HomeMy WebLinkAbout6.h. Donation Account Expenditure – Police Equipment Fund ROSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: July 17, 2012
AGENDA ITEM: Donation Account Expenditure- Police AGENDA SECTION:
Equipment Fund Consent
PREPARED BY: Jewel Ericson, Interim Chief of Police AGENDA NO.
ATTACHMENTS: Budget Worksheet APPROVED BY:
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RECOMMENDED ACTION: Motion to approve the expenditure of $500 from the
Police Equipment Fund to be used for Leprechaun Days teen dance expenses.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations received that are
designated for the Police Department. Expenditures from this account are only made after approval is
received from the City Council.
ISSUE
The Council is being asked to approve the expenditure in the amount of $500 from the Police Equipment
Fund which was previously donated by the Rosemount American Legion Post #65.
These funds are being designated for the purpose of purchasing prizes and for other expenses related to a
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teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve
Officers.
RECOMMENDATION
Staff recommends that Council approve the expenditure of $500 from the Police Equipment Fund for the
purpose of purchasing prizes and paying other expenses associated with the Leprechaun Days teen dance.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On
Amount Received: $
Purpose of Donation:
Account # for Donation:
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $500.00
To be Spent from Account #:101 42110 01 208.02
Purpose of Expenditure: Prizes and food
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $500.00
Amend Expenditure Account #101 -22222 : $500.00
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 Donation Liability #) $500.00
( Y )
Credit:101- 36230.00 $500.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: July 17, 2012