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HomeMy WebLinkAbout7. b. Selection of Chair and Vice Chair4ROSEMOUNTEXECUTIVE SUMMARY PARKS AND RECREATION COMMISSION Parks and Recreation Commission Meeting: April 22, 2013 AGENDA ITEM: Selection of Chair and Vice Chair AGENDA SECTION: New Business PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. Director 7 b. ATTACHMENTS: None APPROVED BY: f RECOMMENDED ACTION: To be provided at the meeting. ISSUE The bylaws for the Parks and Recreation Commission include the selection of a chair and vice chair on an annual basis. The chair of the Commission is currently Mike Ehason and the vice chair is Jason Eisold. SUMMARY Staff requests that the Commission choose a chair and vice chair to serve one year terms. Staff will assist the current chair person with the process for accepting nominations and voting on the two positions. BYLAWS OF CITY OF ROSEMOUNT PARKS AND RECREATION COMMISSION Article I. Name of Commission The name of the commission shall be the Parks and Recreation Commission of the City of Rosemount, Minnesota. Article II. Membership The Parks and Recreation shall consist of up to_five (5) members appointed by the City Council in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy AD -1. Article III. Term of Membership Members shall be appointed to a one (1) year term. The term of a Parks and Recreation Committee member shall begin on the first meeting in April and expire on March 31" of each year. Article IV. Officers Section 1. ChaiEperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be appointed by the City Council for a one -rear term. Section 2. Vice - Chairperson. The Vice- Chairperson shall preside at all meetings in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice - Chairperson shall be selected by the commission for a one -year term Section 3. Vacancies. Should the office of Chairperson or Vice Chairperson become vacant, the Parks and Recreation Commission shall select a presiding officer at the next regular meeting. Article V. Council Liaison A City Council member will serve as liaison to the Parks and Recreation Commission. The liaison shall have the same right to participate in discussions and deliberations as appointed members. In the event of a tied vote the Council Liaison may vote to break the PARKS & RECREATION COMMITTEE BYLAWS tie. The role of the liaison is to serve as a communication link between Council and Commission. Article VI. Administrative Structure Section 1. Director of Parks and Recreation. The City of Rosemount shall employ a Director of Parks, and Recreation who shall have general supervision over the administration of the business and affairs of the department, subject to the direction of the Administrator and the City Council. The Director of Parks and Recreation is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Director of Parks and Recreation shall serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VII. Meetings Section 1. Regular Meetings. Regular meetings of the Parks and Recreation Commission -shall be held at the time and date specified by the City Council. Section 2. Special Meetings. A special meeting may be called by the Chairperson or by any three (3) Commission members by written request filed with the Director of Parks and Recreation who shall notify all members of the meeting at least twenty -four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time. place and purpose of the meeting and no other business shall be considered. Section 3. Quorum. A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. The council liaison can be counted toward a quorum for a meeting. When a quorum is in attendance at a meeting, action may be taken by a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Goyemance of Meetings. The meetings of the Parks and Recreation Commission_ shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Parks and Recreation Commission flexibility in the conduct of its meetings. Article VIII. Manner of Voting The voting on all questions coming before the Parks and Recreation Commission shall be by roll call, and the yea and nay votes shall be recorded in the minutes. 2 PARKS & RECREATION COMMITTEE BYLAWS Article IX. Order of Business At the regular meetings of the Cemini4ee the following shall be the order of business: 1. Call to Order 2. Additions to the Agenda 3. Audience Input 4. Approval of Minutes 5. Public Hearing 6. Old Business 7. New Business 8. Director's Report 9. Adjournment 10. Article X. Amendments to Bylaws These bylaws may only be amended by the City Council. Approved by the Rosemount City Council April 17, 2001 at a regular City Council meeting. ATTEST: City Clerk Linda Jentink go Mayor Cathy Busho