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HomeMy WebLinkAbout6.e. Donation Acceptance – Police Equipment FundR�`1EMOU V 1 EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 20, 2013 AGENDA ITEM: Donation Acceptance— Police Equipment AGENDA SECTION: Fund Consent PREPARED BY: Eric T. Werner, Chief of Police 9-0 AGENDA NO. �. . ATTACHMENTS: Budget Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to accept the Target Public Safety Grant donation of $1,000.00 and approve the funds to be used at a later date for purposes of implementing a Police Bike Patrol Program. BACKGROUND The Police Equipment fund has been set up for the purposes of receiving donations that are designated for the Police Department. Expenditures from this account are only made after approval is received from the City Council. Following an application process, the Police Department was recently approved and received a charitable grant donation of $1000 through Target's Public Safety Grant Program. ISSUE The Council is being asked to approve the Target Public Safety Grant donation of $1000.00 into the Police Equipment Fund. In the future, the funds will be designated to assist with expenses incurred while the Police Department establishes a Bike Patrol Program. RECOMMENDATION Staff recommends that Council approve the grant donation of $1000.00 into the Police Equipment Fund to be utilized at a later time to pay for expenses associated with the Bike Patrol Program. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received On: W41411s7- �D, W& Amount Received: $ Purpose of Donation: �`�� �i•cC i���iz�,�,fy, Account # for Donation: (Must be Liability # Assigned for Each Individual Department) EXPENDITURE OF DONATION t� Amount to be Spent: $ r 000- To be Spent from Account #: /61- 442-//6— o/ --,P©F Q, (Must be Expenditure # Corresponding to Individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Account #101- 36230.00: $ j, cl-v Amend Expenditure Account # - -- (The Two Dollar Amounts Must be the Same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # W Debit: (Donation Liability #) $ /,000- Credit: 101 -36230.00 Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: -426i.3