HomeMy WebLinkAbout6.a. Minutes of the August 15, 2012 Work Session Proceedings
ROSEMOUNT CITY COUNCIL
WORK SESSION PROCEEDINGS
AUGUST 15, 2012
CALL TO ORDER
Pursuant to due call and notice thereof a work session of the Rosemount City Council was duly held
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on Wednesday, August 15, 2012 at 6:30 p.m. in the Conference Room at City Hall, 2875 145 Street
West, Rosemount.
Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe-Corrigan,
Weisensel and DeBettignies attending. Staff present included City Administrator Johnson, City
Clerk Domeier, Director of Public Works/City Engineer Brotzler, Community Development
Director Lindquist, Director of Parks and Recreation Schultz and Finance Director May.
UPDATES
Community Development Director Lindquist provided an update on discussions with the CDA
about potential sites for a senior housing project. Council Member DeBettignies questioned the
Raak property interest. Ms Lindquist stated that staff has not checked with any property owners.
Discussion was held about using the GlenRose site. Mayor Droste expressed concerns about the
sites proposed near the railroad tracks.
Community Development Director Lindquist provided an update on the violations located at Dr.
Hansen’s property. Staff is waiting for additional information to accompany the building plans.
Staff will submit paperwork to the City prosecutor should the information not be provided in a
timely manner.
DISCUSSION
2.A. Senior Housing Update
Community Development Director Lindquist stated that staff met with Bill Stoddard this afternoon.
She asked Kelly Doran and Bill Stoddard to provide an update on the project. Mr. Stoddard hoped
the next step would be to get a development agreement in place related to the grants, land value,
senior housing and options of the senior center. He talked about the desire of people to have
wellness options. Kelly Doran stated that they are at a point to get an architect and engineer hired
to get a package into review.
Mayor Droste expressed concerns about the uses proposed for the senior center. Mr. Doran stated
the swimming pool would not be incredibly large. Discussion was held about possible uses and set
up of the senior center for a pool, class rooms, rehearsal rooms, social rooms, etc. Discussion was
also held about the frontage and views of the building.
Council Member Shoe-Corrigan wanted to ensure there would be space for classrooms, rehearsal
rooms and programming for seniors. She questioned if there would be rental fees for the
programming. Director of Parks and Recreation Schultz talked about the specific uses requested by
the current seniors. He also stated that there has been talk of having a teen center, teen tutoring,
rehearsal rooms, equipment storage, etc. at the proposed center.
Ms. Lindquist expressed concerns about how the new ideas would affect the city’s contribution to
the project. Council Member Kearney inquired about the tax impact for a million dollar facility.
Finance Director May estimated it would be about $35,000. Discussion was held about how
comfortable the City Council was with exploring the issues. Mr. Doran offered to do a drawing and
the City Council could decide what they like, how much they would contribute, and figure out the
ROSEMOUNT CITY COUNCIL
WORK SESSION PROCEEDINGS
AUGUST 15, 2012
ownership. Council Member Weisensel wanted to maximize what would occur on site. Mr.
Johnson stated that a core space should be public in character for the seniors, RAAC, and for public
assembly. Ms. Lindquist expressed concerns about the size of the site and the amount of parking
allotted for the site. Discussion was held about parking options. Mr. Stoddard talked more about
the wellness component of the facility and stated there would be a full-time activities director. Mr.
Doran stated an agreement needs to be in place before investments are made.
The City Council expressed interest in seeing revised drawings but felt more information in needed
to determine the cost sharing. Mr. Doran stated they would work on preliminary plans but he would
like to have an agreement in place soon. He was hoping that concept plans could be used in
creating a developer’s agreement.
2.B. Fleet Evaluation Matrix
Director of Public Works/City Engineer Brotzler provided information on the proposed fleet
evaluation matrix that would be incorporated into the Public Works Quality Standards. The matrix
would serve as the basis for evaluating and determining the timing for the future replacement of
equipment.
Council Member Shoe-Corrigan questioned whether the purchase costs are in today’s dollars. Mr.
Brotzler stated that the replacement costs were not tied to the purchase date. Council Member
Shoe-Corrigan questioned if the report could show the original equipment purchase cost and the
cost to replace the equipment today. Mr. Brotzler stated he could fulfill that request.
Council Member Kearney questioned who completed the evaluation. Mr. Brotzler explained that
the only subjective component of the evaluation is the condition scoring that comprises up to 15%
of the total score and that all other scoring is objective. The mechanics assess equipment and their
findings are reviewed by the Public Work Supervisor and Mr. Brotzler. Mayor Droste questioned if
it would be beneficial to have an outside group do the assessments. Council Member Weisensel
suggested that at the point of replacement some options be provided for buying, renting, or
eliminating equipment. He also suggested that the city explore the option of using hybrids, or
vehicles that use flex fuels and bio fuels. Mr. Brotzler explained that with past replacements
alternative fueled or hybrid vehicles have been considered but due to higher initial capital costs and
payback periods that exceeded the expected life of the vehicle, the Council decision was to continue
with conventional fueled vehicles. Alternative fueled or hybrid vehicles can and will continue to be
considered in the future and options presented to Council with proposed replacements. Mayor
Droste stated that work policies may be just as important as using flex fuels.
Discussion was held about referencing the program within the CIP budget. Mr. Brotzler explained
that staff could tie the document to the CIP for tracking purposes. The City Council appreciated
that the matrix was created by Mr. Brotzler. Mr. Brotzler planned to iron out the details and include
the matrix in the annual public work quality standards report. Mr. Weisensel stated the initiative did
a great job of showing residents how the city is bringing value to tax dollars. Mayor Droste
requested that staff find out how many other cities employ in-house mechanics.
ROSEMOUNT CITY COUNCIL
WORK SESSION PROCEEDINGS
AUGUST 15, 2012
2.C. 2013 Budget
City Administrator Johnson provided a summary of the staff report. Finance Director May
provided information on the tax capacity for 2013. He stated that the levy was increasing by 1.26%
but there would be a zero tax increase for the median valued home. Mr. May explained that the
city’s bond rating will be maintained and explained that one of the city’s biggest strengths is the
healthy general fund balance. He also provided information on the revenue projections and tax
collections.
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Mr. May stated that the preliminary budget levy will be discussed at the September 4 City Council
meeting. Further discussion was held about the projections for health insurance.
Discussion ensued regarding the financial arrangements with the proposed senior housing project.
Mr. May stated that from a financial standpoint the city should let Doran Companies own and
operate the facility. Discussion was held about the potential costs to operate and maintain the
facility. Further discussion was held about the grant money the City has received for the project.
Staff related concerns about the costs of the project with all the additions that were outside of the
RFQ.
UPDATES
3.A. Frontage road west of Biscayne and north of County Road 42
Community Development Director Lindquist provided an update on the hotel site. Discussion was
held about the proposed business locations. Kim provided financial investments. The City Council
supported the proposed abatement request.
3.B. Updates from City Council/Staff
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Director of Public Works/City Engineer provided an update on the 145 Street construction
project.
City Administrator Johnson stated that the City Council will receive an email from the ICMA to
complete a 360 review on Mr. Johnson.
Director of Parks and Recreation Schultz stated that the Brazil Avenue improvements project
started today. Director of Public Works/City Engineer Brotzler provided information about the
landscaping plan for the median area.
Director of Public Works/City Engineer Brotzler provided information about an upcoming event
with the local Girl Scout troop.
Council Member Weisensel provided updates from National Night Out. He also expressed concern
about a City Council Candidate providing questionable information about a water treatment facility.
Staff provided an update on a recent meeting with the Department of Health related to the water
testing at the UMore site.
ROSEMOUNT CITY COUNCIL
WORK SESSION PROCEEDINGS
AUGUST 15, 2012
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Droste,
second by Weisensel, the meeting was adjourned at 10:07 p.m.
Respectfully Submitted,
Amy Domeier, City Clerk