HomeMy WebLinkAbout6.g. Expenditure Approval from the Donation Account – Parks & Recreation Dept.R OSEMOUNTEXECUTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: August 6, 2013
AGENDA ITEM: Expenditure Approval from the Donation
AGENDA SECTION:
Account — Parks & Recreation Dept.
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director
AGENDA NO. �.
ATTACHMENTS: Donation Revenue Worksheet
APPROVED BY:
Various
u
RECOMMENDED ACTION: Motion to approve the donation expenditure of $68.25 for the
Fishing Derby and $713 for the Party in the Park as detailed on the attached donation
revenue worksheet.
EXPENDITURE
AMOUNT
USE /ITEM PURCHASED
DONATION
FROM
$68.25
Dakota Engraving — Fishing Derby Trophies
CF Industries
$200.00
JPS Entertainment — Party in the Park — DJ Services
Various
$513.00
Jumpity Jump — Party in the Park — Inflatable Rental
Various
$781.25
TOTAL
SUMMARY
Please consider the expenditure of funds from the Donation Account for the above items.
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various — CF Industries
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Fishing Derby — Dakota Engraving - Trophies
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$68.25
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: Fishing Derby — Dakota Engraving - Trophies
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00: $68.25
Amend Expenditure Acct #101 - 45100 -01- 439.00 $68.25
(The two - dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $68.25
Credit: 101 - 36230.00 $68.25
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on Auqust 6, 2013.
2
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Party in the Park — JPS Entertainment — DJ Service
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$200
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Party in the Park — JPS Entertainment — DJ Service
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101 - 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$200
$200
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $200
Credit: 101 - 36230.00 $200
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 6, 2013.
3
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Various
Amount Received:
Various
Receipt # for Donation:
# N/A
Purpose of Donation:
Party in the Park — Jumpity Jump — Inflatable Rental
Account # for Donation:
101 -22223
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent:
$513
To be Spent from Acct #:
101- 45100 -01- 439.00
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure:
Party in the Park — Jumpity Jump — Inflatable Rental
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230.00:
Amend Expenditure Acct #101 - 45100 -01- 439.00
(The two - dollar amounts should be the same.)
$513
$513
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22223 (Donation Liability #) $513
Credit: 101 - 36230.00 $513
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council
action on August 6, 2013.
4