HomeMy WebLinkAbout6.d. Approval of City Council TravelROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: May 7, 2013
AGENDA ITEM: Approval of City Council Travel
AGENDA SECTION:
Consent
PREPARED BY: Amy Domeier, City Clerk
AGENDA NO. �J.
ATTACHMENTS:
APPROVED BY:
RECOMMENDED ACTION: Motion to approve travel for Mayor Droste, Council Member
Shoe - Corrigan and Council Member Weisensel to the National League of Cities Congress
of Cities and Exposition in Seattle, Washington.
ISSUE
Mayor Droste, Council Member Shoe - Corrigan and Council Member Weisensel have expressed their
interest in attending the National League of Cities Congress of Cities and Exposition in Seattle,
Washington, November 13 -16, 2013.
SUMMARY
According to the City's adopted policy, the conference must be approved in advance by a vote of the City
Council at an open meeting and must include an estimate cost of the travel. In evaluating the out -of -state
travel request, the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to City or his or her role as
Mayor or Council Member.
• Whether the elected official will be meeting and networking with other elected officials from
around the country to exchange ideas on topics of relevance to the city or on the official roles of
local elected officials.
• Whether the elected official will be viewing a city facility or function that is similar to nature to one
that is currently operating at, or under consideration by the City where the purpose for the trip is
to study the facility or function to bring back ideas for the consideration of full Council.
• Whether the elected official has been specifically assigned by the Council to visit another city for
the purpose of establishing a goodwill relationship such as a "sister- city" relationship.
• Whether the elected official has been specifically assigned by the Council to testify on behalf of the
City at the United States Congress or to otherwise meet with federal officials on behalf of the City.
• Whether the City has sufficient funding available in the budget to pay for the cost of the trip.
The conference expenditures are included in the 2013 Budget. The estimated cost per individual is $500
for airfare, $495 for conference registration and $179 plus tax for hotel fees per night. The applicable
"meals and incidental expense" rate for Seattle, Washington is $71 per day and $53.25 for first and last day
of travel.
CONCLUSION
It is requested that the City Council approve the request of Mayor Droste, Council Member Shoe - Corrigan
and Council Member Weisensel to travel to and attendance at the NLC Congress of Cities and Exposition.