HomeMy WebLinkAbout6.l. Expenditure Approval from the Donation Account – Parks & Recreation Dept. 4 ROSEMOUNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: July 3, 2012
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (y .I.
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
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RECOMMENDED ACTION: Motion to approve the donation expenditure of $500 to
reimburse the Robert Trail Library/Dakota County Library for the purchase of books
associated with the "One Book, One Rosemount" event (co- sponsored by the Robert Trail
Library and the City of Rosemount) that is taking place during October, 2012, and $1,250
for Safety Camp T- Shirts.
EXPENDITURE DONATION
AMOUNT USE /ITEM PURCHASED FROM
$500 Robert Trail Library/ Dakota County Library — MN Energy
Reimbursement for books for the "One Book, One Resources
Rosemount" event.
$1,250 Pilgrim Promotions - Safety Camp T- Shirts Dakota Electric,
1' State Bank of
Rosemount and MN
Energy Resources
$1,750.00 TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 04 -20 -12
Amount Received: $500 from MN Energy Resources
Receipt # for Donation: # N/A
Purpose of Donation:
Reimburse Robert Trail /Dakota County Library
for books purchased for the "One Book, One
Rosemount" event
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $500
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Reimburse Robert Trail /Dakota County Library
for books purchased for the "One Book, One
Rosemount" event
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $500
Amend Expenditure Acct #101 - 45100 -01- 439.00 $500
(The two- dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $500
Credit: 101- 36230.00 $500
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 3, 2012.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: $1250 from Dakota Electric, 1 State Bank of
Rosemount and MN Energy Resources
Receipt # for Donation: # N/A
Purpose of Donation:
Safety Camp — Pilgrim Promotions — T -Shirts
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $1250
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp — Pilgrim Promotions — T -Shirts
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $1250
Amend Expenditure Acct #101 - 45100 -01- 439.00 $1250
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $1250
Credit: 101- 36230.00 $1250
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 3, 2012.
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