HomeMy WebLinkAbout2009/03/18 CCM - RM1
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Rosemount
City Council was held on Wednesday, March 18, 2009, at 7:30 p.m. in the
Council Chambers at City Hall, 2875 145`'' Street West, Rosemount.
Mayor Droste called the meeting to order with Council Members Shoe
Corrigan, DeBettignies, Weisensel and Bills attending. Staff members
present included City Engineer Brotzler, City Attorney LeFevere,
Community Development Director Lindquist, Director of Parks and
Recreation Schultz, Assistant City Engineer Dawley, Assistant City
Administrator Foster, City Administrator Johnson, and Recording
Secretary Hanson. The Pledge of Allegiance was said.
ADDITIONS OR CORRECTIONS TO THE AGENDA
City Administrator Johnson stated there were no changes to the agenda.
Motion by Droste. Second by Weis ens el.
Motion to adopt the agenda as it stands.
Ayes: 5
Nays: 0. Absent: None. Motion carried.
DEPARTMENT HEADS REPORTS /BUSINESS
Mayor Droste announced observation of National Volunteer Week during
the week of April 19 through 25 and invited residents to nominate
volunteers.
Motion by Droste. Second by Shoe Corrigan.
CONSENT AGENDA
Council Member DeBettignies pulled item 6.i and 6.j. Council Member
Shoe Corrigan also pulled item 6.i. and item 6.m. Council member Bills
pulled 6.g. for discussion.
Motion by DeBettignies. Second by Shoe Corrigan.
m.
Motion to proclaim April 19 -25, 2009 as National Volunteer Week, in
Rosemount, Minnesota, and urge fellow citizens to volunteer in their
communities.
Ayes: DeBettignies, Shoe- Corrigan, Droste, Weisensel, Bills,
Nays: None. Absent: None. Motion carried.
Motion to approve the Consent Agenda without items 6.g., i., j., and
a. Minutes of the March 3, 2008 Regular City Council Proceedings
b. Bills Listing
c. Set Public Hearing to Consider New Off -Sale Liquor License
Application FPW, LLC DBA MGM Liquors- Rosemount
Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent: None. Motion carried.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
d. Set Public Hearing to Amend Current Liquor Licenses
Shenanigan's Pub Class A On -Sale Liquor License and Special
e Elialiil4Iglilgigiierfbimannee Partnership) Memo of Understanding
f. Public Purpose Expenditure Policy
g. Fund Balance Transfcr/Encumbrancc
h. 2009 Leprechaun Days Service Agreement
j. Appointment of Assistant Firc Chief
k. Public Safety Interoperable Communications System (PSIC) Grant
1. Ypp1ednt;drLC and Stonex, LLC Annual Mineral Extraction Permit
Review and Renewal, 09 -02 -ME
m. Rottltt d Homcs Miner PUD Amendment allowing garage
additions to thc Rottlrrrd Homcs already approved under thc
n. Station No. 2 Contractor
Weather Proof Systems
6.g. Fund Balance Transfer /Encumbrance
Council member Bills pulled Item 6.g. to ask what it would save in terms of
interest payments to use the excess General Fund balances to pay down
the bonds. City Administrator Johnson stated that using the excess
General Fund balances to pay down the debt will eliminate the need for
future debt levies in an amount of approximately $592,000.
Motion by Bills. Second by Shoe Corrigan.
Motion to adopt a Resolution approving the transfer of excess
General Funds to three debt service funds and the Building CIP Fund
and the Encumbrance of the Building CIP Funds to be used for
improvements to City buildings.
Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan
Nays: None. Absent: None. Motion carried. (Resolution 2009 -10)
6.1. Receive Donation Parks Recreation Dept.
Council member Debettignies recognized Dakota Electric for donating $500
for the Annual Arbor Day Celebration and Tree Give -away, and $500 for the
Safety Camp program.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to approve the following donations: $500 from Dakota
Electric for the Annual Arbor Day Celebration and Tree Give -Away,
and $500 from Dakota Electric to be used for the Safety Camp
Program.
Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste
Nays: None. Absent: None. Motion carried.
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
6.j. Appointment of Assistant Fire Chief
Council member DeBettignies recognized Jim Voelker as the new Assistant
Fire Chief and thanked Mike Haeg for his past service.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to appoint James Voelker as Assistant Fire Chief.
Jim Voelker approached the Council and described his responsibilities for
the Council. Fire Chief Aker was also present.
Ayes: Bills, DeBettignies, Shoe Corrigan, Droste Weisensel
Nays: None. Absent: None. Motion carried.
6.m. Rottlund Homes Minor PUD Amendment allowing garage additions to the
Rottlund Homes already approved under the Harmony PUC, Case 09- 07 -AMD.
Council member Shoe Corrigan asked if the lot coverage will stay
consistent whether the lot will have a third garage stall or not. Community
Development Director Lindquist replied that the third garage stall will be
allowed as long as they meet all other standards including the minimum
required lot coverage. City Administrator Johnson added that the map
included in the packets showed the lots and coverage allowances for the
houses with or without the third garage stall.
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to adopt a resolution approving a minor amendment to the
Harmony Area Planned Unit Development (PUD) Agreement allowing
garage additions to the Hamilton, LaCrosse, Liberty Lodge, Revere
Lodge, Woodward Lodge, and Wyatt Lodge Homes.
Ayes: DeBettignies, Shoe Corrigan, Droste Weisensel Bills
Nays: None. Absent: None. Motion carried. (Resolution 2009 -11)
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to authorize the Mayor and City Clerk to execute a minor
amendment to the Harmony Area Planned Unit Development
Agreement allowing garage additions to the Hamilton, LaCrosse,
Liberty Lodge, Revere Lodge, Woodward Lodge, and Wyatt Lodge
Homes.
Ayes: DeBettignies, Shoe Corrigan, Droste Weisensel Bills
Nays: None. Absent: None. Motion carried.
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
9.a. Request by Kraus Anderson for a Planned Unit Development Master
Development Plan, Rezoning and Final Site and Building Plan; Preliminary and
Final Plat to construct a 17,027 square foot Professional Office Building named
South Robert Commons
Kraus Anderson is proposing to build a 17,027 square foot professional
office building named South Robert Commons on the southwest corner of
Lower 147 Street and South Robert Trail. Community Development
Director Lindquist reviewed the staff report and plans of the development.
Council member Weisensel asked the reason for the parking area being
located behind the building rather than next to Highway 3. Ms. Lindquist
replied that pursuant to discussions during downtown redevelopment and
the Downtown Framework, buildings are to face the street and act as a
screen for the parking.
Council member DeBettignies stated that the building material ratios stated
in the staff report total 110 Ms. Lindquist stated she was unsure which
material was overstated and would have to check into that.
Council member Shoe Corrigan stated that the redevelopment standards
for downtown discourages the use of EIFS and that other historic
downtowns have used other types of materials to create a separation such
as changing the color of the brick. She further stated she realizes the
difficulty with the site but wondered if there were options other than EIFS
to use on the face of the building.
Architect on the project, Scott Wiestling, of Finn Daniels Architects, 2145
Ford Parkway, Suite 301, St. Paul, Minnesota, approached the Council. Mr.
Wiestling stated that he has had discussions with staff about using
different colors of brick. The developer wants to try to differentiate the
entrance points of the building from the primary materials of the building
using a change in material and color. He stated he feels EIFS
accomplishes this better than brick, but they can look for a different
material. Council member Shoe Corrigan stated that in trying to create a
consistent treatment of sites in the downtown area and in fairness of the
people serving on the downtown redevelopment committee, she feels the
need to implement the plan as closely as possible and requested that a
Baca unniiill intdmb eh aiihEIF 6dw igaadaeheb&MTtrli1at$c hpg i#itlleegfattae r h-skidisi gg a
monument sign of any type. Mr. Wiestling replied that the site does not
really allow a monument sign and they are not usually used in downtowns.
Council member Shoe Corrigan asked about the type of landscaping on the
streetscape side since there were no colored renderings available and
specifically asked if some type of planters, hanging baskets or window
boxes would be used to enhance the appearance of the building. Ms.
Lindquist replied that this site is difficult due to the property line being so
close to the building and plantings are not allowed within the MnDOT right
of -way. However, she stated that the front area will have the Highway 3
sidewalk, the light poles will be the same type as the downtown lamps and
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
the light poles used in the Waterford Commons project, and new benches
and materials will be implemented as part of the 145`'' Streetscape project.
Mr. Wiestling added that the plan includes perennial plantings next to the
doorways, but he would not recommend window boxes or anything on the
building that required watering. He stated the Council could make a
recommendation of additional plantings if they desire.
Council member Shoe Corrigan asked if there will be an area in the parking
lot specially stamped for pedestrian crossing between the currently
proposed building and the Phase 2 building planned for in the future. Ms.
Lindquist replied that the area would not be large enough to designate a
separate crossing area without removing a parking space.
Council member DeBettignies stated he is happy with the development and
asked where sod would be placed around the building. Mr. Wiestling
replied that there will not be any sod between the sidewalk and building on
the west side but on the street side, there will be four feet of sod before the
sidewalk.
Mayor Droste asked about the timing of the lights shutting off at 9:OOp.m.
and whether or not that included the building lights. Ms. Lindquist replied
yes. Mayor Droste further stated that he understood Council member
Shoe Corrigan's opposition to EIFS but did not oppose its use due to the
overall length of the building and it being only one story.
It was decided that an additional condition would be imposed requiring
planters to be installed along the sidewalks leading to the doors on the
east (South Robert Trail) facade.
An additional condition will be added requiring the EIFS on the east (South
Robert Trail) facade be replaced with brick or higher quality building
material. Staff shall approve of the building material before it is installed
pursuant to the Downtown Design Guidelines.
Council member Bills asked of an estimated construction start date. Ms.
Lindquist replied that closing on the property will take place next month,
followed by demolition and then shortly thereafter, by construction.
Motion by Shoe Corrigan. Second by DeBettignies.
Motion to approve a Resolution approving the Preliminary Plat and
Final Plat for South Robert Commons.
Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent: None. Motion carried. (Resolution 2009 -12)
Motion by Shoe Corrigan. Second by Weisensel.
Motion to approve a Resolution approving the Planned Unit Development
Master Development Plan with Rezoning and the Planned Unit
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
Development Final Site and Building Plan for South Robert Commons, with
the ten stated conditions and the addition of the following conditions:
11.The EIFS on the east (South Robert Trail) facade shall be replaced
with a higher quality building material. Staff shall approve of the
building material before it is installed pursuant to the Downtown Design
uillMnteas shall be installed along the sidewalks leading to the doors
on the east (South Robert Trail) facade.
Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan
Nays: None. Absent: None. Motion carried. (Resolution 2009 -13)
Motion by Shoe Corrigan. Second by Weisensel.
Motion to approve the Planned Unit Development agreement for
South Robert Commons (Phase 1) and authorize the Mayor and City
Clerk to enter into the Agreement.
Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste
Nays: None. Absent: None. Motion carried.
9.b. Shannon Parkway 145 Street to Connemara Trail
Assistant City Engineer Dawley reviewed the staff report regarding recent
discussions to change Shannon Parkway from 4 -lanes to 2 -lanes with a
turn lane between 145t Street and Connemara Trail. Based on prior
Council discussions and a memorandum from WSB Associates, staff is
recommending Council to authorize the reconfiguration of Shannon
Parkway accordingly.
Council member Weisensel thanked staff for reacting to citizens' concerns
on this matter. He stated he was approached with this issue while
campaigning in that neighborhood.
Mr. Dawley noted there is enough room for a bike path. He also noted that
bike routes as a whole within the City should be considered before
completing only one segment at a time. He stated his concern with
providing the residents with a partial bike route configuration with no
connections. City Engineer Brotzler approached the Council and added
that the City Council may want to consider revisiting the Pedestrian Trail
and Bike Trail Plan that was implemented several years ago to stay
consistent with those goals and guidelines so when the City constructs a
Emu rEcill mromtlecttlSdre ropliga nhsttategbphetsvtildhie ito see some typ e of
plan before the next the time the road needs to be striped. Mr. Brotzler
stated he would expect staff would have some type of plan by the end of
summer.
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Motion by Shoe Corrigan. Second by DeBettignies.
Motion to authorize roadway striping reconfiguration of Shannon
Parkway from 145 Street West to Connemara Trail.
Ayes: Bills, DeBettignies, Shoe Corrigan, Droste, Weisensel
Nays: None. Absent: None. Motion carried.
Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills
Nays: None. Absent: None. Motion carried.
ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
9.c. Brockway Park General Site Improvements Project
Parks and Recreation Director Schultz reviewed the staff report regarding
the cost estimate to construct Brockway Park. Staff is recommending the
Council authorize advertising of bids for the Brockway Park General Site
Improvements Project.
Mayor Droste stated that the funds needed to construct the park will not
come from taxpayers but from park dedication fees from the developer.
Director Schultz further explained how park dedication fees are acquired.
Council member Shoe Corrigan asked if Eagle Scout Kyle Manley assisted
with the construction of the Frisbee Golf course. Director Schultz replied
that Kyle Manley put in all of the tee markers and that they are looking for
another Eagle Scout to assist with installing the baskets.
Council member Shoe Corrigan asked if the SKB tree and landscaping fund
is used for the construction of parks such as this. Director Schultz replied
that the SKB fund has been used for new parks and the purchase of new
tress for existing parks. However, he stated that those funds have
currently been designated for landscaping improvements along Highway 3
and 145 Street.
Council member Bills asked about the proposed stairs on the landscape
plan. Director Schultz replied that initially, because of the pipeline
easement, they were very limited in how much dirt could be removed and
stairs were going to be used to provide pedestrian access from the park to
street level in the southeast quarter of the park. However, Director Schultz
stated that in working with the developer the trail can now be built and the
stairs will no longer be needed.
Mayor Droste asked whether or not there will be a grand opening of the
park. Director Schultz replied that they are looking to have a park meeting
on that matter.
Motion by DeBettignies Second by Shoe Corrigan.
Motion to authorize advertising of bids for the Brockway Park
General Site Improvements Project.
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
9.d. Authorization to submit a Comment Letter to Empire Township concerning
the Regional Energies Biomass Gasification Facility
Community Development Director Lindquist reviewed the staff report
regarding the proposed siting of a gasification facility within the Empire
Township boundaries near County Road 46 and State Highway 52. Staff is
recommending a letter be submitted to Empire Township opposing the
Rational energies biomass gasification project.
Mayor Droste stated that many cities were approached by this company
two months ago. If this project would go through, it would be contiguous
with the work being done with UMore and Empire Township and it would
create an excess of heavy traffic. He further stated there is no place to
view this type of facility except out on the east coast. Mayor Droste stated
his concern with the current level of emissions from the east side refineries
without adding an additional source from the gasification facility.
Motion by DeBettignies. Second by Shoe Corrigan.
Motion to authorize the Mayor to sign and submit a comment letter
opposing the Rational energies biomass gasification project.
Ayes: Shoe Corrigan, Droste, Weisensel, Bills, DeBettignies
Nays: None. Absent: None. Motion carried.
9.e. MNDOT Municipal Cooperative Agreement Funding for Trunk Highway 3
(143 to 145 Street and Signal Improvements, City Project 421
Assistant City Engineer Dawley reviewed the staff report regarding the
funding the City will receive from MnDOT to improve the intersections of
Hwy 3 and 143 and 145t Streets. Mr. Dawley explained the three options
available for completing the project recommending Option 1 as the most
efficient, most cost efficient, and least disruptive and inconvenient to the
public.
Council member Bills asked about the cost difference between the
available options. Mr. Dawley stated the city portion of the costs involved
remains the same regardless of which option is used.
Motion by Weisensel. Second by Bills.
Motion to adopt a resolution accepting a Municipal Cooperative
Agreement Funding for the Minnesota Department of Transportation for
Trunk Highway 3 (143t to 145 Street and Signal Improvements, City
Project #421.
Ayes: Droste, Weisensel, Bills, DeBettignies, Shoe Corrigan
Nays: None. Absent: None. Motion carried. (Resolution 2009- 14)
Motion by Weisensel. Second by Bills.
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
Motion to adopt a resolution authorizing the preparation of plans and
specifications for Trunk Highway 3 (143` to 145t Street and Signal
Improvements, City Project #421.
Ayes: Weisensel, Bills, DeBettignies, Shoe Corrigan, Droste
Nays: None. Absent: None. Motion carried. (Resolution 2009 -15)
Motion by Weisensel. Second by Bills.
Motion to approve Option 1 to coordinate improvements with MnDOT
in the most efficient and least disruptive manner.
Ayes: Bills, DeBettignies, Shoe Corrigan, Droste, Weisensel
Nays: None. Absent: None. Motion carried.
9.f. Commissioner Appointments
City Administrator Johnson stated that Commission vacancies for 2009
includes two 3 -year terms on the Planning Commission; one 3 -year term on
the Utilities Commission; and one 3 -year term on the Parks and Recreation
Commission. He further stated that interviews were conducted on March
12, 2009..
Motion by Bills. Second by DeBettignies.
Motion to fill Commission vacancies with the following appointments:
1. Kyle Irving for a 3 -year term on the Planning Commission;
2. Vanessa Demuth for a 3 -year term on the Planning
Commis sionShawn Mulhern for a 3 -year term on the Utilities Commission;
and 4. Jason Eisold for a 3 -year term on the Parks and Recreation
Commission.
Council member Shoe Corrigan stated that every year she is impressed
and honored with the people who are interested in serving the community.
She further stated that there were many interesting individuals committed
to serving and she hopes they will apply again in the future or seek other
opportunities to serve the community.
Ayes: DeBettignies, Shoe Corrigan, Droste, Weisensel, Bills
Nays: None. Absent: None. Motion carried.
ANNOUNCEMENTS
Mayor Droste stated the Parks Commission will meet on March 23, 2009,
beginning at 7:OOp.m. On Tuesday, March 24, 2009, at 5:30p.m., there will
be an open house regarding the sign ordinance changes, one hour before
the Planning Commission meeting at 6:30p.m. On Wednesday, March 25,
2009, there will be an open house on the Central Park expansion project in
the Council Chambers beginning at 4:OOp.m. Mayor Droste further stated
the next City Council meeting will be held on April 7, 2009.
ADJOURNMENT
a. Novacek Assessment Appeal Settlement
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ROSEMOUNT CITY COUNCIL
SPECIAL MEETING PROCEEDINGS
MARCH 18, 2009
There being no further business to come before this Council, Mayor Droste
made a motion to adjourn. Council member Weisensel seconded. City
Attorney LeFevere stated that the Council needs to move to closed session
to discuss the Novacek Assessment Appeal Settlement. Mayor Droste then
made a motion to move to closed session at 9:30p.m. Council member
DeBettignies seconded.
The meeting in Closed Session was adjourned at 10:28p.m.
Respectfully Submitted,
Kathie Hanson, Recording Secretary