HomeMy WebLinkAbout7. b. Selection of Chair and Vice Chair4ROSEMOUNTEXECUTIVE SUMMARY
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission Meeting: April 22, 2013
AGENDA ITEM: Selection of Chair and Vice Chair
AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks and Recreation
AGENDA NO.
Director
7 b.
ATTACHMENTS: None
APPROVED BY: f
RECOMMENDED ACTION: To be provided at the meeting.
ISSUE
The bylaws for the Parks and Recreation Commission include the selection of a chair and vice chair on an
annual basis. The chair of the Commission is currently Mike Ehason and the vice chair is Jason Eisold.
SUMMARY
Staff requests that the Commission choose a chair and vice chair to serve one year terms. Staff will assist
the current chair person with the process for accepting nominations and voting on the two positions.
BYLAWS
OF
CITY OF ROSEMOUNT
PARKS AND RECREATION COMMISSION
Article I. Name of Commission
The name of the commission shall be the Parks and Recreation Commission of the City
of Rosemount, Minnesota.
Article II. Membership
The Parks and Recreation shall consist of up to_five (5) members appointed by the City
Council in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and
Administrative Policy AD -1.
Article III. Term of Membership
Members shall be appointed to a one (1) year term. The term of a Parks and Recreation
Committee member shall begin on the first meeting in April and expire on March 31" of
each year.
Article IV. Officers
Section 1. ChaiEperson. The Chairperson shall preside at all meetings and shall have
the duties and powers usually attendant upon such officer. The Chairperson shall be
appointed by the City Council for a one -rear term.
Section 2. Vice - Chairperson. The Vice- Chairperson shall preside at all meetings in
the absence or disability of the Chairperson, exercise all the powers and perform the
duties of the Chairperson. The Vice - Chairperson shall be selected by the commission for
a one -year term
Section 3. Vacancies. Should the office of Chairperson or Vice Chairperson become
vacant, the Parks and Recreation Commission shall select a presiding officer at the next
regular meeting.
Article V. Council Liaison
A City Council member will serve as liaison to the Parks and Recreation Commission.
The liaison shall have the same right to participate in discussions and deliberations as
appointed members. In the event of a tied vote the Council Liaison may vote to break the
PARKS & RECREATION COMMITTEE
BYLAWS
tie. The role of the liaison is to serve as a communication link between Council and
Commission.
Article VI. Administrative Structure
Section 1. Director of Parks and Recreation. The City of Rosemount shall employ a
Director of Parks, and Recreation who shall have general supervision over the
administration of the business and affairs of the department, subject to the direction of the
Administrator and the City Council. The Director of Parks and Recreation is also
responsible for the preparation of the agenda and reviews of business matters to be
considered by the Commission. The Director of Parks and Recreation shall serve as
advisor to the Commission and shall perform all other duties incident to his/her position.
Section 2. Recording Secretary. The City of Rosemount shall employ a Recording
Secretary whose duties shall include the recording of the proceedings at the regular
meetings and transcription of the minutes for consideration and approval by the
Commission.
Article VII. Meetings
Section 1. Regular Meetings. Regular meetings of the Parks and Recreation
Commission -shall be held at the time and date specified by the City Council.
Section 2. Special Meetings. A special meeting may be called by the Chairperson or
by any three (3) Commission members by written request filed with the Director of Parks
and Recreation who shall notify all members of the meeting at least twenty -four (24)
hours in advance of the scheduled meeting time. Special meeting notices must be posted
and shall state time. place and purpose of the meeting and no other business shall be
considered.
Section 3. Quorum. A majority of the Commission members shall constitute a
quorum. A lessor number may adjourn the meeting until a quorum is obtained. The
council liaison can be counted toward a quorum for a meeting. When a quorum is in
attendance at a meeting, action may be taken by a vote of a majority in attendance. No
voting shall be done by proxy.
Section 4. Goyemance of Meetings. The meetings of the Parks and Recreation
Commission_ shall be governed by Robert's Rules of Order, provided that said rules shall
be construed liberally to afford the Parks and Recreation Commission flexibility in the
conduct of its meetings.
Article VIII. Manner of Voting
The voting on all questions coming before the Parks and Recreation Commission shall be
by roll call, and the yea and nay votes shall be recorded in the minutes.
2
PARKS & RECREATION COMMITTEE
BYLAWS
Article IX. Order of Business
At the regular meetings of the Cemini4ee the following shall be the order
of business:
1.
Call to Order
2.
Additions to the Agenda
3.
Audience Input
4.
Approval of Minutes
5.
Public Hearing
6.
Old Business
7.
New Business
8.
Director's Report
9.
Adjournment
10.
Article X. Amendments to Bylaws
These bylaws may only be amended by the City Council.
Approved by the Rosemount City Council April 17, 2001 at a regular City Council
meeting.
ATTEST:
City Clerk Linda Jentink
go
Mayor Cathy Busho