HomeMy WebLinkAbout7.a. 2013-2022 City of Rosemount Capital Improvement Plan 4 ROSEMOUNT EXECUTIVE SUMMARY
PLANNING COMMISSION
Planning Commission Meeting Date: November 27, 2012
Tentative City Council Meeting Date: December 4, 2012
AGENDA ITEM: 2013 2022 City of Rosemount Capital AGENDA SECTION:
Improvement Plan New Business
PREPARED BY: Eric Zweber, Senior Planner AGENDA NO.
1. a.
ATTACHMENTS: City Council Work Session CIP Executive
Summary from Dwight Johnson, City APPROVED BY:
Administrator; 2013 2022 Capital
Improvement Plan; CIP from the 2030
Comprehensive Plan.
RECOMMENDED ACTION: Motion to find the 2013 2022 Capital Improvement
Plan in Compliance with the Rosemount Comprehensive Plan.
ISSUE
Minnesota Statute 462.356 Subd.2 requires that the Planning Commission provide a written report to
the City Council that the Capital Improvement Plan (CIP) is in compliance with the Comprehensive
Plan.
BACKGROUND
The City of Rosemount prepares a 10 -year CIP to anticipate the financial needs of the City capital
facilities beyond the current year's budget. Minnesota Statutes requires that the Planning Commission
review the CIP to ensure that the investments made by the City are in compliance with and implement
the goals of the Comprehensive Plan. To help make that determination, the Planning Commission is
provided the proposed 2013 2022 CIP and the 2008 2017 CIP that was contained in the adopted
Comprehensive Plan.
Both CIPs include investments in new parks, replacement or upgrades to public facilities, replacement
or purchase of new equipment to maintain the City's infrastructure, and investments for new
infrastructure. There are some differences between the two CIPs, i.e. the 2008 -2017 CIP called for
the construction of Well #16 in 2010 while the 2013 2022 CIP discusses the construction of Well
#16 in 2014. Development has been slower than outlined in the Comprehensive Plan, so there is no
need for Well #16 at this time. The City installs infrastructure and replaces vehicles when needed, and
an assessment is done the year it is initially programmed to determine whether necessary or not. To be
clear, scheduling of the capital expenditure in a specific year does not insure that purchase will occur.
Additional review is conducted the year prior to the proposed expenditure. It should be noted the CIP
only includes infrastructure that the City will be constructing, such as wells or water treatment
facilities, not infrastructure that developers would be installing such as new streets or lift stations.
RECOMMENDATION
Staff recommends that the Planning Commission find the 2013- 2022 Capital Improvement Plan in
compliance with the Comprehensive Plan.
ROSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Work Session: November 14, 2012
AGENDA ITEM: Capital Improvements Plan A ENDA SECTION:
PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. 7C,
ATTACHMENTS: Proposed 2013 -2022 CIP; Memos from
Andy Brotzler on Equipment and Water APPROVED BY:
Treatment Plant 04)
RECOMMENDED ACTION: Review and direct staff on any changes
BACKGROUND
The City updates its 10 year Capital Improvements Plan (CIP) annually. The CIP is a good planning tool
and is looked upon favorably by bond rating agencies. This latest update incorporates both new projects
identified in the City's 2012 -2013 goals and updates available sources of funds. Staff considers that all
projects shown in the plan can be funded with available or reasonably projected revenues with the
exception of the unfunded "future" items listed on the last page.
DISCUSSION
The updated plan provides for all of the projects specifically mentioned in the 2012 -2013 adopted Council
Goals including the Highway 3 underpass, neighborhood amenities, a splash pad, Erickson park building
improvements, tennis courts and senior exercise stations. Brazil Avenue and the Erickson Park parking lot
were both paved this year. The plan also continues to provide for a public Senior Center and for a joint
indoor recreation project with the YMCA and DCTC. The Park and Ride facility is also under
construction and may be in service before the end of 2012.
The 2013 portion of the plan also provides for improvements in the sound and lighting at the Steeple
Center as well as the addition of air conditioning. New tables and chairs and renovated restrooms for the
Community Center are also included. The plan also shows some design and ROW acquisition costs for
the County Road 42 /Highway 52 interchange and construction of the proposed frontage road north of
County Road 42 and east of Business Parkway. Last, but not least, funding for initial development of the
greenfields on the Flint Hills park property is included. A new project in 2014 is pedestrian railroad
crossing improvements at the 145` street crossing.
Equipment needs were discussed with the Council several months ago when Andy Brotzler brought
forward a new system for evaluating equipment replacement needs which is partially modeled after the
Dakota County system. The Council directed that staff implement the new evaluation system and a
separate memo in this packet shows the results of the implementation. All major items of equipment must
be individually approved by the Council before they are actually purchased.
There is also a separate memo on a water treatment plant which may be scheduled for 2016 or some
ensuing year. While the City is not faced with violation of any primary drinking water standards, quality
issues relating to iron and manganese in the water may indicate that a water treatment plant should be
constructed. This reasonable projection that we may want a treatment plant is the main reason for the
periodic increases in water rates the past few years.
CONCLUSION
The Council should review the program, particularly the portions in the early years, and direct staff on any
desired changes. The draft plan will then be scheduled for review by the Planning Commission to verify
that it is not inconsistent with the adopted Comprehensive Plan and will finally be presented for adoption
by the Council in December.
2
10 -YEAR CIP
WORKING PROGRAM
2013 -2022
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10 -YEAR CAPITAL IMPROVEMENT PLAN (CIP)
BACKGROUND
Historically, the City of Rosemount has usually had some form of 5 -year CIP in place to
utilize for its capital improvements. There have been times where just a single year's capital
improvements have been addressed and funded. As the City continues to grow, we believe
that the careful development and continuous utilization of a realistic Capital Improvement
Plan is essential to the proper management of the City. As we looked at developing a new 5-
year CIP, it became apparent that the dilemma that the City of Rosemount faces is one of
continued growth combined with restoration/reconstruction of the older portions of our city.
This being the case, it was almost impossible to develop a plan for a 5 -year period that was
very realistic. As work continued on the plan, we decided to explore the possibility of looking
out farther and developing a longer plan that would more realistically allow us to plan for the
City's future. What has evolved is the following 10 -year Capital Improvement Plan. We
believe that great strides have been made to more accurately plan for the future of the City of
Rosemount. This document is only a working guide that is utilized by the City Council and its
staff to prepare for the future. The first year of the plan will be included as part of the formal
budget that is prepared yearly as part of our Truth -in- Taxation process with the following
years developed as a working tool for future years' discussions.
GENERAL /ADMINISTRATIVE DESCRIPTION
The CIP provides for specific funding of items, the nature of which is not considered
"current" in their use or life expectancy. These items are generally of a higher estimated cost
than $5,000 and will have a life expectancy of 3 years or greater. The source of funding for
these expenditures is typically the general tax levy. In some instances, other funding is
utilized. For example, beginning in 1996, revenues received from user fees are being
designated in various CIP funds for capital improvement/equipment purchases. If these
revenues are realized, the equipment or project will be completed and if the revenue is not
realized the equipment will not be purchased. Individual departments are designated for each
item proposed for purchase in this plan.
TYPES OF CAPITAL IMPROVEMENT FUNDS
Another area of change for the CIP is the implementation of three separate funds to isolate and
better track the types of capital improvements being planned for. The following briefly
describes each of the three:
Building CIP Fund This fund is used to account for the on -going capital improvements and
possible additions to government buildings.
Street CIP Fund This fund is used to account for the on -going street construction and
reconstruction projects within the City and all other major maintenance items related to both
paved and unpaved streets including, but not limited to, street lights, signal lights, sidewalks
and gravel road resurfacing.
Equipment CIP Fund This fund is used to account for the on -going replacement of and
additions to City equipment.
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1 �N�e�
CAPITAL IMPROVEMENT PLAN (CIP)
Background
Historically, the City of Rosemount has usually had some form of 5 -year Capital Improvement
Plan (CIP) in place to utilize for its capital improvements. There have been times where just a
single year's capital improvements have been addressed and funded. As the City continues to
grow, we believe that the careful development and continuous utilization of a realistic CIP is
essential to the proper management of the City. As we looked at developing a new 5 -year CIP, it
became apparent that the dilemma that the City of Rosemount faces is one of continued growth
combined with restoration /reconstruction of the older portions of our City. This being the case,
it was almost impossible to develop a plan for a 5 -year period that was very realistic. As work
continued on the plan, we decided to explore the possibility of looking out farther and
developing a longer plan that would more realistically allow us to plan for the City's future. What
has evolved is the following 10 -year CIP. We believe that great strides have been made to more
accurately plan for the future of the City of Rosemount. This document is only a working guide
that is utilized by the City Council and its staff to prepare for the future. The first year of the
plan will be included as part of the formal budget that is prepared yearly as part of our Truth -in-
Taxation process with the following years developed as a working tool for future years'
discussions.
General /Administrative Description
The CIP provides for specific funding of items, the nature of which is not considered "current"
in their use or life expectancy. These items are generally of a higher estimated cost than $5,000
and will have a life expectancy of 3 years or greater. The source of funding for these
expenditures is typically the general tax levy. In some instances, other funding is utilized. For
example, beginning in 1996, revenues received from user fees are being designated in various CIP
funds for capital improvement /equipment purchases. If these revenues are realized, the
equipment or project will be completed and if the revenue is not realized the equipment will not
be purchased. Individual departments are designated for each item proposed for purchase in this
plan.
Types of Capital Improvement Funds
Another area of change for the CIP is the implementation of three separate funds to isolate and
better track the types of capital improvements being planned for. The following briefly describes
each of the three:
Building CIP Fund This fund is used to account for the on -going capital improvements and
possible additions to government buildings.
Street CIP Fund This fund is used to account for the on -going street construction and
reconstruction projects within the City and all other major maintenance items related to both
paved and unpaved streets including, but not limited to, street lights, signal lights, sidewalks and
gravel road resurfacing.
Equipment CIP Fund This fund is used to account for the on -going replacement of and
additions to City equipment.
82 2030 Comprehensive Land Use Plan 4 ROSEMOUNT
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