HomeMy WebLinkAbout9.c. 10-Year Capital Improvement Plan (CIP) Working Program 4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: December 18, 2012
AGENDA ITEM: 10-Year Capital Improvement AGENDA SECTION:
Plan (CIP) Working Program New Business q-e.
PREPARED BY: Jeff May, Finance Director AGENDA NO.
ATTACHMENTS: 10-Year CIP Summary Pages APPROVED BY:
RECOMMENDED ACTION: Motion to approve the 10-Year CIP Working Program for the
City of Rosemount for the years 2013 through 2022.
ISSUE
Approve the annual updating of the 10-Year CIP Working Program.
BACKGROUND
This item is on the agenda for Council to formally approve the final draft of the 10-Year CIP Working
Program. This is the seventeenth 10-year CIP that has been completed. Each year we try to make the
plan better and 2013's continues to be a very realistic working document that will be easy to build upon in
the future. The CIP benefits the City as outside agencies look at us and how we are planning. I believe
the document before you this evening to be a good working program that will continue to evolve in the
future.
The pages attached are the summaries of the 10 years of activity with an additional page including projects
that have been identified but not in a specific year yet or in a year outside of the 10-year range. Once
approved a final document will be produced that will be given to you for your future reference as well as
copies that will be forwarded to the appropriate agencies.
The document has been put in a final format since the Council last reviewed the document at the
November 14`h work session. The Planning Commission reviewed the document and approved it at their
November 27th meeting.
SUMMARY
Recommend the above motion to approve the 10-Year CIP Working Program..
10- YEAR CIP
WORKING PROGRAM
2013-2022
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MINNESOTA
10-YEAR CAPITAL IMPROVEMENT PLAN (CIP)
BACKGROUND
Historically, the City of Rosemount has usually had some form of 5-year CIP in place to
utilize for its capital improvements. There have been times where just a single year's capital
improvements have been addressed and funded. As the City continues to grow, we believe
that the careful development and continuous utilization of a realistic Capital Improvement
Plan is essential to the proper management of the City. As we looked at developing a new 5-
year CIP, it became apparent that the dilemma that the City of Rosemount faces is one of
continued growth combined with restoration/reconstruction of the older portions of our city.
This being the case, it was almost impossible to develop a plan for a 5-year period that was
very realistic. As work continued on the plan, we decided to explore the possibility of looking
out farther and developing a longer plan that would more realistically allow us to plan for the
City's future. What has evolved is the following 10-year Capital Improvement Plan. We
believe that great strides have been made to more accurately plan for the future of the City of
Rosemount. This document is only a working guide that is utilized by the City Council and its
staff to prepare for the future. The first year of the plan will be included as part of the formal
budget that is prepared yearly as part of our Truth-in-Taxation process with the following
years developed as a working tool for future years' discussions.
GENERAL/ADMINISTRATIVE DESCRIPTION
The CIP provides for specific funding of items, the nature of which is not considered
"current" in their use or life expectancy. These items are generally of a higher estimated cost
than $5,000 and will have a life expectancy of 3 years or greater. The source of funding for
these expenditures is typically the general tax levy. In some instances, other funding is
utilized. For example, beginning in 1996, revenues received from user fees are being
designated in various CIP funds for capital improvement/equipment purchases. If these
revenues are realized, the equipment or project will be completed and if the revenue is not
realized the equipment will not be purchased. Individual departments are designated for each
item proposed for purchase in this plan.
TYPES OF CAPITAL IMPROVEMENT FUNDS
Another area of change for the CIP is the implementation of three separate funds to isolate and
better track the types of capital improvements being planned for. The following briefly
describes each of the three:
Building CIP Fund - This fund is used to account for the on-going capital improvements and
possible additions to government buildings.
Street CIP Fund - This fund is used to account for the on-going street construction and
reconstruction projects within the City and all other major maintenance items related to both
paved and unpaved streets including, but not limited to, street lights, signal lights, sidewalks
and gravel road resurfacing.
Equipment CIP Fund - This fund is used to account for the on-going replacement of and
additions to City equipment.
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December 13, 2012
Mr. Dwight Johnson, City Adminstrator
Mayor Droste
Rosemount City Hall
th
2875 – 145 Street W.
Rosemount, MN 55068
Dear Mayor Droste and Mr. Johnson:
I apologize for my late communication on the topic of tennis courts being put in at Erickson
Field, but I was not aware that this project was moving forward. I had heard over the past year
and a half that this topic was being discussed and looked at. I had communicated to Mr. Schultz
how desperately the high school athletic programs needed to continue to have access to Erickson
Field for the purposes of being able to run our soccer programs and our lacrosse programs here at
the high school. I offered on numerous occasions to Mr. Schultz that I would be more than
willing to be at any meetings or appear at any city council meetings where my input on this topic
might be shared.
Most recently this fall, Mr. Schultz and I met to discuss the details of the tunnel being put in
under Highway 3 on the high school’s property. At that time, I was telling him how much we
were in favor of the tunnel because it would allow our student-athletes to walk more safely over
to Erickson Field in the fall and in the spring for soccer and for lacrosse. He told me at that time
the tennis courts were still being pushed by one member of the City Council. I told him again,
that I would welcome attending any planning meetings or City Council meetings where we could
brainstorm possible solutions for another placement of the tennis courts. Not having heard
anything, I wrongfully assumed that this tennis court project at Erickson was not moving ahead
because I had known that RAAA board members were opposed to losing Erickson Field for the
variety of sports that they use it for. In a recent meeting yesterday with the President of RAAA,
Heidi Kraemer, I was told that she believed from her attendance at the last City Council meeting
that the tennis court project was moving ahead and she was concerned about it.
Again I know much of the responsibility for not being informed that this project was moving
forward is my own fault, so I apologize for not doing a better job of keeping track of City
Council agendas.
December 13 2012
Page 2
After speaking to Mr. Johnson and Mr. Schultz today and finding out this project has already
been approved, I called RHS Head Tennis Coach, Dana Beck, Mike Hatlen, the president of
RAAA In-House Tennis and Lynette Hatlen, the president of RAAA Traveling Tennis. I did
receive confirmation that they indeed do have a desire to have more tennis courts in Rosemount.
Secondly, they do encourage one set of lighted tennis courts. This would help them
tremendously with their growth in numbers and enhancing the tennis programs in Rosemount.
All of them would be okay with finding a solution that does not involved Erickson Field.
Having said that, please give strong consideration to some of the following options:
Option 1
One option that can satisfy the City Council and youth tennis would be to add on to the tennis
courts at the high school. The baseball field that is directly east of the existing tennis courts at
Rosemount High School could become available through discussions with the district to have
additional tennis courts placed to the east of what is currently in place. The RMS Principal,
Mary Thompson, will support this. You could light as many of those tennis courts as the city
would desire. I am not sure if an additional four or six courts could be placed to the east, but I do
believe the additional number of courts plus lighting them would make this a great cost effective
option for the city.
We think this would be the best option and the Rosemount Middle School Administration is in
favor of seeing that happen.
Option 2
Another option that I have suggested to Mr. Schulz over the years when he told us that the city
was looking for more tennis courts is to have discussions with the ISD 196 District Office to take
the land east of our main stadium on Highway 3 and put tennis courts in on that open green
space.
Option 3
A third option would be to light the tennis complex at Rosemount High School and then put
tennis courts into one of the parks in the Bloomfield Development. The City Council might be
reluctant to light the tennis courts in Bloomfield because of surrounding neighbors, and this way
you could accomplish both tasks by getting additional tennis courts in close proximity to
downtown Rosemount and also end up with lighted tennis courts at the high school. This option
could be carried out of a two year period and help your budget and attain your goal.
Option 4
The City Manager, Mr. Johnson, told me today that Flint Hills green space is becoming available
and another option would be to add your additional tennis courts at the Flint Hills land.
December 13, 2012
Page 3
Option 5
A fifth option would be to work with DCTC or the UMore people and put your additional tennis
courts at UMore.
Again, I am so sorry for the lateness in voicing my opinion to the City Council. One of the
things I greatly appreciated when I first started in Rosemount eighteen years ago was we had
numerous meeting between the Parks and Rec Department of Rosemount, the Community Ed
Department of ISD 196, the RAAA president and vice-president along with the athletic offices of
the high school and middle school athletic directors. These meetings took place three times a
year and many tremendous discussions took place. It was not only a source of information
gathering but also a great way to brainstorm solutions for our entire community. I would
welcome us returning to those days so that we can all be on the same page, and grow our
facilities and community in such a way that it will benefit everyone so we are not pitting
program vs. program. Thank you so much for your time in considering these five options.
Sincerely,
Michael J. Manning
Assistant Principal/Athletic Director