HomeMy WebLinkAbout6.g. Budget Amendments4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting Date: July 2, 2013
AGENDA ITEM: Budget Amendments
AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director
AGENDA NO. �• J
J
ATTACHMENTS: Council Memo, Resolution & Donation
Worksheets
APPROVED BY:
RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of
Certain 2013 Budget Items for the General Fund as outlined in the attached memo.
ISSUE
Amend the General Fund budget to reflect donations expended during the 2nd quarter of 2013.
BACKGROUND
This item is on the agenda for Council to formally amend the 2013 General Fund budget by resolution for
donation items that Council had previously authorized covering expenditures made during the second
quarter of 2013.
Rather than bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize the
expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you
a resolution that formally amends the budgets for a number of these donation expenditures. The attached
memo and donation worksheets support the figures given in the resolution.
SUMMARY
Recommend the above motion to approve the budget amendments for the 2nd quarter of 2013.
4ROSEMOUNT
MINNESOTA
M E M O R A N D U M
To: Mayor Droste
Council Members DeBettignies, Demuth, Shoe - Corrigan & Weisensel
From: Jeff May, Finance Director
Date: June 24, 2013
Subject: Budget Amendments
This is a request to amend both the revenue and expenditure budgets for the General Fund for
expenditures of donations previously received. This memo is to show the line by line detail of the
actual changes to be made to the budgets, of which the totals are summarized in the Resolution
before you.
GENERAL FUND DETAIL
Detail for Revenues:
101 - 36230.00 (Donations) $ 3,097.56
Total Revenues $ 3,097.56
Detail for Expenditures:
101 - 42110 -01- 208.02 (Miscellaneous Supplies) $ 1,500.00
101 - 45100 -01- 439.00 (Other Miscellaneous Charges) 1,597.56
Total Expenditures $ 3,097.56
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2013 -
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2013 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2013 General
Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of $3,097.56;
(2) General operating expenditures, the total which reflects an increase of $3,097.56;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 2013 General Fund
Operating Budget.
ADOPTED this 2 °a day of July, 2013.
William H. Droste, Mayor
ATTEST:
Amy Domeier, City Clerk
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: June, 18 2013
Amount Received: $500.00
Purpose of Donation: Prizes and Food
Account # for Donation: 101 42110 01 208.02
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 500.00
To be Spent from Account #:101 42110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Prizes and Food
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101 - 36230.00: $500.00
Amend Expenditure Account #101 -22222 $500.00
(The Two Dollar Amounts Must be the Same)
COPY
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 (Donation Liability #) $ 500.00
Credit: 101 -36230.00 $ 500.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: June 18, 2013
F6111073WTVII ff-Wo
4ROSEMOUNT
EXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: June 18, 2013
AGENDA ITEM: Donation Acceptance /Account
AGENDA SECTION:
Expenditure- Police Equipment Fund
Consent
PREPARED BY: Eric T. Werner, Police Chief
AGENDA NO.
ATTACHMENTS: Budget Worksheet
APPROVED BY:
otj
RECOMMENDED ACTION: Motion to accept donation and to approve the expenditure
of $500 from the Police Equipment Fund to be used for Leprechaun Days teen dance
expenses.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations received that are
designated for the Police Department. Expenditures from this account are only made after approval is
received from the City Council.
ISSUE
The Council is being asked to approve the donation and the expenditure in the amount of $500 from the
Police Equipment Fund which is donated by the Rosemount American Legion Post #65.
These funds are being designated for the purpose of purchasing prizes and for other expenses related to a
teen dance held during Leprechaun Days. This dance is staffed by Legion members and Police Reserve
Officers.
RECOMMENDATION
Staff recommends that Council approve the expenditure of $500 from the Police Equipment Fund for the
purpose of purchasing prizes and paying other expenses associated with the Leprechaun Days teen dance.
Minnesota Lawful Gambling it12
LG555 Govern m entAp p roval orAcknowledgment For Use of Gambling Funds
Keep this completed form attached to the Schedule C in your organization's records.
You do notneed to submit this form to the Gambling Control Board or the Department of Revenue.
Organization and Expenditure Information (attach additional sheets if necessary)
Organization name Rosemount American Legion Post 65 License number 01253
Address 14590 Burma Ave. W. Rosemount, MN 55068 _
1 $ 500.00 Amount of proposed lawful purpose expenditure
2. Check one expenditure category.
X A. Contribution to a unit of government - United States, state of Minnesota, or any of its subdivisions,
agencies, or instrumentalities. NOTE: A contribution may not be made directly to a law enforcement or
prosecutorial agency, such as a police department, county sheriff, or county attorney.
_ B. Wildlife management project or activity that benefits the public at large, with approval by the DNR
— C. Grooming and maintaining snowmobile or all- terrain vehicle trails established under Minnesota Statute
84.83 and 84.927, including purchase or lease of equipment, with approval by DNR. All trails must be
open to public use.
D. Supplies and materials for safety training and educational programs coordinated by the DNR, including
the Enforcement Division.
_, E. Citizen monitoring of surface water quality testing for public waters by individuals or nongovernmental
organizations, with Minnesota Pollution Control Agency (MPCA) guidance on monitoring procedures,
quality assurance protocols, and data management, providing that data Is submitted to the PCA.
3. Describe the proposed expenditure including vendors.
Purchase prizes & food for kids' Dance during Leprechaun Days. Conducted by Police
Reserve and Ladies' Auxiliary Unit 65.
• NO FINANCIAL OR OTHER BENEFIT: I affirm that the contribution or expenditure does not resultin any monetary, economic,
financial, ormaterial benefit to our organization, in compliance with Minnesota Rules 7861.0320, Subpart 17C.
• FOR DNR - RELATED PROJECTS: I affirrn thatwhen lawful gambling funds are used for grooming and maintaining snowmobile or
all- terrain vehicle trails or for any wildlife management project forwhich reimbursement is received from a unit of government,
the reimbursement funds must be deposited in our lawful gambling account and recorded on the Schedule C report.
• FOR SURFACE WATER QUALITYTESTING: I affirm that MPCAguldance has been consulted in developing the monitoring plan
and that the data collected will be submitted to the MPCA. Send form for signature to: Manager, Water Monitoring Section,
Minn sota PollutiongQDLro,6Agency, 520 Lafayette Road North, St. Paul, MN 55155. Website iswww.pca.state.mn.us.
651 - 423 -3380 / � 4 /�
Chief executive officer's signature Daytime phone number Date
Print name Robert Racette
I
Government Approval /Acknowledgment
Check one. By signature below, the representative of the unit of government:
Government - acknowledges the contribution which will not be used for a pension or retirement fund.
_Wildlife DNR - approves the wildlife management project or activity.
Trails DNR - approves the grooming /maintaining of snowmobile and/or all- terrain vehicle trails.
_Safety training DNR - approves the supplies /materials for DNR safety training and educational programs.
_Water quality testing - MPCA approves the surface water quality testing project. 2
Unit of Govemment rr ,,U ' i" V t {Phone number - 7
Address V` City i/�-I State _h!_'J Zip I
fn III
Print Name ArA I L Title LIC
(Signature LsA Date _I
_I
Questlons7 Contact the Gambling Control Board at 651 -639 -4000. This form will be made available in alternative format (l.e. large
print, Braille) upon request. The information requested on this form will become public information, when requested by the Board,
and will be used to determine your, compliance with Minnesota statutes and rules governing lawful gambling activities.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On: June, 18 2013
Amount Received: $1,000
COPY
Purpose of Donation: Dakota County Traffic Safety Award Luncheon
Account # for Donation: 101 42110 01 208.02
(Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 1000.00
To be Spent from Account #:10142110 01 208.02
(Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Dakota County Traffic Safety Award Luncheon
AMENDMENT OF BUDGETS
Amend Donation Revenue Account #101- 36230.00: $ 1000.00
Amend Expenditure Account #101 -22222 $ 1000.00
(The Two Dollar Amounts Must be the Same)
51 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: #101 -22222 (Donation Liability #) $ 1000.00
Credit: 101-36230.00
$ 1000.00
Journal entry to reduce deferred donation revenue account and increase donation
revenue account to actual per City Council action on: June 18, 2013
(I - WCA,
IN law
]F�, �19
L
4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Meeting: June 18ti', 2013
AGENDA ITEM: Donation Acceptance /Account
Expenditure — Police AAA Auto, Dakota
AGENDA SECTION:
Traffic Safe Grant
Consent
PREPARED BY: Eric T. Werner, Police Chief
AGENDA NO. 6.f.
ATTACHMENTS: Budget Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the expenditure of $1000.00 from the AAA
Auto grant for the Dakota County Traffic Safety Award Luncheon.
BACKGROUND
AAA Auto Group has awarded Drive Right 365 along with the Dakota County Traffic Safety Committee a
grant of $1,000 to be used to sponsor an awards luncheon recognizing Dakota County Law Enforcement,
for their efforts in traffic enforcement. Drive Right 365 is a non -profit and local organization that has
agreed to partner with and sponsor the Dakota County Traffic Safety committee awards luncheon. Drive
Right 365's mission is to provide education and prevent impaired or distracted driving crashes and to
promote safe driving practices as well as support and assist victims of traffic crashes. The City of
Rosemount has also agreed to help sponsor the event by donating the location to host the event, which
will be at the City's Community Center banquet room. The Backstrom family will be the guest speakers at
the event. The award luncheon will be hosted by the Rosemount Police Department. Expenditures from
this grant are only made after approval is received from the City Council.
ISSUE
The Council is being asked to approve the expenditure in the amount of $1000.00 from the Police AAA
Auto, Dakota Traffic Safety Grant which was donated by AAA Auto Group.
These funds are being designated for the purpose of purchasing awards, food and beverages in order to
host the Dakota Country Traffic Safety Awards luncheon in the City of Rosemount.
RECOMMENDATION
Staff recommends that Council approve the expenditure of $1000.00 from the Police AAA Auto, Dakota
County Traffic Safety Grant for the purpose of hosting this event.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Vets' Memorial — Flags
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$19.57
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Vets' Memorial — Flags
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$19.57
$19.57
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $19.57
Credit: 101 - 36230.00 $19.57
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 5, 2013 — Vets Memorial.
*05 -01 -13 $19.57 is the tax on the original amount of $284.59 approved by Council on 02- 05 -13.
Tax was not charged at the time of purchase and was not included in the original penditure amount.
aSTE
P®a�D
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
COPY
Donation Received on: Various
Amount Received: Various
Receipt # for Donation:
Purpose of Donation:
Account # for Donation:
# N/A
Egg Hunt - Sunny Bunny Eggs
101 -22223
(Must be Liability # assigned for each individual Department.)
Amount to be Spent:
To be Spent from Acct #:
EXPENDITURE OF DONATION
$46.87
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Egg Hunt - Sunny Bunny Eggs
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $46.87
Amend Expenditure Acct #101 - 45100 -01- 439.00 $46.87
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $46.87
Credit: 101- 36230.00
$46.87
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on February 19, 2013 — Egg Hunt.
*05 -01 -13 $46.87 is the tax on the original amount of $681.72 approved by Council on 02- 19 -13.
Tax was not charged at the time of purchase and was not included in the original expenditure
amount.
pasx��
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
COP
Donation Received on:
09 -18 -12
Amount Received:
$2000 — Lions Club of Rosemount
Receipt # for Donation:
# N/A
Purpose of Donation:
Egg Hunt — Sam's Club - Supplies
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$477.95
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Egg Hunt — Sam's Club - Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00:
Amend Expenditure Acct #10145100 -01- 439.00
(The two - dollar amounts should be the same.)
$477.95
$477.95
GENERAL JOURNAL ENTRY TO ADJUST DONATION
N #
Debit: 101 -22223 (Donation Liability #) $477.95
Credit: 101- 36230.00 $477.95
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on April 2. 2013.
�a &=
2
4ROSEMOUNT EXECUTIVE
SUMMARY
CITY COUNCIL
City Council Regglar Meeting: April 2, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $477.95 for the
Spring Egg Hunt as detailed on the attached donation revenue worksheet.
EXPENDITURE
AMOUNT
USEIITEM PURCHASED
DONATION
FROM
$477.95
Sam's Club — Egg Hunt Supplies
Rosemount Lions
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above item.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt # for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET COPY
1 sr State Bank of Rosemount
Various
# N/A
Teen Night— Friday Night Live:
Twin Cities Inflatables — Obstacle Course
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $254.42
To be Spent from Acct #: 101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Teen Night— Friday Night Live:
Twin Cities Inflatables — Obstacle Course
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00: $254.42
Amend Expenditure Acct #101- 45100 -01- 439.00 $254.42
(The two- dollar amounts should be the same.)
0109 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -2222 (Donation Liability #) $254.42
Credit: 101- 36230.00 $254.42
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on May 7, 2013.
■ [3STE
2
4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: May 7, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. 6.n.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY: DDJ
RECOMMENDED ACTION: Motion to approve the donation expenditure of $254.42, the
remaining balance for an inflatable obstacle course for the Friday Night Live teen event
held on 04- 26 -13.
EXPENDITURE
DONATION
AMOUNT
USE/ITEM PURCHASED
FROM
$254.42
Twin Cities Inflatables — Obstacle course for Friday Night
1" State Bank of
Live teen event — remaining balance of 50%
Rosemount
SUMMARY
Please consider the expenditure from the Donation Account for the above item.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: Various
Amount Received: Various
Receipt # for Donation: # N/A
Purpose of Donation:
Vets' Memorial - Memorial Day Event Supplies
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $228.12
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Vets' Memorial - Memorial Day Event Supplies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00:
Amend Expenditure Acct #101- 45100 -01- 439.00
(The two- dollar amounts should be the same.)
C��, .
$228.12
$228.12
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $228.12
Credit: 101- 36230.00 $228.12
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 4, 2013.
C]STE"f'�
4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: June 4, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the
purchase of a tree that was planted at Central Park on Arbor Day, $320.40 for Safety Camp
and $228.12 for supplies for the annual Memorial Day event.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$250
Bachman's — Arbor Day - Coffee Tree for Central Park
Modem Woodmen
of America
$228.12
Terry's Hardware, Sam's Club, Rainbow Foods,
Various
Northwestern Fruit Company — Supplies for Memorial Day
Event
Dakota Electric,
$320.40
Jumpity Jump — Safety Camp
1" State Bank of
Rosemount and MN
Energy Resources
$798.52
Total
SUMMARY
Please consider the expenditures from the Donation Account for the above items.
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt # for Donation:
Purpose of Donation:
DONATION REVENUE WORKSHEET
COPY
06 -04 -13
$250 from Modern Woodmen of America
# N/A
Arbor Day — Bachman's - For Tree Planted at
Central Park
Account # for Donation: 101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $250
To be Spent from Acct #: 101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Arbor Day — Bachman's - For Tree Planted at
Central Park
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $250
Amend Expenditure Acct #101 - 45100 -01- 439.00 $250
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -2222 (Donation Liability #) $250
Credit: 101- 36230.00 $250
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 4, 2013.
N
4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: June 4, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. ,
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the
purchase of a tree that was planted at Central Park on Arbor Day, $320.40 for Safety Camp
and $228.12 for supplies for the annual Memorial Day event.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$250
Bachman's — Arbor Day - Coffee Tree for Central Park
Modem Woodmen
of America
$228.12
Terry's Hardware, Sam's Club, Rainbow Foods,
Various
Northwestern Fruit Company — Supplies for Memorial Day
Event
Dakota Electric,
$320.40
Jumpity Jump — Safety Camp
1" State Bank of
Rosemount and 1V1N
Energy Resources
$798.52
Total
SUMMARY
Please consider the expenditures from the Donation Account for the above items.
DONATION REVENUE WORKSHEET r% �V
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Safety Camp — Jumpity Jump
Account # for Donation:
101 -22223
(Must be Liability # assigned for
each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$2;- - $320.63
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Safety Camp — Jumpity Jump
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $9 $320.63
Amend Expenditure Acct #101 - 45100 -01- 439.00 $#2@nt8 $320.63
(The two - dollar amounts should be the same.)
11 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $320.63
Credit: 101 - 36230.00 $ $320.63
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on June 4, 2013.
06 -04 -13
The tax charged on Invoice 2007 from Jumpity Jump was incorrect. The correct total is $320.63.
`� D 5
j$DOSEMOUNT EXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: June 4, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $250 for the
purchase of a tree that was planted at Central Park on Arbor Day, $320.40 for Safety Camp
and $228.12 for supplies for the annual Memorial Day event.
EXPENDITURE
DONATION
AMOUNT
USE /ITEM PURCHASED
FROM
$250
Bachman's — Arbor Day - Coffee Tree for Central Park
Modern Woodmen
of America
$228.12
Terry's Hardware, Sam's Club, Rainbow Foods,
Various
Northwestern Fruit Company — Supplies for Memorial Day
Event
Dakota Electric,
$320.40
Jumpity Jump — Safety Camp
1" State Bank of
Rosemount and MN
Ener Resources
$798.52
Total
SUMMARY
Please consider the expenditures from the Donation Account for the above items.
NOTE:
06 -04 -13 - The tax charged on Invoice 2007 from Jumpity Jump was incorrect. The correct total is $320.63.
Jumpity Jump Invoice
Make all checks payable to Jumpity Jump
If paid by April 3rd, 10% may be deducted from the invoice total.
Thank you for your business!
Invoice No.
2007
!
Invoice Date:
March 3rd, 2013
8138 Johansen Ave. South
Bill To:
Rosemount Park & Recreation
Cottage Grove, MN 5501.6
651 -308 -7145
,^ c ` {�
Address:
13885 So Robert Trail
Lrn�>it}Cjurnkalnsn _coin
. :
Rosemount, MN 55068
Phone:
E -mail:
r
Fax:
Make all checks payable to Jumpity Jump
If paid by April 3rd, 10% may be deducted from the invoice total.
Thank you for your business!
I
C
6
3
G
3
CD
w1w
c
m
w
3
CD
O
CD
o.
0
T
w
m
ry
� w c
X X
(D
� Q
O
C N
Cl- co
m
N
05 :j
o 33
(D0 o
m CD a
0
0
z
CD
0
cd
m
CD
i-+
CD
n
,fit
V
�d
cn
a
m
0
m'
2
Al
a
m
c
(D
N
I-It MO
z C�
0
.Z%
4 w � ro
N BCD
W Z »
(ro .s
a 0 CD
-A a)
c0
y
Ith
V 1
A
N
W
N
�P
5
C7 c
co Z
7 CD
t N
n
CD
m
CD
i-+
CD
n
,fit
V
�d
cn
a
m
0
m'
2
Al
a
m
c
(D
N
I-It MO
z C�
0
.Z%
4 w � ro
N BCD
W Z »
(ro .s
a 0 CD
-A a)
c0
y
Ith
V 1
A
N
W
N
�P
z
m
n
a
CO
m
o
z
M
0
o
�
°o
IF-f)'
m 3 3
w
a_ °i
CD
O
w
CD
O
_
lD
N
cv
C D�
E
0
x
0
0
0
V
0
_J
m
A
N
z
n
O
0
CO
m
o
M