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HomeMy WebLinkAbout6.g. Donation Acceptance/Account Expenditure – Police Equipment Fundi '&& ROSEM0UNT EXECUTIVE SUMMARY CITY COUNCIL City Council Meeting: June 18, 2013 AGENDA ITEM: Donation Acceptance /Account AGENDA SECTION: Expenditure- Police Equipment Fund Consent PREPARED BY: Eric T. Werner, Police Chief 411- AGENDA NO. ATTACHMENTS: Budget Worksheet APPROVED BY: DhJ RECOMMENDED ACTION: Motion to accept donation and to approve the expenditure of $500 from the Police Equipment Fund to be used for Leprechaun Days teen dance expenses. BACKGROUND The Police Equipment Fund has been set up for the purpose of receiving donations received that are designated for the Police Department. Expenditures from this account are only made after approval is received from the City Council. ISSUE The Council is being asked to approve the donation and the expenditure in the amount of $500 from the Police Equipment Fund which is donated by the Rosemount American Legion Post #65. These funds are being designated for the purpose of purchasing prizes and for other expenses related to a teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve Officers. RECOMMENDA T /ON Staff recommends that Council approve the expenditure of $500 from the Police Equipment Fund for the purpose of purchasing prizes and paying other expenses associated with the Leprechaun Days teen dance. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: June, 18 2013 Amount Received: $500.00 Purpose of Donation: Prizes and Food Account # for Donation: 101 42110 01 208.02 (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 500.00 To be Spent from Account #:101 42110 01 208.02 (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: Prizes and Food AMENDMENT OF BUDGETS Amend Donation Revenue Account #101 - 36230.00: $ 500.00 Amend Expenditure Account #101 -22222 $ 500.00 (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: #101 -22222 (Donation Liability #) $ 500.00 Credit: 101-36230.00 $ 500.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: June 18, 2013 Minnesota Lawful Gambling 1/12 LG555 Govern mentApproval orAcknowledgment For Use of Gambling Funds Keep this completed form attached to the Schedule C in your organization's records. You do not need to submit this form to the Gambling Control Board or the Department of Revenue. Organization and Expenditure Information (attach additional sheets if necessary) Organization name Rosemount American Legion Post 65 License number 01253 I Address 14590 Burma Ave. W. Rosemount MN 55068 1 $ 500.00 Amount of proposed lawful purpose expenditure f2. Check one expenditure category. I _ X A. Contribution to a unit of government - United States, state of Minnesota, or any of its subdivisions, j agencies, or instrumentalities. NOTE: A contribution may not be made directly to a law enforcement or prosecutorial agency, such as a police department, county sheriff, or county attorney. _ B. Wildlife management project or activity that benefits the public at large, with approval by the DNR ! C. Grooming and maintaining snowmobile or all- terrain vehicle trails established under Minnesota Statute 84.83 and 84.927, including purchase or lease of equipment, with approval by DNR. All trails must be i open to public use. 1 D. Supplies and materials for safety training and educational programs coordinated by the DNR, including the Enforcement Division. — E. Citizen monitoring of surface water quality testing for public waters by individuals or nongovernmental organizations, with Minnesota Pollution Control Agency (MPCA) guidance on monitoring procedures, quality assurance protocols, and data management, providing that data is submitted to the PCA. 3. Describe the proposed expenditure including vendors. Purchase prizes & food for kids' Dance during Leprechaun Days. Conducted by Police Reserve and Ladies' Auxiliary Unit 65. • NO FINANCIAL OR OTHER BEN SFIT: I affirm thatthe contribution or expenditure does not result in any monetary, economic, financial, or material benefit to our organization, in compliance with Minnesota Rules 7861.0320, Subpart 17C. • FOR DNR- RELATED PROJECTS: I affirm that when lawful gambling funds are used for grooming and maintaining snowmobile or all- terrain vehicle trails or for any wildlife management project for which reimbursement is received from a unit of government, f the reimbursement funds must be deposited in our lawful gambling account and recorded on the Schedule C report. • FOR SURFACE WATER QUALITYTESTING: I affirm that MPCAguidance has been consulted in developing the monito plan l and that the data collected will be submitted to the MPCA. Send form for signature to: Manager, Water Monitoring Section, Minn sota Pollution C tro gency, 520 Lafayette Road North, St. Paul, MN 55155. Website is www.pca.state.mn.us. 651 -423 -3380 - / 9 /� Chief executive officer's signature Daytime phone number Date Print name Robert Racette f Government Approval /Acknowledgment Check one. By signature below, the representative of the unit of government: j Government - acknowledges the contribution which will not be used for a pension or retirement fund. _Wildlife DNR - approves the wildlife management project or activity. j Trails DNR - approves the grooming /maintaining of snowmobile and /or all- terrain vehicle trails. _Safety training DNR - approves the supplies /materials for DNR safety training and educational programs. j JWater quality testing - MPCA approves the surface surffa�ce water quality testing project. z Unit of Government 1� Ali '? 1 �f�` t Phone number 1 J I Address City W ��_� �L4 State � Zip Print Name L Title Signature Date i Questions? Contact the Gambling Control Board at 651 - 639 -4000. This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form will become public information, when requested by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities.