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Home My WebLink About6.e. Budget Amendments 4ROSEMOUNT EXECUTIVE E SU MARY CITY COUNCIL City Council Meeting Date: October 2, 2012 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. (.Q,. ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets o RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2012 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 3rd quarter of 2012. BACKGROUND This item is on the agenda for Council to formally amend the 2012 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2012. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received,we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 3rd quarter of 2012. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Kearney, Shoe-Corrigan & Weisensel From: Jeff May, Finance Director Date: September 27, 2012 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) $ 5,466.34 Total Revenues $ 5,466.34 Detail for Expenditures: 101-42110-01-208.02 (Equipment Donations/Forfeitures) $ 1,599.99 101-45100-01-439.00 (Other Miscellaneous Charges) 3,866.35 Total Expenditures $ 5,466.34 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2012 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2012 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 2012 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$5,466.34; (2) General operating expenditures, the total which reflects an increase of$5,466.34; NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2012 General Fund Operating Budget. ADOPTED this 2nd day of October, 2012. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: Amount Received: Purpose of Donation: Account#for Donation: (Must be Liability#Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 1099.99 To be Spent from Account#:101 42110 01 208.02 (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: Ballistic Vest Purchase AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $ 1099.99 Amend Expenditure Account#101-22222 $ 1099.99 (The Two Dollar Amounts Must be the Same) l r GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: #101-22222 (Donation Liability#) $ 1099.99 Credit:101-36230.00 $ 1099.99 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 3, 2012 PoszE p -t1- ia 4 ROSE EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: July 3, 2012 AGENDA ITEM: Donation Account Expenditure — Police AGENDA SECTION: Equipment Fund Consent PREPARED BY: Jewel Ericson, Interim Chief of Police AGENDA NO. (j .f ATTACHMENTS: Budget Worksheet APPROVED BY: oQJ RECOMMENDED ACTION: Motion to approve the expenditure of$1099.99 from the Police Equipment Fund for the purchase of body armor for one officer. ISSUE The Police Equipment Fund has been set up for the purpose of accepting donations,monies received from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the State of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement program are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two reimbursement programs. Body armor was purchased recently for a new officer. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. RECOMMENDATION Staff recommends that Council approve the expenditure of$1099.99 from the Police Equipment Fund for the purpose of purchasing body armor for this officer. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On Amount Received: $ Purpose of Donation: Account#for Donation: (Must be Liability#Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $500.00 To be Spent from Account#:101 42110 01 208.02 Purpose of Expenditure: Prizes and food AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $500.00 Amend Expenditure Account#101-22222 : $500.00 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: #101-22222 (Donation Liability#) $500.00 Credit:101-36230.00 $500.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: July 17, 2012 PTff1 4ROSEN4OI [NT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: July 17, 2012 AGENDA ITEM: Donation Account Expenditure- Police AGENDA SECTION: Equipment Fund Consent PREPARED BY: Jewel Ericson, Interim Chief of Police AGENDA NO. (i /'i- ATTACHMENTS: Budget Worksheet APPROVED BY: on! RECOMMENDED ACTION: Motion to approve the expenditure of $500 from the Police Equipment Fund to be used for Leprechaun Days teen dance expenses. BACKGROUND The Police Equipment Fund has been set up for the purpose of receiving donations received that are designated for the Police Department. Expenditures from this account are only made after approval is received from the City Council. ISSUE The Council is being asked to approve the expenditure in the amount of$500 from the Police Equipment Fund which was previously donated by the Rosemount American Legion Post#65. These funds are being designated for the purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve Officers. RECOMMENDATION Staff recommends that Council approve the expenditure of$500 from the Police Equipment Fund for the purpose of purchasing prizes and paying other expenses associated with the Leprechaun Days teen dance. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-20-12 Amount Received: $500 from MN Energy Resources Receipt#for Donation: #N/A Purpose of Donation: Reimburse Robert Trail/Dakota County Library for books purchased for the "One Book, One Rosemount" event Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $500 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Reimburse Robert Trail/Dakota County Library for books purchased for the "One Book, One Rosemount" event AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $500 Amend Expenditure Acct#101-45100-01-439.00 $500 (The two-dollar amounts should be the same.) r� GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $500 Credit: 101-36230.00 $500 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 3, 2012. p O �STE 2 1 -Il -I � ,� 4ROSEN4OUN'T EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 3, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. Li.,. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: p01 RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 to reimburse the Robert Trail Library/Dakota County Library for the purchase of books associated with the"One Book, One Rosemount" event (co-sponsored by the Robert Trail Library and the City of Rosemount)that is taking place during October, 2012, and $1,250 for Safety Camp T-Shirts. EXPENDITURE DONATION AMOUNT USEIITEM PURCHASED FROM $500 Robert Trail Library/Dakota County Library— MN Energy Reimbursement for books for the"One Book, One Resources Rosemount" event. $1,250 Pilgrim Promotions -Safety Camp T-Shirts Dakota Electric, 1"State Bank of Rosemount and MN Energy Resources $1,750.00 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: $1250 from Dakota Electric, 1$`State Bank of Rosemount and MN Energy Resources Receipt#for Donation: # N/A Purpose of Donation: Safety Camp— Pilgrim Promotions—T-Shirts Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1250 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Safety Camp— Pilgrim Promotions—T-Shirts AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $1250 Amend Expenditure Acct#101-45100-01-439.00 $1250 (The two-dollar amounts should be the same.) /GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $1250 Credit: 101-36230.00 $1250 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 3, 2012. osT � 7 `,t'( . 3 ROSEN4OUP1T EXECUTIVE SUMMARY U RY CITY COUNCIL City Council Regular Meeting: July 3, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.t. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of$500 to reimburse the Robert Trail Library/Dakota County Library for the purchase of books associated with the "One Book, One Rosemount"event (co-sponsored by the Robert Trail Library and the City of Rosemount) that is taking place during October, 2012, and $1,250 for Safety Camp T-Shirts. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $500 Robert Trail Library/Dakota County Library— MN Energy Reimbursement for books for the"One Book,One Resources Rosemount" event. $1,250 Pilgrim Promotions-Safety Camp T-Shirts Dakota Electric, 1'State Bank of Rosemount and MN Energy Resources $1,750.00 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 02-06-12 CF Industries Amount Received: 200.00 Receipt#for Donation: # N/A Purpose of Donation: Leprechaun Days Blarney Stone Hunt Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $200.00 Amend Expenditure Acct#101-45100-01-439.00 $200.00 (The two-dollar amounts should be the same.) (. \))1 �= GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $200.00 Credit: 101-36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 17, 2012. la O S T E fl 2 RJSEv1OUNT' EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 17, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. /cf. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: 0/1) RECOMMENDED ACTION: Motion to approve the donation expenditure of$200 for the Blarney Stone Hunt. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $200.00 First State Bank of Rosemount—Coins for Blarney Stone CF Industries Hunt. SUMMARY Please consider the expenditure of funds from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Target—Fishing Derby Supplies Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $114.83 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Target—Fishing Derby Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $114.83 Amend Expenditure Acct#101-45100-01-439.00 $114.83 (The two-dollar amounts should be the same.) • er- GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $114.83 Credit: 101-36230.00 $114.83 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 6, 2012. TUcTf V-, -, , U 5 4 ROSE O EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. GI,e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: oft RECOMMENDED ACTION: Motion to approve the donation expenditure of$150 for engraving on the Veterans' Memorial Monument, $1,000 for T-shirts and $225 for DJ Services for the Run for the Gold, and $114.83 for supplies for the Fishing Derby. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $150.00 Ken Talbert—Engraving on Veterans'Memorial Various Monument by Viere Granite Carving $1,000.00 Pilgrim Promotions—Run for the Gold T-Shirts Various $225.00 JPS Entertainment—Run for the Gold DJ Services Various $114.83 Target—Fishing Derby Supplies Various $1,489.83 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Vets' Memorial— Engraving on Monument Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $150.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial— Engraving on Monument AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $150.00 Amend Expenditure Acct#101-45100-01-439.00 $150.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $150.00 Credit: 101-36230.00 $150.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 6, 2012. E3 'T 2 4 ROSE.\4OLINTI EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. to e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Dft..1 RECOMMENDED ACTION: Motion to approve the donation expenditure of$150 for engraving on the Veterans' Memorial Monument, $1,000 for T-shirts and $225 for DJ Services for the Run for the Gold, and $114.83 for supplies for the Fishing Derby. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $150.00 Ken Talbert—Engraving on Veterans'Memorial Various Monument by Viere Granite Carving $1,000.00 Pilgrim Promotions—Run for the Gold T-Shirts Various $225.00 JPS Entertainment—Run for the Gold DJ Services Various $114.83 Target—Fishing Derby Supplies Various $1,489.83 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: JPS Entertainment—Run for the Gold DJ Services Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $225 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: JPS Entertainment—Run for the Gold DJ Services AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $225 Amend Expenditure Acct#101-45100-01-439.00 $225 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $225 Credit: 101-36230.00 $225 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 6, 2012. tile, 5 n ��`' " 4 ROSEN4QLINT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account-- Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. W e. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: an! RECOMMENDED ACTION: Motion to approve the donation expenditure of$150 for engraving on the Veterans' Memorial Monument, $1,000 for T-shirts and $225 for DJ Services for the Run for the Gold, and $114.83 for supplies for the Fishing Derby. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $150.00 Ken Talbert—Engraving on Veterans'Memorial Various Monument by Viere Granite Carving $1,000.00 Pilgrim Promotions—Run for the Gold T-Shirts Various $225.00 JPS Entertainment—Run for the Gold DJ Services Various $114.83 Target—Fishing Derby Supplies Various $1,489.83 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Pilgrim Promotions—Run for the Gold T-Shirts Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1000 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Pilgrim Promotions—Run for the Gold T-Shirts AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $1000 Amend Expenditure Acct#101-45100-01-439.00 $1000 (The twacrar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $1000 Credit: 101-36230.00 $1000 Journal entry to reduce deferred donation revenue and increase donation revenue ev ue to actual per Council action on August 6, 2012. VI 0 217' , 3 4RESEtV1LOLII\rF EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account-- Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 10,6. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DN RECOMMENDED ACTION: Motion to approve the donation expenditure of$150 for engraving on the Veterans' Memorial Monument, $1,000 for T-shirts and $225 for DJ Services for the Run for the Gold, and $114.83 for supplies for the Fishing Derby. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $150.00 Ken Talbert—Engraving on Veterans'Memorial Various Monument by Viere Granite Carving $1,000.00 Pilgrim Promotions—Run for the Gold T-Shirts Various $225.00 JPS Entertainment—Run for the Gold DJ Services Various $114.83 Target—Fishing Derby Supplies g g er u pp Various $1,489.83 TOTAL SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET II RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Vets' Memorial— Flags Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $336.52 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial—Flags AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $336.52 Amend Expenditure Acct#101-45100-01-439.00 $336.52 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $336.52 Credit: 101-36230.00 $336.52 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on September 4, 2012. 1131,9 +emu 2 4ROSENI0uNr EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: September 4, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account- Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of$336.52 from the Veterans' Memorial donation account for flags. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $336.52 Office of Rep.John Kline-Flags Various SUMMARY Please consider the expenditure from the Donation Account for the above item. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Teen Night—Supplies: Glo-Necklaces Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $90.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Teen Night—Supplies: Glo-Necklaces AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $90.00 Amend Expenditure Acct#101-45100-01-439.00 $90.00 (The two-dollar amounts should be the same.) •Y � `r-til; GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $90.00 Credit: 101-36230.00 $90.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on September 18, 2012. 10 ED c -a. w V.-� 2 4ROSEtVIOL1NTIT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: September 18, 2012 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account—Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (i.e.. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: a 11.1 RECOMMENDED ACTION: Motion to approve the donation expenditure of$90.00 from the Teen Night donation account for supplies. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $90.00 Rhode Island Novelty—Supplies: Glo-Necklaces for The First State Bank Friday Night Live Halloween Party 10-26-12 of Rosemount SUMMARY Please consider the expenditure from the Donation Account for the above item.