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HomeMy WebLinkAbout6.b. Minutes of the September 3, 2013 Regular Meeting ProceedingsROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 3, 2013 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was held on Tuesday, September 3, 2013 at 7:30 p.m. in the Council Chamber at City Hall, 2875 145' Street West, Rosemount. Mayor Droste called the meeting to order with Council Member DeBettignies, Shoe - Corrigan, Weisensel and Demuth attending. Staff present included City Administrator Johnson, City Clerk Domeier, City Attorney LeFevere, Director of Parks and Recreation Schultz, Police Chief Werner, Finance Director May, Director of Public Works /City Engineer Brotzler and Community Development Director Lindquist. The Pledge of Allegiance was said. ADDITIONS OR CORRECTIONS TO AGENDA City Administrator Johnson stated that RAAC has proposed a donation to be added to item 3.a. Presentation of Award to RAAC. He also clarified that item 9.d. 2014 Budget Discussion was an action item. Motion by Droste. Second by DeBettignies. Motion to Adopt the Agenda. Ayes: 5 Nays: 0. Motion carried. 3.a. Presentation of Award to RAAC The City Council honored RAAC for receiving the 2013 Arts Achievement Award from the Metropolitan Regional Arts Council. Chairperson Schwarz provided a donation to the City to use toward the sound and lighting upgrades at The Steeple Center. Motion by DeBettignies. Second by Demuth. Motion to Approve the Receiving the Check for the sound and lighting upgrades at The Steeple Center in the amount of $2,838.11. Ayes: DeBettignies, Shoe - Corrigan, Droste, Weisensel, Demuth Nays: None. Motion carried. 3.b. Approval of Spinal Cord Injury Awareness Month Proclamation Mayor Droste summarized the information and proposed proclamation submitted by the Quirk family. The Quirk family shared their story with the City Council. Motion by DeBettignies. Second by Shoe - Corrigan. Motion to Approve the Proclamation. Ayes: 5 Nays: 0. Motion carried. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 3, 2013 CONSENT AGENDA Motion by DeBettignies. Second by Demuth. Motion to Approve the Consent Agenda. a. Minutes of the August 20, 2013 Regular Meeting Proceedings b. Bills Listing c. Police School Liaison Service Agreement Ayes: Shoe - Corrigan, Droste, Weisensel, Demuth, DeBettignies Nays: None. Motion carried. OLD BUSINESS 8.a. Accept Bids and Award Sale — G.O. Improvement Bonds, Series 2013A Finance Director May provided a summary of the staff report. Ten sealed bids for G.O. Improvement Bonds, Series 2013A, were opened earlier in the day and the results tabulated at the offices of Springsted. Terri Heaton, a representative from Springsted, provided her recommendation for the issuance of the bonds. Discussion was held about the tax base and the bond rating. Motion by Shoe - Corrigan. Second by Weisensel. Motion to adopt a Resolution Awarding the Sale of $1,500,000 General Obligation Improvement Bonds, Series 2013A; and Providing for their Issuance. Ayes: Droste, Weisensel, Demuth, DeBettignies, Shoe - Corrigan Nays: None. Motion carried. (Resolution 2013 -75) NEW BUSINESS 9.a. Donation Agreement — Flint Hills Resources Director of Parks and Recreation Schultz provided a summary of the staff report and explained the conditions included in the Donation Agreement. The City Council thanked Flint Hills for their donation. Motion by Shoe - Corrigan. Second by Weisensel. Motion to approve the attached donation agreement with Flint Hills Resources to accept a donation of 90 tons of oil to be used in the mixing of the asphalt for the trails and parking lot at the Flint Hills Resources Athletic Complex. Ayes: Weisensel, Demuth, DeBettignies, Shoe - Corrigan, Droste Nays: None. Motion carried. 9.b. Receive Donations — Park and Recreation Dept. Director of Parks and Recreation Schultz provided a summary of all the in -kind donations. The City Council thanked the businesses for their donations. ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 3, 2013 Motion by Weisensel. Second by Shoe - Corrigan. Motion to approve receiving the following in -kind donations: Transportation of 90 Tons of Oil by Kane Transport Inc., Mixing of Asphalt by Commercial Asphalt (Barton Sand and Gravel), Tack Coat and Placement of Asphalt by Pine Bend Paving. Ayes: Demuth, DeBettignies, Shoe - Corrigan, Droste, Weisensel Nays: None. Motion carried. 9.c. Receive Bids — Tennis Courts at Erickson Park Director of Parks and Recreation Schultz provided a summary of the bid results. He summarized the options moving forward and requested City Council direction. Council Member Weisensel questioned the analysis showing the differences that resulted in a higher number. Jason Amberg of WSB provided information on the bid analysis. Mayor Droste questioned if the soil correction costs are higher than expected. Mr. Schultz stated staff is looking for a company that has an opening that would quote the work at a fair price. He added that staff will look for donations on the project. Motion by Shoe - Corrigan. Second by DeBettignies. Motion to recommend the city Council receive and reject all bids due to the bids coming in higher than the engineer's estimate, but look to perform the soil corrections for phase one this fall and rebid the rest of the project early winter. Ayes: DeBettignies, Shoe - Corrigan, Droste, Weisensel, Demuth Nays: None. Motion carried. 9.d. 2014 Budget Discussion City Administrator Johnson provided a summary of the staff report. Mr. Johnson stated public hearing and final discussion of the budget will be set for December 3, 2013 at 7:30 p.m. Mayor Droste requested that staff explain the process for the public hearings and notices. Finance Director May provided information on the notices sent to residents. Discussion was held about the cities that receive LGA. Mr. May stated that additional discussions will need to be held about the sales tax exemptions and the impact to the budget. He added that additional discussion will also need to be held regarding the levy limits. Motion by DeBettignies. Second by Shoe - Corrigan. Motion to Adopt a Resolution Setting the Preliminary 2014 General Fund Operating Budget, the Preliminary 2014 C.I.P. Budgets, the Preliminary 2014 Insurance Budget, the Preliminary 2014 Port Authority Operating Levy and the Preliminary 2013 Levy and Budget Hearing Date Required by the City of Rosemount. Ayes: Shoe - Corrigan, Droste, Weisensel, Demuth, DeBettignies ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 3, 2013 Nays: None. Motion carried. (Resolution 2013 -76) 9.e. Vermillion River Watershed Joint Powers Organization Plan Update — Comment Letter Director of Public Works /City Engineer Brotzler provided a summary of the staff report. In response to the VRWJPO request for comments about its watershed plan, the comment letter was drafted and approved by the Utilities Commission. The request in the comment letter is based on past Council discussions for the evaluation of alternatives for developing a storm water overflow system from the current approved storm water plan. Mr. Brotzler noted that the City's storm water plan was developed prior to the inception of the VRWJPO by Dakota and Scott County's in September of 2002. Prior to this, there was no functioning watershed management organization which the City was a party too. This fact and increased restrictions placed on the Vermilion River in the early 2000's led to the City's development of a planned storm water overflow system to the Mississippi River. Now that the VRWJPO is updating its plan, the presented comment letter was prepared to request review and consideration for the City's future overflows to be directed back to the Vermilion River. Council Member Demuth questioned if there was a document that showed the current and projected storm water projections. Mr. Brotzler replied that the current storm water plan today is based on a projected flow of 735 CFS. He added that the city does not yet know what if any restrictions to this planned discharge rate the VRWJPO may require if the City's future overflow is directed to the Vermilion River, that is part of the question being asked of VRWJPO at this time. Further discussion was held regarding the taxing capacity in the watershed district. Motion by Shoe - Corrigan. Second by Weisensel. Motion to approve letter to Vermillion River Watershed Joint Powers Organization. Ayes: Droste, Weisensel, Demuth, DeBettignies, Shoe - Corrigan Nays: None. Motion carried. 9.f. Zoning Ordinance Text Amendment for Alternative Energy Systems, Case 13 -27 -TA Community Development Director Lindquist provided a summary of the staff report. The proposed revisions address changing technology, establish consistent standards, and implement the City's goals to become a more sustainable community. Council Member Weisensel questioned if the equipment had to be located in an area serviced by Xcel Energy. Ms. Lindquist replied that the equipment had to be in close proximity to Xcel's grid. She noted that the majority of the City was in Xcel's territory. Council Member Weisensel also questioned if the equipment could be installed on existing structures or if it had to stand alone. He expressed concerns about it affecting economic development. Ms. Lindquist explained that nothing in the ordinance precludes retail establishments from adding solar equipment or prohibits solar equipment by a certain use. Council Member Demuth requested clarification under C.6. related to screening. Further discussion was held regarding the screening requirements, abandonment issues, and the inclusion of satellites. Because the item was not time sensitive, further discussion will be held regarding the screening ROSEMOUNT CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 3, 2013 requirements. The City Council also requested that staff review the ordinance to ensure it is not to onerous or restrictive for residents and businesses to obtain a permit or use the technology. Motion by DeBettignies. Second by Demuth. Motion to continue consideration after receiving additional information from staff. Ayes: Weisensel, Demuth, DeBettignies, Shoe - Corrigan, Droste Nays: None. Motion carried. ANNOUNCEMENTS Mayor Droste reviewed the calendar of events. The next City Council meeting will be held on September 17, 2013. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Droste, second by DeBettignies, the meeting was adjourned at 9:20 p.m. Respectfully Submitted, Amy Domeier, City Clerk