HomeMy WebLinkAbout6.f. Donation Acceptance/Account Expenditure – Police AAA Auto, Dakota County Traffic Safety Grant4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: June 18th, 2013
AGENDA ITEM: Donation Acceptance /Account
AGENDA SECTION:
Expenditure — Police AAA Auto, Dakota
Consent
Traffic Safety Grant
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PREPARED BY: Eric T. Werner, Police Chief
AGENDA NO. 6.f.
ATTACHMENTS: Budget Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the expenditure of $1000.00 from the AAA
Auto grant for the Dakota County Traffic Safety Award Luncheon.
BACKGROUND
AAA Auto Group has awarded Drive Right 365 along with the Dakota County Traffic Safety Committee a
grant of $1,000 to be used to sponsor an awards luncheon recognizing Dakota County Law Enforcement,
for their efforts in traffic enforcement. Drive Right 365 is a non -profit and local organization that has
agreed to partner with and sponsor the Dakota County Traffic Safety committee awards luncheon. Drive
Right 365's mission is to provide education and prevent impaired or distracted driving crashes and to
promote safe driving practices as well as support and assist victims of traffic crashes. The City of
Rosemount has also agreed to help sponsor the event by donating the location to host the event, which
will be at the City's Community Center banquet room. The Backstrom family will be the guest speakers at
the event. The award luncheon will be hosted by the Rosemount Police Department. Expenditures from
this grant are only made after approval is received from the City Council.
ISSUE
The Council is being asked to approve the expenditure in the amount of $1000.00 from the Police AAA
Auto, Dakota Traffic Safety Grant which was donated by AAA Auto Group.
These funds are being designated for the purpose of purchasing awards, food and beverages in order to
host the Dakota Country Traffic Safety Awards luncheon in the City of Rosemount.
RECOMMENDATION
Staff recommends that Council approve the expenditure of $1000.00 from the Police AAA Auto, Dakota
County Traffic Safety Grant for the purpose of hosting this event.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: June, 18 2013
Amount Received: $1,000
Purpose of Donation: Dakota County Traffic Safety Award Luncheon
Account # for Donation: 101 42110 01 208.02
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 1000.00
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Dakota County Traffic Safety Award Luncheon
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $ 1000.00
Amend Expenditure Account #101 -22222
(The Two Dollar Amounts Must be the Same)
$ 1000.00
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 (Donation Liability #) $ 1000.00
Credit: 101 -36230.00 $ 1000.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: June 18. 2013