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HomeMy WebLinkAbout6.b. Minutes of the May 9, 2012 Work Session Proceedings ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS MAY 9, 2012 CALL TO ORDER Pursuant to due call and notice thereof a work session of the Rosemount City Council was held on Wednesday, May 9, 2012 at 6:30 p.m. in the Conference Room at City Hall, 2875 145`h Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Shoe-Corrigan,Weisensel, Kearney, DeBettignies and Weisensel attending. Staff present included City Adininistrator Johnson, City CleYk Domeier,Directox of Public Works/City Engineer Brotzler,Director of Park and Recreation Schultz,Assistant City Administrator Foster, Community Development Director Lindquist,Senior Planner Zweber and Community Development DiYectoY Lindquist. City Adiniiustrator Johnson stated that additional plans for the Steeple Center will be discussed in addition to the regular agenda items. DISCUSSION 2.A. MEETING WITH ROSEMOUNT AREA ARTS COUNCIL (RAAC) Jun Kotz,John Loch and Jeanne Schwartz were in attendance to represent the RAAC. They provided information about the group's mission statement, events,goals and membership growth. Ms. Schwartz also provided information on the new logo,boaxd members, and economic unpact. They requested to be the front porch of Rosemount in the gathering space at the Steeple Center. Council Member Kearney liked the front porch concept. He questioned if RA�C has had discussions with the senior group. Ms. Schwartz stated that RAAC has reached out to the group a couple of times but there was not a lot of response. RAAC is open to working with the group. Mayor DYOSte questioned the RAAC having access to the Steeple Center without city staff. Mr. Schultz explained some scenarios where he would prefer to have a staff person present. He did agree that there was an opportunity for RAAC to provide a level of service during daytime hours. Council Member Weisensel stated that the front porch concept could serve as a visitor and/or welcome center. Discussion was held about signage. Mr. Schultz suggested waiting on a sign until the site is complete. Mayor Droste preferred doing the sound and lighting upgrades to the Steeple Center this year instead of waiting for another year. Mr. Schultz explained that past service agxeements with other groups have been based on the historical relationship and the amount of community acrivity. He will work on generating a service agreement that would fit the needs of city staff and RA11C. He will also look into scheduling the sound and lighting lateY this yeaY. 2.B. CENTER FOR URBAN AND REGIONAL AFFAIRS STUDENT PRESENTATION Carla Carlson introduced the student group to the City Council and provided background on the student iniriatives. Members of the group provided a presentation on the Capstone project. Discussion was held regarding the presentation. The Capstone will be published on Saturday, May 12. STEEPLE CENTER FRONT STEPS DirectoY of PaYks and Recxeation Schultz provided dxawings of the pxoposed front steps at the Steeple Center. He explained the type of materials that would be used to build the steps. He ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS MAY 9, 2012 suggested adding lighting to the pYOject as proposed by the architect. The City Council supported the plan with rounded edges on the front steps and the addition of lighting. 2.C. DISCUSSfON OF PERSONNEL VACANCIES City Administrator Johnson stated that staff was recommending that Jewel Ericson serve as the interim police chief and Jim Koslowski serve as interim operarions superintendent. Assistant City Administrator Foster explained that past practice has been to provide a 10%pay increase to interim assignments and this percentage is in line with other cities who responded to a survey inquiry regarding their interim pay practices. The City Council supported the interim pay increases. Council Member Shoe-Corrigan wondered if the City Council should consider hu-ing a Public Safety Director position to oversee police and fire operations. Discussion was held regarding the option but the general consensus was that the City would benefit more from separate police and fire chiefs based on the size of the City and current operarions. Furthex discussion was held regarding the public woYks staffmg. Mr. Brotzler explained the duries of summer seasonal along with the additional needs for backfilling the two employees on medical leave. He stated that he preferred to pursue a 6 month position to fill in for the medical leaves to find experienced employees with some of the necessary licensing. The City Council supported the hiring of a 6 month employee. Mr. Brotzler further explained the request before the City Council related to the resignarion of the Operations Superintendent. Candidates for an operations superintendent would likely be current public works supervisors in larger cities looking to move to a managerial level. Most candidates would have the necessary public works certifications, a 4 year degree ox equivalent. He noted the current job descYiption for the Operations Superintendent position that was included in the packet had been reviewed and compared with similar positions and was determined to be consistent with the expectations of the position should Council elect to pursue Option 1. Mr. Brotzler stated that option 3 in the staff report is a good direction for the departtnent for the foYeseeable futuYe, S to 10 yeaxs. An anticipated tYiggex for needing to consider the addition of anotheY supervisory position is when/if a water treatment facility is developed. The oprion pYOVides for employee growth within the organizarion. Council Member Shoe-Corrigan stated that employee development is important. The City Council supported moving forward with option 3. A discussion was held regarding the recruitment of a new police chief. The City Council preferred that staff do the recruitment and deterinine a timeline. Staff will also use a firm to assist with portions of the process. City Council preferred that an Open House be held for staff and residents to meet all top candidates. The City Council also supported a 24/7 paid on call posirion within the Public Works Department. UPDATES 3.A. UPDATES FROM CITY COUNCIL/STAFF Discussion was held regarding the meeting between the City Council and Fixe Department on May 8 related to pay and pension, the concern of fire marshal duties and equipment. Community ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS MAY 9, 2012 Development Director provided an update on the duties of the Fire Marshal. She indicated that to date she has not Yeceived a complaint about the performance of the Fire Marshal. Mr. Schultz stated that the bid opening for the UMore ball field project would be held on May 10 at 10 a.m. He provided an update on the environmental information that was being reviewed by the PCA. The PCA will have their review done by May 25. Mr. Schultz added that he would be attending the RAAA May 14 meeting. Kim Lindquist provided an update on potenrial hotel to be located in Rosemount. She explained some of the financial components and stated that the owner of the property wanted to build the public road. Discussion was held on the proposal and current policies. Council Member Kearney pxovided a recap of the RA_A.A meeting held on May 8. Council Membex Weisensel stated that the Youth Commission Summit would be held on Saturday, May 12. He added that DCC reports and information are being added to Dropbox. He also requested that instead of using the word "volunteers" that the City Council would consider using the texm"community builders". Mayor Droste provided an update on upcoming events the City Council could attend. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBetrignies, the meeting was unanimously adjourned at 10:15 p.m. Respectfully Submitted, Amy Domeier, City Clerk