HomeMy WebLinkAbout6.f. Expenditure Approval from the Donation Account – Parks & Recreation Dept.�ROSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: February 19, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
Sam's Club — Egg Hunt Supplies
Rosemount Lions
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $800.07 for the
Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$118.35
Sam's Club — Egg Hunt Supplies
Rosemount Lions
$681.72
Sunny Bunny Easter Eggs — Egg Hunt Supplies
Rosemount Lions
$800.07
TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
09 -18 -12
Amount Received:
$2000 — Lions Club of Rosemount
Receipt # for Donation:
# N/A
Purpose of Donation:
Egg Hunt — Sam's Club - Supplies
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$118.35
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Egg Hunt — Sam's Club - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$118.35
$118.35
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $118.35
Credit: 101- 36230.00 $118.35
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 19, 2013.
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DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
09 -18 -12
Amount Received:
$2000 — Lions Club of Rosemount
Receipt # for Donation:
# N/A
Purpose of Donation:
Egg Hunt — Sunny Bunny Easter Eggs - Supplies
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$681.72
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Egg Hunt — Sunny Bunny Easter Eggs - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101- 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$681.72
$681.72
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $681.72
Credit: 101- 36230.00 $681.72
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 19, 2013.
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