HomeMy WebLinkAbout2010/04/26 CCM - SWS1
1
1
ROSEMOUNT CITY COUNCIL
WORK SESSION SPECIAL PROCEEDINGS
APRIL 26, 2010
CALL TO ORDER
Pursuant to due call and notice thereof a special work session of the Rosemount City Council was
held on Monday, April 26, 2010 at 7:03 p.m. in the Conference Room at City Hall, 2875 145t Street
West, Rosemount.
Mayor Droste called the meeting to order with Council Members Weisensel, Bills, DeBettignies and
Shoe Corrigan attending. Parks Commissioners present included Strayton, Bartz, Eisold, Eliason
and Farrell. Staff members present included City Administrator Johnson, Director of Parks and
Recreation Schultz, Parks Supervisor Schuster, City Clerk Domeier, Recreation Supervisor Maurer,
Planner Lindahl, Director of Public Works /City Engineer Brotzler and Project Engineer Olson.
DISCUSSION
2.A. Former St. Joseph's Church Facility Policies Procedures, Pricing and Naming
Director of Parks and Recreation Schultz summarized the information provided within the staff
report. Mr. Schultz requested feedback on the attachments included within the packet including
Policies and Procedures; Pricing Information; and Naming of Facility.
Mr. Schultz explained that the Policies and Procedures were developed from the basic format of the
policies used at the Rosemount Community Center. He noted the draft plans were similar in nature
to the Lakeville Arts Center. Mr. Schultz stated that over the first 6 -18 months adjustments to the
fee structure will be made based open how operations are being handled.
Mr. Schultz provided more information on the pricing information. Staff wanted to have reasonable
rates but still generate revenue to offset the cost of the facility. He noted that groups have been
asking for reduced and free rates. The Rosemount Area Arts Council (RAAC) has requested a
service agreement to address services provided and to use the space on co- sponsored events. The
Parks Commission will have further discussion on the RAAC request.
Council Member Weisensel was concerned about hidden fees. Mr. Schultz explained that the fees
priced out are the hard costs for rentals.
Mayor Droste questioned the parking around the facility. Mr. Schultz stated that staff was working
on language for parking. He added that on -site parking, parking across the street and parking at
Central Park were all options. The City does have a cross parking easement agreement with the
library.
Council Member Weisensel requested a projected budget that included reasonable activities that
would draw revenue against the expected expenses. Mr. Schultz stated that staff budgeted low and
is working with the RAAC to find user groups. He added that that during first six months there will
be a big push to have many groups attend open houses. He added that most printing will be done in
house to save on marketing costs.
Mayor Droste questioned if the seniors would be utilizing the gathering space. Mr. Schultz stated
that the seniors were not interested in using the gathering space.
Council Member Shoe Corrigan stated that letter and emails should be sent to the local user groups.
Mr. Schultz stated that staff was relying on the RAAC to carry some of the marketing load to get
1
1
1
ROSEMOUNT CITY COUNCIL
WORK SESSION SPECIAL PROCEEDINGS
APRIL 26, 2010
information out to the groups. Once the fees for use are adopted a direct mailer will be sent. He
noted that three churches have already asked to rent the space.
Mayor Droste questioned when the boiler would be installed. Mr. Schultz responded that staff was
working on getting the agreements in place with the state. The grant money had to be used by
March, 2011. Council Member Shoe Corrigan requested that monies be included in the CIP to
allow for the installation of central air.
Discussion was held regarding the construction on Highway 3 and pedestrian crossings along
Highway 3. Project Engineer Olson provided a timeline of the construction. Mr. Schultz stated he
would work with the City Engineer to discuss crosswalk options.
Commissioner Strayton stated that the City needs to price and market the building well so that
residents and groups will use the facility.
Discussion was held regarding the naming of the facility. Mr. Schultz stated that staff talked about
using the name Rosemount Steeple Center with a tagline including a place for the arts, culture and
community. The City Council considered many names provided by the public but ultimately chose
the Rosemount Steeple Center. Mr. Schultz stated that the name, policies and fee list will be
brought to the City Council for formal approval at a later date.
2.B. 2010 Street Improvement Projects, City Project #428
Director of Public Works /City Engineer Brotzler provided an update on the bids received on April
23, 2010 for the project. He explained that the number of alternates considered and ultimately
selected by the City Council may affect which contractor is the low bid to award the contract. Mr.
Brotzler presented the bid alternate information and updated assessment amounts based on the bids
along with a summary of the benefit appraisal. He explained that the conclusion of the benefit
appraisal is that the benefit value is estimated at $7,500 -8,000 for the rural residential properties as a
result of the proposed project improvements.
Mr. Brotzler stated that four bids were received for the project. Staff was familiar with all
contractors that submitted bids. He explained the results of the bids noting that one contractor did
not make a correct interpretation of the work they were bidding on for the project. The contractor
contacted Mr. Brotzler and requested to have the bid removed. Council Member Weisensel stated
there should be repercussions for pulling the bid. Mr. Brotzler stated that the City requires bid
bonds and if a contractor does not enter into a contract with the city, the city may call the bid bond
which is 5% of the bid amount to cover city expenses.
Mayor Droste did not support alternate 1 but favored moving forward with alternates 2 and 3.
Council Member DeBettignies suggested removing alternate 1 and to instead add a crosswalk at
Darwin Way and Connemara. Further discussion was held regarding the addition of a crosswalk at
the intersection. Mr. Brotzler noted that a review of the site lines will be completed before
recommending the exact location of the crosswalk.
1
1
1
ROSEMOUNT CITY COUNCIL
WORK SESSION SPECIAL PROCEEDINGS
APRIL 26, 2010
Council Member Bills expressed concerns about alternates 1 and 4. He suggested that the money
for those projects instead be used to improve safety.
Council Member Shoe Corrigan was OK with the elimination of alternate 1 and supported
alternates 2 and 3.
Council Member Weisensel stated that while alternate 1 would not be considered it should be
known that eventually a sidewalk will be added.
Mr. Brotzler stated that a meeting will be held on April 27 with property owners adjacent to
alternates 1, 2, 3 and 4. He will inform residents that based upon City Council discussion that
alternates 2, 3, and 4 are anticipated to be included but that alternate 1 will not be included at this
time. He noted that for alternate 1 the proposed sidewalk will remain in the city's long range
sidewalk plan.
Discussion was held regarding the use of porous pavement. Mr. Brotzler provided information on
the up charge associated with the use of porous pavement. Based upon the costs associated the City
Council did not recommend the use of porous pavement.
Mr. Brotzler summarized that the City Council was in agreement to move forward with alternates 2,
3, 4, and 10 with the addition of a crosswalk on Connemara Trail at Darwin Avenue with enhanced
LED crosswalk signs. Further discussion was held regarding the striping for bicycles along Shannon
Parkway. Staff was directed to include bike lanes on Shannon Parkway from 145 Street to
McAndrews Road.
Mr. Brotzler provided information on the process moving forward. Meetings are scheduled for the
sidewalks and with the rural residential property owners before the May 18 hearings. He also
provided information on the proposed project schedule and outlined the process to appeal an
assessment.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Droste,
second by Bills, the meeting adjourned at 9:16 p.m.
Respectfully Submitted,
Amy Domeier, City Clerk