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Home My WebLink About6.e. Approval of City Council Travel1XIC)"ISEMOU r 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: February 5, 2013 AGENDA ITEM: Approval of City Council Travel AGENDA SECTION: Consent PREPARED BY: Amy Domeier, City Clerk AGENDA NO. �, bA ATTACHMENTS: NLC Conference brochure APPROVED BY: RECOMMENDED ACTION: Motion to approve travel for Mayor Droste and Council Member Weisensel to the National League of Cities Congressional City Conference in Washington, DC. ISSUE Mayor Droste and Council Member Weisensel have expressed their interest in attending the National League of Cities Congressional City Conference in Washington, DC, March 9 -13, 2013. SUMMARY According to the City's adopted policy, the conference must be approved in advance by a vote of the City Council at an open meeting and must include an estimate cost of the travel. In evaluating the out -of -state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to City or his or her role as Mayor or Council Member. • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the city or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar to nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister- city" relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay for the cost of the trip. The conference expenditures are included in the 2013 Budget. The estimated cost per individual is $500 for airfare, $495 for conference registration and $256 plus tax for hotel fees per night. The applicable "meals and incidental expense" rate for Washington, DC is $71 per day and $53.25 for first and last day of travel. CONCLUSION It is requested that the City Council approve the request of Mayor Droste and Council Member Weisensel to travel to and attendance at the NLC Congressional City Conference. NATIONAL LEAGUE orCITIES 2013 Congressional City Conference OPENING KEYNOTE SPEAKER Frank Luntz Bipartisan political pollster and communications expert Marriott Wardman Park Hotel I Washington, DC I March 9 -13 NATIONAL LEAGUE 2013 Marriott Wardman Park Hotel Congressional Washington, DC of CITIES i City Conference March 9 -13 STAND UP for the issues that matter to cities. As the 113th Congress gets underway, come to Washington, DC and join your fellow city leaders in calling on House and Senate members and the Administration to set aside partisan differences and break through the gridlock in order to find ways to support economic recovery and job creation efforts in our communities. Make your voice heard at NLC's annual legislative conference, where you can share your hard -won insights with members of Congress, the White House, and federal agency representatives, as well as with your colleagues from across the country. KEY FEDERAL POLICY ISSUES TO BE ADDRESSED INCLUDE: • Federal budget deficit reduction plans • Federal job creation and economic development strategies • Federal tax code reform and municipal finance • Immigration reform • Water and transportation infrastructure investment • Public safety • Regulatory reform and streamlining NLC's Congressional City Conference offers city leaders from across the country a unique opportunity to gain valuable insights and influence actions in Washington that will impact local communities. • Connect with Congress and the Administration to insure that America's cities and towns have a voice in the federal policy debate; • Hear the latest news from Washington "in the know' political players about the new Congress; • Access information about how new federal laws and regulations will impact your city; and • Represent your community at this national forum dedicated to the federal policy priorities of cities and towns! PRELIMINARY SCHEDULE AND TRAVEL PLANNER The conference provides a wide range of educational, networking and strategy sessions that maximize the value of attending for city officials. This preliminary schedule provides a timed outline of major events held during the conference in order to help attendees make travel arrangements. Main Conference Events: Monday, March 11— Tuesday, March 12 (note times are subject to change) Monday, March 11 7:30 a.m. — 9:00 a.m. 9:00 a.m. —10:30 a.m. 10:45 a.m. —12:15 p.m. 1:45 p.m. —3:15 p.m. 3:30 p.m. — 4:30 p.m. 5:00 p.m. — 6:30 p.m. Tuesday, March 12 8:45 a.m. —10:15 a.m. 10:30 a.m. — Noon 12:15 p.m. —1:30 p.m. 1:45 p.m. — 3:15 p.m. 3:30 p.m. —4:45 p.m. 5:15 p.m. — 6:30 p.m. 6:30 p.m. — 7:30 p.m. Celebrate Diversity Breakfast* Opening General Session Concurrent Workshops Concurrent Workshops General Session State League Caucuses and Receptions Constituency and Special Group Meetings /Events* Concurrent Workshops Concurrent Workshops Roundtable Networking Lunch Concurrent Workshops Closing General Session State League Caucuses and Receptions The Capitol Steps Wednesday, March 13 All- Day - Delegates' Pre - scheduled Capitol Hill Visits PRE - CONFERENCE ACTIVITIES. Saturday, March 9 5:30 p.m. — 7:00 p.m. Constituency and Special Group Meetings /Events* Sunday, March 10 8:30 a.m. — Noon NLC Board of Directors Meeting NLC Advisory Council Meeting 9:00 p.m. — 5:00 p.m. Leadership Training Institute Seminars* 1:30 p.m. — 4:00 p.m. Policy and Advocacy Committee Meetings /Events* 5:15 p.m. — 7:00 p.m. Constituency and Special Group Meetings 5:30 p.m. — 6:45 p.m. Orientation to NLC for First Time Attendees * Additional fees may apply Speakers at the 2012 Congressional City Conference included: Hilda Solis, Secretary, U.S. Department of Labor, Ray LaHood, Secretary, U.S. Department of Transportation; Terry McAuliffe, Former Chair, Democratic National Committee; Ed Gillespie, Former Chair, Republican National Committee; and David Brooks, Op-Ed Columnist, The New York Times. THE ACTION PLAN AND SPECIAL EVENTS Sunday, March 10 City officials gather for leadership meetings, policy discussions and legislative briefings on current federal issues and priorities important to America's cities and towns. Monday, March 11 and Tuesday, March 12 The President, his Cabinet members and congressional leaders are invited to discuss their priorities and the ways in which they envision partnering with cities and towns to solve America's economic and civic challenges. Monday Morning Special Event: Celebrate Diversity Breakfast The 26th Annual Celebrate Diversihr Breakfast* will feature a keynote speaker offering d5tcmm g pcis pcctiVe an diverSli r issues facing America's cities and towns. * Fee: $35 Tuesday Evening Special Event: The Capitol Steps Performance The Capitol Steps, a Washington, DC, comedy institution, will offer bipartisan fun and satire provided by an entertaining troupe of former Congressional employees. Wednesday, March 13: Capitol Hill Visits City officials travel to Capitol Hill for meetings with their congressional delegations to advocate on behalf of NLC's federal action priorities and to showcase how cities and towns ore partnering with the federal government to help the nation achieve its goals. Registration Deadlines February 19, 2013 — Deadline for housing requests and to cancel registrations. Make housing requests using the online registration form by this date (first come, first served). To cancel registrations, they must be in writing and postmarked by this date. All cancellations are subject to a $100 cancellation fee. There are NO refunds for cancellations after February 19, 2013. March 7, 2013 — Register at www.nlc.org by this date to secure the advance registration rate. Advance rates are: $495 for NLC and Associate Members, $620 for State League Members, and $725 for Non - Members. First -time attendees pay just $395. A $100 processing fee is included in on -site registration. Registration Information To ensure your participation in this important conference, NLC is offering reduced rates. Delegates who register online at www.nlc.org, by March 7, 2013, will receive $100 off the on -site 2013 Congressional City Conference rate. Visit www.nlc.org to access the online registration form. Everyone who attends must register including delegates, speakers, guests, youth, chaperones, and members of the press. There is no charge for press registration with proper press credentials. Pre - conference Leadership Training Institute Seminars — For descriptions of these very popular leadership development seminars, visit the conference website. An additional fee is required for these full or half -day trainings to be held Sunday, March 10. C 1 -6 9DJOW a:)uaaafuOD 40 S io X 'u046ui9sDM I0u01ssGJBu0D �lnl� 1840H JJDd uauapJbM 401JJDW C L OZ i I nl I Jvi1 1VNOIiVN NATIONAL LEAGUE 20" Congressional of CITIES City Conference 1301 Pennsylvania Avenue, NW Washington, DC 20004 7 MIX sable m o FSC responsible sources ..,.., xo� 'SC. C110707 Dwight Johnson Citv Administrator City of Rosemount 2875 145th St W Rosemount MN 55068 -4997 NON - PROFIT ORG. U.S. POSTAGE PAID :V ASHIINGTOIN', DC PERMIT NO. 4185 Register NOW! For Discounted ame: