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HomeMy WebLinkAbout6.a. Minutes of the August 15, 2012 Work Session Proceedings ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 15, 2012 CALL TO ORDER Pursuant to due call and notice thereof a work session of the Rosemount City Council was duly held th on Wednesday, August 15, 2012 at 6:30 p.m. in the Conference Room at City Hall, 2875 145 Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe-Corrigan, Weisensel and DeBettignies attending. Staff present included City Administrator Johnson, City Clerk Domeier, Director of Public Works/City Engineer Brotzler, Community Development Director Lindquist, Director of Parks and Recreation Schultz and Finance Director May. UPDATES Community Development Director Lindquist provided an update on discussions with the CDA about potential sites for a senior housing project. Council Member DeBettignies questioned the Raak property interest. Ms Lindquist stated that staff has not checked with any property owners. Discussion was held about using the GlenRose site. Mayor Droste expressed concerns about the sites proposed near the railroad tracks. Community Development Director Lindquist provided an update on the violations located at Dr. Hansen’s property. Staff is waiting for additional information to accompany the building plans. Staff will submit paperwork to the City prosecutor should the information not be provided in a timely manner. DISCUSSION 2.A. Senior Housing Update Community Development Director Lindquist stated that staff met with Bill Stoddard this afternoon. She asked Kelly Doran and Bill Stoddard to provide an update on the project. Mr. Stoddard hoped the next step would be to get a development agreement in place related to the grants, land value, senior housing and options of the senior center. He talked about the desire of people to have wellness options. Kelly Doran stated that they are at a point to get an architect and engineer hired to get a package into review. Mayor Droste expressed concerns about the uses proposed for the senior center. Mr. Doran stated the swimming pool would not be incredibly large. Discussion was held about possible uses and set up of the senior center for a pool, class rooms, rehearsal rooms, social rooms, etc. Discussion was also held about the frontage and views of the building. Council Member Shoe-Corrigan wanted to ensure there would be space for classrooms, rehearsal rooms and programming for seniors. She questioned if there would be rental fees for the programming. Director of Parks and Recreation Schultz talked about the specific uses requested by the current seniors. He also stated that there has been talk of having a teen center, teen tutoring, rehearsal rooms, equipment storage, etc. at the proposed center. Ms. Lindquist expressed concerns about how the new ideas would affect the city’s contribution to the project. Council Member Kearney inquired about the tax impact for a million dollar facility. Finance Director May estimated it would be about $35,000. Discussion was held about how comfortable the City Council was with exploring the issues. Mr. Doran offered to do a drawing and the City Council could decide what they like, how much they would contribute, and figure out the ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 15, 2012 ownership. Council Member Weisensel wanted to maximize what would occur on site. Mr. Johnson stated that a core space should be public in character for the seniors, RAAC, and for public assembly. Ms. Lindquist expressed concerns about the size of the site and the amount of parking allotted for the site. Discussion was held about parking options. Mr. Stoddard talked more about the wellness component of the facility and stated there would be a full-time activities director. Mr. Doran stated an agreement needs to be in place before investments are made. The City Council expressed interest in seeing revised drawings but felt more information in needed to determine the cost sharing. Mr. Doran stated they would work on preliminary plans but he would like to have an agreement in place soon. He was hoping that concept plans could be used in creating a developer’s agreement. 2.B. Fleet Evaluation Matrix Director of Public Works/City Engineer Brotzler provided information on the proposed fleet evaluation matrix that would be incorporated into the Public Works Quality Standards. The matrix would serve as the basis for evaluating and determining the timing for the future replacement of equipment. Council Member Shoe-Corrigan questioned whether the purchase costs are in today’s dollars. Mr. Brotzler stated that the replacement costs were not tied to the purchase date. Council Member Shoe-Corrigan questioned if the report could show the original equipment purchase cost and the cost to replace the equipment today. Mr. Brotzler stated he could fulfill that request. Council Member Kearney questioned who completed the evaluation. Mr. Brotzler explained that the only subjective component of the evaluation is the condition scoring that comprises up to 15% of the total score and that all other scoring is objective. The mechanics assess equipment and their findings are reviewed by the Public Work Supervisor and Mr. Brotzler. Mayor Droste questioned if it would be beneficial to have an outside group do the assessments. Council Member Weisensel suggested that at the point of replacement some options be provided for buying, renting, or eliminating equipment. He also suggested that the city explore the option of using hybrids, or vehicles that use flex fuels and bio fuels. Mr. Brotzler explained that with past replacements alternative fueled or hybrid vehicles have been considered but due to higher initial capital costs and payback periods that exceeded the expected life of the vehicle, the Council decision was to continue with conventional fueled vehicles. Alternative fueled or hybrid vehicles can and will continue to be considered in the future and options presented to Council with proposed replacements. Mayor Droste stated that work policies may be just as important as using flex fuels. Discussion was held about referencing the program within the CIP budget. Mr. Brotzler explained that staff could tie the document to the CIP for tracking purposes. The City Council appreciated that the matrix was created by Mr. Brotzler. Mr. Brotzler planned to iron out the details and include the matrix in the annual public work quality standards report. Mr. Weisensel stated the initiative did a great job of showing residents how the city is bringing value to tax dollars. Mayor Droste requested that staff find out how many other cities employ in-house mechanics. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 15, 2012 2.C. 2013 Budget City Administrator Johnson provided a summary of the staff report. Finance Director May provided information on the tax capacity for 2013. He stated that the levy was increasing by 1.26% but there would be a zero tax increase for the median valued home. Mr. May explained that the city’s bond rating will be maintained and explained that one of the city’s biggest strengths is the healthy general fund balance. He also provided information on the revenue projections and tax collections. th Mr. May stated that the preliminary budget levy will be discussed at the September 4 City Council meeting. Further discussion was held about the projections for health insurance. Discussion ensued regarding the financial arrangements with the proposed senior housing project. Mr. May stated that from a financial standpoint the city should let Doran Companies own and operate the facility. Discussion was held about the potential costs to operate and maintain the facility. Further discussion was held about the grant money the City has received for the project. Staff related concerns about the costs of the project with all the additions that were outside of the RFQ. UPDATES 3.A. Frontage road west of Biscayne and north of County Road 42 Community Development Director Lindquist provided an update on the hotel site. Discussion was held about the proposed business locations. Kim provided financial investments. The City Council supported the proposed abatement request. 3.B. Updates from City Council/Staff th Director of Public Works/City Engineer provided an update on the 145 Street construction project. City Administrator Johnson stated that the City Council will receive an email from the ICMA to complete a 360 review on Mr. Johnson. Director of Parks and Recreation Schultz stated that the Brazil Avenue improvements project started today. Director of Public Works/City Engineer Brotzler provided information about the landscaping plan for the median area. Director of Public Works/City Engineer Brotzler provided information about an upcoming event with the local Girl Scout troop. Council Member Weisensel provided updates from National Night Out. He also expressed concern about a City Council Candidate providing questionable information about a water treatment facility. Staff provided an update on a recent meeting with the Department of Health related to the water testing at the UMore site. ROSEMOUNT CITY COUNCIL WORK SESSION PROCEEDINGS AUGUST 15, 2012 ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by Weisensel, the meeting was adjourned at 10:07 p.m. Respectfully Submitted, Amy Domeier, City Clerk