HomeMy WebLinkAbout6.c. Expenditure Approval from the Donation Account - Parks & Recreation Dept.4ROSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: July 16, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. (o.C.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
RECOMMENDED ACTION: Motion to approve the donation expenditure of $117.60 from
the Veterans' Memorial donation account for flag poles, $929.60 for Safety Camp, $175.36
for Fishing Derby supplies, $1,168.14 to purchase a bench to honor Ben Kopp, and $200
for the Blarney Stone Hunt .
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$117.60
Ken Talbert - Menards — Flag Poles
Various
$929.60
Pilgrim Promotions — Safety Camp T- Shirts
Various
$175.36
Target — Fishing Derby Supplies
CF Industries
$1,168.14
Wausau Tile — Bench to be placed at Schwarz Pond Park to
honor Ben Kopp
Jill Stephenson
$200.00
First State Bank of Rosemount — Coins for Blarney Stone
Hunt.
CF Industries
$2,590.70
Total
SUMMARY
Please consider the expenditure from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Vets' Memorial — K Talbert - Menards - Flag Poles
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$117.60
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Vets' Memorial — K Talbert - Menards - Flag Poles
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$117.60
$117.60
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $117.60
Credit: 101 - 36230.00 $117.60
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 16, 2013.
1
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Safety Camp — Pilgrim Promotions — T- shirts
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$929.60
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Safety Camp — Pilgrim Promotions — T -shirts
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101- 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$929.60
$929.60
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $929.60
Credit: 101- 36230.00 $929.60
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 16, 2013.
3
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
02 -19 -13 — CF Industries
Amount Received:
$200
Receipt # for Donation:
# N/A
Purpose of Donation:
Fishing Derby — Supplies /Prizes
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$175.36
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Fishing Derby — Supplies /Prizes
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$175.36
$175.36
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $175.36
Credit: 101 - 36230.00 $175.36
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 16, 2013.
ll
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
07 -02 -13 - Jill Stephenson
Amount Received:
$1,168.14
Receipt # for Donation:
# N/A
Purpose of Donation:
Miscellaneous — Wausau Tile — Bench for B Kopp
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$1,168.14
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Miscellaneous — Wausau Tile — Bench for B Kopp
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$1,168.14
$1,168.14
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $1,168.14
Credit: 101- 36230.00 $1,168.14
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 16, 2013.
5
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
04 -16 -12 CF Industries
Amount Received:
$200.00
Receipt # for Donation:
# N/A
Purpose of Donation:
Leprechaun Days Blarney Stone Hunt
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$200.00
To be Spent from Acct #:
101 - 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Leprechaun Days Blarney Stone Hunt
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$200.00
$200.00
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $200.00
Credit: 101- 36230.00 $200.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on July 16, 2013.
A