HomeMy WebLinkAbout6.e. Expenditure Approval from the Donation Account – Parks & Recreation Dept. 4 SUMMARY
CITY COUNCIL
City Council Regular Meeting: August 6, 2012
AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION:
Account — Parks & Recreation Dept. Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 1 o e
ATTACHMENTS: Donation Revenue Worksheet APPROVED BY:
GN
RECOMMENDED ACTION: Motion to approve the donation expenditure of $150 for
engraving on the Veterans' Memorial Monument, $1,000 for T -shirts and $225 for DJ
Services for the Run for the Gold, and $114.83 for supplies for the Fishing Derby.
EXPENDITURE DONATION
AMOUNT USE /ITEM PURCHASED FROM
$150.00 Ken Talbert — Engraving on Veterans' Memorial Various
Monument by Viere Granite Carving
$1,000.00 Pilgrim Promotions — Run for the Gold T- Shirts Various
$225.00 JPS Entertainment — Run for the Gold DJ Services Various
$114.83 Target — Fishing Derby Supplies Various
$1,489.83 TOTAL
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Vets' Memorial — Engraving on Monument
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $150.00
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Vets' Memorial — Engraving on Monument
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $150.00
Amend Expenditure Acct #101- 45100 -01- 439.00 $150.00
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $150.00
Credit: 101- 36230.00 $150.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 6, 2012.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Pilgrim Promotions — Run for the Gold T- Shirts
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $1000
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Pilgrim Promotions — Run for the Gold T- Shirts
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $1000
Amend Expenditure Acct #101 - 45100 -01- 439.00 $1000
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $1000
Credit: 101- 36230.00 $1000
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 6, 2012.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
JPS Entertainment — Run for the Gold DJ Services
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $225
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: JPS Entertainment — Run for the Gold DJ Services
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $225
Amend Expenditure Acct #101 - 45100 -01- 439.00 $225
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $225
Credit: 101- 36230.00 $225
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 6, 2012.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Target — Fishing Derby Supplies
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $114.83
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Target — Fishing Derby Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $114.83
Amend Expenditure Acct #101 - 45100 -01- 439.00 $114.83
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $114.83
Credit: 101- 36230.00 $114.83
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 6, 2012.
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