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HomeMy WebLinkAbout6.m. Public Works Department Restructuring 4 ROSEMOUNT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 17, 2012 AGENDA ITEM: Public Works Department Restructuring AGENDA SECTION: Consent PREPARED BY: Emmy Foster, Assistant City Administrator AGENDA NO . Andrew J. Brotzler, PE, Director of Public t2 Works /City Engineer ATTACHMENTS: Public Works Department Organization Chart, May 9 Executive Summary APPROVED BY: "Public Works Department Organization ", and Job Descriptions o RECOMMENDED ACTION: Motion to approve the job description and wage compensation for the Public Works Supervisor, Public Works Coordinator, Facility Maintenance Specialist and Crew Lead positions and the additional compensation for on- call duty effective August 1, 2012. ISSUE For City Council consideration is a recommendation to modify the structure of the Public Works Department as discussed at the May 9 City Council Work Session. BACKGROUND At the May 9, 2012 Work Session, Council discussed the structure of the Public Works Department and was presented with three options. At the direction of the City Council, Staff has proceeded with Option 3 as the preferred alternative (see Attachment 2 for the May 9, 2012 Executive Summary). New Public Works Structure The attached organization chart (Attachment 1) reflects the following changes to the department structure: • Eliminate Operations Superintendent position. • Update the Public Works Supervisor job description with increased responsibility. • Restructure the Management Analyst position into the Public Works Coordinator position. • Create Crew Lead positions in Streets, Parks, and Utilities. • Create a Facility Maintenance Specialist position. Public Works Supervisor Position With the elimination of the Operations Superintendent position, it is anticipated that the following updates to the Public Works Supervisor job description will be necessary: • Assists with the development of department goals and long range plans. • Assigns staff across the department as needed for efficient and effective operations. • Establishes operating policy. • Oversees contract administration for Operations Division including preparation of contracts /bids, preparation of bid specification through contract advertisement and award. • Monitors contract compliance. • Coordinates and processes requisition for needed materials and equipment and obtains bids and estimates on work to be contracted. Public Works Coordinator Position (Restructured Management Analyst Position) With the proposed restructuring of the Management Analyst position added expectations and responsibilities will include the following: • Increased participation and support for budget development and tracking. • Development and maintenance of operation scheduling for tasks, activities and resources. • Participate and support the development of department policies and practices. (i.e. Public Works Quality Standards updates, Fleet Replacement Evaluation Matrix) • Assist with the development and administration of contractual services for maintenance activities and projects. • Respond to resident calls and issues related to operation activities. • Provide training and support to Secretary for the implementation and enhanced us of Laserfische within the department and use of Cartegraph. • Prepare appropriate reports, correspondence, spreadsheets and analysis for Operations Division. Crew Lead Positions Based on the expected need for the Public Works Supervisor to have an increased effort and focus on operations administrative activities, it is proposed to create 3 Crew Lead positions within the streets, parks, and utilities areas of the Operations Division. The Crew Lead positions are expected to be filled through the promotion of existing maintenance staff and will be expected to provide day -to -day work direction for operations. These positions are non - supervisory and still maintain the core roles and expectations of maintenance workers for the completion of daily tasks and activities. Facility Maintenance Specialist Over the past several years with Public Works assuming the responsibility for the maintenance of government buildings (not including RCC and Steeple Center), up to 80 percent of a full -time maintenance worker time is spent on facility maintenance. Continuing forward, the time and complexity for the maintenance of government buildings will increase. In recognition of this and to better clarify roles and responsibilities within the department; it is proposed to create a Facility Maintenance Specialist position. This position is also expected to be filled through the promotion of an existing employee. In addition to a more clearly defined role and expectations for the maintenance of government buildings, this position will still maintain responsibility for snow plowing and other operation activities as assigned. On -Call Duty As discussed with Council at the May 9 City Council Work Session, an on -call position has been developed for Public Works utilizing existing personnel to cover the duty. With the elimination of the Operations Superintendent position, it was identified that there is a need for a rotating on -call position to distribute responsibility for 24/7 call coverage beyond one employee with the ability to rotate amongst employees. The recommended compensation amount for on -call 7 -day periods is $280 /week. This amount was established after reviewing how other comparable cities handle this assigned duty. The proposed terms of the on -call position have been developed with the Teamsters and will be outlined in a Memorandum of Understanding. 2 Job Descriptions and Compensation The proposed department restructuring includes new and updated job descriptions and compensation adjustments. These proposed new job descriptions for each position are attached (Attachment 3) and include the expected increase in duties and responsibilities as listed above. The City utilizes the services of Ann Antonsen of Springsted (formerly of Labor Relations) to evaluate new or updated job descriptions and assign comparable worth points to the position. Job points are based on the nature and scope of the position, other position responsibilities within the City, and pay equity data. Ms. Antonsen has reviewed the existing job descriptions, as well as the proposed position descriptions and has recommended the pay equity points. Based on this data, staff is proposing the positions be compensated as indicated in the table below. Public Works Public Works Crew Lead Facility Supervisor Coordinator Maintenance Specialist Pay Equity 335 218 197 197 Points in current position: Pay Equity 430 264 238 238 Points in new position: Current $60,892 — $74,849 $22.23 — $16.57 - $16.57 - Compensation $28.55 /hour $26.16 /hour $26.16 /hour Range: Current Base $74,849 $28.55 /hour $26.16 /hour $26.16 /hour Rate: Proposed $65,348 - $81,406 $26.05 - $27.66 - $27.66 - Compensation $32.96 /hour $29.16 /hour $29.16 /hour Range: Proposed Start Base Rate: $78,195 $30.20 /hour $27.66 /hour $27.66 /hour Staff has met with representatives from both the Teamsters and AFSMCE Bargaining Units to review the proposed job duties and wages and has come to a tentative agreement to incorporate these new positions. Staff has conferred with the union representatives regarding the job descriptions and compensation because the positions are currently not stipulated in the appropriate contracts. All parties are aware that the restructuring is subject to final City Council approval. SUMMARY If Council approves of the new structure of the Public Works Department, it is requested that Council authorize the new job descriptions and pay structure as indicated in the motion above. 3 Cil z1 i1 ) 'II' I , Nap 1 �ou l a h'I pI 1 '<� ^ � ' + h 11hiI fl l 1 111 1 o I 1 tl'I ll ',, 1 1 f II I III III 1 1'11 III ��I .111' , o i r k'� I '. ry ` � 11 1 V NII (/) , o I '111111 i 1111 '11.11!.,,,,,111, 4 1 a ,Ill+ 1 11111 v 1 1 a 111 11. nli 0 IC n , ',1,. a a V 1 1 10 I° .. ' "i11lulll' � I 11II I i1Id 1 I1111111 V I II�11h1111111111�1 1 h 11 1 0 V) � )~° P ^� "11 111 " III 1' I,Ix +i CDC "S ^ i + ' k'i "'F 11{ 1111111 IIIr I1 * a ll B1 I i III I y� >I 11V s ell IIIIi1 , 1' 1111'11 111 E'�II11� 5�� I1 fl ... 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Works /City Engineer ATTACHMENTS: Operations Superintendent Job Description, Public Works Department APPROVED BY: Organization Charts (3) RECOMMENDED ACTION: Discussion and direction for Public Works Department Organization. The City Council discussed at its April 11, 2012 Work Session the retirement of the current Operations Superintendent, Rick Cook, effective May 31, 2012 and the possible replacement of this position. During this discussion, the current organization chart was discussed along with the expected requirements for the direct replacement of this position. There was additional discussion related to department structure alternatives to a direct replacement of the Operations Superintendent position. Included in this memorandum is a presentation of the current Public Works Department organization chart and two alternative Public Works Department organization charts that restructure the department and eliminate the Operations Superintendent position. I. Existing Public Works Department Organization Chart (Attached) The Public Works Department is currently comprised of 24'/2 full -time employees, 19 of which are in the Operations Division. The department also utilizes up to 15 seasonal employees to assist with summer maintenance activities, a majority of the work being in parks maintenance. Within this structure, the role of the Operations Superintendent is the overall supervision, direction, coordination, planning and support to the Operations Division. The position is responsible for division program delivery and management of division assets along with assisting the Director of Public Works with budgets, Council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with the vision of the City Council and Public Works Department. This organization structure with an Operations Superintendent level position and one or more supervisors is a typical structure. As discussed with Council and noted in the attached Operations Superintendent job description, the expectations of the position are for higher level public works administrative activities, planning, and visioning. The approximate salary and benefit cost for the Operations Superintendent position is $116,000. Pros: We believe that we can recruit a Superintendent in today's market that who would have considerable management and administrative skills as well as depth of experience in one or more organizations. By adding an experienced, creative, innovative Superintendent, we are likely to make the department measurably more efficient over time, more than offsetting the cost of the position. Cons: This option is the most expensive of the three options and does not provide any real opportunity to develop other City staff. II. Alternate Public Works Department Organization -Two Supervisors (Attached) An alternate Public Works Department organization structure is attached as discussed by Council at the April 11, 2012 Work Session. This alternate consist of eliminating the Operations Superintendent position and replacing it with a second Public Works Supervisor position. The two supervisors would likely divide their responsibilities with one supervisor taking charge of streets and parks and the other taking charge of utilities and the mechanics. Pros: This option is about $19,000 less expensive that the first option while still providing plenty of supervisory backup for the division. This option would also allow us to hire /promote a person with specialized utility certifications. Cons: This option costs nearly as much as the first option, but does not provide the additional benefits of knowledge, experience and innovation that we would expect with the first option. We also believe that this structure may foster some potential for dividing the division and creating competing interests for resources within the division. III. Second Alternative Public Works Department Organization -One Supervisor plus other contingent personnel changes. (Attached) Following the Council discussion at the April 11, 2012 Work Session and after further consideration of how to streamline and adjust the structure of the Public Works Department to best utilize our existing staff, the attached recommended department organization chart has been developed. This organization chart considers the following changes to the department structure. • Eliminate Operations Superintendent position. • Update the Public Works Supervisor job description. • Restructure the Management Analyst position. • Create Lead Worker positions in Streets, Parks, and Utilities who would likely be promoted from among the existing Maintenance Workers. • Create Facility Specialist position to be filled by an existing Maintenance Worker already performing most of these duties. Public Works Supervisor Job Description Update With the elimination of the Operations Superintendent position, it is anticipated that the following updates to the Public Works Supervisor job description will be necessary: • Assists with the development of department goals and long range plans. • Assigns staff across the department as needed for efficient and effective operations. • Establishes operating policy. • Oversees contract administration for Operations Division including preparation of contracts /bids, preparation of bid specification through contract advertisement and award. • Monitors contract compliance. • Coordinates and processes requisition for needed materials and equipment and obtains bids and estimates on work to be contracted. Restructure Management Analyst Position The Management Analyst position currently administers a wide variety of engineering and operation activities. These include the following: • Development and administration of subdivision agreements and development fund accounts. • Administration of developer letters of credit. • Preparation of department newsletter items, annual water report, and maintenance of department web page. • Operation and maintenance of Cartegraph system and activities. • Administrative support with budget preparation and annual review of utility rates. • Administration and coordination of WHEP program. • Administration and coordination of MS4 permit. With the proposed restructuring of the Management Analyst position added expectations and responsibilities will include the following: • Increased participation and support for budget development and tracking. • Development and maintenance of operation scheduling for tasks, activities and resources. • Participate and support the development of department policies and practices. (i.e. Public Works Quality Standards updates, Fleet Replacement Evaluation Matrix) • Assist with the development and administration of contractual services for maintenance activities and projects. • Respond to resident calls and issues related to operation activities. • Provide training and support to Secretary for the implementation and enhanced us of Laserfische within the department and use of Cartegraph. • Prepare appropriate reports, correspondence, spreadsheets and analysis for Operations Division. Lead Worker Positions Based on the expected need for the Public Works Supervisor to have an increased effort and focus on operations administrative activities, it is proposed to create 3 Lead Worker positions within the streets, parks, and utilities areas of the Operations Division. The lead worker positions are expected to be filled through the promotion of existing maintenance staff and will be expected to provide day -to -day work direction for operations. These positions are non - supervisory and still maintain the core roles and expectations of maintenance workers for the completion of daily tasks and activities. Facility Specialist Over the past several years with Public Works assuming the responsibility for the maintenance of government buildings (not including RCC and Steeple Center), up to 80 percent of a full- time maintenance worker time is spent on facility maintenance. Continuing forward, the time and complexity for the maintenance of government buildings will increase. In recognition of this and to better clarify roles and responsibilities within the department; it is proposed to create a Facility Specialist position. This position is also expected to be filled through the promotion of an existing employee. In addition to a more clearly defined role and expectations for the maintenance of government buildings, this position will still maintain responsibility for snow plowing and other operation activities as assigned. Job Descriptions and Compensation If Council supports the proposed department restructuring, new and updated job descriptions will need to be developed along with an analysis of compensation. A very general preliminary estimate of overall salary /benefit cost savings with these proposed changes is $81,000 to $91,000. This is based on saving $116,000 with the elimination of the Operations Superintendent position and adding between $25,000 and $35,000 for the position updates. Final dollar amounts will be determined following the updating and scoring of job descriptions. Additionally, several of the proposed changes will involve discussions with the unions for the • job description updates. PROS: This alternative shows the most cash savings of the three alternatives, perhaps $90,000 per year. About half of the savings would be in the General Fund. This proposal also helps use existing employees in an optimal manner. The addition of lead workers and additional help from the Management Analyst will help fill some of the gaps left with not filling the Superintendent position. CONS: This alternative does not provide the potential for future innovation that the first option offers. It is also a complicated alternative that requires union negotiations for several of the proposed changes. It also moves the current Supervisor closer in responsibilities to a Superintendent position without any evaluation of the efficacy of this. This option also may need further adjusting when a new water treatment plant is built. SUMMARY The first option, hiring a new Superintendent, has the highest out-of--pocket cost, but the City will likely receive commensurate return on investment. For example, if the division sooner or later becomes 2% more efficient than otherwise might have happened, the investment in a Superintendent position will have a positive rate of return. The third option is also attractive because the savings are upfront and assured. This option is also a good value for the money spent. The option that is least attractive is the two supervisor option since it has a relatively high cost but with few of the advantages of the first option and because of the potential to structurally encourage internal conflict over resources. The staff suggests that the Council most strongly consider the first or third options. CITY OF ROSEMOUNT JOB DESCRIPTION SEPTEMBER 2004 POSITION TITLE: Operations Superintendent DEPARTMENT: Public Works ACCOUNTABLE TO: Director of Public Works /City Engineer SUMMARY OF POSITION Provides overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the area of streets, trails, city water and sanitary sewer systems, storm sewer systems, parks, buildings, vehicles and maintenance equipment. Supervises the Operations Division staff and oversees activities and staff development. Responsible for division program delivery and management of division assets. Assists the Director of Public Works /City Engineer with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of the Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Program Direction and Coordination. • Studies organization and operations and effects changes which will enhance the effectiveness of the division. • Ensures that all applicable laws, policies, and rules of applicable local, state and federal governments are adhered to in the delivery of division activities. • Oversees the Public Works maintenance activities to meet the needs of the department. • Develops the department's goals and long range plans. • Works closely with all Public Works maintenance divisions combining efforts and consolidating work. • Assigns staff across the department as needed for efficient and effective operations. • Coordinates activities and resources with other City departments such as Parks and Recreation. • Establishes operating policy • Performs 24 -hour call in case of emergencies. 2. Supervision and Staff Development • Responsible for supervision of all staff in the Operations Division. • Encourages and coordinates employee development for staff. • Develops and coordinates training programs for staff, encourages cross training opportunities for employees, coordinates safety meetings and enforces all safety rules and regulations to ensure compliance with OSHA standards. • Performs annual performance evaluations of division staff with input and involvement from supervisors. • Administers union contract and personnel policies within the Operations Divisions • Conducts regular staff meetings. • Hires seasonal and regular staff. • Directs and assists supervisors in personnel issues. • Provides support to Supervisors and staff as needed. 3. Assets, Projects and Development • Oversees all division assets, project, development, maintenance and improvement activities. • Evaluates and defines needed improvements, develops plans and specifications as required. • Prepares appropriate reports, correspondence, spreadsheets and analysis for Operations Division. • Develops and updates policies and procedures to meet work needs and requirements. • Meets with Council, neighborhood groups, and commissions to review and present reports, policies, programs and division matters. • Oversees construction and subcontractors on projects as needed. 4. Budget and Contracts • Coordinates and oversees department Capital Improvement Projects (CIP). • Keeps the Director of Public Works /City Engineer informed of budget and CIP status for Operations Division. • Oversees contract administration for Operations Division including preparation of contracts /bids, preparation of bid specification through advertisement and contract award. • Monitors contract compliance. • Oversees budgets including preparation for Operations' division including functional areas of Streets, Equipment, Parks, Government Buildings, Water, Sewer, and Storm Sewer. • Coordinates and processes requisitions for needed materials and equipment and obtains bids and estimates on work to be contracted. • Secures needed approvals and funding. • Ensures division expenditures are within budget limits. 5. General • Responds to public inquiries and complaints concerning Operations Division. • Coordinates proper use of both internal and external resources to ensure delivery of efficient services in a cost - effective manner. • Keeps the Director of Public Works /City Engineer informed and makes recommendations on critical issues. • Maintains all credentials necessary to meet the requirements of the various governmental agencies involved. • Works with computers on various systems, programs and reports. • Attends various meetings, makes presentations and distributes information to groups or individuals as needed or assigned. • Performs other duties as assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. Five years experience in street, highway or utility department. 3. Two years supervisory experience. 4. Vocational training in the area of heavy equipment operation, infrastructure management or construction. DESIRED QUALITIFICATIONS 1. Two years experience in street, highway or utility department management. 2. Supervisory experience in union setting handling grievances and union issues. 3. Experience with performance evaluations. 4. Thorough knowledge of municipal budgeting and the operation of local government administration. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to effectively manage staff. 2. Ability to manage and resolve conflicts. 3. Ability to manage multiple divisions in an efficient, effective and cooperative manner. 4. Previous experience with budgeting and handling capital requests and purchasing. 5. Experience in writing reports, RFP's, managing contracts and reviewing proposals. 6. Ability to develop and maintain positive and effective working relationships with Public Works and Parks and Recreation Departments as well as other City departments, commissions, Council, businesses and the public. 7. Ability to communicate clearly, both orally and in writing. 8. Experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements. 9. Ability to physically move about properties, facilities and construction areas to carry out duties of position. 10. Ability to perform function and use or understand use of maintenance equipment used by division. 11. Valid MN Class B drivers license. 12. Computer experience and a working knowledge of MS Word, Excel, PowerPoint and Outlook. TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel, Assistant Director of Public Works /City Engineer Jamie Verbrugge, Director of Public Works /City Engineer ' v . N \ o CD .•r C N CD X v n m � cfn (. II - `() CD - CD C p / \ n / 1 w n v C --- ' mote 0 N� o - - I ' - O r —h o ` 0 O O v c U) ` a 0 CD 0 m o 1 I , c C:5' C) • o _ . O C C - ° O Ci) Cr CD � .. o V) o N c n c / ( (D o CD CA A 'D Z Q ✓ IV - 0 CD = `.- __ v / / cn o � t4 _ N / \ 0c o rn � m . o �.. 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O mo m wv�� a o N x Q co o c 0 cr -, v m v rn - -nom v o tD 3 ; = (p (n • �- O �� .0 5 = Q N• - 0 'Q I C o'(1 N T < V • a 0 0 • (p r = 1 — �. 0 '� C o 0 o N v N (7 CI) fn ( o o 0 N - .� 0 (0 O V� 3 CITY OF ROSEMOUNT JOB DESCRIPTION JULY 2012 POSITION TITLE: Public Works Supervisor DEPARTMENT: Public Works ACCOUNTABLE TO: Director of Public Works /City Engineer SUMMARY OF POSITION To provide overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the areas of streets, parks, utilities, buildings and fleet management. Responsible for the supervision, planning, management of facilities, personnel and operations of the Operations Division to ensure maximum efficiency, economy and effectiveness in providing optimum service levels in a growing community. Assists the Director of Public Works /City Engineer with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Oversees the activities of the Operations Divisions. • Responsible for division program delivery and management of division assets. • Establishes work priorities and operating procedures for the Division. • Studies organization and operations and effects changes which will enhance the effectiveness of the division. • Assigns staff across the department as needed for efficient and effective operations. • Evaluates and recommends purchases of major items for the Operations Division, including reviewing specifications for major equipment. • Monitors and inspects work sites to ensure that contractual obligations are fulfilled. • Manages annual trail rehabilitation project as well as maintenance of major trail system. • Preserves the physical integrity of the City's water and sewer systems through active participation, supervision, and leadership in the Utilities Division. • Coordinates and directs the maintenance and operation of the water and sewer systems and the Water Treatment facilities. • Coordinates and directs the maintenance of government buildings and facilities including the administration of maintenance projects and contracts. • Remains aware of legislation of public agency programs relating to licensing, building codes and chemicals, as it relates to park buildings and grounds. • Responsible for snowplowing call out and checking road conditions. • Takes prompt action during emergencies; on 24 hour call in case of emergencies. 2. Supervision of Staff • Responsible for the overall direction, coordination, and evaluation of the Operations Division. • Directs work, develops work schedules and work assignments including authorizing overtime. • Respond to, evaluate, and direct appropriate personnel for emergency callouts. • Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Enforces all pertinent personnel rules. • Assists with recruitment, selection, orientation, development, training and evaluation of assigned staff. • Conducts performance evaluations of staff. Assists Director with personnel issues and recommends discipline. • Addresses complaints and resolves problems of employees. • Monitors the time sheets for maintenance workers to ensure that they are accurate. • Administers union contract and personnel policies within the Operations Division. 3. Develops and coordinates training and safety programs of personnel. Maintains a high level of safety practices through frequent inspection of equipment and working conditions in the field. Coordinates safety meetings and record actions to be taken and /or policy practices including annual "Right to Know" seminar. 4. Assists with the preparation of the annual department budget and capital improvement plan. Monitors compliance with approved budget, tracks expenses and deviations from the budget, make budgeting recommendations. 5. Evaluates maintenance procedures and implements new ideas and techniques to improve efficiency and productivity. 6. Responds to public inquiries and concerns regarding Department operations, and initiates appropriate action when required. Explains departmental policies to the public, answers questions, reviews complaints and requests from City residents and facilitates resolution of problems. 7. Communicates effectively with other City Departments and coordinates various activities and projects. 8. Assists in the development of goals and long range plans, and follows through to ensure completion. 9. Assists in the development and update of policies and procedures to meet work needs and requirements. 10. Keeps the Director of Public Works /City Engineer informed and makes recommendations on critical issues. 11. Performs other duties and assumes other responsibilities as apparent or assigned. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. 2. APWA Public Works Certificate. 3. Ten years progressive experience in field related to Public Works. 4. Two years supervisory experience. 5. Previous experience with budgeting and handling capital equipment requests and purchasing. 6. Proficiency in computer hardware and software programs including SCADA Systems, windows, word processing and spreadsheet applications. 7. Knowledge and experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements. 8. Ability to communicate clearly and effectively, both orally and in writing. 9. Ability to establish and maintain a positive and effective working relationship with the Public Works department as well as other City departments, City staff, City Council, commissions, other governmental agency personnel, contractors, businesses and the general public. 10. Valid MN driver's license. DESIRED QUALIFICATIONS 1. Two years experience in public works management. 2. Supervisory experience in union setting handling grievances and union issues. 3. Experience with performance evaluations. 4. Valid CDL driver's license. 5. Class C Water or Sewer License. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of municipal fleet maintenance. 2. Knowledge of equipment, facilities, materials, methods and procedures used in public water supply and distribution systems, sewer collection systems, storm drainage systems and 3. Knowledge of municipal budgeting practices and principles. 4. Knowledge of physical structures to include heating, cooling and plumbing systems. 5. Ability to work independently, to establish priorities, schedule projects and employees. 6. Ability to organize and supervise the activities of various crews performing construction and maintenance work. 7. Ability to communicate effectively, verbally and in writing. 8. Ability to establish and maintain effective working relationships with employees, other departments and the public. 9. Familiarity with basic computer software. TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Emmy Foster, Assistant City Administrator Dwight Johnson, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION JANUARY 2005J U LY 2012 POSITION TITLE: Public Works Supervisor (Streets a Parks) DEPARTMENT: Public Works ACCOUNTABLE TO: e = - - - - - - - •- - Director of Public Works /City Engineer SUMMARY OF POSITION To provide overall supervision, direction, coordination, planning and support to Public Works operations, which includes functions in the areas of streets,.-a-n4 parks, utilities, buildings and fleet management. Responsible for the supervision, planning, management of facilities, personnel and operations of the Strects and ParksOperations Divisions to ensure maximum efficiency, economy and effectiveness in providing optimum service levels in a growing community. Assists the e = - - ': • --e• - - Director of Public Works /City Engineer with budgets, council issues, purchasing, managing contracts and ensuring the public receives effective and efficient maintenance services consistent with vision of Public Works Department and City. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Directs and oOversees the day to day activities of the Strects and ParksOperations Divisions. • Responsible for division program delivery and management of division assets. • Establishes work priorities and operating yprocedures for the Division. • Studies organization and operations and effects changes which will enhance the effectiveness of the division. • Assigns staff across the department as needed for efficient and effective operations. • Evaluates and recommends purchases of major items for the Strect and ParksOperations - Divisions, including reviewing specifications for major equipment. • Monitors and inspects work sites to ensure that contractual obligations are fulfilled. t Operates small engine equipmcnt along with light and heavy equipmcnt in the • Manages annual trail rehabilitation project as well as maintenance of major trail system. • Preserves the physical integrity of the City's water and sewer systems through active participation, supervision, and leadership in the Utilities Division. • Coordinates and directs the maintenance and operation of the water and sewer systems and the Water Treatment facilities. • Coordinates and directs the maintenance of overnment buildings and facilities q g including the administration of maintenance projects and contracts. • Remains aware of legislation of public agency programs relating to licensing, building codes and chemicals, as it relates to park buildings and grounds. • Responsible for snowplowing call out and checking road conditions. • Takes prompt action during emergencies; on 24 hour call in case of emergencies. 2. Supervision of Staff • Responsible for the overall direction, coordination, and evaluation of thesc divisions the Operations Division. • Directs work, develops work schedules and work assignments including authorizing overtime. • Respond to, evaluate, and direct appropriate personnel for emergency callouts • Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Enforces all pertinent personnel rules. • Assists with recruitment, selection, orientation, development, training and evaluation of assigned staff. • Conducts performance evaluations of staff. Assists Director with personnel issues and recommends discipline. • Addresses complaints and resolves problems of employees. • Monitors the time sheets for maintenance workers to ensure that they are accurate. • Administers union contract and personnel policies within the Operations Division. • 3.Develops and coordinates training and safety programs for personnel. Maintains a high level of safety practices through frequent inspection of equipment and working conditions in the field. Coordinates safety meetings and record actions to be taken and /or policy practices including annual "Right to Know" seminar. A 3. 4.Assists with the preparation of the annual department budget and capital improvement plan. e - " - - - - _ ' - ! "e - - e --"e _ - - - _ • _ _ _ - • - - . Monitors compliance with approved budget, tracks expenses and deviations from the budget, make budgeting recommendations. - 5. Assists the Parks and Recreation Departmcnt in technical planning, development and inspcctions of new park developments. 4. 5.Evaluates streets and park maintenance procedures and implements new ideas and techniques to improve efficiency and productivity. 6.Responds to public inquiries and concerns regarding Department operations, and initiates appropriate action when required. Explains departmental policies to the public, answers questions, reviews complaints and requests from City residents and facilitates resolution of problems. 7.6. 7.Communicates effectively with other Public Works Divisions and City Departments and coordinates various activities and projects. 8.7. 8.Assists in the development of goals and long range plans, and follows through to ensure completion. 9.Assists in the development and update of policies and procedures to meet work needs and requirements. 10.9. 10. Keeps the e = - - • _ - - - - - - Director of Public Works /City Engineer informed and makes recommendations on critical issues. 10. 11.Performs other duties and assumes other responsibilities as apparent or assigned. 11. MINIMUM QUALIFICATIONS 1. High School Diploma or GED. .2. APWA Public Works Certificate. 2:3. Five Ten years progressive experience in field related to Public Works. 8-4. Two years supervisory experience. 4:5. Previous experience with budgeting and handling capital equipment requests and purchasing. -5 6._Proficiency in computer hardware and software programs including SCADA Systems, windows, word processing and spreadsheet applications. 6.7. Knowledge and experience with OSHA requirements /mandates, Employee Right to Know and CDL requirements. 7 78. Ability to communicate clearly and effectively, both orally and in writing. 8:9. Ability to establish and maintain a positive and effective working relationship with the Public Works department as well as other City departments, City staff, City Council, commissions, other governmental agency personnel, contractors, businesses and the general public. 9.10. Valid MN Clad B driver's license. DESIRED QUALITIFICATIONS 1. Two y ars experience in streets or parks management.Two years experience in public works management. 2. Supervisory experience in union setting handling grievances and union issues. 3. Experience with performance evaluations. 4. Valid CDL driver's license. 8.5. Class C Water or Sewer License. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of municipal fleet maintenance. 52. Knowledge of equipment, facilities, materials, methods and procedures used in public water supply and distribution systems, sewer collection systems, storm drainage systems and 63. Knowledge of municipal budgeting practices and principles. 74. Knowledge of physical structures to include heating, cooling and plumbing systems. 85. Ability to work independently, to establish priorities, schedule projects and employees. 96. Ability to organize and supervise the activities of various crews performing construction and maintenance work. 107. Ability to communicate effectively, verbally and in writing. 448. Ability to establish and maintain effective working relationships with employees, other departments and the public. 129. Familiarity with basic computer software. TOOLS AND EQUIPMENT Knowledge of operation and use of city vehicles and maintenance equipment, personal computer, phone, copy machine, fax machine, radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Dawn Weitzel Emmy Foster, Assistant City Administrator Jamic VcrbruggcDwight Johnson, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION JULY 2012 POSITION TITLE: Public Works Coordinator DEPARTMENT: Public Works ACCOUNTABLE TO: Director of Public Works /City Engineer SUMMARY OF POSITION Assists the Director of Public Works /City Engineer with administrative duties and provides assistance in coordinating Public Works service delivery for Engineering and Operations. Performs research, development and analysis of special projects and /or various Public Works policies, operations, and schedules and analyzes operating procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Assists the Director in: • performing complex analysis and research related to program performance measures, service standards, continuous improvement, and strategy development for the Public Works and Engineering divisions. • coordinating, preparing, and assembling reports, newsletters, presentations, standard operation plans, operational expenditure and revenue budgets, long -range capital improvement programs, etc. • updating the department's policies, procedures, and fee schedule • preparation of the annual budget including the analysis of technical data related to a cost and inflationary adjustment to fees • preparation of the annual utility rate review. 2. Monitors work assignments and work methods, assists supervisors in determining priorities and operation activity schedules utilizing Cartegraph and collaborates with administrative staff to meet completion schedules. 3. Answers and responds to questions, inquiries or complaints received from the public, other departments and /or outside agencies verbally and in writing. Screens contacts for Director and Public Works Supervisor and handles inquiries independently. Researches background to help respond to inquiries. 4. Tracks, monitors the processing, and coordinates submittal of all Council agenda items and weekly update articles to ensure that they adhere to prescribed timelines. Prepares Council memo background and update articles under general direction of the Director. Performs the necessary follow -up procedure for approved Council agenda items. 5. Updates the Capital Improvement Plan under the general direction of the Director, to include collection of information from various departments, prepare draft plans, and create draft revisions after review with the Finance Director. 6. Responsible for publication of legal notices, City improvement projects (advertisement for bids, preliminary public hearing notices, final assessment hearing notice, etc.) 7. Administers development process for plan reviews, agreements, letters of credit, and funding. 8. Prepares contracts for City improvement and maintenance projects involving contracts, bonds, and insurance; correspondence, reports, resolutions, notices, applications, and routine agreements. 9. Coordinates the preparation of necessary data required to record and purge documents following the State of Minnesota Records Retention Schedule. Updates the records inventory for the department. 10. Tracks projects and information for the Public Works Department. This includes: • Assisting the Director and Supervisor with scheduling engineering and operations projects and activities (both short-term and Tong -term) with the use of project management software. • Working with consultants on submittals, documents and reports; and tracking supplemental agreements and contractor costs with consultants. • Tracking invoices, comparing them to relevant contracts, and reviewing purchase orders for proper coding and completion. • Coordinating all preventive fleet maintenance, and tracking all labor and material costs for fleet maintenance and repair. • Tracking all labor and material costs for operation activities. 11. Coordinates and maintains data tracking system, including developing and updating an electronic system for filing, indexing, and retrieving records. Coordinates the collection of department performance measurement data. Works with department support staff to maintain these systems. 12. Assists with the preparation and development of departmental reports, web page content, marketing information, newsletters and press releases. 13. Responds to problems or complaints that require research, calculations, or resolution of discrepancies. Performs special projects and research as assigned. Conducts surveys and reports and responds to requests for information. 14. Researches and recommends software acquisition and implementation of software. Stays current on emerging technologies. 15. On an r annual basis prepares assessment roc s sch schedule, reviews h inal assessment a pep process ed the f asse e t roll, assists with preparing Council agenda reports, prepares and reviews documents and resolutions, responsible for proper mailing and publication and providing information to involved finance and engineering staff. 16. Assists the Supervisor and /or Director in coordinating the on- boarding, training, assignment and evaluation of seasonal and temporary technical employees within the department; and Department employee development training /programs and performance evaluation process. 17. Performs other duties as apparent or assigned. MINIMUM QUALIFICATIONS 1. Bachelors Degree in Public Administration, Business Administration, or closely related field. 2. Five (5) years of progressively responsible Public Works administrative experience with a local government agency and /or training in Public Works /Engineering administration. 3. Ability to demonstrate knowledge of various software programs, especially word processing, spreadsheets, asset management programs, Cartegraph, and Geographic Information Systems. Knowledge of data base programs. DESIRED QUALIFICATIONS 1. Practical experience in administration, public works activities, and /or local government. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge and perspective of the municipal organization and operations. 2. Ability to develop and maintain effective working relationships with City personnel, staff of other agencies and the general public. 3. Ability to work independently, determine priorities, work collaboratively, and make appropriate decisions. 4. Must be proficient with Windows, Microsoft Word, Excel (Project Tracking software desirable). 5. Strong professional, verbal, and written communication skills. 6. Ability to plan and follow through with research assignments, summarizing findings in a concise manner. Skill in analyzing facts, organizational procedures, programmatic and operational considerations. 7. Skill in the application of project and time management principles. 8. Ability to work independently. 9. Ability to track and manage daily paper and electronic workflow through department. TOOLS AND EQUIPMENT Photo copy machine, telephone, overhead projector, personal computer, calculator; any standard office equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all- inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Exempt Reviewed by: Emmy Foster, Assistant City Administrator Dwight Johnson, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION JULY 2012 POSITION TITLE: Management °nalystPublic Works Coordinator DEPARTMENT: Public Works ACCOUNTABLE TO: Director of Public Works /City Engineer and Operation Superintendent SUMMARY OF POSITION Assists the Director of Public Works /City Engineer with administrative duties and provides assistance in coordinating Public Works service delivery for Engineering and Operations. Performs research, development and analysis of special projects and /or various Public Works policies, operations, and schedules and analyzes recommends effective operating procedures. Performs a variety of office duties for the City's Engineering and Operations Divisions to facilitate a smooth running office environment. Schedules meetings and appointments for the - - - - - -- ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Assists the Director in: • - performing complex analysis and research related to program performance measures, service standards, continuous improvement, and strategy development for the Public Works and Engineering divisions. • coordinating, preparing, and assembling reports, newsletters, presentations, standard operation plans, operational expenditure and revenue budgets, long - range capital improvement programs, etc. • updating the department's policies, procedures, and fee schedule • preparation of the annual budget including the analysis of technical data related to a cost and inflationary adjustment to fees • preparation of the annual utility rate review. 1-2, in the maintenance of an efficient officc environment. Duties include: monitoring Monitors work assignments and work methods, working -- assists with supervisors te-in determine-determining priorities and operation activity schedules utilizing Cartegraph. and cGollaborates with administrative staff to meet completion schedules. 3. Answers and responds to questions, inquiries or complaints received from the public, other departments and /or outside agencies verbally and in writing. Screens contacts for Director City Engineer and e e - - - --e' - - Public Works Supervisors and handles inquiries independently. Researches background to help respond to inquiries. 1 3.4,_ Tracks, monitors the processing, and coordinates submittal of all Council agenda items and weekly update articles to ensure that they adhere to prescribed timelines. Prepares Council memo background and update articles under general direction of the City Engineer • e e : - . _ • _ _ - - - Director. Performs the necessary follow -up procedure for approved Council agenda items. aAscists the City Engineer and Operations SuperintendentDircctor in preparation of the adjustment to fees; preparation of various policies and procedures under general dircction of 5. Updates the Capital Improvement Plan under the general direction of the City €eerDirector, to include collection of information from various departments, prepare draft plans, and creates draft revisions after review with the Finance Director. 6. Responsible for publication of legal notices, City improvement projects (advertisement for bids, preliminary public hearing notices, final assessment hearing notice, etc.) 67. Administers development process for plan reviews, agreements, letters of credit, and funding. 7,8. Prepares and administers contractsspccifications for City improvement and maintenance projects and award process involving contracts, bonds, and insurance- correspondence, reports, resolutions, notices, applications, and routine agreements. 1 6 Develops and ^Coordinates the preparation ofPrepares the necessary data required to record and purge documents following the State of Minnesota Records Retention Schedule. Updates the records inventory for the department. 10. Tracks projects and information for the Public Works Department. This includes =: • Assisting the Director and Public Works Supervisor withschcduling sSchedulinq engineering and operations projects and activities (both short-term and Tong -term) with the use of project management software.; staff and external partners; working Working with consultants on submittals, documents and reports; and tracking supplemental agreements and contractor costs with consultants. • Tracking invoices, comparing them to relevant contracts, and reviewing purchase orders for proper coding and completion. • Coordinating all preventive fleet maintenance, and tracking all labor and material costs for fleet maintenance and repair. • Tracking all labor and material costs for operation activities. 16,11, Coordinates and maintains data tracking system, including developing and updating an electronic system for filing, indexing, and retrieving records. cCoordinates the collection of department performance measurement data. Ascicts with the csta#kchment and maintenance of a city widc records management cyctem.Works with department support staff to maintain these systems. 11.12. Assists with the preparation and development of departmental reports, web page applicationacontent, marketing information, newsletters and press releases. 12. Schedules appointments and mcetings for the City Engincer and Operations Superintendent. 13. Responds to problems or complaints that require research, calculations, or resolution of discrepancies. Performs special projects and research as assigned. Conducts surveys and reports and responds to requests for information. 14. Researches and recommends software acquisition and implementation of software. Stays current on emerging technologies. 15. On an annual basis prepares assessment process schedule, reviews the final assessment roll, assists with preparinges Council agenda backgreundsreports, prepares and reviews documents and resolutions, responsible for proper mailing and publication and providing information to involved finance and engineering staff. 16. Assists the Supervisor and /or Director in coordinating the hiF+ngon- boarding, training, assignment and evaluation of seasonal and temporary technical employees within the department; and Department employee development training /programs and performance evaluation process. 1 1- 5-:17. Performs al-kother necessary as apparent or assigned. MINIMUM QUALIFICATIONS 1. Bachelors Degree in Public Administration, Business Administration, or closely related field. 2. Five (5) years of progressively responsible Public Works administrative experience with a local government agency and /or training in Public Works /Engineering administration.At Word and Excel programs, and some project management experience. 3. Ability to demonstrate knowledge of various software programs, especially word processing -and spreadsheets, asset management programs, Cartegraph, and Geographic Information Systems. Knowledge of data base programs. DESIRED QUALIFICATIONS 1 1. Practical experience in administration, public works activities, and /or local government. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge and perspective of the municipal organization and operations. 2. Ability to develop and maintain effective working relationships with City personnel, staff of other agencies and the general public. 3. Ability to work independently, determine priorities, work collaboratively, and make appropriate decisions. 4. Must be proficient with Windows, Microsoft Word, Excel (Project Tracking software desirable). 5. Strong professional, verbal, and written communication skills. 6. Ability to plan and follow through with research assignments, summarizing findings in a concise manner. Skill in analyzing facts, organizational procedures, programmatic and operational considerations. 7. Skill in the application of project and time management principles. 8. Ability to work independently. 1 9. Ability to track and manage daily paperwork and electronic workflow through department. 10.Ability to type 50 55 wpm TOOLS AND EQUIPMENT 1 Photo copy machine, telephone, overhead projector, personal computer, postage machinc, calculator; any standard office equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is usually fairly quiet while in the office, although the ability to work with constant noise distractions is required. The duties listed above are intended only as illustrations of the various types of work performed and are not all- inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS 1 Non ExcmptExempt Reviewed by: Dawn WeitzelEmmy Foster, Assistant City Administrator Jamie Ver Johnson, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION JULY 2012 POSITION TITLE: Crew Leader DEPARTMENT: Public Works ACCOUNTABLE TO: Public Works Supervisor POSITION OBJECTIVE Under the direction of the Public Works Supervisor this position performs tasks included in the Public Works Maintenance job description. Additionally the position provides day - to -day work direction and assistance to maintenance staff for tasks to be performed. Assists Supervisor in all aspects of the operation to ensure that work and projects are completed as scheduled. ESSENTIAL JOB FUNCTIONS 1. Performs all duties included in the Public Works Maintenance job description. 2. Provide leadership and assists with coordinating, scheduling, and assigning daily work crews, including but not limited to; prioritizing work assignments, assigning appropriate work crews, determining needed supplies, equipment, and other support, and monitoring work crews as necessary to determine satisfactory completion of work projects 3. Acts in a supervisory capacity in the absence of the Public Works Supervisor when assigned. 4. Trains maintenance workers, seasonal and temporary part -time employees on procedures, policies and the proper handling and maintenance of equipment. 5. Complete written forms and maintain accurate records. 6. Keeps Supervisor informed of operations, staff issues, complaints, problems and emergency issues. 7. Available at various hours to respond to calls and emergency situations in order to adequately serve the public. 8. Interacts with the public as necessary. 9. Performs other duties as necessary or assigned. MINIMUM QUALIFICATIONS 1. High school diploma or G.E.D. 2. Five years experience in Public Works Maintenance. 3. Possession of a valid Minnesota driver's license and a Commercial Driver's License (Class B) within three (3) months of hire date and ability to maintain license. 4. Additional licensure may be required for specific positions. 5. Ability to perform heavy manual tasks for extended periods of time. 6. Ability to work outdoors year round. DESIRED QUALIFICATIONS 1. Knowledge of the operation and maintenance of trucks, light equipment, motors, and machines. 2. Successful completion of technical college program in Public Works (APWA Public Works Certificate). NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to follow oral and written instructions. 2. Ability to work with a minimal amount of on -site supervision. 3. Physical strength and ability sufficient to perform labor for extended periods. 4. Ability to read street maps and know locale of various City buildings, facilities, streets, parks, trails and sidewalks. 5. Knowledge of applicable work hazards and safety precautions and ability to read, understand and follow safety rules, material safety data sheets, etc. 6. Some mechanical aptitude necessary including ability to perform daily inspection of equipment, make minor operating adjustments and to recognize operating deficiencies. 7. Ability to read and understand operating manuals for equipment. 8. Ability to perform basic mathematical computations including addition, subtraction, multiplication, and division. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Emmy Foster, Assistant City Administrator Dwight Johnson, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION OCTOBER 201-9JULY 2012 POSITION TITLE: _ e '_ . e - _ - _ -Crew Leader DEPARTMENT: Public Works ACCOUNTABLE TO: Operations Superintendent and Public Works Supervisor POSITION OBJECTIVE Under the direction of the Public Works Supervisor this position performs tasks included in the Public Works Maintenance job description. Additionally the position provides day - to -day work direction and assistance to maintenance staff for tasks to be performed. Assists Supervisor in all aspects of the operation to ensure that work and projects are completed as scheduled. - • _ _ — e• • - e_- _ - e • - -e ..-e _ - _ _ - _ _ _ trucks and other City of Rosemount equipment necessary in the construction, operation, maintenancc and repair of property. ESSENTIAL JOB FUNCTIONS 1. Performs aAll duties included in the Public Works Maintenance job description.' - _ •• - -• • - _ _ • - e _ • -•-• - ..e - e- . _ . 2. Provide leadership and aAssists with coordinating, scheduling, and assigning daily work crews, including but not limited to; prioritizing work assignments, assigning appropriate work crews, determining needed supplies, equipment, and other support, and monitoring work crews as necessary to determine satisfactory completion of work projects strenuous manual labor includes- lifting -ate g. 3. Ser as actingActs in a supervisory capacity in the absence of the Public Works Supervisor ' • - - _ e - _ - _ - - _ e- . ' e when assigned.Operatcs department equipment and vehicles in perfomaing- municipal maintenance, repair, 4. Trains maintenance workers, seasonal and temporary part-time employees on procedures, policies and the proper handling and maintenance of equipment. - -- - 4 -. .. routine maintenance tasks in one or more of the following ar as: streets, parks, buildings, and utilities. • - - -- - - 5. Complete written forms and maintain accurate records. 6. Keeps Supervisor informed of operations, staff issues, complaints, problems and emergency issues. 7. Available at various hours to respond to calls and emergency situations in order to adequately serve the public. 8. Interacts with the public as necessary. 4.9. Performs other duties as necessary or assigned. 5. Transports materials to and from work sites. 6. Picks up supplies and runs various errands. 7. Cleans City garage and tools. 8. Performs basic maintcnancc and repair of equipment and vehicles. 9. Performs other work as required of the public works maintcnancc division. MINIMUM QUALIFICATIONS 1. High school diploma or G.E.D. 1.2. Five years experience in Public Works Maintenance. 2:3. Possession of a valid Minnesota driver's license and a Commercial Driver's License (Class B) within three (3) months of hire date and ability to maintain license. 3 -4. Additional licensure may be required for specific positions. 4:5, Ability to perform heavy manual tasks for extended periods of time. 5:6, Ability to work outdoors year round. DESIRED QUALIFICATIONS 1. Knowledge of the operation and maintenance of trucks, light equipment, motors, and machines. 2. Successful completion of technical college program in Public Works (APWA Public Works Certificate). 2,3. Experience operating tandem axle dump truck. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to follow oral and written instructions. 2. Ability to work with a minimal amount of on -site supervision. 3. Physical strength and ability sufficient to perform labor for extended periods. 4. Ability to read street maps and know locale of various City buildings, facilities, streets, parks, trails and sidewalks. 5. Knowledge of applicable work hazards and safety precautions and ability to read, understand and follow safety rules, material safety data sheets, etc. 6. Some mechanical aptitude necessary including ability to perform daily inspection of equipment, make minor operating adjustments and to recognize operating deficiencies. 7. Ability to read and understand operating manuals for equipment. 8. Ability to perform basic mathematical computations including addition, subtraction, multiplication, and division. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is ` occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non- exempt Reviewed by: Emmy Foster, Assistant City Administrator Dwight Johnson, City Administrator Y Y 9 Y CITY OF ROSEMOUNT JOB DESCRIPTION JULY 2012 POSITION TITLE: Facility Maintenance Specialist DEPARTMENT: Public Works ACCOUNTABLE TO: Public Works Supervisor POSITION OBJECTIVE Under the direction of the Public Works Supervisor this position performs tasks included in the Public Works Maintenance job description. Additionally the position is responsible for maintenance and repairs for city facilities. Works with the Public Works Supervisor in a variety of areas to ensure facility maintenance work and projects are completed in accordance with contracts and schedules. ESSENTIAL JOB FUNCTIONS 1. All duties included in the Public Works Maintenance job description. 2. Performs daily maintenance and inspection of city facilities in accordance with defined standards. Maintains an inventory and schedule of inspections. 3. Coordinates maintenance, custodial, and remodeling services including but not limited to: • Electrical, plumbing, HVAC, carpentry, painting, roofing, etc. • Office work stations. • Maintenance and cleaning. • Vending machine maintenance. • Coordinate ordering and stocking facility products. i.e. paper products, cleaning supplies, light bulbs, conference room supplies, etc. 4. Assists with the preparation of scheduled facility maintenance activites and appropriate budgetary documentation. 5. Assists with the preparation of documents for contractual facility maintenance services. 6. Keeps supervisors informed of operations, staff issues, complaints, problems and emergency issues. Works closely with supervisors on these issues as needed. 7. Provides excellent internal and external customer service; resolves problems and complaints, contract/project discrepancies; responds to facilities emergencies. 8. Works with Safety Consultant to coordinate safety /OSHA items and represents department on City -Wide Safety Committee. 9. Performs other duties as apparent or assigned. MINIMUM QUALIFICATIONS 1. High school diploma or G.E.D. 2. Five years experience in Public Works and facility maintenance. 3. Possession of a valid Minnesota driver's license and a Commercial Driver's License (Class B) within three (3) months of hire date and ability to maintain license. 4. Additional licensure may be required for specific positions. 5. Ability to perform heavy manual tasks for extended periods of time. 6. Ability to work outdoors year round. DESIRED QUALIFICATIONS 1. Knowledge of the operation and maintenance of trucks, Tight equipment, motors, and machines. 2. Successful completion of technical college program in Public Works (APWA Public Works Certificate). NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to follow oral and written instructions. 2. Ability to work with a minimal amount of on -site supervision. 3. Physical strength and ability sufficient to perform labor for extended periods. 4. Ability to read street maps and know locale of various City buildings, facilities, streets, parks, trails and sidewalks. 5. Knowledge of applicable work hazards and safety precautions and ability to read, understand and follow safety rules, material safety data sheets, etc. 6. Some mechanical aptitude necessary including ability to perform daily inspection of equipment, make minor operating adjustments and to recognize operating deficiencies. 7. Ability to read and understand operating manuals for equipment. 8. Ability to perform basic mathematical computations including addition, subtraction, multiplication, and division. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non- exempt Reviewed by: Emmy Foster, Assistant City Administrator Dwight Johnson, City Administrator CITY OF ROSEMOUNT JOB DESCRIPTION OCTOBER 20 -1-0J U LY 2012 POSITION TITLE: ' - : e ''-'- Maintenance Specialist DEPARTMENT: Public Works 1 ACCOUNTABLE TO: uperintendent and Public Works Supervisor POSITION OBJECTIVE Under the direction of the Public Works Supervisor this position performs tasks included in the Public Works Maintenance job description. Additionally the position is responsible for maintenance and repairs for city facilities. Works with the Public Works Supervisor in a variety of areas to ensure facility maintenance work and projects are completed in accordance with contracts and schedules.This pecition is necessary in the construction, operation, maintenance and repair of property. ESSENTIAL JOB FUNCTIONS 1. All duties included in the Public Works Maintenance job description.°: semi skilled or skilled maintenance and repair work. 2. Performs daily maintenance and inspection of city facilities in accordance with defined standards. Maintains an inventory and schedule of inspections. 3. Coordinates maintenance, custodial, and remodeling services including but not limited to: • Electrical, plumbing, HVAC, carpentry, painting, roofing, etc. • Office work stations. • Maintenance and cleaning. • Vending machine maintenance. • Coordinate ordering and stocking facility products. i.e. paper products, cleaning supplies, light bulbs, conference room supplies, etc. e : - . - _ . -- - - .•:-- - - 3-4. Assists with the preparation of scheduled facility maintenance activites and appropriate budgetary d o c u m e n t a t i o n .. . . . . . . . .- •• e- - 5. Assists with the preparation of documents for contractual facility maintenance services.Transports materials to and from work sites. 6. Keeps supervisors informed of operations, staff issues, complaints, problems and emergency issues. Works closely with supervisors on these issues as needed. 7. Provides excellent internal and external customer service; resolves problems and complaints, contract/project discrepancies; responds to facilities emergencies.. 8. Works with Safety Consultant to coordinate safety /OSHA items and represents department on City -Wide Safety Committee. 9. Performs other duties as apparent or assigned. 4. Picks up supplies and rune various errands. 7. Performs basic maintenance and repair of equipment and vehicles. 8. Performs other work as required of the public works maintenance division. MINIMUM QUALIFICATIONS 1. High school diploma or G.E.D. 4- -2. Five years experience in Public Works and facility maintenance. 2. 3. Possession of a valid Minnesota driver's license and a Commercial Driver's License (Class B) within three (3) months of hire date and ability to maintain license. 4. Additional licensure may be required for specific positions. 5. Ability to perform heavy manual tasks for extended periods of time. 6. Ability to work outdoors year round. DESIRED QUALIFICATIONS 1. Knowledge of the operation and maintenance of trucks, Tight equipment, motors, and machines. 3. Successful completion of technical college program in Public Works (APWA Public Works Certificate). 5. Experience operating tandem axle dump truck. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Ability to follow oral and written instructions. 2. Ability to work with a minimal amount of on -site supervision. 3. Physical strength and ability sufficient to perform labor for extended periods. 4. Ability to read street maps and know locale of various City buildings, facilities, streets, parks, trails and sidewalks. 5. Knowledge of applicable work hazards and safety precautions and ability to read, understand and follow safety rules, material safety data sheets, etc. 6. Some mechanical aptitude necessary including ability to perform daily inspection of equipment, make minor operating adjustments and to recognize operating deficiencies. 7. Ability to read and understand operating manuals for equipment. 8. Ability to perform basic mathematical computations including addition, subtraction, multiplication, and division. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. The employee is frequently required to walk, sit, talk and hear. The employee is occasionally required to use hands to finger, hand, feel or operate objects; and reach out with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel or crouch. The employee can occasionally be required to stand for extended periods of time. The employee must occasionally lift and /or move up to 100 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work performed, and are not all inclusive. This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job may change. STATUS Non - exempt Reviewed by: Emmy Foster, Assistant City Administrator Dwight Johnson, City Administrator