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HomeMy WebLinkAbout20130305 CCM RMROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 5, 2013 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, March 5, 2013 at 7:30 p.m. in the Council Chambers at City Hall, 2875 145t'' Street West, Rosemount. Mayor Droste called the meeting to order with Council Members DeBettignies, Shoe - Corrigan, Weisensel and Demuth attending. Staff present included City Administrator Johnson, City Clerk Domeier, Director of Parks and Recreation Schultz, Director of Public Works /City Engineer Brotzler, Finance Director May and City Attorney Tietjen. The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Johnson stated there were no proposed changes to the Agenda. Motion by Droste. Second by DeBettignies. Motion to Adopt the Agenda. Ayes: 5 Nays: None. Motion carried. CONSENT AGENDA Council Member Weisensel requested that item 6.1. Skate Tile Replacement — Rosemount Arena be removed from the Consent Agenda. Motion by DeBettignies. Second by Shoe - Corrigan. Motion to Approve the Consent Agenda with the removal of 6.i. a. Minutes of the February 13, 2013 Work Session Proceedings b. Minutes of the February 19, 2013 Regular Meeting Proceedings c. Bills Listing d. Approval of On -Sale License on Public Premise e. Receive Donation — Parks & Recreation Dept. £ Expenditure Approval from the Donation Account — Parks & Recreation Dept. g. Ballfield Use Agreement — ISD #917 h. Community Center /Armory Maintenance Agreement i. Skate Tile Replaeetment Rosemount Af-en j. Declare Cost /Set Hearing — 2013 Street Improvements Project, City Project 445 (Resolution 2013 -21) k. Dakota County JPA for Construction of the Mississippi River Regional Trail (MRRT) — Rosemount section AND Use, maintenance, and occupancy of entire MRRT located in the City of Rosemount between Dakota County and Rosemount Ayes: DeBettignies, Shoe - Corrigan, Droste, Weisensel, Demuth Nays: None. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 5, 2013 6.1. Skate Tile Replacement — Rosemount Arena Council Member Weisensel requested that Director of Parks and Recreation Schultz share the process for the replacement of equipment. Mr. Schultz explained the current and proposed process and assessment for the replacement of the skate tile and other items at the arena. Motion by Weisensel. Second by Shoe - Corrigan. Motion to recommend the City Council award the contract for replacing the skate tile in the Rosemount Arena to the vendor who submitted the lowest price quote which was provided by Rink Systems. Ayes: Shoe - Corrigan, Droste, Weisensel, Demuth, DeBettignies Nays: None. Motion carried. NEW BUSINESS 9.a. Redesignation of General Fund Balance Finance Director May provided a summary of the staff report. Finance Director May recommend approval of a resolution approving the transfer of excess general funds as outlined in the draft resolution. Motion by Shoe - Corrigan. Second by DeBettignies. Motion to adopt a Resolution Approving the Transfer of Excess General Funds to the Building CIP Fund and Approving the Assignment of Funds for the Repayment of Debt for the National Guard Armory. Ayes: Droste, Weisensel, Demuth, DeBettignies, Shoe - Corrigan Nays: None. Motion carried. (Resolution 2013 -22) 9.b. Professional Services Contract for Engineering and Landscape Services — Tennis Courts at Erickson Park Director of Parks and Recreation Schultz provided a summary of the staff report. He shared the drawings and concept plans for the proposed tennis courts. Mr. Schultz also provided information on the USTA grant process. Council Member Shoe - Corrigan requested that Mr. Schultz provided information on the field plans at the Flint Hills site. Council Member Weisensel requested that Mr. Schultz share the reasons for selecting WSB & Associates for the project. He wanted to ensure that the public was receiving the best deal. Mr. Schultz explained the process for choosing WSB for the project. Council Member Weisensel thought the City would be relying on the USTA specs and thought the project cost should be cheaper. Discussion was held regarding the costs proposed in the agreements and whether all tennis courts were included or just four. Mayor Droste expressed concerns about the cost of the design work for the four courts and potentially paying the same again for the rest of the courts. Jason Amberg of WSB & Associates explained the design development phase. It was also clarified that the project ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS MARCH 5, 2013 total cost would be $300,000 with approximately $50,000 being paid for with grant funds. Mayor Droste suggested that the letter be revised to include only four tennis courts. City Administrator Johnson suggested three options for moving forward: 1) approve the agreement as presented but with clarifications; or 2) approve step 1 and clarify steps 2 and 3; or 3) continue the item for two weeks so all clarifications can be addressed and brought back for consideration. Motion by Shoe - Corrigan. Second by Weisensel. Motion to recommend the City Council approve entering into a professional services agreement with WSB to provide engineering and landscape architect services for a Tennis Court Complex at Erickson Park with clarity around the design development outcome for signature by the City Council. Ayes: Weisensel, Demuth, DeBettignies, Shoe - Corrigan, Droste Nays: None. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next regular City Council meeting will be held on March 19, 2013. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by Demuth, the meeting was adjourned to the work session to continue discussions of commissioner appointments at 8:49 p.m. Upon a motion by DeBettignies, second by Weisensel, the work session was unanimously adjourned at 9:23 p.m. Respectfully Submitted, Amy Domeier, City Clerk