HomeMy WebLinkAbout2.B. Service Agreement - Rosemount Area Arts Council (RAAC) ROSEMOUN1"
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Work Session Meeting: July 17, 2012
AGENDA ITEM: Service Agreement — Rosemount Area AGENDA SECTION:
Arts Council (RAAC) Discussion
PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. 03
Director
ATTACHMENTS: RAAC Proposal and Proposed Service APPROVED BY:
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RECOMMENDED ACTION: None, discussion only.
ISSUE
At the City Council Work Session on May 9, 2012 the City Council discussed the "Rosemount's Front
Porch" proposal that was provided to the City of Rosemount from RAAC. The discussion regarding the
proposal was focused on RAAC providing a welcome center in the Gathering Space at the Steeple Center
(Rosemount's Front Porch). RAAC would provide a volunteer during week days to act as a pseudo -
visitor's bureau, providing local information and directions to visitors and residents about local amenities.
In return for the efforts of RAAC's Front Porch services, RAAC would receive rent -free use of the City
facilities for RAAC sponsored activities as outlined in the service agreement. Staff have met with
representatives of RAAC to further discuss the proposal and the service agreement in more detail.
Based on the previous discussions regarding the topics mentioned above, the attached service agreement is
being provided for City Council review and discussion.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND THE ROSEMOUNT AREA ARTS COUNCIL
THIS AGREEMENT is made the day of July, 2012 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as "City") and
the Rosemount Area Arts Council, a Minnesota Non- Profit 501c3 (hereinafter referred to as "RAAC ");
WITNESSETH:
WHEREAS, for the past five years RAAC has sponsored or co- sponsored a variety of community
arts cultural activities (that have included a Bluegrass Americana Festival, Author Readings, Christmas at
the Steeple Center, Film Festival, Photo Contest, Poetry Slam and other art classes); and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide arts and cultural opportunities for its
residents by entering into an agreement with the RAAC to conduct community arts and cultural activities
and to host a Front Porch program to increase access to the Steeple Center and provide local information for
visitors and residents in 2012;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. The Rosemount Area Arts Council will organize and conduct, in cooperation with the city
staff, arts and cultural activities listed in attachment A, and other similar events and
activities, which shall be conducted on various dates and in various locations, on dates to be
agreed upon by RAAC and the staff from the Parks and Recreation Department, in
accordance with practices and standards of other activities conducted in past years. Services
shall include the recruitment, selection, training, and managing of such volunteers and
employees as are necessary to conduct the RAAC sponsored arts activities, and shall include
but not be limited to:
a. advertising and promotions including the design, production and distribution of flyers,
posters, and the development and installation of signs and banners; and
b. securing all necessary governmental permits and seeking approval of other required
City action; and
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c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events; and
2. RAAC will undertake the work of this agreement as an independent contractor, and the
RAAC officers, volunteers, independent contractors, and agents shall not be deemed agents
or employees of the City for any purposes including, but not limited to, income tax
withholding, workers' compensation and unemployment compensation.
3. The RAAC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
4. As consideration for the services provided by RAAC, the City will allow RAAC access to
recreational facilities owned and operated by the City, at no cost to RAAC. RAAC will need
to secure facility use permits and abide by the policies set forth by the City for the use of said
facilities.
5. All services and activities conducted by RAAC shall be on a nondiscriminatory basis and in
full compliance with all state and federal civil and human rights laws, regulations and
rulings.
6. Those possessing current peddlers /solicitors' licenses cannot be part of the RAAC activities
unless they have registered with RAAC and have been approved by RAAC's Board of
Directors.
7. In consideration of the performance by the RAAC of the foregoing, the City will provide
space in the City's Parks and Recreation Brochure for the arts and cultural activities listed in
attachment A.
CITY OF ROSEMOUNT
By:
William Droste, Mayor
By:
Amy Domeier, City Clerk
ROSEMOUNT AREA ARTS COUNIL
By:
Chairperson
By:
Treasurer
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Attachment A
List of Activities to be coordinated by RAAC:
Bluegrass Americana Festival — A RAAC event since 2009, it has been the proud
recipient of multiple MRAC grants and showcased a wide assortment of Bluegrass music as
well has classical gospel and more American Roots Music for the whole town to enjoy. In
addition this event brought in events such as craft shows, square dancing and other forms of
activities to create audience participation. Utilizing the amphitheater and Central Park were
ideal for its alignment during Leprechaun Days. The Steeple Center will create new avenues
for expanding the festival.
Author Readings — RAAC has worked through the Robert Trail Library several times a
year to honor local authors dedicaed to the art of writing and welcomed in the public to hear
the authors speak of their journies. The Steeple Center would be a good space to expand on
this idea with writing /author conferences and book fairs.
Christmas at the Steeple Center — A well received new event to the Steeple Center, this
variety show event was packed full of artists from musicians to dancers utilizing their talents
in the name of a favorite time of year. The Steeple Center is the perfect place to call home
for the holidays. It is a big event with a "small- town" feel.
Photo Contest — Celebrating the photographer in all of us, the Steeple Center has been the
perfect place to display entries and discuss the art. The contest focuses on finding the
beauty of the Rosemount Area and displaying it to the public.
Community Chime Choir — A new event in 2012, it invites the local community to become
part a musical group that can come together to learn, practice, then perform to the public for
years to come in a setting befitting a choir.
Mystery Dinner Theater — An annual event since RAAC's inception, it is an event the
public looks forward to every year as way to be entertained, solve a mystery, and enjoy good
food and company..
Film Festival — Celebrating Minnesota's amateur and finest independent filmmakers, the
film festival was the first official event of the Steeple Center in 2008. In the future it could
also be utilized in the all times of the year for other feature presentations, art - education and
any special showings /contests that require a similar media set -up.
Rosemount's Front Porch - The Front Porch Program is a program created to welcome in
visitors to Rosemount. The title relates back to a time when neighbors greeted one another
from their front porches and thus created a foundation for lasting relationships for years to
come.
The Rosemount Area Arts Council is volunteering its time during set hours to welcome
people whether it be the local community or visitors from afar. The goal would be to give
them a tour of the facilities and the proper materials from the city activities, area businesses,
and local organizations so they see all the city has to offer. Rosemount's Front Porch will
function as a quasi- visitors /convention bureau, local branch of the chamber of commerce
and well as the welcoming center. It will be a casual drop -by center and will often feature
works of local art to view and /or purchase.
It is the hope of this program to make the Steeple Center the hub of the city for events and
activities that entertain, educate, create community participation, actively support local
businesses, as well has create the foundations for future partnerships among local
organizations, city government, schools and businesses.