HomeMy WebLinkAbout6.g. Donation Account Expenditure – Police D.A.R.E. FundD
IN(C"I"ISEMOLINT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: March 19, 2013
AGENDA ITEM: Donation Account Expenditure — Police
AGENDA SECTION:
D.A.R.E. Fund
Consent
PREPARED BY: Eric T. Werner, Police Chief 4c9
AGENDA NO.
ATTACHMENTS: Budget Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the expenditure of $249.65 from the Police
D.A.R.E. fund for the purchase of gifts for D.A.R.E. graduates
BACKGROUND
The D.A.R.E. Fund has been set up for the purpose of receiving donations, which are designated for the
D.A.R.E. Program. This is a drug awareness program taught to elementary school age children by the
Rosemount Police Department. Expenditures from this account are only made after approval is received
from the City Council.
ISSUE
The Council is being asked to approve the expenditure in the amount of $249.65 from the Police D.A.R.E.
Fund which was previously donated by the Knights of Columbus.
These funds are being designated for the purpose of purchasing gifts for the 2013 Graduates of the
D.A.R.E. Program. The gifts being purchased are D.A.R.E. t- shirts and water bottles.
RECOMMENDATION
Staff recommends that Council approve the expenditure of $249.65 from the Police D.A.R.E. Fund for
the purpose of purchasing Gifts for these graduates.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On:
Amount Received:
Purpose of Donation:
Account # for Donation:
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 249.65
To be Spent from Account #:101 42110 01 208.01
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Dare Graduation Gifts
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $ 249.65
Amend Expenditure Account #101 -22221 $ 249.65
(The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22221 (Donation Liability #) $ 249.65
Credit: 101 -36230.00
249.65
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: March 19. 2013