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HomeMy WebLinkAbout4.b. Approval of the July 10, 2012 Regular Meeting Minutes PLANNING COMMISSION REGULAR MEETING MINUTES JULY 10, 2012 PAGE 1 CaII to Order: Pursuant to due call and notice thereof, the Regular Meeting of the Planning Commission was held on Tuesday, July 10, 2012. Chairperson Powell called the meeting to order at 6:36p.m. with Commissioners Miller, Husain and Ege present. Commissioners DiNella, Demuth, and Weber were absent. Also in attendance were Senior Planner Zweber, Planner Lindahl, City Engineer Brotzler and Recording Secretary Hanson. The Pledge of Allegiance was read. Oath of Office: Recording Secretary Hanson gave the oath of office to new Planning Commissioner Husain. Additions to Agenda: None. Audience Input: None. Consent Agenda: a. Approval of the April 24, 2012, Regular Meeting Minutes b. Approval of the May 22, 2012, Special Joint Meeting Minutes Chairperson Powell requested to have each set of minutes under a separate motion since he was not present at the May 22, 2012, special joint meeting and would not be able to vote on approval of those minutes. MOTION by Ege to approve the Consent Agenda item a. Approval of the April 24, 2012, Regular Meeting Minutes. Second by Miller. Ayes: 3. Nays: 0. Abstaining: 1, Commissioner Husain was not present at the April 24, 2012 Planning Commission meeting. Motion approved. MOTION by Ege to approve the Consent Agenda item b. Approval of the May 22, 2012, Special Joint Meeting Minutes. Second by Miller. Ayes: 2. Nays: 0. Abstaining: 2, Chairperson Powell and Commissioner Husain were not present at the May 22, 2012 Special Joint meeting. Motion approved. Public Hearing: 5.a. Request by Flint Hills for an Interim Use Permit for Temporary Construction Workers Trailers, Communication Trailer, and Warehouse (12 -11 -IUP). Senior Planner Zweber stated Flint Hills Resources LP (FHR) has applied for an Interim Use Permit (IUP) to install up to thirty (30) temporary blast resistant modules (trailers) and construct a temporary tent -like warehouse building. Flint Hills has had interim use permits (IUPs) for similar trailers since 2004. The current IUP expires on 12/31/2012. Mr. Zweber reviewed the staff report. Jake Rent, Public Affairs for Flint Hills was present at the meeting. Commissioner Miller asked the applicant how temporary the trailers are and whether or not they could be more permanent and comply with building code requirements. Mr. Rent replied that Flint Hills will have many contractors on site working on several different projects in several locations that can change. He further stated that with the upcoming projects, it is important for the workers to be in close proximity of the project and the trailers provide a safe place for the workers to go. Commissioner Miller asked the number of trailers proposed and the intended use of the trailers. Mr. Rent replied PLANNING COMMISSION REGULAR MEETING MINUTES JULY 10, 2012 PAGE 2 they propose to have up to 30 units and they will primarily be used to provide a safe place for the workers to take breaks; there will be no sleeping, or sewer hookups. Commissioner Miller asked staff if the trailers could be viewed as more permanent structures that would have to comply with the building code. Mr. Zweber replied that it would not be practical to build a structure designed for 40 years when the project and workers are temporary. He also stated that the Planning Commission created the HI -Heavy Industrial zoning district six years ago and determined that heavy industrial uses such as Flint Hills could apply for an interim use permit for this type of structure and the code lists temporary buildings accessory to a construction project as an interim use. The public hearing was opened at 6:57p.m. There were no further public comments. MOTION by Ege to close the public hearing. Second by Miller. Ayes: 4. Nays: None. Motion approved. Public hearing was closed at 6:58p.m. MOTION by Ege to recommend the City Council approve an Interim Use Permit to Flint Hills Resources for up to Thirty Temporary Blast Resistant Modules (Trailers) and a Temporary Warehouse, subject to the following conditions: 1. The Interim Use Permit expires 12/31/2016. 2. Each building and trailer requires a building permit and shall conform to all applicable building and fire codes. 3. The applicant must obtain a grading permit prior to grading or installation of the temporary buildings. Second by Powell. Commissioner Powell asked the applicant if Flint Hills is replacing any existing trailers on site. Mr. Rent responded that they are replacing 14 existing trailers on site and further stated that the temporary trailers provide an option for workers to have break facilities within close proximity to the project to avoid walking through the plant to other locations. He stated it would require significant coordination to have the workers go elsewhere for breaks. Ayes: 4. Nays: None. Motion was approved. 5.b. Request by D.R. Horton for the Approval of the Prestwick Place 4th Addition Final Plat and Planned Unit Development Final Site Building Plan for 28 Lots (12- 13 -FP; 12- 14 -FDP). D.R. Horton has submitted applications for approval of a Final Plat and Planned Unit Development (PUD) Final Site Building Plan for approximately 10 acres located directly west of Akron Avenue (County Road 73) and north of Connemara Trail. The development, named Prestwick Place 4t is the second phase for DR Horton and will construct 28 single family homes with a minimum of 65 foot wide lots. Senior Planner Zweber gave a background of the Prestwick development and reviewed the staff report describing Prestwick Place 4t Addition. Commissioner Miller asked staff if there were any right of ways or utilities that need to be addressed before approval of the final plat. Mr. Zweber replied that staff has worked with the PLANNING COMMISSION REGULAR MEETING MINUTES JULY 10, 2012 PAGE 3 applicant to make sure all the appropriate right of ways were in place and he explained the reason for the hammerhead turn around at Abercorn Avenue. Chairperson Powell asked if there any private utility restraints. Mr. Zweber replied that the gas line was addressed in the first phase of Prestwick Place and the applicant supplied the preliminary plat that include the proposed phase to the gas company. Commissioner Husain asked staff to explain a side entry garage and the benefits thereof. Mr. Zweber explained the features of a side entry garage and stated it improves the aesthetics of the front home elevation, together with supporting a smaller lot width. Commissioner Miller asked if staff felt there were any concerns with the corner at Street A being too restrictive for emergency vehicles. City Engineer Brotzler assured the Commission that the intersection meets the City's standard intersection design even though it may look restrictive on the plans. Mr. Zweber showed a more detailed diagram of the street leading to Akron Avenue. Commissioner Miller then asked if there was any discussion of providing barrier landscaping along Akron Avenue to protect the residents from traffic noise. Mr. Zweber showed on the plans the landscaping approved for behind the homes and the berming proposed between Akron Avenue and the homes. Mike Suel of D.R. Horton was present at the meeting and added that D.R. Horton actually decided to more landscaping than what was originally proposed. Commissioner Miller asked the applicant if there were any sidewalks proposed in the development. Mr. Suel replied that there are sidewalks proposed on at least one side of each street. The public hearing was opened at 7:22p.m. There were no further public comments. MOTION by Ege to close the public hearing. Second by Miller. Ayes: 4. Nays: None. Motion approved. Public hearing was closed at 7:23p.m. Chairperson Powell asked the applicant whether or not D.R. Horton was familiar and comfortable with all of the conditions and Mr. Suel replied that they were. MOTION by Powell to Recommend that the City Council approve the Prestwick Place 4 Addition Final Plat and Planned Unit Development Final Site Building Plan, subject to the following conditions: 1. Deviations from the R -1 zoning district are granted to allow a 65 foot minimum lot width, 25 foot front yard setbacks, 7.5 foot side yard setbacks, 8,750 square foot minimum lot size, and 35% lot coverage. 2. The front elevation design shall include one of the following elements: a. Three and a half (3.5) feet of brick or stone wainscoting, excluding doors, windows or the wall behind the front porch; b. A front porch with railing that extends at least 30% of the width of the front elevation, including the garage; c. A side entry garage; d. Or no more than 70% lap siding, excluding doors and windows. 3. Trees installed on individual lots shall be planted in a location that does not interfere with PLANNING COMMISSION REGULAR. MEETING MINUTES JULY 10, 2012 PAGE 4 curb stops or individual sewer or water connections. 4. Fences on lots adjacent to Akron Avenue shall be constructed so that proposed landscaping is visible to the public, outside the fence and between the fence and Akron Avenue right -of- way. 5. Compliance with the conditions and standards within the City Engineer's Memorandum dated July 3, 2012. 6. Compliance with the conditions and standards within the Fire Marshall's Memorandum dated July 3, 2012. 7. Compliance with the conditions of Dakota County Plat Commission Approval. 8. Payment of fee -in -lieu of park dedication at the time of building permit issuance at the rate established by the City Council at the time of building permit issuance. Second by Ayes: 4. Nays: None. Motion approved. New Business: None. Reports: 8.a. Planning Commission Schedule. Senior Planner Zweber explained the upcoming meeting schedule with respect to the Dakota Aggregates mining permit. It is anticipated that the Planning Commission will meet on the following dates: July 24 regular meeting followed by a work session August 28 September 11 work session September 25 Adjournment: There being no further business to come before this Commission, Commissioner Ege made a motion to adjourn, second was made by Chairperson Powell. The meeting was adjourned at 7:26p.m. Respectfully Submitted, Kathie Hanson, Recording Secretary