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Home My WebLink About6.j. Payment #4 & Final – Hawkins Sanitary Sewer Extension, City Project 438 4 ROSEN4OUPJT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: August 6, 2012 AGENDA ITEM: Payment #4 & Final, Hawkins Sanitary AGENDA SECTION: Sewer Extension, City Project 438 Consent PREPARED BY: Andrew J. Brotzler, PE, Director of P AGENDA NO. Works / City Engineer t i(j . ATTACHMENTS: Payment Voucher; Map APPROVED BY: 04.1 RECOMMENDED ACTION: Motion to Approve Payment #4 and Final for the Hawkins Sanitary Sewer Extension, City Project 438, to C. W. Houle, Inc. and Accepting it for Perpetual Maintenance. BACKGROUND: This item is on the agenda to request Payment #4 and Final to C. W. Houle, Inc. for the Hawkins Sanitary Sewer Extension, City Project 438. The final construction amount of $172,326.04 is 0.3% below the contract amount of $172,812.00. This project included the extension of trunk sanitary sewer service from the existing trunk sanitary sewer main along Highway 52 to the Hawkins, Inc. and Feed Products North, Inc. sites. This project was jointly- funded by Hawkins, Inc. and Feed Products North, Inc. Hawkins, Inc. has paid their portion in cash, while Feed Products North, Inc. has executed a Petition and Waiver Agreement with the City to have their portion of the cost assessed. SUMMARY: Staff recommends that Council approve Payment #4 and Final for the project and accept the project for perpetual maintenance subject to the following conditions. 1. Satisfactorily showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured. 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two -year maintenance bond. G: \ENGPROJ \438 \20120806 CC Pymt 41-Final Payment.docx 6- z 7 WSB llal Engineering • Planning • Environmental • Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 June 13, 2012 Mr. Andy Brotzler, PE City Engineer City of Rosemount 2875 — 145 Street West Rosemount, MN 55068 Attn: Cindy Dorniden, City of Rosemount Re: Construction Pay Voucher No. 4 (Final) Hawkins Sanitary Sewer Extension City of Rosemount Project No. 438 WSB Project No. 1916 -46 Dear Mr. Brotzler: Please find enclosed Construction Pay Voucher No. 4 and final for the above - referenced project in the amount of $10,052.09. Also enclosed are the following documents required for processing final payment for the above - referenced project: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two -year Maintenance Bond (warranty start date to coincide with the date Council approves final payment). We recommend that you make final payment in the amount of $10,052.09 to C. W. Houle, Inc. at your earliest convenience. Please contact me at 651- 322 -2015 if you have any questions or comments regarding the attached information. Thank you. Sincerely, WSB & Associates, Inc. c20011640 Phil Olson, PE Project Engineer Enclosures cc: Cindy Dorniden, City of Rosemount srb Minneapolis • St. Cloud Equal Opportunity Employer C:I Leers end IppDato oral Microsoft IF - indows:Tempornry Internet Files lContenc Outlook JOD1XJ5J'438 LTR P0 4 I. C7T -n brotzler- 061112 .dor WSB & Asso Engineering • Planning • Environmental • Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 June 13, 2012 Mr. Bryan Houle C. W. Houle, Inc. 1300 West County Road I Shoreview, MN 55126 Re: Construction Pay Voucher No. 4 (Final) Hawkins Sanitary Sewer Extension City of Rosemount Project No. 438 WSB Project No. 1916 -46 Dear Mr. Houle: Please find enclosed Construction Pay Voucher No. 4 and final (in triplicate) for the above - referenced project for your review and signature. Please sign all three originals and return to the City of Rosemount for processing. Please note that the original signed vouchers must be accompanied by the following documents when submitting for final payment. 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC 134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Two -year Maintenance Bond (warranty start date to coincide with the date Council approves final payment). If you have any questions or concerns, please contact me at 651- 322 -2015. Thank you for your prompt attention to this matter. Sincerely, WSB & Associates, Inc. Phil Olson, PE Project Engineer Enclosures cc: Andy Brotzler, City of Rosemount Cindy Dorniden, City of Rosemount srb Minneapolis • St. Cloud Equal Opportunity Employer C 1 Leers'cadAppData LocaLlficros ft Windows Temporary Internet Files Content Outlook IQD6_V5JU38 LTR IV 4 FNL CTR -b horde - 061312 riot AIL Owner: City of Rosemount Date: 6/7/2012 2875 145th Street West W Rosemount, MN 55068 -4941 For Period: 5/1/2012 to 5/31/2012 Request No.: 4 & FINAL Contractor: C. W. Houle, Inc. AININI 1300 W County Road I Associates, Inc, Shoreview, MN 55126 Pay Voucher RSMT - Hawkins Sanitary Sewer Extension Client Contract No.: Project No.: 01916 -46 Client Project No.: 438 Project Summary 1 Original Contract Amount $172,812.00 2 Contract Changes - Addition $0.00 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $172,812.00 5 Value Completed to Date $172,326.04 6 Material on Hand $0.00 7 Amount Earned $172,326.04 8 Less Retainage $0.00 9 Subtotal $172,326.04 10 Less Amount Paid Previously $162,273.95 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 4 & FINAL $10,052.09 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: Construction Observer: WSB & Associates, Inc. Approved by Contractor: Approved by Owner: C. W. Houle, Inc. City of Rosemount Specified Contract Completion Date: Date: 12/31/2011 Comment: Page 1 Hawkins, Inc. Sanitary Sewer Extension rT ROSEMOUNT a s s i ; S S •N ,i Er 4 �a L Y_ cep /�sq{ , V \ y 0 t # , 5 � t f ,E fS tr. 2. s t o d Z; 0 � i-- 1 E '' I _0 U 52 w ii z ' _...,.1401 _ST E,5, - r.._ . .,__ , ,e __ :55---- - _ .� , -55.— .__. 1 40341 .ST. 0 a Hi 0 0 145TH ST SAN 42) 145TH ST E 0 875 1,750 3,500 5,250 7,000 iFeet Septem ber 2011 T: /GIS /City /Maps/Departmental Maps /Engineering /Chris /Location Map - 438