HomeMy WebLinkAbout6.e. Splash Pad – Scope of Services Agreement 4 ROSEI\4OUNT'IT EXECUTIVE X UTIVE SUMMARY
CITY COUNCIL
City Council Regular Meeting: October 1, 2013
AGENDA ITEM: Splash Pad - Scope of Services AGENDA SECTION:
Agreement Consent
PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO.
Director Le,f/,
ATTACHMENTS: Scope of Services Agreement APPROVED BY: Dal
RECOMMENDED ACTION: Staff is recommending the City Council approve entering into a
professional services agreement with WSB to provide Engineering and Landscape
Architect services for the first phase of the Central Park Splash Pad as identified in the
attached Scope of Services document that would include the services outlined in items A,
B, C for an estimated cost of$129,789.
ISSUE
At the City Council work session meeting on September 11,2013,the City Council reviewed the concept
plan for the splash pad project and other improvements to Central Park. Staff placed stakes in the ground
and used paint to mark where the future amenities would be located. The site was toured and there was
support to move forward on the next step for the project which is to start the design process for the first
phase of the project.
The attached scope of services agreement from WSB includes the necessary tasks needed to complete
phase one of the proposed improvements which are outlined in red on page eight of the professional
services proposal. The cost of the of the professional services proposal have been broken out into the
categories listed below:
ITEM Cost
Item A - Final Design and Bidding $ 81,952
Item B - Contract Administration, Surveying,Material Testing $ 43,808
Item C -Water Reuse Assessment $ 4,029
$ 129,789
Item D—Construction Inspection (as needed) $ hourly
SUMMARY
Staff is recommending the City Council approve entering into a professional services agreement with WSB
to provide Engineering and Landscape Architect services for the first phase of the Central Park Splash Pad
as identified in the attached Scope of Services document that would include the services outlined in items A,
B, C for an estimated cost of$129,789. Staff is expecting that some construction inspections will be done by
City staff and other will be performed on an as needed basis and charged at an hourly rate.
WSB
if Associates, engineering.planning.environmental.construction
701 Xenia Avenue South
Suite 300
Minneapolis,MN 55416
Tel: 763.541.4800
Fax: 763-541-1700
September 16,2013
Mr. Dan Schultz
Park and Recreation Director
City of Rosemount
2875 145th Street
Rosemount,MN 55068
Re: Estimate of Professional Services Fee
Central Park Splash Pad—Phase 1,Hockey Rinks at Jaycee Park and Bloomfield Park.
City of Rosemount,MN
Dear Mr. Schultz:
WSB &Associates is pleased to present this proposal for professional services related to the splash pad
development in Central Park and relocation of hockey rinks to Jaycees and Bloomfield Parks.The scope
of services presented in this proposal are based on discussions with the City of Rosemount,preliminary
concept planning completed by WSB,and our familiarity with the project area. WSB will coordinate
with all subconsultants and complete all work in accordance with the master services contract for City
Engineering Services between WSB and the City of Rosemount. For reference we have attached the
following:
• EDT's proposal for electrical/lighting related consulting services
PROJECT UNDERSTANDING:
This splash pad project is being developed within the current hockey rink area in Central Park,which is
owned by the City of Rosemount. The hockey rinks will be relocated to Jaycees and Bloomfield Parks.
Design will be performed in the fall and winter of 2013.Bidding is scheduled for early spring of 2014
with the construction beginning in the spring of 2014.
General Development Items Include:
• See attached concept indicating general site area at Central Park
• Removal of 2 existing hockey rinks with lighting at Central Park
• Site plans for construction of 2 hockey rinks with lighting at two different park locations(1 at
Jaycee Park, I at Bloomfield Park)
• Removal of miscellaneous pavements
• Earthwork
• Water and stormwater utilities
St.Cloud• Minneapolis•St.Paul
Equal Opportunity Employer
wsbeng.com
Wrniniw VtoaamoanAcenval Park.Splash lua Courul Park Spins'h Pad Ph!-WSt!propnsa!9 16-J?.daa
Profession Services for Central Park Splash Pad and Hockey Rinks at Jaycee Park and Bloomfield Park
September 16,2013
Page 2
• Splash pad(flow through system),
o approximately 3,000 square feet,with room to expand to the south in the future if
determined by city at a later time
o materials&colors for surface
o boulder placement
o interior splash pad layout
• Prefabricated shelter—with custom columns and concrete pad
• Trails
• Seating
• Site restoration
• Landscape plantings
BASE SCOPE OF SERVICES
WSB will provide design development,construction documentation,and construction related services for
this project based on the approved Preliminary Phasing Plan prepared by WSB &Associates,Inc. in
August of 2013. In order to complete the project,we propose the following scope of services which
outlines our tasks and deliverables:
A. SCOPE OF SERVICES"A"—Final Design and Bidding:
1. Project/Focus Meeting:The general purpose of the focus meeting is to
confirm key individuals,vendor contact,staff members,etc.who will be involved in the
project or have information that will affect the project,and general review and discussion
about the issues and concerns related to this project.
2. Geotechnical investigation and recommendations Soil boring exploration and analysis
will provide information needed for design of the structural slab and miscellaneous
footings associated with the Central Park site. Specific work includes:
a. 4 standard penetration borings @ 10' each
b. Logs for each boring
c. Boring layout
d. Lab tests(moisture content)
e. Geotechnical report
3. Design Development: Shall include the preparation of written text, plans, photos,
product info,and other drawings necessary to describe the design, materials,colors,
textures in sufficient detail for the OWNER to grasp the appearance and function of the
improvements.
a. This includes review and use of appropriate design standards for listed facilities
and preparation of design development drawings.The drawings include refined
site facility layout,landscaping,grading,removals plans,site utility plans,site
lighting plans,etc, and details as required.Outline specifications, including
general and technical sections, will be prepared.The bid form outline will be
prepared and used to estimate construction costs.
b. Coordination with City's selected splash equipment manufacturer regarding
incorporating their product into the unique space we will design
ft.\tmpostadiesonounACt mnd Puck'Splash pad\Cenhal Put$Splash Pat Ph I WSB propenal 946.13 a,
Profession Services for Central Park Splash Pad and Hockey Rinks at Jaycee Park and Bloomfield Park
September 16,2013
Page 3
c. An estimate of the cost to construct these improvements will be refined based on
these documents.From this estimate the OWNER shall determine which of the
improvements shall be included in the final phase of design,(Construction
Documents).
4. Once the design options are fully explored and selected through paragraph A3 above,
WSB will prepare final Construction Documents for the improvements as approved by
the OWNER for inclusion in this project.These documents shall include plans,details,
and specifications in sufficient detail for the OWNER to pursue competitive bids for the
construction of the improvements. Specific scope of work for this task will include:
a. Construction Plans including:
i. Title Sheet
ii. Site Removals Plan
iii. Site Layout Plan
• Central Park
• Jaycee Park Hockey Rink
• Bloomfield Park Hockey Rink
iv. Site Grading Plan
• Soil borings will be utilized to ensure there is sufficient good
material for hard surfaced areas,topsoil for green common spaces
and for structural design aspects.
• Erosion control and site SWPPP plans as necessary
• Temporary sedimentation basins as necessary
• Onsite soils are assumed to be free of hazardous materials.
• Spot elevations for key finished grade elements
• ADA grading design of trails,sidewalks,and other site facilities as
appropriate for this phase of the project.
v. Splash pad equipment plan—coordination with City's splash equipment
manufacturer for flow through system and incorporation of package into
final bid documents
vi. Typical Hockey Rink plan and details
• Jaycee Park Hockey Rink
• Bloomfield Park Hockey Rink
vii. Pavement Designs and Typical Details
viii. Storm Sewer and Drainage Plans and details: Analysis and design of the
stormwater drainage and conveyance system consistent with storm water
management requirements.
ix. Electrical plan and details
• Central Park
• Jaycee Park Hockey Rink Lighting
• Bloomfield Park Hockey Rink Lighting
x. Miscellaneous Site Construction Details
b. Prepare Technical Specifications
c. Prepare Final Cost Estimate
M:ynopout ARoseuxreare∎Ceatrot Pot&Splash pod Cymru(Park Splash Pod Ph 1-WSB.proposed 9-16-13.ducs
Profession Services for Central Park Splash Pad and Hockey Rinks at Jaycee Park and Bloomfield Park
September 16,2013
Page 4
5. Permits:
a. Completion and submittal of the NPDES Phase II stormwater permit($400
application fee included)at 90%plan completion. Assumes erosion control plan,
SWPPP,and required erosion and sediment control details.
b. Minnesota Department of Health Permit
c. Completion and submittal of City of Rosemount grading permit(application fee
not included)prior to start of construction.
d. Completion and submittal of City of Rosemount building permit for onsite water
services only(application fee not included)prior to start of construction.
6. Bidding Assistance—It is understood that the Central Park project will be bid as one
single package and that the hockey rinks at Jaycee Park and Bloomfield Park will be
quoted out as separate project(s)by CITY staff.WSB will provide services for bidding
assistance associated with the Central Park project including the following:
a. Advertisement for bids
b. Coordinate online plan set availability to Contractors
c. Field questions from Prospective Bidders
d. Issue addenda as necessary
e. Attend the bid opening
f. Prepare tabulation of bids
g. Prepare letter of recommendation for contract award
7. Deliverables:
a. One complete paper and digital set of design development materials,construction
drawings, specifications and final estimate of probable construction costs at 50%
completion,95%completion,and 100%final completion.
b. Addenda during bidding
c. Bid tabulation
d. Letter of recommendation to award contract
8. Meetings to be held in Rosemount:
a. I Design Development package review meeting
b. 2 City Council workshop meetings to review design development
c. 2 Construction Document review meetings(50%and 95%)
d. 2 City Council meetings(authorization to bid, recommendation to award)
B. SCOPE OF SERVICES "—Contract Administration/Sur ve in /Material Testing
I. Construction administration will include the following tasks:
a. Conduct Pre-construction Conference and weekly meetings. WSB will schedule
and lead the pre-construction conference. We will also attend weekly meetings
during the project to allow for pro-active communication with the contractor,
which will maximize efficiency during the construction. Meeting minutes will be
prepared and distributed to all the attendees.
i f.lwrt,5o1m,,,e»„„,,,pCrnjrral Po,k Spfnsh paTtCrmral Pork Spinih Putt Ph I-WSB prapo of 4-1643.dacs.
Profession Services for Central Park Splash Pad and Hockey Rinks at Jaycee Park and Bloomfield Park
September 16,2013
Page 5
b. WSB will provide all services necessary to answer contractor questions and
provide design intent and clarification for any issues that may arise during the
project, including review of shop drawings.
c. Review pay applications prepared by contractor and make recommendations
regarding payment
d. In the event of changed conditions during the project,WSB will prepare and
distribute any necessary change orders to expedite the work in the field.
e. Material testing services:
i. Density testing—nuclear gauge
ii. Proctor moisture-density relationship of soils
iii. Mechanical Sieve Analysis/Grading
iv. Bituminous field density testing of base/wear course
v. Concrete compression testing—6 cylinders
vi. Concrete testing slump,air,temp
f. Substantial completion meeting and punchlist
g. Final Project Completion review meeting
2. Construction Surveying-WSB &Associates,Inc. will provide a survey crew as needed
to perform the following services for the construction of the project:
a. Preparing coordinate data for staking
b. Utility staking(water,storm, sanitary)
c. Grade staking
d. Trails,curbs, walls
e. Splash pad perimeter edge and low points/drains within splash pad.
f. Shelter columns and concrete pad
g. Hockey rinks
h. As-built survey
3. Record Drawings—WSB &Associates, Inc. will complete record drawings based on
construction notes and the information gathered during the as-built survey. Record
drawings will be p ro vided to the City to review a nd final drawings will be
prepared ared once
Note:this may not be needed as this project
approved. p 1
the record drawings been a y
t g pp
does not involve municipal utilities/services.
ADDITIONAL SERVICES
The following scope of service items are provided for the CITY's consideration for inclusion in
the project.
C. ADDITIONAL SERVICES"C"—Water Reuse Assessment:
1. Gather background technical info on splash equipment water usage,etc to facilitate
options under consideration.
2. Evaluate feasibility of options,and estimate of costs related to splash pad gray water
reuse.Options may include the following:
a. Subsurface infiltration
/t:rp rum,sal sVtnsemounACenrral Park Spladr Padtfentrat Park Sp!arh Pad Ph 1-WO Proposal 9-16-13,dor t
Profession Services for Central Park Splash Pad and Hockey Rinks at Jaycee Park and Bloomfield Park
September 16,2013
Page 6
b. Subsurface storage tank with pump and controls for irrigation use
c. Direct water to existing storm water ponds for larger irrigation use
d. Repurpose for ornamental use
e. Evaluate combining options above
3. Write technical memo summarizing results.
4. Meet to discuss findings with CITY
D. ADDITIONAL SERVICES"D"- Construction Inspection:
1. WSB will provide a construction inspector for the project that is familiar with
construction projects within the City of Rosemount.Construction Inspection services will
be provided at hourly rates and will include.
a. Survey coordination
b. Materials testing and certification coordination
c. Oversee contractor operations on site
d. Prepare construction diaries/progress reports as necessary
e. Records for as-built drawing preparation
E. CONDITIONS AND EXCLUSIONS
1. We will provide all of the professional design services,required to complete the plans
and specifications as required for bidding the improvements for this project except the
following:
a. Water reuse system—since options for water reuse have not been assessed at this
time and it is unknown whether or not this is feasible or how extensive such a
system may be,our scope of services and fees are limited to assessment and
recommendations for this proposal.
b. Hazardous waste engineering
c. Archeological services
d. Ecological design services
WSB can add these items to our scope at additional fee if they become required.
2, Any additional work or change in project scope will be completed on an hourly basis to
be billed in accordance with WSB &Associates' general services contract with the City
of Rosemount.
3. City of Rosemount may terminate project with written notice,but shall be responsible for
fees incurred to date.
F. PROPOSED FEE:
1. Item `A'—Final Design and Bidding: WSB &Associates and their identified team of
subconsultants will provide the services as outlined in Scope of Services Paragraph"A"
above for an estimated hourly fee of$81,952.00.
2. Item `B'—Contract Administration,Surveying and Material Testing:WSB &
Associates and their identified team of subconsultants will provide the services as
H;y,roposalMoveenoanACenvgl Park Splashh parACurrtral Park Splash Pad Ph I-WM proposal 9 l -I.Ldoe
Profession Services for Central Park Splash Pad and Hockey Rinks at Jaycee Park and Bloomfield Park
September 16,2013
Page 7
outlined in Scope of Services Paragraph"A"above for an estimated hourly fee of
$43,808.00.
3. Additional Services,Item `C' - Water Reuse Assessment: WSB &Associates will
provide the services as outlined in Scope of Services Paragraph"C"above for an
estimated hourly fee of$4,029.00.
4. Additional Services,Item`D' -Construction Inspections:WSB &Associates and will
provide the services as outlined in Scope of Services Paragraph"D"above on an hourly
basis as requested by the CITY.
Base Scope of Services Fee Summary:
Item `A' —Final Design&Bidding $81,952.00
Item 'B' —Contract Administration, Surveying, Material Testing..... $43,808,00
Base Scope of Services Total $125,760.00
Additional Services Fee Summary:
Item `C' —Water Reuse Assessment . $4,029.00
Item `D' —Construction Inspections Hourly
The proposed scope and fee presented herein represents our complete understanding of the project based
on available information. If you have any questions or need additional information,please feel free to
contact me at(763)231-4841. Once again, we appreciate the opportunity to submit this proposal and
look forward to working with you and your staff.
Sincerely,
WSB&Associates,Inc. WSB&Associates,Inc.
deo
ason L.Am. rg,RLA Bret Weiss,PE
Sr.Landscap. ' rchitect/Proje. Manager President
Attachments:
• EDI's proposal for electrical/lighting related consulting services
ACCEPTED BY:
City of Rosemount,MN
By
Date
If\propotalslRaseawrmrlernual Park Splash pa ACrNrrd Park Splash Pad Ph f-WSB proposal 9J6-Lk(104 r
w;
...4..1.,{ .
.4 .1:•.s• i:'fC .
rE *'•` ' ,,}}, ?' 1 -vll!r • ?;► `rr;_,•}1•p• _
1 F aj„s .C•k, a;.r.f, • -'rr a . ';',.;-f,f t; ".•,.
� 4S�
f;•I;I s
•t rt
•
• [' NI.
fit , j
P, .s
Fw ,A d°s �y a r I
� I I
arz ; _1. A . .,,
i . ��� iliV;t� 't. Ili® ,' I ,It.1:w:=, 1 FFER=\-
�s� �� I SAl� day 'E� ;�I I rc A d _
r.. "...)14 ,,,,..r { n-j� f - ; k 1
�l
V
r •�
t
5 �'
r ,
' ..\\\.'"'s.� ,....... ... �:� �r 3,l , 941,.va PHASE I�EIMIT8 ti
y,0 {'' is �,.... . .� / PRIARY
ri �� 1
�
I, .. . �,, as DEVELOPMENT
. , .2: j I,i,,,,X,..! , _. _:.A ... 111
P f
y
IA ■
h
It O d j
d, It1jiV Y �1
nmooprk1D1IIM70�IggoWHI 1 I d*.hMWS—.SI.YLyMb atom Y W R S44 tivy
0 311' 100'
MOM 11111.1■111
MOM 111110.1111MM■
Scale:1"—501
Ai
ammamL
701 Xenia Avenue South,Suite 300
Minneapolis,MN 66415
www.wsbeng.com
illigel
City of Rosemount, MN
f0000irlmrowr:'f:mononwm 14ge•Rx78$dH•1/00 Central Park Splash Pad Concept Plan
ATRASTRUCTURE U ENQINEERlN6 0 PlANMNO OCONSTRUCTWN
0 At
elak, • r.
engineering
design
initiative
23 August 2013
WSB&Associates, Inc.
Mr.Jason Amberg
701 Xenia Ave. South, Suite#300
Minneapolis, MN 55416
Re: Proposal for Electrical Engineering&Lighting Design
Rosemount Hockey Rinks and Splash Pad
Rosemount, Minnesota
Dear Mr.Amberg:
On behalf of Engineering Design Initiative(EDI)I thank you for the opportunity to submit this proposal for
electrical engineering and lighting design services. The project includes providing lighting of two exterior
hockey rinks,splash pad,and Park Shelter.
Following is a summary of the services that we propose,
I. Scope of Services:
A. Planning Phase
• Identify lighting design concept(options)with architect.
• Solicit information on lighting standards from City of Rosemount for hockey rink
•, Identify lighting requirements
• Identify lighting control strategy
• Coordination of electrical service with local electrical utility.
• Coordinate electrical requirements with Architect completing shelter design
• Identify needs for power in shelter,etc.for other functions,etc.
• Photometric calculations for lighting to comply with City of Rosemount requirements
• Design of service enclosure(if needed)to feed(support)electrical and control needs,
• Design of electrical distribution to lighting and equipment(Voltage drop calculations,feeder
sizing,relaying and protection).
• Division 26 Electrical Specification
• Certify Documents
• Electrical Design for shelter
o Power
o Lighting interior and under canopy at exterior
• Electrical Design for Splash Pad
o Provide power to equipment specified by splash pad supplier
B. Bidding Services:
• Prepare Addenda as required
• Respond to Contractor questions
1112 north 5' street • minneapolis, nnn 55411 ^ phone 612 343 5965 fox 612343.5982
C. Construction Administration Services:
• Site Inspections
• Shop Drawing Review
• Preparation of field directives and change orders as required
• Project completion(final site visit and punch list)
ll, Professional Fee:
A. We propose to accomplish the above scope of services at a lump sum fee of$12,000 plus
reimbursable expenses.
B. This proposal encompasses the scope of work identified in Section I.Fees for these services do
not Include the Additional services or Reimbursable Expenses listed below.
C. Billing/Payment:The client agrees to pay EDI for all services performed and all costs incurred.
Invoices for EDI's services shall be submitted,at EDI's option,either upon completion of such
services or on a monthly basis.Invoices shall be due and payable within ten(10)days of
Architect's receipt of payment from the Owner.
III. Additional Services:
A. This proposal is based on the scope of work defined above. Work outside the scope defined
above shall be considered Additional services.Fees for additional services not included in the
above scope of work shall be negotiated at the time of request.
B. This project description assumes the following work shall not be part of the project scope of work
but could be added should.it be requested by the Owner.
• Preparation of as-built drawings from Contractor-noted modifications
• Attend pre-construction meetings
• Attend Pre-bid meeting
C. It is assumed that the lighting foundations will be engineered by the Lighting Equipment Supplier.
EDI will include in their specifications the requirement for the Lighting Equipment Supplier to
provide engineered structural supports for the lighting assemblies.
IV. Reimbursable Expenses:
A. Reimbursable Expenses are in addition to the fees for Basic Services listed in Section I.
Reimbursable charges will be invoiced at actual cost times a multiplier of 1.1. Expenses may
include,but are not limited to the following:
• Express delivery service when such service is requested by the Client
• Mileage and other such travel expenses
• Reproduction of drawings and specifications
B. EDI proposes reimbursable expenses of$250
engineering
iesign
nitiative 1112 north 5," street • minneopolis, mn 55411 • phone 612 343 5965 • fox 612 343 5982
We will be pleased to discuss the scope of services presented above. Please feel free to
contact us with any questions.
Sincerely,
Engin-: '-, Design Initiative,Ltd.
'"
Jay ruby
President
Approved for WSB
By Date
ngineering
lesign
niliative 1 112 north Sf°street • nlinneopolis, rnn 55411 ° phone 612.343.5965 ° fox 612.343.5982
Scope of Services Fee Estimate
Central Park Splash Pad Development
A 701 Xenia Avenue South
Suite 300
B Minneapolis,MN 55416
�/// Tel 763-541-4800
Fax. 763-541-1700
&Associates,hoc.
Base Services
Item'A' Final Design and Bidding Estimated Fee
1,o1 Project management $ 7,584.00
1.02 Design dev.review meetings $ 4,218,00
1.03 Preliminary coordination with splash pad vendor $ 2,352.00
1.04 Design Development drawings/product info $ 10,070.00
eotechnieai $ 3,750.00
1.a5 Geotechnical -.-__ ----___. -..
1.06 Construction Document review meetings $ 5,144.00
1.07 Plan and detail drawings _� $ 22,825.00
1.08 Erosion Control&SWPPP $ 920.00
1.09 Permits $ 1,380.00
1.10 Specifications $ 7,110.00
1.11 Estimates 4,759.00
1.12 Bidding Services $ 3,215.00
1.13 Electrical Subconsultant $ 8,625.00
Estimated Fee for Scope of Service'All$ 81,952.00
Item'8' Contract Administration,Survey Staking,Material Testing Estimated Fee
2.01 Contract Administration $ 30,843.00
2.02 Construction Surveying $ 6,705.00
2.03 As-builts/Record Drawings $ 745.00
2.04 Material Testing $ 1,890.00
2.05 iectrical Subconsultant — $ 3,625.00
Estimated Fee for Scope of Service'13'I $ 43,808.00:
1 Base Total(,'$ 125,760.00 f
Additional Services
Item 'C' Additional Services-Water Reuse Assessment Estimated Fee
3.01 reuse options and splash equipment water usage info $ 2,304 00
3.02 Reuse option construction cost estimates ... _ $ 460.00
3.03 Summary memo report _ $ _ 805.00
3.04 Meeting $ 460.00
Estimated Fee for Additional Services-Scope of Service'C'1$ 4,029.00
9/17/2013
WSB Associates,Inc. Page 1 of 1 City of Rosemount,MN