed developments for compliance with the zoning
and subdivision ordinance and coordinating interdepartmental staff review of all
residential, commercial, institutional and industrial developments.
• Is responsible for providing recommendations to Planning Commission and City
Council on all deliberations concerning land use, zoning, variances, site plan reviews,
platting and special permits (interim use permits, mining permits, etc.).
• Is responsible for maintaining zoning and subdivision ordinances and the City's
Comprehensive plan in compliance with county, state and federal requirements
(statutes and rules).
• Is responsible for long -range planning and special studies that guide the physical
development of the community.
• Is involved with state and regional activities affecting the City, including, but not
limited to, land use, transportation, mining, housing and environmental services.
Includes active participation by departmental staff in various committees and
organizations.
• Is involved with issuance of development related permits such as grading and
building permits.
M
COMMUNITY DEVELOPMENT - Page 3
ECONOMIC DEVELOPMENT
• Is responsible for marketing development opportunities within the City and creating
an interest in Rosemount.
• Is responsible for creating and coordinating the establishment of tax increment
districts and other economic incentives.
• Is responsible for creation and expansion of a local Business Retention program.
• Is responsible for coordinating the state, county and local approval processes to
insure the proponent's requests are met in a timely fashion.
• Is responsible for staffing the majority of functions of the Rosemount Port
Authority.
• Is involved with state and regional economic development organizations and
functions.
COMMUNITY DEVELOPMENT — Page 4
PERFORMANCE MEASURES
Planning Application Processed Within 60 Days
2007 2008 2009 2010 2011 2012
86°, %o 87% 86% 92% 83% 78%
Requested Inspections Completed Within One Day
2007 2008 2009 2010 2011 2012
n/a n/a 100% 100% 100% 100%
Residential Plan Reviews Fully Completed Within 10 Working Days
2007 2008 2009 2010 2011 2012
n/a n/a 90% 90% 86% 87%
Code Complaints Resolved
2007 2008 2009 2010 2011 2012
98% 95% 99% 99% 99% 44%
Existing Businesses Visited
2007 2008 2009 2010 2011 2012
n/a n/a 31 31 24 1
n/a — Information Not Available
All 2012 figures are estimates for the first 4 months of the year.
go
Page One
2013 BUDGET WORKSHEETS
COMMUNITY DEVELOPMENT
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 41910 101.00 Salaries & Benefits $878,708 $870,501 $827,265 $864,300 $872,500 Salary, Taxes, PERA & Benefits
101 41910 102.00 Full -Time Overtime 0 1,695 1,020 1,000 1,000
101 41910 99 103.00 Part-Time Salaries & Benefits 2,024 1,485 2,932 4,500 4,500 Planning Commission Members
101 41910 01 201.00 Office Accessories 521 0 0 0 0 Calendars, Planners, etc.
101 41910 01 202.00 Duplicating & Copying 7,306 1,990 2,234 2,500 2,500
101 41910 01 203.00 Printed Forms & Paper 529 2,640 765 3,500 1,500 Forms, Stickers, Tags, etc.
101 41910 01 205.00 Drafting Supplies 0 0 0 0 0
101 41910 01 208.00 Miscellaneous Supplies 998 89 106 0 0
101 41910 01 209.00 Other Office Supplies 180 438 232 600 600 Dictation Devices & Tapes
101 41910 01 219.00 Other Operating Supplies 2,176 1,397 1,110 1,500 1,500
101 41910 01 241.00 Small Tools 344 191 30 200 200 Inspectors' Tools
101 41910 01 302.00 Architects' Fees 0 0 0 0 0
101 41910 01 319.00 Other Professional Services 299 5 0 1,000 1,000 Consultant
101 41910 01 329.00 Other Communication Costs 2,327 2,078 1,871 2,500 2,500 Cell Phones & Pagers
101 41910 01 331.00 Travel Expense 6 273 350 600 600
101 41910 01 391.00 P.C. Maintenance 2,016 2,124 2,190 4,200 4,200 Permitworks Support
101 41910 01 392.00 P.C. Accessories & Supplies 0 0 0 300 300
101 41910 01 393.00 P.C. Hardware Purchases 0 0 0 0 0
101 41910 01 433.00 Dues & Subscriptions 3,300
101 41910 01 433.01 APA/AICP 1,209 1,360 1,390 1,500 1,500
101 41910 01 433.02 ICC 260 200 100 200 200
101 41910 01 433.03 AMBO 275 50 300 300 300
101 41910 01 433.04 10,000 Lakes 325 0 150 150 150
101 41910 01 433.05 "Future Use" 0 0 0 0 0
101 41910 01 433.06 Trade Magazines 0 85 85 200 200
101 41910 01 433.07 Planner's Journal 0 0 0 0 0
101 41910 01 433.08 Sensible Land Use Coalition 0 0 0 300 300
101 41910 01 433.09 AACEO /MAHCO 25 35 0 100 100
101 41910 01 433.10 Other Dues & Subscriptions 3,398 588 269 550 550
101 41910 01 435.00 Books & Pamphlets 631 452 549 700 700 Manuals, References, IBC Books
101 41910 01 437.00 Conferences & Seminars 7,300
101 41910 01 437.01 State Bldg Official School 550 421 365 550 550
101 41910 01 437.02 Spring & Fall Code Updates 150 255 400 400 400
101 41910 01 437.03 Building Inspector Training 619 1,040 669 1,000 1,000
101 41910 01 437.04 Computer Training 0 0 0 200 200
101 41910 01 437.05 Clerical Seminars 0 0 0 300 300
101 41910 01 437.06 Planning Seminars 110 268 328 2,000 2,000
101 41910 01 437.07 ISTS Training 500 426 150 500 500
101 41910 01 437.08 State Planning Conference (2) 1,665 0 1,258 1,400 1,400
101 41910 01 437.09 Planning Commissioner Training 32 48 82 200 200
101 41910 01 437.10 Gen'l Seminars 1,667 40 150 300 300
101 41910 01 437.11 Code Enforcement Training 290 146 44 450 450
101 41910 01 439.00 Other Miscellaneous Charges 120 100 0 400 400 Contingencies
PAGE TOTALS $909,262 $890,419 $846,393 $898,400 $904,600
DEPARTMENT TOTALS $909,262 $890,419 $846,393 $898,400 $904,600
2' l
POLICE DEPARTMENT
The Department provides police services through its staff on a 24/7/365 basis. Staffing levels have
grown along with the community and services have been enhanced and expanded as the additional
staffing has been added. Specific functions completed within the Department include:
ADMINISTRATION AND MANAGEMENT
This budget provides for the overall planning, coordination and management of personnel and
administration of activities within the Police Department. This includes the collection, preparation and
filing of crime data and miscellaneous reports with the State of Minnesota; preparation and oversight of
the operating and capital improvements budgets; and strategic planning for the future needs of the
Department and the community.
PATROL
This is the most visible function of the Department. Patrol officers are recognized in the community
because of their uniforms and marked police squads. They also are the first responders to calls for
service — regardless of whether it is a medical response, motor vehicle crash or a criminal act. The
overall goal of the patrol officers is the protection of life and property and the creation of a sense of
security in the community. This is accomplished through visible patrolling, the enforcement of traffic
laws, the arresting of criminal offenders and the delivery of other non - emergency services.
CRIMINAL INVESTIGATION
Patrol officers and detectives are responsible for the investigation of criminal incidents through the
gathering, analysis and presentation of evidence and testimony. Investigations that are more complex
or cross municipal boundaries are coordinated by the detectives. This is accomplished by working
cooperatively with other police agencies, the County Attorney's Office, Child Protection, victim
services and other federal and state law enforcement agencies.
CRIME PREVENTION AND COMMUNITY EDUCATION PROGRAMS
A significant effort is made by the police department to inform residents of crime within the
community, methods that citizens can take to help prevent crimes and building relationships with
community members.
While these objectives are part of each officers' daily responsibilities, there are specific programs that
are frequently associated with community policing and that emphasize the need for the police and
citizens to work together to prevent criminal activity and reduce the opportunities for criminals to
commit crimes.
POLICE DEPARTMENT — Page 2
• School Liaison - Officers serve as a liaison to the Rosemount Middle and High Schools.
One officer is assigned full-time to the High School and a second officer spends one -
quarter time at the Middle School. The liaison officers investigate criminal incidents
that occur at the schools or that involve students at the schools. In addition, the
liaisons work with the school staff to enhance the safety and security for both staff and
students. Presentations on a variety of topics are made by the liaison to classes at all
grade levels. The Middle School officer also spends time at each of the elementary
schools, working with staff on any issues and making presentations in classes.
• Community Education - In order to work together with the community, police must
share information concerning criminal activity and crime prevention with the
community. Officers are available to make presentations to community groups and
organizations on a variety of topics. In addition, officers provide prevention tips to
persons on a daily basis whom report criminal activity. Several events are also held
throughout the year in an effort to build relationships with the residents and business
persons. These include National Night Out block parties and gatherings,
Neighborhood Watch meetings and Public Safety in the Park events.
• Reserve Officer Program — Reserve officers are volunteers whom supplement the staff
of sworn officers of the Department. The reserve officers are utilized to handle traffic
and crowd control duties during city festivals and celebrations or emergencies, such as
hazardous materials spills or leaks, damage resulting from tornadoes or other severe
weather and major criminal incidents. Reserve officers patrol on some evenings and
handle service calls, for example, assisting stalled motorists and animal complaints. They
are also utilized regularly to provide crime prevention information to citizens at
community events or through other programs.
• Chaplain Program — The Police Chaplains are used by officers to assist in a variety of
situations in which individuals or families are having difficulties. Chaplains are able to
provide support to persons that are experiencing stress as a result of the death of a loved
one, marital or family problems, financial struggles or any other event. By utilising the
chaplains to console and counsel persons in crisis, police officers are able to get back to
other duties, while the chaplains are able to remain with the persons involved in the
crisis.
ANIMAL CONTROL
The Police Department is responsible for the enforcement of ordinances related to the control and care
of domestic animals. These tasks are mainly handled by Community Service Officers. Their duties
include the licensing of dogs and ferrets, assisting in the handling of stray, lost or injured animals and
other complaints of animals causing a nuisance by barking, howling or being allowed to roam off the
owner's property.
7212
POLICE DEPARTMENT — Page 3
CODE ENFORCEMENT
The Police Department assists the Community Development Department with code enforcement of
city ordinances related to property maintenance and outside storage. The Department's Community
Service Officers primarily handle this effort. Property owners that are observed to be in violation of an
ordinance are notified of the violation and given an explanation of how to remedy the violation. The
enforcement of city ordinances is important to maintain community standards, which help the City
attain its mission of providing a safe, healthy and pleasant community.
EMERGENCY MANAGEMENT
The City has an all - hazards emergency plan and the Chief of Police serves as the City's emergency
manager. The emergency manager is responsible for the development of emergency plans in the event
of a chemical, technical or natural disaster in the community, e.g. tornado, flooding or hazardous
materials release.
PERFORMANCE MEASURES
Number of Licensed Officers per 1,000 Residents
2007 2008 2009 2010 2011 2012
.97 .98 .97 .99 .99 n/a
Number of Non - licensed Employees per 1,000 Residents
2007 2008 2009 2010 2011 2012
.21 .20 .20 .20 .20 n/a
Number of Car Crashes with Personal Injury Resulting
2007 2008 2009 2010 2011 2012
33 30 45 30 23 n/a
POLICE DEPARTMENT — Page 4
Part I Crimes ( * *)
2006 2007 2008 2009 2010 2011
Total # 467 428 398 411 334 336
Reported
Rate per 2578 2196 1860 1872 1513 1469
100,000
Part II Crimes ( * *)
2006 2007 2008 2009 2010 2011
Total # 858 1020 952 809 686 719
Reported
Rate per 4737 5248 4450 3686 3109 3143
100,000
Case Clearance Rate of Reported Crimes (Percent Solved)
2006 2007 2008 2009 2010 2011
57% 61% 62% 53% 52% 54%
DWI Arrests
2006 2007 2008 2009 2010 2011
Number 170 251 236 141 101 106
of Arrests
Rate per 938 1291 1291 642 457 463
100,000
Night to Unite (National Night Out) Neighborhood Parties
2006 2007 2008 2009 2010 2011
Number 34 25 31 36 25 33
of Events
Response Time to Priority 1 Calls for Service ( * *)
2006 2007 2008 2009 2010 2011
6.00 5.97 6.38 6.22 6.24 6.75
( * *) — Required Performance Measures for State Program
n/a — Information Not Available
Page One
2013 BUDGET WORKSHEETS
POLICE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 42110 101.00 Salaries & Benefits $2,263,404 $2,342,838 $2,356,994 $2,380,900 $2,470,900 Salary, Taxes, PERA & Benefits
101 42110 102.00 Full -Time Overtime 79,326 66,069 75,223 70,000 70,000
101 42110 102.01 Regular Overtime Hours 51,000
101 42110 102.02 Contracted OTT 19,000
101 42110 103.00 Part-Time Salaries & Benefits 111,000
101 42110 2 103.00 Part-Time Receptionist (2) 41,681 37,691 50,322 51,800 53,000 2 P/T Receptionists - 44 Hrs/Wk
101 42110 22 103.00 Part-Time Secretary 11,989 16,025 14,530 19,000 19,000 P/T Secretary - 14 Hours/Wk
101 42110 9S 103.00 Part-Time CSO's 28,447 35,777 33,759 39,000 39,000 CSO's - Up To 50 Hours/Wk
101 42110 01 202.00 Duplicating & Copying 0 0 0 0 0
101 42110 01 203.00 Printed Forms & Paper 762 846 975 1,200 1,200 Evid. Logs, Animal Lic, E- Tickets
101 42110 01 204.00 Envelopes & Letterheads 103 0 388 200 200 Business Cards
101 42110 01 207.00 Training & Instructional Supplies 11,100
101 42110 01 207.01 Practice Ammunition 4,654 4,739 4,963 5,000 5,000
101 42110 01 207.02 Service Ammunition 7,046 0 546 1,000 1,000
101 42110 01 207.03 Other Supplies 0 0 27 100 100
101 42110 01 207.04 M.A.A.G. Ammunition 0 4,322 4,920 5,000 5,000
101 42110 01 208.00 Miscellaneous Supplies 0 Donated & Forfeited Funds
101 42110 01 208.01 DARE Donations 2,078 2,409 156 0 0
101 42110 01 208.02 Equipment Donations/Forfeitures 10,224 7,279 6,875 0 0
101 42110 01 209.00 Other Office Supplies 826 1,019 245 1,000 1,000 Video, CD's & Miscellaneous
101 42110 01 211.00 Cleaning Supplies 500
101 42110 01 211.01 Blanket Cleaning 0 0 0 0 0
101 42110 01 211.02 Squad Interior Cleaning 124 621 321 500 500
101 42110 01 217.00 Clothing Allowance 2,500
101 42110 01 217.01 CSO's 790 269 1,661 750 750
101 42110 01 217.02 Reserves 0 1,299 550 1,000 1,000
101 42110 01 217.03 Other Supplies 1,304 289 1,860 750 750
101 42110 01 219.00 Other Operating Supplies 3,000
101 42110 01 219.01 Evidence Bags, Drug Kits, Misc. 1,361 2,190 983 2,000 2,000
101 42110 01 219.02 Accurint Database Services 626 859 871 1,000 1,000
101 42110 01 221.00 Equipment Parts 2,048 2,457 3,199 3,000 3,000 Squad Emergency Equip Repairs
101 42110 01 241.00 Small Tools 3,500 Crime Scene Kit Supplies
101 42110 01 241.01 Evidence Processing Equipment 558 682 1,084 750 750
101 42110 01 241.02 Camera and Video Supplies 1,163 430 1,140 2,000 2,000 Squad Camera Maintenance
101 42110 01 241.03 Other Supplies 1,000 395 407 750 750 Digital Recorders
101 42110 01 242.00 Minor Equipment 1,500
101 42110 01 242.01 Less Lethal Tactical Equipment 658 1,177 937 1,000 1,000 Training Supplies, Taser Batteries
101 42110 01 242.02 MAAG Equipment 500 667 688 500 500
101 42110 01 304.00 Legal Fees 56,499 56,652 57,780 60,000 61,200 Prosecution
101 42110 01 305.00 Medical & Dental Fees 2,000
101 42110 01 305.01 Physicals 478 380 380 1,000 1,000
101 42110 01 305.02 Seized Narcotic Testing 1,429 761 427 1,000 1,000 Blood Draws
101 42110 01 306.00 Personnel Testing & Recruitment 868 0 1,329 1,000 1,000 Medical & Psychological
101 42110 01 313.00 Temporary Service Fees 106 764 14 800 800 Interpreter Services
101 42110 01 315.00 Special Programs 0 0 0 0 0
101 42110 01 316.00 Animal Care Services 3,000
101 42110 01 316.01 Impound & Care Fees 11,240 12,226 7,632 3,000 3,000
101 42110 01 316.02 "Future Use" 0 0 0 0 0
101 42110 01 319.00 Other Professional Services 342,100
101 42110 01 319.01 Dispatch Services - Operations 338,412 297,671 307,043 292,700 338,400
101 42110 01 319.02 Policy Development & Training 0 0 6,850 3,700 3,700
101 42110 01 321.00 Telephone Costs 5,400
101 42110 01 321.01 Cell Phones 5,225 5,953 5,137 5,400 5,400
101 42110 01 321.03 "Future Use" 0 0 0 0 0
101 42110 01 323.00 Radio Units 13,700
101 42110 01 323.01 Radios 9,213 9,648 10,674 11,500 11,500 800 MHz Subscriber Fees
101 42110 01 323.02 Radars 520 831 0 500 500 Radar & LIDAR Repairs
101 42110 01 323.03 Radio Warranty 0 0 0 0 1,700 Warranty Radio
101 42110 01 331.00 Travel Expense 4,500
101 42110 01 331.01 MN Chiefs Spring Conference 387 297 271 500 500
101 42110 01 331.02 IACP Conference 0 0 0 0 2,000
101 42110 01 331.03 Outstate Investigations & Conf. 430 117 352 500 500
101 42110 01 331.04 MAAG Conference 733 201 380 600 600
101 42110 01 331.05 CAN -AM Narcotic Conference 245 285 318 300 300
101 42110 01 331.06 Juvenile Officers Conference 785 210 440 500 500
101 42110 01 331.07 Meeting Reimbursements 48 130 139 100 100
PAGE TOTALS 2,887,289 2,916,475 2,962,788 2,971,300 3,113,100
Z(0
1
Page Two
2013 BUDGET WORKSHEETS
POLICE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 42110 01 333.00 Freight & Express Expenses 38 110 13 200 200 Repairs
101 42110 01 394.00 P.C. Software Purchases 6,300
101 42110 01 394.01 Automated Pawn System 240 240 204 300 300
101 42110 01 394.02 Pictometry 1,388 1,193 1,538 0 0 In Public Works Budget
101 42110 01 394.03 CJIIN System 10,474 10,474 11,610 6,000 6,000
101 42110 01 396.00 Computer Maintenance 67,000
101 42110 01 396.01 Records Management 35,188 32,172 33,120 34,000 34,700
101 42110 01 396.02 CJDN Connection Charges 3,443 3,904 2,520 2,800 2,800
101 42110 01 396.03 MCD Connection Charges 1,620 1,744 1,845 2,000 2,000
101 42110 01 396.04 MCD Maintenance & Cellular 18,647 17,316 18,432 18,600 19,000
101 42110 01 396.05 LOGIS Annual Fees 2,779 7,763 7,890 8,200 8,500
101 42110 01 433.00 Dues & Subscriptions 6,500
101 42110 01 433.01 Multi- Agency Assistance Group -MAAG 3,200 3,200 3,200 5,000 5,000
101 42110 01433.02 IACP Chiefs 120 120 170 125 175
101 42110 01 433.03 MN Chiefs of Police 215 265 265 265 265
101 42110 01 433.04 Dakota Cty Chiefs of Police 0 35 0 50 50
101 42110 01433.05 Wakota CAER 0 0 0 0 0
101 42110 01 433.06 Metro Emergency Managers 0 0 0 0 0
101 42110 01 433.07 MN Sex Crimes Investigators 0 0 0 20 20
101 42110 01 433.08 Tri- County Investigators 50 50 50 50 50
101 42110 01 433.09 MN Crime Prevention Association 0 60 0 65 65
101 42110 01 433.10 P.O.S.T. Licenses 1,080 720 360 900 700
101 42110 01 433.11 FBI Nat'l Academy Association 0 0 0 0 0
101 42110 01433.12 Miscellaneous 75 155 35 125 175
101 42110 01 435.00 Books & Pamphlets 238 281 0 1,000 1,000 Crime Prevention Materials
101 42110 01 436.00 Towing Charges 0 0 168 200 200 Disabled Squads
101 42110 01 437.00 Conferences & Seminars 12,000
101 42110 01 437.01 Firearms - Range 2,085 988 2,113 2,000 4,000 Range Rental
101 42110 01 437.02 Chiefs Spring Conference 420 325 420 500 500
101 42110 01 437.03 Investigations 1,710 731 921 1,700 1,200
101 42110 01 437.04 IACP Conference 0 0 0 0 300
101 42110 01 437.05 Supervision 480 675 25 500 500
101 42110 01 437.06 Use of Force 1,750 750 2,380 900 1,000
101 42110 01 437.07 Emergency Driving 2,740 420 1,730 1,000 1,000
101 42110 01 437.08 First Aid 950 0 400 300 400
101 42110 01 437.09 Narcotic Enforcement 100 100 100 200 200
101 42110 01 437.10 Tactical 1,320 280 1,450 1,000 1,000
101 42110 01 437.11 Support Services 15 1,017 123 200 200
101 42110 01 437.12 Patrol Ops. 105 3,325 820 1,500 1,500
101 42110 01 437.13 Emergency Management 0 0 0 200 200
101 42110 01 439.00 Other Miscellaneous Charges 476 1,188 187 500 500 Refreshments for Meetings &
Compliance Checks
101 42110 01 580.00 Other Equipment Purchases 0 0 0 0 0
PAGE TOTALS $90,947 $89,600 $92,090 $90,400 $93,700
DEPARTMENT TOTALS $2,978,235 $3,006,075 $3,054,877 $3,061,700 $3,206,800
�
FIRE DEPARTMENT
MISSION / VISION / GOALS
The Rosemount Fire Department's mission is an intricate component of the overall mission of the
City of Rosemount in that the Fire Department is dedicated to the saving of life and property. This
component which the Fire Department provides compliments and provides a necessary service so
that the City may reach its broader mission of providing a safe, healthy and pleasant community in
which to live and work. This service is provided by a paid -on -call department, which is the most
fiscally sound method of delivery at this point in the City of Rosemount's development.
The Rosemount Fire Department enhances the overall vision that is set for the City of Rosemount
in that it provides the opportunity for individuals to demonstrate their pride in the community by
serving on a "volunteer" fire department and assisting their neighbors. The "volunteer" Fire
Department has historically been associated with the kind of small town character that Rosemount is
striving to maintain.
ADMINISTRATIVE / MANAGEMENT
• Provides for the overall administration and management of the Fire Department.
Included is the collection, preparation and dissemination of information; the
preparation of operating budgets, Capital Improvement Projects (CIP) budgets and
state reports; and planning for the long and short term needs with respect to training,
fire protection, emergency medical response, facilities, staffing and the acquisition
and maintenance of equipment, along with the coordination of efforts between other
emergency response agencies and those of the City of Rosemount.
FIRE SUPPRESSION / INVESTIGATION
• Provides for the controlling and extinguishing of all types of fires in order to
minimize injury, loss of life and loss of property within the City of Rosemount, both
to its citizens and visitors.
• Provides for the controlling and extinguishing of all types of fires in order to
minimize injury, loss of life and loss of property within the contracted areas of
Coates and the University of Minnesota, along with the railroad right -of -ways.
• Provides for the provision of all of these fire services to all the cities of Dakota
County and many of the cities of Washington County via a mutual aid agreement by
which these services can be reciprocated on an as needed basis.
"J�
FIRE DEPARTMENT — Page 2
• Provides for the investigation of fires by the local Fire Marshal. Also provides for
the coordination of joint investigations by the local Fire Marshal and the State Fire
Marshal.
RESCUE SQUAD
• Provides for emergency operations pertaining to bodily injury or serious illness
requiring emergency services within the City of Rosemount, both to its citizens and
visitors.
• Provides for emergency operations pertaining to bodily injury or serious illness
requiring emergency services within the contracted areas of Coates and the
University of Minnesota.
• Provides for the provision of all of these emergency operations to all the cities of
Dakota County and many of the cities of Washington County via a mutual aid
agreement by which these services can be reciprocated on an as needed basis.
HAZARDOUS MATERIAL RESPONSE / CONFINED SPACE RESPONSE
• Provides a team of Operations Level, Technician Level and Specialists, trained to
respond to hazardous material accidents, identify, secure and coordinate the efforts
of outside agencies that are trained to contain, mitigate and clean up the spill.
• Trains all firefighters to respond to confined space incidents, evaluate the situation
and mitigate or coordinate the rescue effort.
TRAINING / EDUCATION
• Provides for the necessary monthly and annual training requirements.
• Allows for training in areas above those that are required, in order that fire and
rescue personnel may sharpen existing skills and acquire new skills.
• Allows for training of fire fighters to prepare themselves for the acceptance of a
position of leadership within the Fire Department.
FIRE DEPARTMENT - Page 3
HEALTH TESTING
• Provides for the screening and medical certification of potential new fire fighters.
• Allows for the continuous health monitoring of existing personnel.
• Provides for the protection of personnel from blood -borne pathogens and
communicable disease.
EQUIPMENT / MAINTENANCE
• Allows for the replacement or addition of equipment necessary for fire and medical
response, including both consumable and nonconsumable items.
• Provides for the emergency contracting with outside providers for repairs of fire
vehicles and specialized equipment.
STAFFING
• In 2012, the Fire Department consisted of 41 paid on -call firefighters serving in
various capacities within the department. This number is constantly changing due to
retirements and new additions. We have 7 people who have reached or exceeded
full retirement requirements, but often people retire prior to the full 20 years. We
hope to end 2013 with a department of not less than 45 firefighters.
PERFORMANCE MEASURES
Total Number of Paged Calls
2007 2008 2009 2010 2011
Fire n/a 229 303 298 288
Medical n/a 540 329 332 402
Average Response Time: High Priority Calls ( * *)
2007 2008 2009 2010 2011
n/a n/a n/a 7:41 7:24
40
FIRE DEPARTMENT - Page 4
Number of Attendances at Outside Training
2007 2008 2009 2010 2011
n/a 10 36 20 28
Total Number of Fire Fighters
2007 2008 2009 2010 2011
Total 41 43 42 43 44
Added n/a 4 5 1 5
Net Change n/a 2 -1 1 1
Number of Customer Complaints
2007 2008 2009 2010 2011
n/a 0 1 0 1
Insurance Industry Rating of Fire Services (ISO Rating) ( * *)
2007 2008 2009 2010 2011
City 5 5 5 5 4/5
Rural 9 9 9 9 10
( * *) i Required Performance Measures for State Program
n/a Information Not Available
Page One
2013 BUDGET WORKSHEETS
FIRE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 42210 103.00 Salaries & Benefits $54,810 $54,192 $56,593 $172,000 Salary, Taxes, PERA & Benefits
101 42210 103.01 Salaries 52,000 0
101 42210 103.02 Training Pay /Stipends 10,000 0 Detail to be Determined
101 42210 103.03 Call Pay /Stipends 59,900 0
101 42210 103.04 Class Pay /Stipends 100 0
101 42210 01 202.00 Duplicating & Copying 100
101 42210 01 202.01 Copy Toner 43 414 0 50 50
101 42210 01 202.02 Computer Printers 69 0 97 50 50
101 42210 01 204.00 Envelopes & Letterhead 100
101 42210 01 204.01 Envelopes 0 0 0 25 25
101 42210 01 204.02 Letterhead 0 0 0 25 25
101 42210 01 204.03 Forms 422 0 293 50 50
101 42210 01 211.00 Cleaning Supplies 800
101 42210 01 211.01 Soaps 937 293 835 550 550
101 42210 01 211.02 Chamois, Towels, etc. 0 0 0 50 50
101 42210 01 211.03 Sponges, etc. 18 18 0 50 50
101 42210 01 211.04 SCBA Cleaner 59 118 0 150 150
101 42210 01 218.00 Fire Department Clothing 3,495 453 1,013 400 1,400
101 42210 01 218.01 Uniforms 0 0 0 0 400 4 Uniforms @ $100 Each
101 42210 01 218.02 Station Wear 0 0 0 0 1,000 Next - 2015
101 42210 01 219.00 Other Operating Supplies 4,800 Medical Supplies
101 42210 01 219.01 Gloves 633 500 535 1,000 1,000
101 42210 01 219.02 Bandages 0 0 0 100 100
101 42210 01 219.03 Equipment 637 0 2,076 1,000 1,000
101 42210 01 219.04 Tyvek Suits 0 0 0 100 100
101 42210 01 219.05 Consummable Medical 437 2,953 3,531 2,200 2,200
101 42210 01 219.06 Oxygen 74 160 175 400 400
101 42210 01 229.00 Other Maintenance Supplies 700
101 42210 01 229.01 Vehicle Repairs 0 0 0 400 400
101 42210 01 229.02 Pickup Trucks 45 70 0 0 0
101 42210 01 229.03 Rescue & Other 67 11 0 0 0
101 42210 01 229.04 Vehicle Modifications 380 2,223 0 300 300
101 42210 01 230.00 Equipment Repair Materials 1,500
101 42210 01 230.01 Light Bars 0 0 0 100 100
101 42210 01 230.02 Smoke Machines 0 0 0 250 300
101 42210 01 230.03 Lanterns & Miscellaneous 356 274 908 250 300
101 42210 01 230.04 Small Tool Repairs 3,658 712 734 600 600
101 42210 01 230.05 Opticom 0 0 0 300 100
101 42210 01 230.06 Station 477 628 339 600 100
101 42210 01 241.00 Small Tools 700
101 42210 01 241.01 Axes, Bars & Other 162 675 354 150 150
101 42210 01 241.02 Grass Fire 85 29 166 250 250
101 42210 01 241.03 Hand Tools 430 971 673 300 300
101 42210 01 305.00 Medical & Dental Fees 611 3,604 3,339 3,800 3,800 Annual Medical Tests
101 42210 01 306.00 Personnel Testing & Recruitment 2,400
101 42210 01 306.01 New Physicals (4) 2,181 408 2,237 1,325 1,600
101 42210 01 306.02 Hepatitis Shots (4) 102 106 0 625 500
101 42210 01 306.03 Background Checks (4) 146 121 122 150 100
101 42210 01 306.04 Drug Testing (4) 0 0 0 0 200
101 42210 01 308.00 Instructors' Fees 8,700
101 42210 01 308.01 Fire Fighter 1 (4) 480 2,500 449 1,600 1,600
101 42210 01 308.02 Fire Fighter 1 Certificates (4) 241 590 225 450 280
101 42210 01 308.03 Fire Fighter Re- Certificates (14) 100 200 360 200 280
101 42210 01 308.04 First Responder (4) 762 1,455 1,200 1,000 1,000
101 42210 01 308.05 First Responder Refresher (1/2) 1,200 1,200 0 1,400 1,200
101 42210 01 308.06 Outside Schools 3,558 5,547 3,065 3,350 3,300
101 42210 01 308.07 Haz -Mat Training (4) 0 1,000 0 1,000 1,000
101 42210 01 308.08 Other Re- Certificates (2) 0 0 60 0 40
- ----- -- ------ - -- ---
PAGE TOTALS 76,673 81,429 79,378 146,600 197,000
Yl"'
Page Two
2013 BUDGET WORKSHEETS
FIRE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 42210 01 310.00 Testing Services 2,700
101 42210 01 310.01 Aerial 750 1,336 1,188 1,000 1,000
101 42210 01 310.02 Ladders 474 0 0 500 500
101 42210 01 310.03 Pumpers (3) (Next 2014) 0 0 0 1,200 1,200
101 42210 01 310.04 SCBA Hydro Testing (Next 2016) 0 0 0 0 0
101 42210 01 313.00 Temporary Service Fees 12,600
101 42210 01 313.01 SCBA Maintenance 2,315 1,112 4,771 2,300 4,000
101 42210 01 313.02 SCBA Flow Test 2,047 1,551 0 2,000 2,000
101 42210 01 313.04 Security Contract 631 559 641 800 800
101 42210 01 313.05 SOT Joint Powers 2,637 2,605 2,605 3,500 5,800
101 42210 01 314.00 Annual Fire Relief Contribution 156,500 161,200 166,000 171,000 171,000
101 42210 01 319.00 Other Professional Services 2,200 Fire Prevention Education
101 42210 01 319.01 School Literature 0 59 461 200 400
101 42210 01 319.02 Door Prizes 0 0 150 200 200
101 42210 01 319.03 Fire Prevention Week Promos 1,028 833 703 500 700
101 42210 01 319.04 Food at Open House 300 353 350 200 300
101 42210 01 319.05 Summer Park Education 98 313 0 100 0
101 42210 01 319.06 National Night Out 0 95 621 100 600
101 42210 01 321.00 Telephone Costs 2,100
101 42210 01 321.01 Cell Phones 822 542 802 900 300
101 42210 01 321.02 Computer Cards 1,024 318 44 0 1,800
101 42210 01 321.03 "Future Use" 306 0 88 0 0
101 42210 01 321.04 Numeric Pagers 93 0 0 0 0
101 42210 01 322.00 Postage Costs 13 0 0 100 100 UPS Costs
101 42210 01 329.00 Other Communication Costs 17,000
101 42210 01 329.01 Base Repairs 0 0 0 300 300
101 42210 01 329.02 Pager Repairs 930 546 282 1,000 1,000
101 42210 01 329.03 Hand Held Repairs 51 0 252 300 300
101 42210 01 329.04 Mobile Repairs 0 0 0 200 200
101 42210 01 329.05 800 MHZ User Fee 10,400 10,356 10,604 14,000 14,000
101 42210 01 329.06 Mobile Computers 0 0 0 1,200 1,200 Monthly Air Time Fees
101 42210 01 331.00 Travel Expense 3,900
101 42210 01 331.01 Minnesota Chiefs Conference 1,584 1,621 854 2,000 2,000
101 42210 01 331.02 Fire Department Association 294 1,852 1,572 1,600 1,600
101 42210 01 331.03 Outside Schools 0 710 168 300 300
101 42210 01 333.00 Freight & Express Expense 0 0 0 0 0
101 42210 01 433.00 Dues & Subscriptions 1,500
101 42210 01 433.01 Capital City 50 50 50 50 50
101 42210 01 433.02 VFBA Insurance 0 328 305 550 350
101 42210 01 433.03 State Fire 360 360 710 340 725
101 42210 01 433.04 State Chiefs 145 530 0 250 250
101 42210 01 433.05 DCFC 75 75 75 60 75
101 42210 01 433.06 WAKOTA Mutual Aid 100 50 50 50 50
101 42210 01 433.07 Purchasing Consortium 0 0 0 0 0
101 42210 01 433.08 NFPA 0 0 0 0 0
101 42210 01 433.09 "Future Use" 0 0 0 0 0
101 42210 01 437.00 Conferences & Seminars 900
101 42210 01 437.01 State Fire Conference 594 0 0 400 400
101 42210 01 437.02 State Chiefs Conference 320 565 487 500 500
101 42210 01 439.00 Other Miscellaneous Charges 2,400
101 42210 01 439.01 Food & Coffee 18 81 664 150 700
101 42210 01 439.02 Extinguisher 196 0 559 300 550
101 42210 01 439.03 Plaques 102 13 221 40 50
101 42210 01 439.04 Paint 0 0 360 70 100
101 42210 01 439.05 Station Needs 649 1,346 5,419 1,040 1,000
101 42210 01 580.00 Other Equipment Purchases 23,600
101 42210 01 580.01 Bunker Gear (8) 15,901 20,614 17,423 18,600 18,600
101 42210 01 580.02 Pagers 4,231 7,015 0 0 2,000 Replacements
101 42210 01 580.03 Hose & Fittings 2,099 0 1,719 1,000 1,000
101 42210 01 580.04 Replace Damaged Items 3,542 1,960 4,760 2,000 2,000
101 42210 01 581.00 Other Equipment Purchases 0 0 0 0 0
101 42210 01 586.00 Other Equipment Purchase 4,228 0 7,196 0 0
PAGE TOTALS $214,907 $218,950 $232,151 $230,900 $240,000
DEPARTMENT TOTALS $291,580 $300,379 $311,529 $377,500 $437,000
[t7)
PUBLIC WORKS
The Public Works Department has a mission to enhance the quality of life through responsive,
efficient, and cost - effective delivery of services consistent with community values. With sound
management, fiscal responsibility and professional care, the Department will preserve and protect
the infrastructure resources of the City, creating a safe, clean and enjoyable environment for
residents and businesses.
The Public Works Department consists of the Engineering and Operations Divisions. The
maintenance personnel maintain the streets, storm drainage, sanitary sewer and potable water
systems, along with all government buildings, parks and all City grounds.
The Department manages its expenditures and revenues through the following four (4) maintenance
funds and three (3) enterprise funds:
Government Buildings
Fleet Maintenance
Street Maintenance
Parks Maintenance
( *) Water Operating
( *) Sewer Operating
( *) Storm Water Operating
( *) Separate Enterprise Fund Budgets from those included here under the
advisement of the Utility Commission of the City of Rosemount.
The Public Works Department currently has a combined permanent work force of 25 positions for
the areas of engineering, buildings, fleet maintenance, streets, parks and the enterprise - funded
utilities. Also, the City employs up to 14 seasonal part -time people to help during periods that
require higher levels of maintenance. The Public Works budget also incorporates the contract for
consulting services currently held to fill the position of the Director of Public Works /City Engineer.
(1-*
PUBLIC WORKS — Page 2
- RESPECTIVE BUDGETS -
GOVERNMENT BUILDINGS
This budget provides for the management, operation, maintenance and repair of the City's buildings.
This includes City Hall, the MN DOT garage, the Public Works building and garage, and two Fire
Stations. It also includes three (3) park shelters, Steeple Center, the Rosemount Trail Library
(plowing only), and the Family Resource Center. Maintenance and operation of the Community
Center / Ice Arena is not included in this budget.
FLEET MAINTENANCE
This budget provides for the maintenance of all City -owned vehicles and over 250 pieces of large
and small equipment. It provides funding for all fuels, oils, parts, tires, shop supplies, and
contracted vehicle maintenance. The City -owned vehicles include:
• Police Department (11 cars, 3 trucks)
• Fire Department (6 pickup trucks, 7 fire /rescue trucks)
• Parks and Recreation (1 truck, 1 van, 1 car, 1 SUV, 1 ice resurfacer)
• Administration / Community Development (2 cars, 2 trucks, 1 van)
• Utility Department (1 Jetter, 1 Vactor, 2 trucks)
• Streets and Parks Maintenance (2 sweepers, 3 tractors, 2 loaders, 2 skidsters, 7 dump trucks,
6 mowers, 13 trucks, 2 compactors, 1 roller, 1 ATV, 4 snow blowers)
• 5 large trailers
STREET MAINTENANCE
This budget provides for the maintenance and preservation of 103 miles of City roads, 86 miles of
sidewalks and bike trails, and 20 parking lots. Standard maintenance includes grading, graveling,
patching, sealing and overlays. This budget also provides for pavement markings, street signs, street
lighting, signal light maintenance and power, snow and ice control, and street sweeping.
PARKS MAINTENANCE
This budget provides for the maintenance of over 360 acres of park area in 25 locations, including
13 parks with athletic fields and 12 parks with shelters or pavilions. It includes the maintenance of
all park trails and 10 other municipal areas, including City Hall, two Fire Stations and the
Community Center. It also includes the installation and maintenance of playground equipment,
landscaping projects, ice rink construction and maintenance (4 hockey rinks, 6 pleasure rinks), and
other miscellaneous construction activities.
46
PUBLIC WORKS — Page 3
PERFORMANCE MEASURES
Average Overall (Network) City Street Pavement Condition Rating ( * *)
2007 2008 2009 2010 2011 2012
n/a n/a n/a 73.83 73.69 n/a
Value of Projects Ordered (Contract Amount)
2007 2008 2009 2010 2011 2012(est)
$3,160,046 $4,057,030 $1,414,284 $5,400,000 $5,462,900 $2,600,000
% Change from Prior Year (Above)
2007 2008 2009 2010 2011 2012(est)
-62.5% 28.45% -65.1% 282% 0.1% -52.4%
Average Number of Hours for Full Snow Clearing Event
2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012- 13(est)
n/a n/a 7.125 6.80 6.92 7.0
% of Mechanics' Time Spent on Repair / Maintenance
2007 2008 2009 2010 2011 2012(est)
93% 93% 96% 93% 97% 95%
Park Acres Maintained
2007 2008 2009 2010 2011 2012
135 127 133 133 134 134
( * *) — Required Performance Measures for State Program
n/a — Information Not Available
441
Page One
2013 BUDGET WORKSHEETS
GOVERNMENT BUILDINGS
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 41940 101.00 Salaries & Benefits $69,100 Salary, Taxes, PERA & Benefits
101 41940 79 101.01 Facility Specialist 0 0 0 0 69,100 80% of F/T Person
101 41940 102.00 Full -Time Overtime 0 0 0 0 0
101 41940 01 208.00 Miscellaneous Supplies 16,399 15,626 16,542 19,000 17,000 Cleaning Supplies, Towels
101 41940 01 219.00 Other Operating Supplies 0 0 0 2,000 2,000 Flags
101 41940 01 223.00 Building Repair Supplies 8,910 9,030 13,423 9,200 9,200
101 41940 01 225.00 Landscaping Materials 116 947 941 1,500 1,500 Trees & Shrubs (Fire Stations)
101 41940 01 241.00 Small Tools 179 246 228 200 200 Hand Tools, Bits, Blades, etc.
101 41940 01 242.00 Minor Equipment 1,468 811 1,996 2,000 2,000 Equipment Replacement
101 41940 01 302.00 Architects' Fees 0 0 0 0 0 Estimates
101 41940 01 318.00 Contract Engineer 1,500 1,500 1,750 1,500 1,800 Contracted Engineer for City (5 %)
101 41940 01 319.00 Other Professional Services 77,600
101 41940 01 319.01 Elevator Maintenance 1,695 2,051 1,832 1,500 1,500
101 41940 01 319.02 Heating /Cooling Maint Contract 8,310 7,646 6,167 8,000 8,000 Includes all City Facilities
101 41940 01 319.03 Annual Boiler Inspections / Maint. 1,128 120 647 1,500 800
101 41940 01 319.04 Pest Control 2,180 2,210 2,505 2,500 2,500
101 41940 01 319.05 Fire Extinguishers 738 1,769 1,135 2,500 1,800
101 41940 01 319.06 Fire Suppression System Check 3,484 3,131 3,033 3,500 3,500
101 41940 01 319.07 Janitorial Service -Fire Stations 10,908 10,016 10,016 11,000 10,100
101 41940 01 319.08 Janitorial Service -P.W. Building 11,104 10,529 10,529 12,000 10,600
101 41940 01 319.09 Janitorial Service -City Hall 26,183 24,534 24,534 25,500 24,600
101 41940 01 319.10 Floor Mats - Monthly Charges 3,817 3,257 3,578 4,000 4,000
101 41940 01 319.11 Other Janitorial Services 0 4,701 6,946 7,000 9,200 Wax Firs, Carpet Cing, Windows
101 41940 01 319.12 Annual Monument Maintenance 0 0 800 0 1,000 $900 - $1200 (Hot Wax)
101 41940 01 381.00 Electric Utilities 62,637 63,008 66,212 70,000 70,000
101 41940 01 382.00 Water Utilities 0 0 0 0 0
101 41940 01 383.00 Gas Utilities 61,001 46,942 51,688 62,000 62,000
101 41940 01 384.00 Refuse Disposal 33,000
101 41940 01 384.01 General Buildings & Parks 15,175 15,713 18,377 16,000 19,000 Added Sites in 2011
101 41940 01 384.02 Recycling /Cleanup 12,201 11,090 13,535 14,000 14,000 2 Cleanup Days per Year
101 41940 01 401.00 Contracted Building Repairs 42,000
101 41940 01 401.01 Electrical Repairs 4,202 1,839 3,027 5,000 4,000
101 41940 01 401.02 Siren Replacement Program 10,000 8,157 311 10,000 10,000
101 41940 01 401.03 Miscellaneous Repairs 25,353 24,462 27,419 25,000 28,000
101 41940 01 401.04 Roof Inspection 123 0 0 0 0
101 41940 01 415.00 Other Equipment Rental 103 0 0 1,000 0
101 41940 01 439.00 Other Miscellaneous Charges 0 0 0 5,000 5,000 Energy Efficiency Improvements
101 41940 01 530.00 Improvements Other Than Buildings 84,606 69,836 69,944 76,000 60,000 Next 5 -year Average Expenditure
101 41940 01 601.00 Bond Principal 48,421 41,886 60,526 60,600 65,400 MSABC Payment (2/1)
101 41940 01 611.00 Bond Interest 29,034 33,717 24,973 25,400 20,600 MSABC Payments (2/1 & 8/1)
101 41940 01 621.00 Bond Paying Agent Fees 0 1,549 0 0 0
PAGE TOTALS $450,974 $416,324 $442,613 $484,400 $538,400
DEPARTMENT TOTALS $450,974 $416,324 $442,613 $484,400 $538,400
t[1-
Page One
2013 BUDGET WORKSHEETS
FLEET MAINTENANCE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
At Salary Costs Inclusive of
101 43100 101.00 Salaries & Benefits $178,800 Salary, Taxes, PERA & Benefits
101 43100 77 101.00 Administrative 11,274 11,555 11,876 12,100 10,300
101 43100 78 101.00 Technical /Clerical 0 0 0 0 9,800
101 43100 79 101.00 Maintenance 143,260 147,683 152,060 153,900 158,700
101 43100 102.00 Full -Time Overtime 1,971 2,561 619 3,000 3,000
101 43100 01 211.00 Cleaning Supplies 987 1,111 1,577 1,000 1,000 Shop & Vehicles
101 43100 01 212.00 Motor Fuels 126,007 187,081 174,864 220,000 210,000 Price Estimate
101 43100 01 213.00 Lubricants & Additives 7,891 10,699 10,546 12,000 12,000 Price Increase
101 43100 01 215.00 Shop Materials 12,732 16,433 19,779 17,000 17,000
101 43100 01 221.00 Equipment Parts 102,642 153,416 147,760 140,000 140,000
101 43100 01 222.00 Tires 11,854 35,695 22,830 20,000 22,500
101 43100 01 241.00 Small Tools 3,504 2,396 2,195 4,000 4,000
101 43100 01 242.00 Minor Equipment 4,339 3,198 4,703 4,000 4,000
101 43100 01 318.00 Contract Engineer 3,000 3,000 3,500 3,000 3,500 Contracted Engineer for City(10 %)
101 43100 01 321.00 Telephone Costs 0 0 0 0 0
101 43100 01 323.00 Radio Units 1,104 150 4,645 1,000 1,300 Warranty (24 Units @ $53 each)
101 43100 01 384.00 Refuse Disposal 10 25 25 300 300 Shop Hazardous Waste
101 43100 01 394.00 P.C. Software Purchases 284 529 1,892 6,000
101 43100 01 394.01 Licensing & Maintenance 1,600 1,800 CarteGraph
101 43100 01 394.02 Online Subscriptions 1,500 2,700 At Fleet Software Updates
101 43100 01 394.03 New Software Purchases 0 1,500 CAT Software
101 43100 01 404.00 Contracted Mach & Equip Repairs 44,680 39,152 37,962 40,000 40,000
101 43100 01 416.00 Machinery Rental 0 0 0 1,000 1,000
101 43100 01 417.00 Uniforms Rental 295 263 181 0 0 More Accurate Allocations (433.00)
101 43100 01 433.00 Dues & Subscriptions 1,575 90 1,500 100 100 DOT Certification
101 43100 01 435.00 Books & Pamphlets 129 56 273 100 100 DOT Decals and Inspection Pads
101 43100 01 437.00 Conferences & Seminars 348 0 247 300 300 $150 - CarteGraph; $150 -Misc.
PAGE TOTALS $477,886 $615,092 $599,035 $635,900 $644,900
DEPARTMENT TOTALS $477,886 $615,092 $599,035 $635,900 $644,900
4'6
Page One
2013 BUDGET WORKSHEETS
STREET MAINTENANCE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account# Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 43121 101.00 Salaries & Benefits $477,400 Salary, Taxes, PERA & Benefits
101 43121 77 101.00 Administrative 33,821 34,665 35,630 36,200 20,600
101 43121 7E 101.00 Technical /Clerical 62,847 63,978 47,215 47,800 52,800
101 43121 79 101.00 Maintenance 389,176 372,144 426,887 434,200 404,000
101 43121 102.00 Full -Time Overtime 13,177 13,457 10,055 14,000 14,000 Maintenance
101 43121 99 103.00 Part-Time Salaries & Benefits 33,759 28,696 16,553 33,500 20,000 Includes Funds for Horticulturist
101 43121 01 201.00 Office Accessories 0 0 0 100 100
101 43121 01203.00 Printed Forms & Paper 200
101 43121 01 203.01 R/W Permit & Inspection Forms 0 0 0 200 200
101 43121 01 203.03 City Specification Books 1,956 0 0 0 0
101 43121 01 205.00 Drafting Supplies 900
101 43121 01 205.01 Plotter Ink and Paper 936 136 752 1,000 500 Split with 101 - 45202 -01- 205.00
101 43121 01 205.02 Off -Site Reproductions 246 53 0 400 400
101 43121 01 209.00 Other Office Supplies 154 1,231 0 500 500
101 43121 01 216.00 Chemical & Chemical Products 48,212 72,845 77,386 80,000 75,000
101 43121 01 224.00 Street Maintenance Materials 8,500
101 43121 01 224.01 Paint 208 481 738 500 500
101 43121 01 224.02 Mail Boxes 611 493 2,955 1,500 1,500
101 43121 01 224.03 Light Bulbs /Lenses 396 304 20 1,500 1,500 Replace with LED Bulbs
101 43121 01 224.04 Holiday Decorations 0 0 0 0 5,000 Begin Replacement Program
101 43121 01 225.00 Landscaping Materials 15,300
101 43121 01 225.01 Sod 0 0 235 1,500 1,500
101 43121 01 225.02 Seed 0 0 1,572 200 200
101 43121 01 225.03 Black Dirt 250 51 923 1,000 1,000
101 43121 01 225.04 Trees 469 0 2,990 500 500
101 43121 01 225.05 Hanging Baskets 4,571 4,379 3,638 5,000 5,000
101 43121 01 225.06 Entrance Monuments 0 0 656 6,000 2,000
101 43121 01 225.07 Downtown Planters 0 0 1,575 1,300 1,600
101 43121 01 225.08 Park Signs & RCC 0 0 1,112 2,000 2,000
101 43121 01 225.09 Library 0 0 0 0 1,500
101 43121 01 226.00 Sign Repair Materials 12,483 9,950 13,682 15,000 15,000
101 43121 01 231.00 Bituminous Patching Materials 32,495 25,664 39,430 32,500 32,500
101 43121 01 232.00 Crushed Rock 29,395 25,155 30,236 32,500 32,500
101 43121 01 233.00 Dust Control Materials 35,197 30,154 24,848 25,000 30,000 None East of Akron, Price Increase
101 43121 01 234.00 De -Icing Sand / Rock 3,531 1,955 2,853 3,000 3,000 Gravel Road Ice Control(Estimate)
101 43121 01235.00 Shouldering Gravel 576 0 0 0 0
101 43121 01 241.00 Small Tools 1,657 863 658 2,000 2,000 Shovels, Brooms, etc.
101 43121 01 242.00 Minor Equipment 3,506 4,184 2,095 4,000 4,000 Safety Equipment / Power Tools
101 43121 01 303.00 Engineering Fees 45,778 13,237 40,096 10,000 10,000 General Non - Project Related
101 43121 01 304.00 Legal Fees 578 877 0 0 0
101 43121 01 305.00 Medical & Dental Fees 0 0 0 0 0
101 43121 01 310.00 Testing Services 0 0 56 0 0
101 43121 01 313.00 Temporary Service Fees 0 1,275 9,706 0 0
101 43121 01 318.00 Contract Engineer 6,000 6,000 7,000 6,000 7,000 Contracted Engineer for City(20 %)
101 43121 01 319.00 Other Professional Services 544 32 114 10,000
101 43121 01 319.01 Random Drug Testing 0 0 0 0 0
101 43121 01 319.02 GIS Consulting Services 0 0 0 10,000 10,000
101 43121 01 321.00 Telephone Costs 3,073 2,609 2,812 3,000 3,000 Includes Wireless Technology
101 43121 01 323.00 Radio Units 0 1,083 1,211 1,500 1,500 24 Units @ $280 (Split 5 Ways)
101 43121 01 324.00 Messenger Services 0 0 0 100 100
101 43121 01 331.00 Travel Expense 206 417 0 500 500
101 43121 01 341.00 Employment Advertising 0 0 0 0 0
101 43121 01 381.00 Electric Utilities 175,000
101 43121 01 381.01 Street Lights 159,178 158,067 170,065 170,000 170,000
101 43121 01 381.02 Signal Lights & Sirens 4,272 2,989 3,003 5,000 5,000
101 43121 01 384.00 Refuse Disposal 2,000
101 43121 01 384.01 Hazardous Waste Disposal 0 609 463 500 500
101 43121 01 384.02 Roadside Garbage 392 697 231 900 900
101 43121 01 384.03 Tree Disposal 0 53 0 600 600
101 43121 01 391.00 P.C. Maintenance 10,800
101 43121 01 391.03 Pavement Management Syst Sup 0 5,450 10,254 10,000 10,000
101 43121 01 391.04 R -O -W Permit On -Line Service 4,800 4,800 4,800 4,800 800 New County Online Permiting
101 43121 01 392.00 P.C. Accessories & Supplies 0 0 320 0 0
101 43121 01 393.00 P.C. Hardware Purchases 0 0 0 1,800 4,000 New GPS Unit, Server Upgrades
101 43121 01 394.00 P.C. Software Purchases 4,574 3,240 4,574 5,100
101 43121 01 394.01 Licensing & Maintenance 4,600 4,800 CarteGraph, GIS
101 43121 01 394.02 Online Subscriptions 300 300 Pictometry
101 43121 01 394.03 New Software Purchases 4,000 0 CG Upgrades (YourGOV, Mobile)
PAGE TOTALS 939,026 892,272 999,396 1,016,500 959,900
44
Page Two
2013 BUDGET WORKSHEETS
STREET MAINTENANCE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account# Description Actual Actual Actual Budget Amount Budget Comments
101 43121 01 402.00 Parking Lot Maintenance 10,000 13,577 0 25,000 25,000 Next 5 -year Average Expenditure
101 43121 01 403.00 Contracted Repair & Maintenance 30,000
101 43121 01 403.01 Street Lights 14,231 1,421 27,543 28,500 28,500 Repair 9 Street Lights (Annually)
101 43121 01 403.02 Signal Lights 767 0 763 500 1,500
101 43121 01 403.03 Light Replacements 1,471 0 0 0 0
101 43121 01 404.00 Contracted Mach & Equip Repairs 0 0 0 15,000 15,000 Quiet Zones - Railroad Maint Costs
101 43121 01 405.00 Street Striping 36,202 40,811 46,887 60,000 60,000
101 43121 01 408.00 Street Crack Sealing 49,153 44,913 59,267 60,000 60,000 Increased Street Overlays
101 43121 01 409.00 Tree Trimming 2,109 19,959 4,309 10,000 10,000
101 43121 01 410.00 Concrete Sidewalk/Curb Repairs 20,000
101 43121 01 410.01 General Repairs 3,508 16,839 26,252 20,000 20,000
101 43121 01 410.02 Pedestrian Improvements 124,381 125,000 130,604 0 0 Moved $125,000 to Street CIP
101 43121 01411.00 Contracted Snow Removal 45,000
101 43121 01411.01 Community Center 9,869 21,970 30,268 20,000 20,000
101 43121 01 411.02 Steeple Center 4,775 8,329 9,993 10,000 10,000
101 43121 01 411.03 Genz -Ryan 0 0 0 0 0
101 43121 01411.04 Dakota County Library 9,340 16,310 12,219 15,000 15,000
101 43121 01 415.00 Equipment Rental 24,531 27,917 35,508 30,000 30,000
101 43121 01 433.00 Dues & Subscriptions 900
101 43121 01433.01 American Public Works Ass'n 652 671 695 700 700 Annual Membership
101 43121 01 433.03 City Engineers' Association 20 33 0 0 0
101 43121 01 433.04 Professional Secretaries 80 0 0 0 0
101 43121 01 433.07 MN Street Superintendent Ass'n 70 120 70 200 200
101 43121 01 435.00 Books & Pamphlets 0
101 43121 01 435.02 "Future Use" 140 0 0 0 0
101 43121 01437.00 Conferences & Seminars 6,100
101 43121 01 437.01 APWA 59 0 0 1,000 1,000 Spring / Fall Conferences
101 43121 01 437.03 Clerical 80 97 0 150 150 MuniciPals (Twice Annually)
101 43121 01437.04 Gravel Road Maintenance 210 0 0 0 0
101 43121 01 437.05 Maintenance Expo 50 0 0 300 300
101 43121 01 437.06 Cartegraph, ESRI, GIS 250 0 231 450 1,500 User Group, Conference, Training
101 43121 01 437.07 Snow Conference 0 165 0 0 300
101 43121 01 437.08 MN Dot 160 0 0 0 300 Simulator
101 43121 01437.09 Miscellaneous Training 436 785 1,332 1,500 2,550 DCTC Defensive Driving Training
101 43121 01 439.00 Other Miscellaneous Charges 216 496 105 500 500 Host CONDAC, RL & CD Notary
101 43121 01 570.00 Office Equipment & Furnishings 0 0 0 0 0
` ��
PAGE TOTALS $292,758 $339,412 $386,045 $298,800 $302,500
DEPARTMENT TOTALS $1,231,784 $1,231,684 $1,385,441 $1,315,300 $1,262,400
g
Page One
2013 BUDGET WORKSHEETS
PARKS & GROUNDS MAINTENANCE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
101 45202 101.00 Salaries & Benefits $368,800 Salary, Taxes, PERA & Benefits
101 45202 77 101.00 Administrative 11,274 11,555 11,877 12,100 20,600
101 45202 78 101.00 Technical /Clerical 0 0 0 0 19,500
101 45202 79 101.00 Maintenance 396,110 401,187 411,767 426,000 328,700
101 45202 102.00 Full -Time Overtime 14,214 15,185 9,366 14,000 14,000
101 45202 99 103.00 Part-Time Salaries & Benefits 42,088 49,894 68,823 49,500 63,000
101 45202 01 205.00 Plotter Ink and Paper 0 0 0 100 500 Split with 101 - 43121 -01- 205.01
101 45202 01 216.00 Chemical & Chemical Products 25,000 Includes all City Facilities
101 45202 01 216.01 Herbicides(General Park Use) 2,954 8,520 6,165 6,000 3,000
101 45202 01 216.02 Fertilizer 21,785 21,330 8,295 11,000 22,000 $8k for Non - Irrigated
101 45202 01 219.00 Other Operating Supplies 17,500
101 45202 01 219.01 Seed, Sod, etc. 4,917 3,440 2,139 3,000 3,000
101 45202 01 219.02 Red Rock, Sand, Gravel, etc. 2,409 7,079 5,299 2,500 2,500
101 45202 01 219.03 Repair Supplies 0 0 0 1,000 0
101 45202 01 219.04 Bituminous 0 0 0 0 0
101 45202 01 219.05 Wood Chips 8,484 8,972 7,214 9,000 12,000 Special Chips, Jaycee Playground
101 45202 01 221.00 Equipment Parts 13,500
101 45202 01 221.01 Playground Equipment Repair 4,886 4,387 4,643 4,500 6,000 Repairs on Aging Equipment
101 45202 01 221.02 Irrigation Repair(Non- Contract) 7,418 4,341 5,046 7,500 6,000
101 45202 01 221.03 Miscellaneous 3,434 864 1,599 1,500 1,500
101 45202 01 221.04 Park Sign Replacements 0 127 0 0 0
101 45202 01 223.00 Building Repair Supplies 9,000
101 45202 01 223.01 Paint, Stain, etc. 2,950 315 2,749 1,500 2,500
101 45202 01 223.02 Shingles, Boards, etc. 1,515 592 1,268 2,000 1,500
101 45202 01 223.03 Miscellaneous 755 1,570 1,647 1,500 1,500
101 45202 01 223.04 Shelter /Shed Repairs 3,168 2,301 3,018 5,000 3,500
101 45202 01 225.00 Landscaping Materials 3,500
101 45202 01 225.01 Trees, Shrubs, Sod, etc. 740 1,891 1,648 2,500 2,500
101 45202 01 225.02 Timbers, Fence, etc. 227 1,772 1,241 1,000 1,000
101 45202 01 226.00 Sign Repair Materials 0 202 0 500 500
101 45202 01 229.00 Other Maintenance Supplies 5,701 13,981 12,276 15,000 15,000 Paint, Chalk, Field Dry (& DCTC)
101 45202 01 241.00 Small Tools 2,572 3,181 2,456 2,500 2,500 Hand Tools, Blades, Bits, etc.
101 45202 01 242.00 Minor Equipment 2,406 1,589 3,264 2,500 2,500 Weed Whips, Chain Saws - Powered
101 45202 01 303.00 Engineering Fees 0 0 0 0 0
101 45202 01 305.00 Medical and Dental Fees 0 0 0 0 0
101 45202 01 318.00 Contract Engineer 1,500 1,500 1,750 1,500 1,800 Contracted Engineer for City (5 %)
101 45202 01 319.00 Other Professional Services 5,500
101 45202 01 319.01 Maintenance of Open Spaces 0 0 3,120 3,000 3,000
101 45202 01 319.02 Central / Erickson Prairie 0 0 0 0 2,500 Controlled Burn at Erickson
101 45202 01 321.00 Telephone Costs 3,460 3,284 3,806 3,100 3,100 Includes Wireless Technology
101 45202 01 323.00 Radio Units 603 1,083 1,211 1,500 1,500 24 Units @ $280 (Split 5 Ways)
101 45202 01 341.00 Employment Advertising 0 0 0 0 0
101 45202 01 381.00 Electric Utilities 21,000
101 45202 01 381.01 Skating Rinks 5,975 6,738 7,108 8,000 8,000 Service Connect / Disconnect
101 45202 01 381.02 Softball Fields 7,542 6,560 7,026 8,000 8,000
101 45202 01 381.03 Irrigation 3,982 3,637 3,461 5,000 5,000
101 45202 01 383.00 Gas Utilities 2,133 1,844 2,124 2,000 2,000
101 45202 01 393.00 P.C. Hardware Purchases 0 0 320 1,800 4,000 New GPS Unit, Server Upgrades
101 45202 01 394.00 P.C. Software Purchases 4,609 5,378 4,574 5,100
101 45202 01 394.01 Licensing & Maintenance 4,600 4,800 Cartegraph, GIS
101 45202 01 394.02 Online Subscriptions 300 300 Pictometry
101 45202 01 394.03 New Software Purchases 4,000 0 CG Upgrades (YourGOV, Mobile)
PAGE TOTALS 569,809 594,300 606,299 624,500 579,300
C)
Page Two
2013 BUDGET WORKSHEETS
PARKS & GROUNDS MAINTENANCE
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 45202 01 403.00 Contracted Repair & Maintenance 12,000
101 45202 01 403.01 Irrigation Repairs 3,686 3,847 6,186 12,000 8,000 RPZ- Inspect & Replace(& Blowout)
101 45202 01 403.02 Electrical Repairs 3,299 2,475 3,484 3,000 3,000
101 45202 01 403.03 Miscellaneous Repairs 601 1,330 3,529 1,000 1,000
101 45202 01 409.00 Other Contracted Repair & Maint 5,537 44,000
101 45202 01 409.01 Chemlawn Services 0 2,133 1,947 2,000 2,000
101 45202 01 409.02 Library / St. Joe's / RCC 0 7,531 8,108 8,500 10,000 Mowing and Chemical Application
101 45202 01 409.03 Fire Station #1 0 0 3,500 3,700 5,000 Mowing and Chemical Application
101 45202 01 409.04 Fire Station #2 0 0 2,450 2,600 4,000 Mowing and Chemical Application
101 45202 01 409.05 City Hall / Central Park 0 0 6,000 6,300 8,000 Mowing and Chemical Application
101 45202 01 409.06 UMore Baseball Fields 0 0 0 15,000 15,000 UMore Baseball Field Maintenance
101 45202 01 416.00 Machinery Rental 17,500
101 45202 01 416.01 Mower Leases 15,685 3,727 27,855 16,000 16,000 3 John Deere's
101 45202 01 416.02 Miscellaneous Rentals 1,689 3,580 1,301 1,500 1,500
101 45202 01 433.00 Dues & Subscriptions 200
101 45202 01 433.01 MN Park Supervisors Ass'n 0 0 0 50 50
101 45202 01 433.02 Miscellaneous Dues 80 45 0 50 150
101 45202 01 435.00 Books & Pamphlets 0 0 0 0 0
101 45202 01 437.00 Conferences & Seminars 3,900
101 45202 01 437.01 Seminars & Workshops 967 726 659 1,500 1,100 Green Expo, MPSA, Playgrounds
101 45202 01 437.02 School & Tuition 1,219 156 1,771 1,300 1,300 Turf School, Power Limited Tech.
101 45202 01 437.03 CarteGraph, ESRI, GIS 0 0 157 500 1,500 User Group, Conference, Training
101 45202 01 439.00 Other Miscellaneous Charges 0 0 250 200 200 Contingencies
101 45202 01 530.00 Improvements Other Than Bldgs 50,000 64,892 64,988 65,000 75,000 Next 5 -Year Average Expenditures
PAGE TOTALS $82,763 $90,442 $132,187 $140,200 $152,800
DEPARTMENT TOTALS $652,572 $684,742 $738,485 $764,700 $732,100
PARKS AND RECREATION
The Parks and Recreation Department works together with citizens to provide a
safe, healthy and pleasant community. Parks and recreation are essential
services that can impact health, crime prevention, the environment, the economy
and the quality of life for Rosemount residents.
ADMINISTRATION
• Provides for overall planning, coordination, management of personnel and
administration of activities within the department of Parks and Recreation. This
department provides a diversified range of activities and facilities for the residents of
Rosemount. The long range planning, budget preparation and development of parks
and coordination with other service agencies are ongoing activities. Administrative
services also provide the residents of Rosemount an opportunity to reserve facilities
and register for programs.
RECREATION
• Provides the Rosemount resident a variety of recreational activities serving all ages.
Program offerings are based on the needs of residents as determined and evaluated
by the Parks and Recreation Commission and staff. Coordination with other service
agencies encourages a comprehensive, quality and efficient base of programs.
COMMUNITY CENTER
• Provides for operation of a multi- purpose Community Center, which offers facilities
for recreational programs, banquets, meetings, events, theatrical productions,
seminars and exercise. The Community Center provides services in the form of
meeting space, gym space for community groups and sponsorship of community
events. The Parks and Recreation Department provides ongoing, preventive
maintenance and janitorial services of the Community Center and portions of the
National Guard facilities.
STEEPLE CENTER
• Provides the operations of the Steeple Center which opened in 2010 in the fowler
St. Joseph's church building at the north end of Downtown Rosemount. The Center
is available for weddings, banquets, meetings, parties and performances. Staff
coordinates the rentals, maintenance and capital improvement projects of the facility.
PARKS & RECREATION DEPARTMENT — Page 2
PERFORMANCE MEASURES
Hours of Use at Community Center
2007 2008 2009 2010 2011
19,149 22,761 18,151 18,296 19,390
Total Community Center Rental Income and % Change from Prior Fiscal Year
2007 2008 2009 2010 2011
Income $118,094 $122,315 $111,186 $97,375 $99,829
Change +7.0% +3.5% -9.0% - 12.5% +2.5%
Number of Acres in the Park System and % Change from Prior Fiscal Year
2007 2008 2009 2010 2011
Income 430.84 430.52 440.24 440.24 467.24
Change +0.00% - 0.07% +2.4% +0.0% +6.8%
2009 — Added DCTC Soccer Fields
2011 — Added UMore Ball Fields
Percentage of Costs Received for All Recreation Programs
2007 2008 2009 2010 2011
Revenues $154,229 $151,378 $124,554 $149,377 $134,981
Expenses $133,556 $128,292 $107,625 $128,707 $113,336
Net $20,673 $23,086 $16,929 $20,670 $21,645
n/a — Information Not Available
41-
Page One
2013 BUDGET WORKSHEETS
PARKS & RECREATION
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account# Description Actual Actual Actual Budget Amount Budget Comments
^^ _____ ____ All Salary Costs Inclusive of
101 45100 101.00 Salaries & Benefits $650,239 $677,923 $703,800 $713,600 $737,700 Salary, Taxes, PERA & Benefits
101 45100 102.00 Full -Time Overtime 6,844 4,396 4,864 5,000 5,000
101 45100 103.00 Part-Time Salaries & Benefits 140,300
101 45100 10 103.00 P/T Receptionist 33,014 35,011 35,361 35,200 36,300
101 45100 12 103.00 Building Attendants 62,401 53,294 54,009 53,000 54,000
101 45100 15 103.00 P/T Recreation Specialist 0 0 0 0 11,000 1/3 Year
101 45100 83 103.00 Playground Recreation Leaders 20,757 24,955 18,501 24,000 20,000
101 45100 94 103.00 Warming House Attendants 16,400 15,190 14,523 17,000 17,000
101 45100 99 103.00 Park &Rec Committee 1,559 1,754 1,814 2,000 2,000
101 45100 71 103.00 P/T Horticulturist 7,480 9,738 0 0 0 Moved to Public Works Budget
101 45100 01 203.00 Printed Forms & Paper 0 0 0 0 0
101 45100 01 205.00 Drafting Supplies 149 1,039 117 500 500 Laminating
101 45100 01 207.00 Training & Instructional Supplies 0 0 0 0 0
101 45100 01 208.00 Miscellaneous Supplies 70 94 60 0 0
101 45100 01 209.00 Other Office Supplies 455 1,062 119 500 500 Envelopes, Forms, Rulers, etc.
101 45100 01 211.00 Cleaning Supplies 4,080 3,757 4,326 4,000 4,000
101 45100 01 216.00 Chemicals & Chemical Products 652 35 109 500 500
101 45100 01 219.00 Other Operating Supplies 6,816 6,690 6,655 7,000 7,000 Rec Programs, 1st Aid Sup, etc.
101 45100 01 221.00 Equipment Parts 8,586 10,556 6,050 9,000 8,000
101 45100 01 223.00 Building Repair Supplies 1,063 1,908 1,169 3,500 3,500
101 45100 01 229.00 Other Maintenance Supplies 0 0 0 5,000 5,000 Toumament Supplies
101 45100 01 312.00 Custodial Services 7,042 4,232 5,258 6,000 6,000 Custodial Services - Banquet Rm
101 45100 01 315.00 Special Programs 16,200
101 45100 01 315.01 Sunday Night Specials 5,096 6,007 5,329 5,500 5,500 Performances (Add Movies)
101 45100 01 315.02 Leprechaun Days 242 283 613 250 250 Trophies & Awards
101 45100 01 315.03 Umore Maint. Agreement 0 0 0 0 500 1/4 Year
101 45100 01 315.04 Ground Pounders(Running) 127 0 297 200 200 Ribbons & Mailings
101 45100 01 315.05 Nature Programs (Arbor Day) 3,622 3,018 4,291 4,700 4,700 180 Trees
101 45100 01 315.06 Puppet Programs 11 294 54 150 150 Tapes, Fuses, Puppets, ppets, etc.
101 45100 01 315.07 Special Events 56 441 124 1,000 1,000 Publicity & Supplies
101 45100 01 315.08 Adopt -A -Park Program 81 453 389 500 500 Flyers, Signs
101 45100 01 315.09 Miscellaneous Programs 0 1,787 2,552 2,000 3,000 Start Up Costs - Community Garden
101 45100 01 315.10 ADA Programs 20 0 0 400 400 ADA Program Supplies
101 45100 01 319.00 Other Professional Services 2,773 1,466 5,393 4,000 6,000 ADA Services /Eng.LA Sery Test
101 45100 01 321.00 Telephone Costs 3,024 3,620 3,898 3,700 3,900 Pagers & Cellular Phones
101 45100 01 331.00 Travel Expense 338 160 181 500 500
101 45100 01 341.00 Employment Advertising 0 333 100 700 0
101 45100 01 349.00 Other Advertising 33,400
101 45100 01 349.01 Brochures 36,914 35,140 28,889 28,000 28,000 City Newsletter (3 Per Year)
101 45100 01 349.02 Yellow Pages 2,148 1,607 1,430 2,000 1,500 Rec Ads
101 45100 01 349.03 Special Marketing 3,871 3,835 3,835 3,900 3,900 Garage Sale Ad
101 45100 01 381.00 Electric Utilities 26,990 27,331 30,295 28,000 29,000
101 45100 01 383.00 Gas Utilities 31,542 23,885 26,328 28,000 28,000
101 45100 01 384.00 Refuse Disposal 3,887 3,737 3,699 4,000 4,000
101 45100 01 392.00 P.C. Accessories & Supplies 0 0 0 0 0
101 45100 01 393.00 P.C. Hardware Purchases 0 1,550 0 0 0
101 45100 01 394.00 P.C. Software Purchases 3,742 2,167 2,066 0 0 See "433.03" Below
101 45100 01 401.00 Contracted Building Repairs 7,472 7,162 11,486 8,000 8,000
101 45100 01 404.00 Contracted Mach & Equip Repairs 3,840 5,195 4,170 6,000 6,000
101 45100 01 409.00 Other Contracted Repair & Maint 23,507 23,624 24,745 24,000 24,000 Air Handler Maintenance Contract
101 45100 01 412.00 Building Rental 16,800 16,800 16,800 16,800 16,800 Monthly Rent Payments to Guard
101 45100 01 415.00 Other Equipment Rental 15,327 17,757 16,827 19,000 19,000 Portable Toilets & Other(New Pks)
101 45100 01 433.00 Dues & Subscriptions 4,800
101 45100 01 433.01 MRPA RPA Dues 1,426 1,437 1,576 1,700 1,700 Minn Recreation & Parks Assn
101 45100 01 433.02 Miscellaneous 1,002 1,761 1,927 400 400 Paper, Magazines, etc.
101 45100 01 433.03 On -Line Registrat'n Subscription 181 0 0 2,700 2,700
101 45100 01 435.00 Books & Pamphlets 0 0 0 100 100
101 45100 01 437.00 Conferences & Seminars 3,700
101 45100 01 437.01 MRPA State Conference 1,260 1,055 1,520 1,300 1,300
101 45100 01 437.03 Workshops, Schools, & Tuition 1,521 2,432 2,112 2,000 2,400
101 45100 01 439.00 Other Miscellaneous Charges 21,722 9,857 19,590 0 0 Donation Account
101 45100 01 530.00 Improvements Other Than Bldgs 0 0 0 0 0
PAGE TOTALS $1,046,152 $1,055,824 $1,077,250 $1,085,300 $1,121,400
General Operating DEPARTMENT TOTALS $1,046,152 $1,055,824 $1,077,250 $1,085,300 $1,121,400
q).---
Page Two
2013 BUDGET WORKSHEETS "'* STEEPLE CENTER BUDGET"'
PARKS & RECREATION
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 38201.00 Rental Revenues $0 $6,575 $19,750 $14,500 $18,000
101 38203.00 Rental Revenue - Churches 0 0 500 0 0
101 38205.00 AN Rental Revenues 0 0 428 500 500
101 38207.00 Liquor Providor Revenues 0 0 0 0 0
101 38209.00 Miscellaneous Revenues 0 0 280 3,000 0
101 38211.00 Security Services 0 700 2,050 0 2,000
TOTAL REVENUES $0 $7,275 $23,008 $18,000 $20,500
101 45100 30 103.00 Salaries & Benefits $15,000 Salary, Taxes, PERA & Benefits
101 45100 30 103.00 Building Attendants 0 2,324 15,425 8,000 15,000 Event Staff
101 45100 30 211.00 Cleaning Supplies 0 1,654 4,207 1,500 3,000
101 45100 30 219.00 Other Operating Supplies 0 4,539 1,538 1,500 1,500 Events Supplies
101 45100 30 221.00 Equipment Parts 0 2,089 990 1,500 1,500
101 45100 30 223.00 Building Repair Supplies 0 3,998 4,251 5,000 5,000
101 45100 30 241.00 Small Tools 0 74 0 500 500
101 45100 30 242.00 Minor Equipment 0 1,304 1,273 1,000 1,000
101 45100 30 321.00 Telephone Costs 0 276 1,751 1,200 1,800
101 45100 30 349.00 Other Advertising 0 1,220 325 1,500 1,500
101 45100 30 365.00 Workers' Comp Insurance 0 0 0 500 500
101 45100 30 369.00 Other Insurance 0 0 0 2,000 2,000
101 45100 30 381.00 Electric Utilities 0 5,590 5,669 7,000 5,500
101 45100 30 383.00 Gas Utilities 0 10,632 9,905 12,000 9,000
101 45100 30 384.00 Refuse Disposal 0 323 1,142 1,000 1,000
101 45100 30 401.00 Contracted Building Repairs 0 13,855 11,523 10,000 11,000
101 45100 30 404.00 Contracted Mach & Equip Repairs 0 6,423 3,553 4,200 4,200
101 45100 30 415.00 Other Equipment Rental 0 910 789 500 500
101 45100 30 439.00 Other Miscellaneous Charges 0 0 0 0 0
101 45100 30 521.00 Building & Structure Purchases 0 1,604 0 0 0
-- - - -- -- - -- - -- - -- -- - - ---
PAGE/EXPENDITURE TOTALS $0 $56,815 $62,340 $58,900 $64,500
*** SENIOR / ACTIVITY CENTER*** (All Budget Numbers Calculated for 1/4 Year)
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 38301.00 Rental Revenues $0 $0 $0 $0 $750
101 38305.00 AN Rental Revenues 0 0 0 0 50
101 38309.00 Miscellaneous Revenues 0 0 0 0 0
TOTAL REVENUES $0 $0 $0 $0 - - $800
101 45100 31 103.00 Salaries & Benefits $7,800 Salary, Taxes, PERA & Benefits
101 45100 31 103.00 Building Attendants 0 0 0 0 7,800 Event Staff
101 45100 31 211.00 Cleaning Supplies 0 0 0 0 300
101 45100 31 219.00 Other Operating Supplies 0 0 0 0 400 Events Supplies
101 45100 31 221.00 Equipment Parts 0 0 0 0 400
101 45100 31 223.00 Building Repair Supplies 0 0 0 0 500
101 45100 31 242.00 Minor Equipment 0 0 0 0 300
101 45100 31 321.00 Telephone Costs 0 0 0 0 300
101 45100 31 349.00 Other Advertising 0 0 0 0 100
101 45100 31 365.00 Workers' Comp Insurance 0 0 0 0 200
101 45100 31 369.00 Other Insurance 0 0 0 0 500
101 45100 31 381.00 Electric Utilities 0 0 0 0 1,500
101 45100 31 383.00 Gas Utilities 0 0 0 0 500
101 45100 31 384.00 Refuse Disposal 0 0 0 0 300
101 45100 31 401.00 Contracted Building Repairs 0 0 0 0 500
101 45100 31 404.00 Contracted Mach & Equip Repairs 0 0 0 0 300
101 45100 31 415.00 Other Equipment Rental 0 0 0 0 100
101 45100 31 439.00 Other Miscellaneous Charges 0 0 0 0 0
PAGE/EXPENDITURE TOTALS $0 $0 $0 $0 $14,000
Jv
Page Three
2013 BUDGET WORKSHEETS
PARKS & RECREATION
June 1, 2012
2012 2013 Objecl 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
$113,900
101 45100 80 Art Classes $0 $0 $0 $1,000 $1,000
101 45100 81 Softball 44,648 51,127 44,877 40,000 45,000
101 45100 82 Volleyball 0 0 0 0 0
101 45100 84 Tennis 1,744 1,215 1,065 2,000 1,600
101 45100 85 Tiny Tots 10,751 9,184 377 0 0 Eliminated Program in 2010
101 45100 86 Rosettes 1,378 1,595 1,747 1,200 1,700
101 45100 87 Trips 5,642 1,700 916 1,700 1,000
101 45100 88 Broomball 0 0 0 0 0
101 45100 90 Run for the Gold 4,241 4,358 4,693 4,000 4,500
101 45100 91 Camps 16,710 19,254 21,289 19,000 21,000
101 45100 92 Adult Basketball 0 0 0 600 600
101 45100 93 Other Programs 9,987 17,843 17,658 14,500 17,000
101 45100 95 T -Ball 4,371 5,410 4,960 5,000 5,000
101 45100 96 Teen Night 5,279 480 0 0 0 Eliminated Program in 2010
101 45100 97 Adult Soccer League 0 13,702 12,137 10,000 12,000 No League in 2009
101 45100 98 Youth Soccer Lessons 2,875 2,839 3,617 2,600 3,500
-
107,625 128,707 113,336 101,600 113,900
101 45100 80 219.00 Operating Supplies 0 0 0 1,000 1,000
101 45100 81 103.00 Part-Time Salaries 7,797 7,197 6,149 7,000 6,000
101 45100 81 219.00 Operating Supplies 9,011 12,208 9,041 3,000 9,000
101 45100 81 311.00 Officiating Fees 11,788 26,509 24,574 27,000 25,000
101 45100 81 319.00 Other Professional Services 16,052 5,213 5,113 3,000 5,000
101 45100 82 103.00 Part-Time Salaries 0 0 0 0 0
101 45100 82 219.00 Operating Supplies 0 0 0 0 0
101 45100 82 311.00 Officiating Fees 0 0 0 0 0
101 45100 82 319.00 Other Professional Services 0 0 0 0 0
101 45100 84 103.00 Part-Time Salaries 1,475 1,175 1,065 1,500 1,100
101 45100 84 219.00 Operating Supplies 269 41 0 500 500
101 45100 85 103.00 Part-Time Salaries 10,097 8,799 377 0 0
101 45100 85 219.00 Operating Supplies 654 385 0 0 0
101 45100 86 103.00 Part-Time Salaries 575 711 691 400 700
101 45100 86 219.00 Operating Supplies 803 885 1,056 800 1,000
101 45100 87 103.00 Part-Time Salaries 73 0 0 0 0
101 45100 87 219.00 Operating Supplies 1,000
101 45100 87 219.01 Youth/Teen Trips Supplies 920 0 407 0 500
101 45100 87 219.02 Adult/Senior Trips Supplies 4,649 1,700 509 1,700 500
101 45100 88 219.00 Operating Supplies 0 0 0 0 0
101 45100 88 311.00 Officiating Fees 0 0 0 0 0
101 45100 90 219.00 Operating Supplies 4,241 4,358 4,693 4,000 4,500
101 45100 91 103.00 Part-Time Salaries 7,636 10,236 11,623 10,000 11,000
101 45100 91 219.00 Operating Supplies 9,074 9,018 9,666 9,000 10,000
101 45100 92 219.00 Operating Supplies 0 0 0 600 600
101 45100 93 103.00 Part-Time Salaries 2,469 4,467 2,825 3,000 3,000
101 45100 93 219.00 Operating Supplies 7,318 13,376 14,833 11,500 14,000
101 45100 93 319.00 Other Professional Services 200 0 0 0 0
101 45100 95 103.00 Part-Time Salaries 2,810 3,885 3,514 3,500 3,500
101 45100 95 219.00 Operating Supplies 1,561 1,525 1,445 1,500 1,500
101 45100 96 103.00 Part-Time Salaries 1,011 0 0 0 0
101 45100 96 219.00 Operating Supplies 4,268 480 0 0 0
101 45100 97 103.00 Part-Time Salaries 0 0 0 0 0
101 45100 97 219.00 Operating Supplies 0 1,702 1,637 1,000 1,500
101 45100 97 311.00 Officiating Fees 0 12,000 10,500 9,000 10,500
101 45100 98 103.00 Part-Time Salaries 1,765 1,699 2,377 1,000 2,300
101 45100 98 219.00 Operating Supplies 1,110 1,140 1,240 1,600 1,200
- - - - - -- --- --- - -- -- -- - - -- ----- -- --- - -- -- --
SPECIAL PROGRAM TOTALS 107,625 128,707 113,336 101,600 113,900
GRAND TOTAL - PARK & REC $1,153,777 $1,241,347 $1,252,926 $1,245,800 $1,313,800
r94
OTHER FINANCING USES - TRANSFERS
This is a transfer set up beginning in 2007 for the assistance from the General Fund to the Arena
Fund for the operations of the arena.
Page One
2013 BUDGET WORKSHEETS
OTHER FINANCING USES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
101 - 49300 -01 710.00 Transfers $115,000 $115,000 $477,376 $115,000 $115,000
101 - 49300 -01 710.01 Arena Operations Assistance 0 0 0 0 115,000
101 - 49300 -01 710.02 Debt Service Levies 0 0 0 0 0
101 - 49300 -01 720.00 Transfers 0 0 323,138 0 0 Excess F/B Transfers
FUND TOTALS $115,000 $115,000 $800,514 $115,000 $115,000
L1
CAPITAL IMPROVEMENT PLAN (CIP)
GENERAL / ADMINISTRATIVE
• Provides for specific funding of items, the nature of which are not considered
"current" in their use or life expectancy. These items are generally of a higher
estimated cost than $5,000 and will have a life expectancy of 3 years or greater.
• The source of funding for these expenditures is typically the general tax levy. In
some instances, other funding is utilized. For example, beginning in 1996, revenues
received from user fees have been designated in the CIP funds for capital equipment
purchases or for street projects such as gravel road resurfacing. If these revenues are
realized, the equipment or project will be completed and if the revenue is not
realized the equipment or project will not be completed. Individual departments are
designated for each item proposed for purchase in this plan.
• Included are three separate funds to isolate and better track the types of capital
improvements being planned for. The following briefly describes each of the three:
Building CIP Fund - This fund is used to account for the on -going capital
improvements and possible additions to government buildings.
Street CIP Fund - This fund is used to account for the on -going street construction
and reconstruction projects within the City and all other major maintenance items
related to both paved and unpaved streets including, but not limited to, street lights,
signal lights, sidewalks and gravel road resurfacing.
Equipment CIP Fund - This fund is used to account for the on -going replacement
of and additions to City equipment.
• The CIP budgets included with this document are for the year 2013 only. As part of
a long -range planning process, a 10 -year CIP working plan has been adopted for the
years 2013 through 2022. This is a working plan only, with the current year (2013 in
this case) being approved as part of the formal budget process.
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INSURANCE
GENERAL / ADMINISTRATIVE
• Provides for the funding of the City's Worker's Compensation Insurance and
General Liability Insurance. Currently, both insurances are provided through the
League of Minnesota Cities Insurance Trust. This agency allows the City to have
thorough, yet affordable insurance.
• In 1995, we set up a separate Internal Service Fund for insurance purposes. The
amount levied was, and will be, the same as it would have been if the Insurance
budget had been in the General Fund, as it has been in the past. But, this allows us
to build a special fund for insurance purposes that will allow the City to move
towards self - insurance, and ultimately, lower rates. We do not anticipate ever being
totally self - insured, but by raising our deductibles we approach that point and allow
ourselves to save substantially on our annual insurance premiums. Doing so will
allow the City to operate more efficiently and save the taxpayers money without
taking undue risks.
Page One
2013 BUDGET WORKSHEETS
INSURANCE - REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
206 31010.00 Current Ad Valorem Taxes $275,000 $275,000 $245,000 $245,000 $245,000
206 33100.00 Federal Grants & Aids 0 0 0 0 0
206 36210.00 Interest Earnings- Investments 14,596 11,778 8,360 8,000 8,000
206 36214.00 Net Change in FV- Investments 596 (172) 0 0 0 Annual Market Value Changes
206 36215.00 Interest Earnings 654 308 201 300 300
206 36260.00 Other Revenue 38,312 41,905 71,767 38,000 38,000 Insurance Refunds /Dividends
206 36265.00 Use of Reserve Funds 0 0 0 0 0
FUND TOTALS 329,159 328,818 325,328 291,300 291,300
INSURANCE - EXPENDITURES
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
206 49006 01 221.00 Equipment Parts $5,069 $2,621 $10,834 $8,000 $8,000 Liability & Auto Deductible Pymts
206 49006 01 304.00 Legal Fees 500 500 500 500 500 Unreimbursable Legal Fees
206 49006 01 305.00 Medical & Dental Fees 5,071 11,850 9,742 12,000 12,000 Work Comp Deductible Pymts
206 49006 01 317.00 General Fund Administrative Fees 2,500 2,500 2,500 2,500 2,500 Yearly Fee Per Policy F -3
206 49006 01 319.00 Other Professional Services 18,300 Risk Management Consultant
206 49006 01 319.01 Risk Management Consultant 6,000 10,500 6,000 6,000 6,000
206 49006 01 319.02 CHESS Consultant 12,300 12,300 12,300 12,300 12,300
206 49006 01 365.00 Worker's Compensation Insurance 95,224 105,374 106,210 110,000 110,000 Annual Premium
206 49006 01 369.00 Other Insurance 165,849 163,362 80,309 85,000 85,000 Annual Premium - General Liability
(Changed to High Deductible)
206 49006 01 403.00 Contracted R & M -Other Imp 0 33,016 0 0 0 Liability & Auto Deductible Pymts
206 49006 01 409.00 Other Contracted Repair & Maint 8,728 8,651 57,602 55,000 55,000 Liability & Auto Deductible Pymts
206 49006 01 439.00 Other Miscellaneous Charges 1,000 1,000 0 0 0 (Changed to High Deductible)
FUND TOTALS 302,242 351,675 285,997 291,300 291,300
NOTE: Levy of $245,000 covers costs for all insurance premiums and general liability payments (changed to high deductible plan for 2011).
All other expenditures covered through a combination of tax levies, interest earnings and insurance refunds /dividends.
2
PORT AUTHORITY
GENERAL / ADMINISTRATIVE
• The Rosemount Port Authority is the successor to the Rosemount Housing and
Redevelopment Authority (HRA) and the Rosemount Economic Development
Authority (EDA). As such, the Port Authority is responsible for both
redevelopment and economic development activities in the City.
• The Port Authority concentrates much of its activity on the development of the
Rosemount Business Park and on the redevelopment of downtown Rosemount.
• The Port Authority will continue to work on other development and redevelopment
projects related to commercial and industrial development.
Page One
2013 BUDGET WORKSHEETS
PORT AUTHORITY - REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
201 31010.00 Current Ad Valorem Taxes $50,000 $50,000 $58,600 $58,600 $58,000 Operating Levy
201 31050.00 Tax Increments 0 0 0 0 0 Admin Fees Portion Only
201 33130.00 Federal Grants -CDBG 0 0 0 0 0
201 33425.00 Other State Grants & Aids 4,474 0 0 0 0 LCDA Downtown Grant
201 34109.00 Other Charges for Services 605 0 0 0 0 Genz -Ryan Tenant Utility Pymts
201 36210.00 Interest Earnings - Investments 824 10 81 500 100 Interest Earned on CD's
201 36215.00 Interest Earnings 265 320 39 200 100 Checking Interest & Misc
201 36230.00 Contributions /Donations 0 0 0 0 0
201 36260.00 Other Revenue 0 0 575 0 0
201 36265.00 Use of Reserve Funds 0 0 0 0 0
201 39101.00 Sales of General Fixed Assets 0 0 0 0 0
FUND TOTALS $56,168 $50,330 $59,295 $59,300 $58,200
EXPENDITURES
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
201 46300 99 103.00 Part-Time Salaries & Benefits $2,468 $3,433 $3,868 $5,000 $5,000 Salary, Taxes, PERA & Benefits
Port Authority Members
201 46300 01 303.00 Engineering Fees 1,900 0 4,400 2,000 2,000
201 46300 01 304.00 Legal Fees 565 714 900 3,000 3,000
201 46300 01 317.00 General Fund Administrative Fees 6,000 6,000 6,000 6,000 6,000 Yearly Fee Per Policy F -3
201 46300 01 319.00 Other Professional Services 17,400
201 46300 01 319.01 Project Management Consultant 0 0 0 2,000 2,000
201 46300 01 319.02 Marketing - REDE - City Share 416 7,741 10,853 10,000 10,000 Twin Cities Marketing Initiative
201 46300 01 319.03 County TIF Charges 10,112 10,564 0 0 0
201 46300 01 319.04 P/A Property Tax Payments 0 0 0 0 0
201 46300 01 319.05 Other Consultants 0 0 0 5,400 5,400
201 46300 01 319.07 Central Park Survey Work 1,603 0 0 0 0
201 46300 01 322.00 Postage Costs 241 132 87 800 800
201 46300 01 331.00 Travel Expense 0 291 0 0 0
201 46300 01 349.00 Other Advertising 4,644 401 3,972 11,800 11,800 Additional Marketing
201 46300 01 359.00 Other Printing & Binding Costs 365 855 321 3,100 2,000
201 46300 01 365.00 Workers Comp Insurance 488 538 521 500 500 Commissioners
201 46300 01 369.00 Other Insurance 5,154 5,079 2,282 2,000 2,000 Property Insurance
201 46300 01 381.00 Electric Utilities 479 193 223 500 500 Business Park & Other Properties
201 46300 01 383.00 Gas Utilities 1,279 0 0 0 0 Other Properties
201 46300 01 389.00 Other Utility Services 239 0 0 0 0 Utility Fees
201 46300 01 403.00 Contracted Repairs & Maintenance 0 0 0 0 0
201 46300 01 433.00 Dues & Subscriptions 1,700 Prof Organizations /Journals
201 46300 01 433.01 Professional Organizations /Jourm 1,674 1,483 2,380 1,700 1,700
201 46300 01 433.02 Foreign Trade Zone Commission 0 0 0 0 0
201 46300 01 437.00 Conferences & Seminars 2,731 3,034 4,125 5,000 5,000 Development nF /Miscellaneous
201 46300 01 439.00 Other Miscellaneous Charges 200 86 48 500 500 Contingencies
201 46300 01 521.00 Building & Structure Purchases 0 0 0 0 0
201 46300 01 525.00 Building & Structure Purchases 0 0 0 0 0
201 46300 01 530.00 Improvements Other Than Bldgs 0 0 0 0 0
201 46300 01 710.00 Transfers 0 0 0 0 0
FUND TOTALS $40,559 $40,543 $39,979 $59,300 $58,200
W "
Page One
2013 BUDGET WORKSHEETS
DOWNTOWN /BROCKWAY DISTRICT(0108) - REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
242 31010.00 Current Ad Valorem Taxes $21,420 $37,968 $46,811 $0 $0 MVHC Payments
242 31050.00 Tax Increments 357,931 410,286 576,675 470,000 554,000
242 33400.00 State Grants & Aids 242,085 1,876 0 0 0
242 33425.00 Other State Grants & Aids 12,551 139,965 0 0 0
242 33620.00 Other County Grants & Aids 0 0 0 0 0
242 36210.00 Interest Earnings - Investments 37 73 724 0 0
242 36215.00 Interest Earnings 294 244 130 0 0
242 36220.00 Rents & Royalties 875 2,425 0 0 0
242 36230.00 Other Revenue 0 0 0 0 0
242 36260.00 Contribution /Donation- Private 0 125 0 0 0
242 39310.00 Bond Proceeds 0 0 0 0 0
FUND TOTALS $635,193 $592,961 $624,339 $470,000 $554,000
EXPENDITURES
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account# Description Actual Actual Actual Budget Amount Budget Comments
242 49042 01 303.00 Engineering Fees $42,777 $3,690 $0 $0 $0
242 49042 01 304.00 Legal Fees 128 0 0 0 0
242 49042 01 319.00 Other Professional Services 18,129 4,730 16,053 15,000 20,000 County TIF Charges (in 2011)
242 49042 01 522.00 Building & Structure Purchases 57,700 0 103 0 0
242 49042 01 530.00 Improvements Other Than Buildings 160,445 0 0 0 0
242 49042 01 533.00 Waterford Grant Reimbursement 0 139,965 0 0 0
242 49042 01 601.00 Principal on Waterford PAYG 0 0 19,108 48,000 44,000 Waterford Pay -As- You -Go
242 49042 01 611.00 Interest on Waterford PAYG 0 0 63,880 72,000 90,000 Waterford Pay -As- You -Go
242 49042 01 710.00 Transfers 420,000 280,000 350,000 335,000 400,000 P & I for 2008A & 2008B Issues
FUND TOTALS $699,178 $428,385 $449,144 $470,000 $554,000
Lk
WATER OPERATING FUND
This is an Enterprise Fund consisting of revenues from water sales that provides for the operation
and maintenance of the City's wells, towers and distribution system. The City currently has four
water towers and eight wells. This fund covers the operation of 1,300 fire hydrants, 1,600 gate
valves and 125 miles of water main.
PERFORMANCE MEASURES
Operating Cost Per 1,000,000 Gallons of Water Pumped /Produced ( * *)
2007 2008 2009 2010 2011 2012(est)
n/a n/a n/a $1,132 $1,392 $1,400
( * *) — Required Performance Measures for State Program
n/a — Information Not Available
SEWER OPERATING FUND
This is an Enterprise Fund consisting of revenues from sewer charges which provides for the
operation and maintenance of 9 lift stations, 95 miles of sanitary sewer lines and 6,400 service
connections for the collection and treatment of sewage. $1,030,000 covers one line item of the 2013
Sewer Fund budget for the charges paid to the Metropolitan Council for the City's share of the
operations and debt for wastewater treatment plants within the metropolitan area. These charges,
which make up approximately 57% of the Sewer Fund budget, are based on sewage flows into the
Metropolitan Council's Rosemount and Empire treatment plants.
PERFORMANCE MEASURES
of Sanitary Sewer System Cleaned
2007 2008 2009 2010 2011 2012(est)
22.0% 31.2% 25.6% 31.7% 31.3% 33%
Number of Sewer Blockages on City System Per 100 Connections ( * *)
2007 2008 2009 2010 2011 2012
n/a n/a n/a 0.08 0.0 n/a
( * *) — Required Performance Measures for State Program
n/a — Information Not Available
6(6
STORM WATER OPERATING FUND
This is an Enterprise Fund consisting of revenues from storm water utility charges that provides for
the operation and maintenance of the City's storm water facilities, which includes:
• 7 lift stations
• 3,200 catch basins
• 84 miles of storm sewer
• More than 65 storm water treatment ponds
This fund pays for cleaning storm drain sumps in manholes and catch basins and for ditching in
rural areas. It funds wetland investigations and the assimilation of a wetland inventory for the City.
Most of the remaining operating budget is used to pay for large projects in which debt is issued.
Repayment of this debt is accomplished through fund transfers to the appropriate debt service
funds.
PERFORMANCE MEASURES
Number of Sumps Cleaned
2007 2008 2009 2010 2011 2012(est)
188 149 59 62 411* 75
* All sumps are inspected and rated on the following scale:
1: 0 -25% full
2: 25 -50% full
3: 50 -75% full
4: 75 -100% full
Only sumps with ratings of 3 or 4 are cleaned each year. Many of those that have been rated 2 for
the past several years (just below the threshold for cleaning) received a rating of 3 in 2011. We
expect the number of 3 or 4 ratings to decrease again in 2012.
ICE ARENA
ADMINISTRATION
• The Parks and Recreation Department administer the Ice Arena. Scheduling and
invoicing of ice are the main administrative duties of ice arena operations. The
scheduling of prime time ice is coordinated with Independent School District #196
and Rosemount Area Hockey Association for practices, games and tournament play.
The Parks and Recreation Department provides overall planning, coordination,
management of personnel and administration of ice arena activities.
COMMUNITY USE
• Provides recreational open skating for the residents of Rosemount as well as learning
to skate and figure skating programs.
MAINTENANCE
• Provides ongoing and preventative maintenance of the ice arena building structure
and its mechanical components. Ensures ice is maintained at optimal efficiency.
PERFORMANCE MEASURES
Number of Ice Arena Hours Utilized
2007 2008 2009 2010 2011
2,456 2,544 2,466 2,577 2,514
n/a — Information Not Available
Page One
2013 BUDGET WORKSHEETS
ARENA - REVENUES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
650 36210.00 Interest Earnings - Investments $0 $274 $486 $0 $0
650 36215.00 Interest Earnings 320 274 137 100 100
650 36230.00 Contributions /Donations 597 0 0 0 0
650 36260.00 Other Revenue - Learn to Skate 31,648 39,709 30,122 39,000 31,000 Learn to Skate Program (LTS)
650 36265.00 Use of Reserve Funds 0 0 0 0 0
650 38060.00 Prime Time Ice Fees 236,606 247,457 251,519 247,000 251,000
650 38061.00 Non -Prime Time Ice Fees 74,964 87,068 73,792 85,000 74,000
650 38063.00 Open Skating Ice Fees 6,163 5,216 5,259 6,000 6,000
650 38064.00 Broomball Revenues 0 0 0 0 0 Moved to Prime /Non -Prime Times
650 38065.00 Other Events - Arena 0 0 0 0 0 Dry Floor Events
650 38066.00 Advertising Revenue -Arena 6,220 13,000 3,500 10,000 10,000
650 38067.00 Skate Sharpening Revenue - Arena 3,844 3,636 3,322 4,000 3,500
650 38090.00 Concessions 3,900 3,900 3,900 3,900 3,900
650 38091.00 Vending Machine Revenues 6,653 5,974 5,771 6,000 6,000
650 38095.00 Pro Shop Revenues 965 837 863 1,000 1,000 Tape, Laces, Mouthguards, etc.
650 39103.00 Gain or Loss from F/A Disposal 0 0 0 0 0
650 39201.00 Transfer From General Fund 115,000 115,000 115,000 115,000 115,000 Subsidy for Operations
FUND TOTALS 486,881 522,345 493,669 517,000 501,500
Page One
2013 BUDGET WORKSHEETS
ARENA - EXPENDITURES
June 1, 2012
2012 2013 Object 2013
2009 2010 2011 Adopted Detail Proposed
Account # Description Actual Actual Actual Budget Amount Budget Comments
All Salary Costs Inclusive of
650 45130 101.00 Salaries & Benefits $159,300 Salary, Taxes, PERA & Benefits
650 45130 77 101.00 Administrative 39,280 43,775 42,725 39,300 40,500
650 45130 78 101.00 Technical /Clerical 33,224 34,427 35,363 36,200 37,500
650 45130 79 101.00 Maintenance 60,654 67,022 73,447 76,400 81,300
650 45130 xx 101.00 Salary & Benefit Contingency 0 0 0 2,400 0
650 45130 79 102.00 Full -Time Overtime 3,836 2,456 1,494 2,000 2,000
650 45130 103.00 Part-Time Salaries & Benefits 40,000
650 45130 89 103.00 Learn -To -Skate Program 23,641 20,097 16,286 25,000 17,000
650 45130 99 103.00 Building Attendants 31,815 24,507 22,000 25,000 23,000 And Other P/T Positions
650 45130 01 207.00 Training & Instructional Supplies 0 0 0 100 100
650 45130 01 208.00 Miscellaneous Supplies 700
650 45130 01 208.01 Skate Magnets 0 0 100 100 100
650 45130 01 208.02 Other Supplies 176 0 484 600 600
650 45130 01 209.00 Other Office Supplies 54 185 0 500 500 Learn to Skate Program Supplies
650 45130 01 211.00 Cleaning Supplies 2,961 3,409 4,198 4,000 4,000
650 45130 01 212.00 Motor Fuels 0 0 0 0 0 Zamboni Maintenance
650 45130 01 216.00 Chemicals & Chemical Products 4,217 4,835 4,249 5,000 5,000 Cooling Tower
650 45130 01 219.00 Other Operating Supplies 2,523 38 156 500 500 Events Supplies
650 45130 01 221.00 Equipment Parts 4,374 3,034 7,425 6,000 6,000 Camera Replacements
650 45130 01 223.00 Building Repair Supplies 2,149 826 2,590 3,000 3,000
650 45130 01 265.00 Other Items for Resale 517 333 269 600 600 Pro Shop Supplies
650 45130 01 305.00 Medical & Dental Fees 0 0 0 0 0
650 45130 01 311.00 Officiating Fees 0 0 0 0 0
650 45130 01 317.00 General Fund Admin Fees 6,000 6,000 6,000 6,000 6,000 Yearly Fee Per Admin Fee Policy
650 45130 01 321.00 Telephone Costs 833 1,174 1,340 1,200 1,300
650 45130 01 331.00 Travel Expense 0 0 0 100 100
650 45130 01 341.00 Employment Advertising 0 0 0 0 0
650 45130 01 349.00 Other Advertising 110 110 115 400 400
650 45130 01 365.00 Workers Comp Insurance 2,730 3,567 3,254 3,500 3,500
650 45130 01 369.00 Other Insurance 7,884 7,671 3,679 8,000 8,000
650 45130 01 381.00 Electric Utilities 112,239 115,700 125,740 120,000 120,000
650 45130 01 383.00 Gas Utilities 27,568 23,885 26,328 31,000 27,000
650 45130 01 384.00 Refuse Disposal 3,237 3,178 2,817 3,500 3,500
650 45130 01 401.00 Contracted Building Repairs 6,754 1,928 10,189 7,000 7,000
650 45130 01 404.00 Contracted Mach & Equip Repairs 23,788 19,230 22,730 16,000 22,000
650 45130 01 415.00 Other Equipment Rental 300 0 0 300 300
650 45130 01 433.00 Dues & Subscriptions 1,165 868 720 1,000 1,000 MIAMA & MRPA Dues
650 45130 01 437.00 Conferences & Seminars 220 0 0 400 400 MIAMA & MRPA Seminars
650 45130 01 439.00 Other Miscellaneous Charges 0 0 0 0 0 Contingencies
650 45130 01 521.00 Building & Structure Purchases 0 0 0 0 0
650 45130 01 580.00 Other Equipment Purchases 0 42,000 12,000 23,000 60,000 Skate Tile
650 45130 01 710.00 Transfers 3,500
650 45130 01 710.01 Yearly Maintenance 3,500 3,500 3,500 3,500 3,500
650 45130 01 710.02 0 0 0 0 0
650 45130 01 710.03 0 0 0 0 0
FUND TOTALS 405,748 433,757 429,196 451,600 485,700
IT