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HomeMy WebLinkAbout2010/06/01 CCM - RM1 ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 1, 2010 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, June 1, 2010 at 7:30 p.m. in the Council Chambers at City Hall, 2875 145 Street West, Rosemount. Mayor Droste called the meeting to order with Council Members Bills, DeBettignies and Weisensel attending. Council Member Shoe Corrigan was absent. Staff present included City Administrator Johnson, Director of Parks and Recreation Schultz, Community Development Director Lindquist, Director of Public Works /City Engineer Brotzler, Communications Coordinator Cox, Chief of Police Kalstabakken, Assistant City Administrator Foster and City Clerk Domeier. The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Johnson stated the changes included the addition of item 3.c. 2010 Leprechaun Days Update and moving item 6.j. Reduction in Hours for Community Development Department Staff to New Business item 9.b. He added that a liquor license hearing for Rich Valley Golf Course would not be held because the application was withdrawn. Motion by Weisensel. Second by DeBettignies. Motion to adopt the Agenda with the two changes. Ayes: 4 Nays: 0. Absent: Shoe Corrigan. Motion carried. PRESENTATIONS, PROCLAMATIONS AND ACKNOWLEDGEMENTS 3.a. Recognition Parks and Recreation Commission Member Mayor Droste presented Sandy Knight with a plaque of appreciation for serving her community and better shape Rosemount for the future. 3.b. Raised Garden Box Project Director of Parks and Recreation Schultz provided information on the raised garden beds and benefits of gardening. John Zweber, from the Dakota County Master Gardeners, shared more information about the raised garden box project. 3.c. 2010 Leprechaun Days Update Maureen Bouchard and Laura Briggs, representing the Leprechaun Days Committee, were present to provide an update on the events schedule in July. CONSENT AGENDA Mayor Droste pulled 6.i. Request for Expansion of Extended Work Hours on TH 3- McNamara Contracting from the agenda. Motion by Weisensel. Second by Bills Motion to approve the Consent Agenda items a. through h. a. Minutes of the April 20, 2010 City Council Meeting Proceedings 1 Ayes: DeBettignies, Droste, Weisensel, Bills Nays: None. Absent: Shoe Corrigan. Motion carried. Motion by Weisensel. Second by Bills. Ayes: Droste, Weisensel, Bills, DeBettignies Nays: None. Absent: Shoe Corrigan. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 1, 2010 b. Minutes of the April 26, 2010 City Council Special Meeting Proceedings c. Minutes of the May 4, 2010 City Council Meeting Proceedings d. Bills Listing e. Receive Donation Police Equipment Fund f. Receive donation for the fire department g. 2010 Leprechaun Days Service Agreement h. Property Lease 6.i. Request for Expansion of Extended Work Hours on TH 3- McNamara Contracting Mayor Droste requested that staff provide an update on the changes in work hours. Director of Public Works /City Engineer Brotzler explained the request submitted by McNamara Contracting for a change in work hours because of graduation on June 5, 2010. McNamara rep we are trying to work with the high school and the MnDOT schedules. We are trying to do the best to keep the project moving. Mr. Brotzler added that should council approve the extension that immediately tomorrow advanced notice signing be posted notifying drivers of the change in work hours. City Administrator Johnson stated that staff will also notify larger associations of homes located along highway 3 of the changes in construction hours. Motion to authorize extended work hours as noted conditioned upon the immediate installation of advance notice signs. NEW BUSINESS 9.b. Reduction in Hours for Community Development Department Staff City Administrator Johnson stated the concern about the level of building permits and platting in the community and the effects upon staff workload. More specifically, discussions have been held with the Council regarding the workload in the Community Development Department. To balance staffing and workload there were several attempts to arrive at a voluntary solution. Several employees stepped forward to volunteer hours and a MOU was approved by the union. The number of hours volunteered did not meet our goals based upon staffing levels and workload. We've been stuck below 100 building permits last year and this year looks like new units will be lower than last. The actual revenue from building permits is down from where it was this point last year. Mr. Johnson explained the proposed motions listed in the staff report. He added that management did not take the decision lightly and had tried to work with staff to avoid the second motion. Mayor Droste offered employees in attendance an opportunity to provide comments. 1 ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 1, 2010 John Kendall, President of AFSCME #3857, stated the layoff came quickly for the department. He thanked the Mayor and Council Member for the MOU and the way the layoff was structured. Mr. Kendall wanted to see more input from the actual members being affected. He added there was movement on both sides. Several department members made the personal decision to reduce hours. Clarification was not received on the different hours wanted by management. He requested a postponement of the action to allow the members to allow more input on the decisions being made. Chris Cowen, field representative for AFSCME #3857, appreciated the City's efforts in attempting to deal with the issue. The union does not know what the numbers are but is very willing to put forth voluntary hours to help another member keep a job. The union was trying to be creative in dealing with the issues so that everyone could continue working. He added that management stated it was not a budget issue and the union members' wants to deliver a top notch product for taxpayers in Rosemount. He wanted more time to look at what people were willing to do voluntarily even though the severance package was generous there may be more unemployment proposed. Mr. Cowen noted that the City hires temporary employees every summer to mow lawn and a full -time veteran employee would be willing to do that to keep a job. He also suggested that some work that is contracted out could be done in house. The employees of the union are proud of the work they do. He added there were layoffs last year and a recent one this year so there is a lot to be talked about and hoped for more time to do so. Mayor Droste requested that staff address the comments. Mr. Johnson stated that while it is an option to postpone the motion the other side was that if both motions were passed and something materially changes, the actions taken could be reversed. As to whether the layoff is a budget issue, he stated that managers want to match the work load with the appropriate staff and number of employees. He explained that while there was an offer to do some of the work temporary employees currently do there were differences in the pay equity. He added that not many jobs are contracted out and those jobs that are contracted are very specific in nature. Mr. Johnson also clarified the timing of the previous City Hall and the Community Center layoffs, which were in April 2008. Community Development Director Lindquist added as a point of clarification that the entire process was not handled by just email. Staff met with the AFSCME group on April 12 and again with the Community Development Department members on April 19` She explained that management asked for voluntary layoffs and the response was not enough hours. A Memorandum of Understanding was created to allow for employees working 32 -36 to continue to receive health insurance. The AFSCME group had to take action on the MOU. Based upon the responses received for the voluntary layoffs, Community Development staff was given until noon today to provide more participation. She did not receive any changes and some of the employees that submitted for the first request did not for the second request. She added that several attempts were made to achieve the required participation. Council Member Bills questioned if at some point the individuals would know the number of hours they are working towards. Mr. Johnson replied that in the last round of discussions management was very clear about the targeted hours in several different job categories. Council Member Weisensel clarified that even if the recommended actions were approved if more employees volunteered for more hours the action could be rescinded. Mr. Johnson stated management was very open about potential changes in the proposed actions if staff volunteered additional time. Council Member DeBettignies questioned a two hour reduction. Ms Lindquist explained that the two hour reductions would not have complied with the MOU approved by the Union. Motion by DeBettignies. Second by Bills. Motion to Approve the Memorandum of Understanding Between the City of Rosemount and AFSCME #3857. Ayes: Weisensel, Bills, DeBettignies, Droste Nays: None. Absent: Shoe Corrigan. Motion carried. Motion by Bills. Second by Weisensel. Ayes: Bills, DeBettignies, Droste, Weisensel Nays: None. Absent: Shoe Corrigan. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 1, 2010 Motion to approve a notice of layoff for the least senior building inspector in the Community Development Department with one full week of pay for each full year of employment with the City not to exceed six weeks. Council Member Bills clarified that the motion could be reversed at a later date. Mr. Johnson stated that the employee could be called back should a material change in circumstances occur. 9.a. Rosemount/Empire /UMore County Transportation Corridor Study Director of Public Works /City Engineer Brotzler summarized the information provided within the staff report. As part of the preliminary discussions for the future development of UMore Park property located in Rosemount and Empire Township, it was determined that the preparation of a corridor study through this area was warranted. Council Member Weisensel questioned the cost of the corridor study. Mr. Brotzler responded that Dakota County paid approximately $100,000 for the study. He further explained the cost participation policy with Dakota County. Because the study was development driven, the City's financial responsibility of 22.5% of the study cost is to be paid by the University of Minnesota. Motion by Bills. Second by DeBettignies. Motion to adopt a resolution accepting the Dakota County Rosemount /Empire /UMore Area Transportation System Study. Ayes: DeBettignies, Droste, Weisensel, Bills Nays: 0. Absent: Shoe Corrigan. Motion carried. (Resolution 2010 -41) 1 1 ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 1, 2010 ANNOUNCEMENTS Mayor Droste reviewed the schedule of upcoming meetings. The next City Council regular meeting will be held on June 15, 2010. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was adjourned at 8:37 p.m. Respectfully Submitted, Amy Domeier, City