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HomeMy WebLinkAbout2009/03/18 CCM - RM1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Wednesday, March 18, 2009, at 7:30 p.m. in the Council Chambers at City Hall, 2875 145`'' Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Shoe Corrigan, DeBettignies, Weisensel and Bills attending. Staff members present included City Engineer Brotzler, City Attorney LeFevere, Community Development Director Lindquist, Director of Parks and Recreation Schultz, Assistant City Engineer Dawley, Assistant City Administrator Foster, City Administrator Johnson, and Recording Secretary Hanson. The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO THE AGENDA City Administrator Johnson stated there were no changes to the agenda. Motion by Droste. Second by Weis ens el. Motion to adopt the agenda as it stands. Ayes: 5 Nays: 0. Absent: None. Motion carried. DEPARTMENT HEADS REPORTS /BUSINESS Mayor Droste announced observation of National Volunteer Week during the week of April 19 through 25 and invited residents to nominate volunteers. Motion by Droste. Second by Shoe Corrigan. CONSENT AGENDA Council Member DeBettignies pulled item 6.i and 6.j. Council Member Shoe Corrigan also pulled item 6.i. and item 6.m. Council member Bills pulled 6.g. for discussion. Motion by DeBettignies. Second by Shoe Corrigan. m. Motion to proclaim April 19 -25, 2009 as National Volunteer Week, in Rosemount, Minnesota, and urge fellow citizens to volunteer in their communities. Ayes: DeBettignies, Shoe- Corrigan, Droste, Weisensel, Bills, Nays: None. Absent: None. Motion carried. Motion to approve the Consent Agenda without items 6.g., i., j., and a. Minutes of the March 3, 2008 Regular City Council Proceedings b. Bills Listing c. Set Public Hearing to Consider New Off -Sale Liquor License Application FPW, LLC DBA MGM Liquors- Rosemount Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies Nays: None. Absent: None. Motion carried. ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 d. Set Public Hearing to Amend Current Liquor Licenses Shenanigan's Pub Class A On -Sale Liquor License and Special e Elialiil4Iglilgigiierfbimannee Partnership) Memo of Understanding f. Public Purpose Expenditure Policy g. Fund Balance Transfcr/Encumbrancc h. 2009 Leprechaun Days Service Agreement j. Appointment of Assistant Firc Chief k. Public Safety Interoperable Communications System (PSIC) Grant 1. Ypp1ednt;drLC and Stonex, LLC Annual Mineral Extraction Permit Review and Renewal, 09 -02 -ME m. Rottltt d Homcs Miner PUD Amendment allowing garage additions to thc Rottlrrrd Homcs already approved under thc n. Station No. 2 Contractor Weather Proof Systems 6.g. Fund Balance Transfer /Encumbrance Council member Bills pulled Item 6.g. to ask what it would save in terms of interest payments to use the excess General Fund balances to pay down the bonds. City Administrator Johnson stated that using the excess General Fund balances to pay down the debt will eliminate the need for future debt levies in an amount of approximately $592,000. Motion by Bills. Second by Shoe Corrigan. Motion to adopt a Resolution approving the transfer of excess General Funds to three debt service funds and the Building CIP Fund and the Encumbrance of the Building CIP Funds to be used for improvements to City buildings. Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan Nays: None. Absent: None. Motion carried. (Resolution 2009 -10) 6.1. Receive Donation Parks Recreation Dept. Council member Debettignies recognized Dakota Electric for donating $500 for the Annual Arbor Day Celebration and Tree Give -away, and $500 for the Safety Camp program. Motion by DeBettignies. Second by Shoe Corrigan. Motion to approve the following donations: $500 from Dakota Electric for the Annual Arbor Day Celebration and Tree Give -Away, and $500 from Dakota Electric to be used for the Safety Camp Program. Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste Nays: None. Absent: None. Motion carried. 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 6.j. Appointment of Assistant Fire Chief Council member DeBettignies recognized Jim Voelker as the new Assistant Fire Chief and thanked Mike Haeg for his past service. Motion by DeBettignies. Second by Shoe Corrigan. Motion to appoint James Voelker as Assistant Fire Chief. Jim Voelker approached the Council and described his responsibilities for the Council. Fire Chief Aker was also present. Ayes: Bills, DeBettignies, Shoe Corrigan, Droste Weisensel Nays: None. Absent: None. Motion carried. 6.m. Rottlund Homes Minor PUD Amendment allowing garage additions to the Rottlund Homes already approved under the Harmony PUC, Case 09- 07 -AMD. Council member Shoe Corrigan asked if the lot coverage will stay consistent whether the lot will have a third garage stall or not. Community Development Director Lindquist replied that the third garage stall will be allowed as long as they meet all other standards including the minimum required lot coverage. City Administrator Johnson added that the map included in the packets showed the lots and coverage allowances for the houses with or without the third garage stall. Motion by Shoe Corrigan. Second by DeBettignies. Motion to adopt a resolution approving a minor amendment to the Harmony Area Planned Unit Development (PUD) Agreement allowing garage additions to the Hamilton, LaCrosse, Liberty Lodge, Revere Lodge, Woodward Lodge, and Wyatt Lodge Homes. Ayes: DeBettignies, Shoe Corrigan, Droste Weisensel Bills Nays: None. Absent: None. Motion carried. (Resolution 2009 -11) Motion by Shoe Corrigan. Second by DeBettignies. Motion to authorize the Mayor and City Clerk to execute a minor amendment to the Harmony Area Planned Unit Development Agreement allowing garage additions to the Hamilton, LaCrosse, Liberty Lodge, Revere Lodge, Woodward Lodge, and Wyatt Lodge Homes. Ayes: DeBettignies, Shoe Corrigan, Droste Weisensel Bills Nays: None. Absent: None. Motion carried. 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 9.a. Request by Kraus Anderson for a Planned Unit Development Master Development Plan, Rezoning and Final Site and Building Plan; Preliminary and Final Plat to construct a 17,027 square foot Professional Office Building named South Robert Commons Kraus Anderson is proposing to build a 17,027 square foot professional office building named South Robert Commons on the southwest corner of Lower 147 Street and South Robert Trail. Community Development Director Lindquist reviewed the staff report and plans of the development. Council member Weisensel asked the reason for the parking area being located behind the building rather than next to Highway 3. Ms. Lindquist replied that pursuant to discussions during downtown redevelopment and the Downtown Framework, buildings are to face the street and act as a screen for the parking. Council member DeBettignies stated that the building material ratios stated in the staff report total 110 Ms. Lindquist stated she was unsure which material was overstated and would have to check into that. Council member Shoe Corrigan stated that the redevelopment standards for downtown discourages the use of EIFS and that other historic downtowns have used other types of materials to create a separation such as changing the color of the brick. She further stated she realizes the difficulty with the site but wondered if there were options other than EIFS to use on the face of the building. Architect on the project, Scott Wiestling, of Finn Daniels Architects, 2145 Ford Parkway, Suite 301, St. Paul, Minnesota, approached the Council. Mr. Wiestling stated that he has had discussions with staff about using different colors of brick. The developer wants to try to differentiate the entrance points of the building from the primary materials of the building using a change in material and color. He stated he feels EIFS accomplishes this better than brick, but they can look for a different material. Council member Shoe Corrigan stated that in trying to create a consistent treatment of sites in the downtown area and in fairness of the people serving on the downtown redevelopment committee, she feels the need to implement the plan as closely as possible and requested that a Baca unniiill intdmb eh aiihEIF 6dw igaadaeheb&MTtrli1at$c hpg i#itlleegfattae r h-skidisi gg a monument sign of any type. Mr. Wiestling replied that the site does not really allow a monument sign and they are not usually used in downtowns. Council member Shoe Corrigan asked about the type of landscaping on the streetscape side since there were no colored renderings available and specifically asked if some type of planters, hanging baskets or window boxes would be used to enhance the appearance of the building. Ms. Lindquist replied that this site is difficult due to the property line being so close to the building and plantings are not allowed within the MnDOT right of -way. However, she stated that the front area will have the Highway 3 sidewalk, the light poles will be the same type as the downtown lamps and 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 the light poles used in the Waterford Commons project, and new benches and materials will be implemented as part of the 145`'' Streetscape project. Mr. Wiestling added that the plan includes perennial plantings next to the doorways, but he would not recommend window boxes or anything on the building that required watering. He stated the Council could make a recommendation of additional plantings if they desire. Council member Shoe Corrigan asked if there will be an area in the parking lot specially stamped for pedestrian crossing between the currently proposed building and the Phase 2 building planned for in the future. Ms. Lindquist replied that the area would not be large enough to designate a separate crossing area without removing a parking space. Council member DeBettignies stated he is happy with the development and asked where sod would be placed around the building. Mr. Wiestling replied that there will not be any sod between the sidewalk and building on the west side but on the street side, there will be four feet of sod before the sidewalk. Mayor Droste asked about the timing of the lights shutting off at 9:OOp.m. and whether or not that included the building lights. Ms. Lindquist replied yes. Mayor Droste further stated that he understood Council member Shoe Corrigan's opposition to EIFS but did not oppose its use due to the overall length of the building and it being only one story. It was decided that an additional condition would be imposed requiring planters to be installed along the sidewalks leading to the doors on the east (South Robert Trail) facade. An additional condition will be added requiring the EIFS on the east (South Robert Trail) facade be replaced with brick or higher quality building material. Staff shall approve of the building material before it is installed pursuant to the Downtown Design Guidelines. Council member Bills asked of an estimated construction start date. Ms. Lindquist replied that closing on the property will take place next month, followed by demolition and then shortly thereafter, by construction. Motion by Shoe Corrigan. Second by DeBettignies. Motion to approve a Resolution approving the Preliminary Plat and Final Plat for South Robert Commons. Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies Nays: None. Absent: None. Motion carried. (Resolution 2009 -12) Motion by Shoe Corrigan. Second by Weisensel. Motion to approve a Resolution approving the Planned Unit Development Master Development Plan with Rezoning and the Planned Unit 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 Development Final Site and Building Plan for South Robert Commons, with the ten stated conditions and the addition of the following conditions: 11.The EIFS on the east (South Robert Trail) facade shall be replaced with a higher quality building material. Staff shall approve of the building material before it is installed pursuant to the Downtown Design uillMnteas shall be installed along the sidewalks leading to the doors on the east (South Robert Trail) facade. Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan Nays: None. Absent: None. Motion carried. (Resolution 2009 -13) Motion by Shoe Corrigan. Second by Weisensel. Motion to approve the Planned Unit Development agreement for South Robert Commons (Phase 1) and authorize the Mayor and City Clerk to enter into the Agreement. Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste Nays: None. Absent: None. Motion carried. 9.b. Shannon Parkway 145 Street to Connemara Trail Assistant City Engineer Dawley reviewed the staff report regarding recent discussions to change Shannon Parkway from 4 -lanes to 2 -lanes with a turn lane between 145t Street and Connemara Trail. Based on prior Council discussions and a memorandum from WSB Associates, staff is recommending Council to authorize the reconfiguration of Shannon Parkway accordingly. Council member Weisensel thanked staff for reacting to citizens' concerns on this matter. He stated he was approached with this issue while campaigning in that neighborhood. Mr. Dawley noted there is enough room for a bike path. He also noted that bike routes as a whole within the City should be considered before completing only one segment at a time. He stated his concern with providing the residents with a partial bike route configuration with no connections. City Engineer Brotzler approached the Council and added that the City Council may want to consider revisiting the Pedestrian Trail and Bike Trail Plan that was implemented several years ago to stay consistent with those goals and guidelines so when the City constructs a Emu rEcill mromtlecttlSdre ropliga nhsttategbphetsvtildhie ito see some typ e of plan before the next the time the road needs to be striped. Mr. Brotzler stated he would expect staff would have some type of plan by the end of summer. 1 Motion by Shoe Corrigan. Second by DeBettignies. Motion to authorize roadway striping reconfiguration of Shannon Parkway from 145 Street West to Connemara Trail. Ayes: Bills, DeBettignies, Shoe Corrigan, Droste, Weisensel Nays: None. Absent: None. Motion carried. Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills Nays: None. Absent: None. Motion carried. ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 9.c. Brockway Park General Site Improvements Project Parks and Recreation Director Schultz reviewed the staff report regarding the cost estimate to construct Brockway Park. Staff is recommending the Council authorize advertising of bids for the Brockway Park General Site Improvements Project. Mayor Droste stated that the funds needed to construct the park will not come from taxpayers but from park dedication fees from the developer. Director Schultz further explained how park dedication fees are acquired. Council member Shoe Corrigan asked if Eagle Scout Kyle Manley assisted with the construction of the Frisbee Golf course. Director Schultz replied that Kyle Manley put in all of the tee markers and that they are looking for another Eagle Scout to assist with installing the baskets. Council member Shoe Corrigan asked if the SKB tree and landscaping fund is used for the construction of parks such as this. Director Schultz replied that the SKB fund has been used for new parks and the purchase of new tress for existing parks. However, he stated that those funds have currently been designated for landscaping improvements along Highway 3 and 145 Street. Council member Bills asked about the proposed stairs on the landscape plan. Director Schultz replied that initially, because of the pipeline easement, they were very limited in how much dirt could be removed and stairs were going to be used to provide pedestrian access from the park to street level in the southeast quarter of the park. However, Director Schultz stated that in working with the developer the trail can now be built and the stairs will no longer be needed. Mayor Droste asked whether or not there will be a grand opening of the park. Director Schultz replied that they are looking to have a park meeting on that matter. Motion by DeBettignies Second by Shoe Corrigan. Motion to authorize advertising of bids for the Brockway Park General Site Improvements Project. 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 9.d. Authorization to submit a Comment Letter to Empire Township concerning the Regional Energies Biomass Gasification Facility Community Development Director Lindquist reviewed the staff report regarding the proposed siting of a gasification facility within the Empire Township boundaries near County Road 46 and State Highway 52. Staff is recommending a letter be submitted to Empire Township opposing the Rational energies biomass gasification project. Mayor Droste stated that many cities were approached by this company two months ago. If this project would go through, it would be contiguous with the work being done with UMore and Empire Township and it would create an excess of heavy traffic. He further stated there is no place to view this type of facility except out on the east coast. Mayor Droste stated his concern with the current level of emissions from the east side refineries without adding an additional source from the gasification facility. Motion by DeBettignies. Second by Shoe Corrigan. Motion to authorize the Mayor to sign and submit a comment letter opposing the Rational energies biomass gasification project. Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies Nays: None. Absent: None. Motion carried. 9.e. MNDOT Municipal Cooperative Agreement Funding for Trunk Highway 3 (143 to 145 Street and Signal Improvements, City Project 421 Assistant City Engineer Dawley reviewed the staff report regarding the funding the City will receive from MnDOT to improve the intersections of Hwy 3 and 143 and 145t Streets. Mr. Dawley explained the three options available for completing the project recommending Option 1 as the most efficient, most cost efficient, and least disruptive and inconvenient to the public. Council member Bills asked about the cost difference between the available options. Mr. Dawley stated the city portion of the costs involved remains the same regardless of which option is used. Motion by Weisensel. Second by Bills. Motion to adopt a resolution accepting a Municipal Cooperative Agreement Funding for the Minnesota Department of Transportation for Trunk Highway 3 (143t to 145 Street and Signal Improvements, City Project #421. Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan Nays: None. Absent: None. Motion carried. (Resolution 2009- 14) Motion by Weisensel. Second by Bills. 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 Motion to adopt a resolution authorizing the preparation of plans and specifications for Trunk Highway 3 (143` to 145t Street and Signal Improvements, City Project #421. Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste Nays: None. Absent: None. Motion carried. (Resolution 2009 -15) Motion by Weisensel. Second by Bills. Motion to approve Option 1 to coordinate improvements with MnDOT in the most efficient and least disruptive manner. Ayes: Bills, DeBettignies, Shoe Corrigan, Droste, Weisensel Nays: None. Absent: None. Motion carried. 9.f. Commissioner Appointments City Administrator Johnson stated that Commission vacancies for 2009 includes two 3 -year terms on the Planning Commission; one 3 -year term on the Utilities Commission; and one 3 -year term on the Parks and Recreation Commission. He further stated that interviews were conducted on March 12, 2009.. Motion by Bills. Second by DeBettignies. Motion to fill Commission vacancies with the following appointments: 1. Kyle Irving for a 3 -year term on the Planning Commission; 2. Vanessa Demuth for a 3 -year term on the Planning Commis sionShawn Mulhern for a 3 -year term on the Utilities Commission; and 4. Jason Eisold for a 3 -year term on the Parks and Recreation Commission. Council member Shoe Corrigan stated that every year she is impressed and honored with the people who are interested in serving the community. She further stated that there were many interesting individuals committed to serving and she hopes they will apply again in the future or seek other opportunities to serve the community. Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills Nays: None. Absent: None. Motion carried. ANNOUNCEMENTS Mayor Droste stated the Parks Commission will meet on March 23, 2009, beginning at 7:OOp.m. On Tuesday, March 24, 2009, at 5:30p.m., there will be an open house regarding the sign ordinance changes, one hour before the Planning Commission meeting at 6:30p.m. On Wednesday, March 25, 2009, there will be an open house on the Central Park expansion project in the Council Chambers beginning at 4:OOp.m. Mayor Droste further stated the next City Council meeting will be held on April 7, 2009. ADJOURNMENT a. Novacek Assessment Appeal Settlement 1 1 ROSEMOUNT CITY COUNCIL SPECIAL MEETING PROCEEDINGS MARCH 18, 2009 There being no further business to come before this Council, Mayor Droste made a motion to adjourn. Council member Weisensel seconded. City Attorney LeFevere stated that the Council needs to move to closed session to discuss the Novacek Assessment Appeal Settlement. Mayor Droste then made a motion to move to closed session at 9:30p.m. Council member DeBettignies seconded. The meeting in Closed Session was adjourned at 10:28p.m. Respectfully Submitted, Kathie Hanson, Recording Secretary