HomeMy WebLinkAbout6.f. Expenditure Approval from the Donation Account – Parks & Recreation Dept.R(D"SEMOU r 1 EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: June 4, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the
purchase of a tree that was planted at Central Park on Arbor Day, $320.40 for Safety Camp
and $228.12 for supplies for the annual Memorial Day event.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$250
Bachman's — Arbor Day - Coffee Tree for Central Park
Modern Woodmen
of America
$228.12
Terry's Hardware, Sam's Club, Rainbow Foods,
Various
Northwestern Fruit Company — Supplies for Memorial Day
Event
Dakota Electric,
$320.40
Jumpity Jump — Safety Camp
1" State Bank of
Rosemount and MN
Ener Resources
$798.52
Total
SUMMARY
Please consider the expenditures from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
06 -04 -13
Amount Received:
$250 from Modern Woodmen of America
Receipt # for Donation:
# N/A
Purpose of Donation:
Arbor Day — Bachman's - For Tree Planted at
Central Park
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$250
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Arbor Day — Bachman's - For Tree Planted at
Central Park
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two- dollar amounts should be the same.)
$250
$250
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -2222 (Donation Liability #) $250
Credit: 101- 36230.00 $250
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 4, 2013.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Vets' Memorial - Memorial Day Event Supplies
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$228.12
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Vets' Memorial - Memorial Day Event Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$228.12
$228.12
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $228.12
Credit: 101- 36230.00 $228.12
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 4, 2013.
3
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Safety Camp — Jumpity Jump
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$320.40
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp — Jumpity Jump
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101- 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$320.40
$320.40
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $320.40
Credit: 101- 36230.00 $320.40
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 4, 2013.