HomeMy WebLinkAbout6.c. Budget AmendmentsROSEMOLINTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: February 19, 2013
AGENDA ITEM: Budget Assignments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. VC,
ATTACHMENTS: Resolution and 2012 Assignment Journal
Entries
APPROVED BY:
RECOMMENDED ACTION: Motion to adopt a Resolution Approving the Assignment of
Certain 2012 Budget Items to 2013.
ISSUE
The issue before the City Council is the annual assignment of General Fund and CIP Funds items forward
from the prior year to the current year.
BACKGROUND
This item is on the agenda for consideration of the approval of the proposed assignment items for the
General Fund, the Building CIP Fund, the Street CIP Fund and the Equipment CIP Fund. The attached
journal entry worksheet summarizes the reasons for the assignment requests. Back in November, 2011,
the City Council approved a revised Fund Balance Policy that reflected changes required by the
Governmental Accounting Standards Board (GASB). As I stated in the November 15, 2011, Executive
Summary: "The only real difference is how we will treat encumbrances. Encumbrances as the Council has
known them in the past will not exist anymore. By the use of "assignments" we will still be able to
dedicate funds to purposes like we have done in the past. Assignments will be handled by the City
Administrator or Finance Director. Anything that is "assigned / encumbered" like in the past with
encumbrances will be discussed with the City Council as has been done in the past so the Council is aware
of and o.k. with the assignments." Assignments are typically made for items unspent in one year that can
be carried forward ( "assigned ") to future years. Examples of items that have assignments are: (1) multi-
year programs like the Government Buildings Repairs & Maintenance account and the Parks Maintenance
Repairs & Maintenance account; (2) items or projects that are not completed in the previous year that
require the budgeted funding to be carried forward; and (3) upcoming one -time expenditures to be made
with unused funds from the previous years.
SUMMARY
Staff is recommending that the City Council adopt the attached resolution assigning the listed items from
2012 forward to 2013.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 -
A RESOLUTION APPROVING THE ENCUMBRANCE OF
CERTAIN 2012 BUDGET ITEMS TO 2013
WHEREAS, the City Council recognizes the need to carry forward to 2013 certain
balances from the 2012 General Fund Operating Budget, the 2012 Building CIP
Budget, the 2012 Street CIP Budget and the 2012 Equipment CIP Budget, which are
summarized as follows:
(1) General Fund items that total an amount of $230,000.00;
(2) Building CIP items that total an amount of $251,000.00;
(2) Street CIP items that total an amount of $175,000.00;
(3) Equipment CIP items that total an amount of $61,000.00;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the encumbrance of the above listed account items from the 2012
budgets to 2013.
ADOPTED this 19th day of February, 2013.
William H. Droste, Mayor
ATTEST:
Amy Domeier, City Clerk
2012 Assignment General Journal Entries
101 - 41110 -01- 225.00 19,000.00 Waste Connections (SKB) Landscaping Program
101 -24420 19,000.00
To assign excess 2012 funds not spent from the Waste Connections payment
101 - 41320 -41- 329.01 10,000.00 Cable TV / Franchise Renewal
101 -24406 10,000.00
To assign excess 2012 funds not spent for costs related to the Charter franchise renewal
101 - 41940 -01- 401.02 9,000.00 Siren Repairs / Replacements
101 -24455 9,000.00
To assign excess 2012 funds not spent for costs related to repairs and replacements for sirens
101 - 42110 -01- 437.05 8,000.00 Additional Police Department Training
101 -24419 8,000.00
To assign excess 2012 funds not spent for special Police Department training needs
101 - 43100 -01- 212.00 15,000.00 Fuel Contingency
101 -24451 15,000.00
To assign excess 2012 funds not spent to protect against future gas price increases
101 - 43121 -01- 216.00 48,000.00 Streets Chemicals Contingency
101 -24452 48,000.00
To assign excess 2012 funds not spent to protect against future streets chemicals increases
and / or a salt storage facility
101 - 43121 -01- 402.00 25,000.00 Parking Lot Maintenance
101 -24454 25,000.00
To assign excess 2012 funds not spent to help pay for future parking lot maintenance costs
101 - 43121 -01- 403.01 18,000.00 LED Lights /Additional Street Lights
101 -24456 18,000.00
To assign excess 2012 funds not spent to help pay for future LED light upgrades or additional lights
101 - 45202 -01- 409.06 15,000.00 Non - Recurring Athletic Field Costs
101 -24460 15,000.00
To assign excess 2012 funds not spent for future non - recurring athletic field costs
101 - 45202 -01- 530.00 63,000.00 Parks Maintenance Repairs & Maintenance
101 -24430 63,000.00
To assign excess 2012 funds not spent
202 - 49002 -01- 522.00
100,000.00
Council Chamber Audio Visual Equipment Replacement
202 -24428
100,000.00
202 - 49002 -01- 523.00
5,000.00
Central Park Paver Replacements
202 -24429
5,000.00
202 - 49002 -01- 525.00
15,000.00
Steeple Center Exterior Signs
202 -24430
15,000.00
202 - 49002 -01- 526.00
23,000.00
Community Center Reader Board Sign
202 -24431
23,000.00
202 - 49002 -01- 527.00
108,000.00
Community Center Improvements
202 -24432
108,000.00
To assign 2012 Building CIP funds forward to 2013
for delayed purchases / projects
203 - 49003 -01- 530.00
50,000.00
Akron Avenue Corridor Study
203 -24432
50,000.00
203 - 49003 -01- 532.00
125,000.00
Pedestrian Improvements
203 -24433
125,000.00
To assign 2012 Building CIP funds forward to 2013
for delayed purchases / projects
207 - 49007 -01- 581.00
6,500.00
Replace Tactical Gear - Police
207 -24485
6,500.00
207 - 49007 -01- 587.00
4,500.00
Additional Police Dept. Phone Licenses
207 -24480
4,500.00
207 - 49007 -01- 588.00
50,000.00
City Wide Software
207 -24489
50,000.00
To assign 2012 Building
CIP funds forward to 2013
for delayed purchases / projects