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HomeMy WebLinkAbout6.c. Budget Amendments 4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Meeting Date: October 15, 2013 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA NO. ATTACHMENTS: Council Memo, Resolution & Donation APPROVED BY: Worksheets oai RECOMMENDED ACTION: Motion to adopt A Resolution Approving the Amendment of Certain 2013 Budget Items for the General Fund as outlined in the attached memo. ISSUE Amend the General Fund budget to reflect donations expended during the 3rd quarter of 2013. BACKGROUND This item is on the agenda for Council to formally amend the 2013 General Fund budget by resolution for donation items that Council had previously authorized covering expenditures made during the third quarter of 2013. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received,we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. SUMMARY Recommend the above motion to approve the budget amendments for the 3rd quarter of 2013. 4 ROSEMOUNT MINNESOTA M E M O R A N D U M To: Mayor Droste Council Members DeBettignies, Demuth, Shoe-Corrigan &Weisensel From: Jeff May, Finance Director Date: October 7, 2013 Subject: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund for expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230.00 (Donations) $ 4,426.95 Total Revenues $ 4,426.95 Detail for Expenditures: 101-42110-01-208.02 (Miscellaneous Supplies) $ 1,055.00 101-45100-01-439.00 (Other Miscellaneous Charges) 3,371.95 Total Expenditures $ 4,426.95 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2013 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 2013 BUDGET ITEMS WHEREAS,the City Council recognizes the need to amend certain items from the 2013 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$4,426.95; (2) General operating expenditures, the total which reflects an increase of$4,426.95; NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 2013 General Fund Operating Budget. ADOPTED this 15th day of October, 2013. William H. Droste, Mayor ATTEST: Amy Domeier, City Clerk DONATION REVENUE WORKSHEET `y::/ py RECEIPT OF DONATION . Donation Received On: Amount Received: $ Purpose of Donation: Account#for Donation: (Must be Liability#Assigned for Each Individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ To be Spent from Account#: /0/ 6/ .26 Oa- (Must be Expenditure# Corresponding to Individual Department) Purpose of Expenditure: < -s=ic AMENDMENT OF BUDGETS Amend Donation Revenue Account#101-36230.00: $ /, O.Szs: Amend Expenditure Account# :$ /, os (The Two Dollar Amounts Must be the Same) 0GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: /0/-•P01-2.7-.2-_ (Donation Liability#) $ / 061c.t Credit:101-36230.00 $ / Journal entry to reduce deferred donation revenue account and increase donation revenue account to actual per City Council action on: 4064; S .20/3 E 13 0 ST It ROSEN4O1JtTT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 5, 2013 AGENDA ITEM: Donation Account Expenditure— Police AGENDA SECTION: Equipment Fund Consent PREPARED BY: Eric T. Werner, Chief of Police AGENDA NO. (Ail _ ATTACHMENTS: Budget Worksheet APPROVED BY: 001 RECOMMENDED ACTION: Motion to approve the expenditure of$1,055.00 from the Police Equipment Fund for the purchase of body armor for one officer. ISSUE The Police Equipment Fund has been setup for the purpose of accepting donations,monies received from some forfeiture and reimbursement grant funds for specific purchases. BACKGROUND Both the State of Minnesota and the federal government have reimbursement programs for the purchase of body armor for law enforcement officers. When the City purchases body armor for police officers a request for reimbursement is sent to both programs for reimbursement. Funds received through the reimbursement programs are put into the Police Equipment Fund and used to purchase additional body armor when needed. Donated funds to the Equipment Fund are used to pay the balance of the cost not covered by the two programs. Body armor was purchased recently for one officer. Body armor is replaced based upon the manufacturer's recommended schedule and the approved replacement schedule of the two reimbursement programs. SUMMARY Staff recommends that Council approve the expenditure of$1,055.00 for the purpose of purchasing body armor for the officer. DONATION RE VENUE WORKSHEET c 0 cpy RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Vets' Memorial— K Talbert- Menards - Flag Poles Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $117.60 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Vets' Memorial— K Talbert- Menards- Flag Poles AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $117.60 Amend Expenditure Acct#101-45100-01-439.00 $117.60 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223 (Donation Liability#) $117.60 Credit: 101-36230.00 $117.60 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 16, 2013. p Aida) 2 4 ROSE O EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 16, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account—Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (p.0 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Oto.l . RECOMMENDED ACTION: Motion to approve the donation expenditure of$117.60 from the Veterans' Memorial donation account for flag poles, $929.60 for Safety Camp, $175.36 for Fishing Derby supplies, $1,168.14 to purchase a bench to honor Ben Kopp, and $200 for the Blarney Stone Hunt . EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $117.60 Ken Talbert- Menards—Flag Poles Various $929.60 Pilgrim Promotions—Safety Camp T-Shirts Various $175.36 Target—Fishing Derby Supplies CF Industries $1,168.14 Wausau Tile—Bench to be placed at Schwarz Pond Park to Jill Stephenson honor Ben Kopp $200.00 First State Bank of Rosemount—Coins for Blarney Stone CF Industries Hunt. $2,590.70 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. © ® py DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 02-19-13—CF Industries Amount Received: $200 Receipt#for Donation: # N/A Purpose of Donation: Fishing Derby—Supplies/Prizes Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $175.36 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Fishing Derby—Supplies/Prizes AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $175.36 Amend Expenditure Acct#101-45100-01-439.00 $175.36 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $175.36 Credit: 101-36230.00 $175.36 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 16, 2013. I■ 0 STE 4 1 -w -\ . D 4ROSEMOIJNIT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 16, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (o.0 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: CtN RECOMMENDED ACTION: Motion to approve the donation expenditure of$117.60 from the Veterans' Memorial donation account for flag poles, $929.60 for Safety Camp, $175.36 for Fishing Derby supplies, $1,168.14 to purchase a bench to honor Ben Kopp, and $200 for the Blarney Stone Hunt . EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $117.60 Ken Talbert-Menards—Flag Poles Various $929.60 Pilgrim Promotions—Safety Camp T-Shirts Various $175.36 Target—Fishing Derby Supplies CF Industries $1,168.14 Wausau Tile—Bench to be placed at Schwarz Pond Park to Jill Stephenson honor Ben Kopp $200.00 First State Bank of Rosemount—Coins for Blarney Stone CF Industries Hunt. $2,590.70 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. C o PY DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 04-16-12 CF Industries Amount Received: $200.00 Receipt#for Donation: # N/A Purpose of Donation: Leprechaun Days Blarney Stone Hunt Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $200.00 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Leprechaun Days Blarney Stone Hunt AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $200.00 Amend Expenditure Acct#101-45100-01-439.00 $200.00 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $200.00 Credit: 101-36230.00 $200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 16, 2013. pla a5TE D 6 "1_1Y-13 , u. 4ROSEMOUNTEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 16, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (0.C. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: nti RECOMMENDED ACTION: Motion to approve the donation expenditure of$117.60 from the Veterans' Memorial donation account for flag poles, $929.60 for Safety Camp, $175.36 Ifor Fishing Derby supplies, $1,168.14 to purchase a bench to honor Ben Kopp, and $200 for the Blarney Stone Hunt . EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $117.60 Ken Talbert- Menards—Flag Poles Various $929,60 Pilgrim Promotions—Safety Camp T-Shirts Various $175.36 Target—Fishing Derby Supplies CF Industries $1,168.14 Wausau Tile—Bench to be placed at Schwarz Pond Park to Jill Stephenson honor Ben Kopp $200.00 First State Bank of Rosemount—Coins for Blarney Stone CF Industries _ Hunt. $2,590.70 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET © O P'tf RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: # N/A Purpose of Donation: Safety Camp— Pilgrim Promotions—T-shirts Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $929.60 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure# corresponding to individual Department.) Purpose of Expenditure: Safety Camp— Pilgrim Promotions—T-shirts AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $929.60 Amend Expenditure Acct#101-45100-01-439.00 $929.60 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $929.60 Credit: 101-36230.00 $929.60 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 16, 2013. DIE CISTE'Ei1 3 ROSE \I4OL[NT EXECUTIVE SUMMARY S MARY CITY COUNCIL City Council Regular Meeting: July 16, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (0.0 ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: RECOMMENDED ACTION: Motion to approve the donation expenditure of$117.60 from the Veterans' Memorial donation account for flag poles, $929.60 for Safety Camp, $175.36 for Fishing Derby supplies, $1,168.14 to purchase a bench to honor Ben Kopp, and $200 for the Blarney Stone Hunt . EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $117.60 Ken Talbert-Menards—Flag Poles Various $929.60 Pilgrim Promotions—Safety Camp T-Shirts Various $175.36 Target—Fishing Derby Supplies CF Industries $1,168.14 Wausau Tile—Bench to be placed at Schwarz Pond Park to Jill Stephenson honor Ben Kopp $200.00 First State Bank of Rosemount—Coins for Blarney Stone CF Industries Hunt. $2,590.70 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET O FY RECEIPT OF DONATION Donation Received on: 07-02-13 -Jill Stephenson Amount Received: $1,168.14 Receipt#for Donation: # N/A Purpose of Donation: Miscellaneous—Wausau Tile— Bench for B Kopp Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $1,168.14 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Miscellaneous—Wausau Tile— Bench for B Kopp AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $1,168.14 Amend Expenditure Acct#101-45100-01-439.00 $1,168.14 (The two-dollar amounts should be the same.) \:) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $1,168.14 Credit: 101-36230.00 $1,1 68.14 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on July 16, 2013. pOSTED 5 ROSEN4EXJITfEXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: July 16, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (0.c ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: CN RECOMMENDED ACTION: Motion to approve the donation expenditure of$117.60 from the Veterans' Memorial donation account for flag poles, $929.60 for Safety Camp, $175.36 for Fishing Derby supplies, $1,168.14 to purchase a bench to honor Ben Kopp, and $200 for the Blarney Stone Hunt . EXPENDITURE DONATION AMOUNT USEIITEM PURCHASED FROM $117.60 Ken Talbert-Menards—Flag Poles Various $929.60 Pilgrim Promotions—Safety Camp T-Shirts Various $175.36 Target—Fishing Derby Supplies CF Industries $1,168.14 Wausau Tile—Bench to be placed at Schwarz Pond Park to Jill Stephenson honor Ben Kopp 20 . CF Industries 0 00 First State Bank of Rosemount—Coins for Blarney Stone $ y Hunt. $2,590.70 Total SUMMARY Please consider the expenditure from the Donation Account for the above items. DONATION REVENUE WORKSHEET © PY RECEIPT OF DONATION Donation Received on: Various—CF Industries Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Fishing Derby—Dakota Engraving-Trophies Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $68.25 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Fishing Derby—Dakota Engraving -Trophies AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $68.25 Amend Expenditure Acct#101-45100-01-439.00 $68.25 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $68.25 Credit: 101-36230.00 $68.25 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 6, 2013. . � STE 2 D 4ROSEI\4cU1\1r EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (pd. ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: D.J RECOMMENDED ACTION: Motion to approve the donation expenditure of$68.25 for the Fishing Derby and $713 for the Party in the Park as detailed on the attached donation revenue worksheet. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED _ FROM $68.25 Dakota Engraving—Fishing Derby Trophies CF Industries $200.00 JPS Entertainment—Party in the Park—DJ Services Various $513.00 Jumpity Jump—Party in the Park—Inflatable Rental Various $781.25 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET © ® Y RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: Party in the Park—JPS Entertainment— DJ Service Account#for Donation: 101-22223 (Must be Liability#assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $200 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Party in the Park—JPS Entertainment—DJ Service AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $200 Amend Expenditure Acct#101-45100-01-439.00 $200 (The two-dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $200 Credit: 101-36230.00 $200 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 6, 2013. CISTE� 3 4ROSEMOL[NT EXECUTIVE X CUTiVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. U/, ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: Df� RECOMMENDED ACTION: Motion to approve the donation expenditure of$68.25 for the Fishing Derby and $713 for the Party in the Park as detailed on the attached donation revenue worksheet. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $68.25 Dakota Engraving—Fishing Derby Trophies CF Industries $200.00 JPS Entertainment—Party in the Park—DJ Services Various $513.00 Jumpity Jump—Party in the Park—Inflatable Rental Various $781.25 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items. DONATION REVENUE WORKSHEET © E ':u17 RECEIPT OF DONATION Donation Received on: Various Amount Received: Various Receipt#for Donation: #N/A Purpose of Donation: -Party in the Park—Jumpity Jump—Inflatable Rental Account#for Donation: 101-22223 (Must be Liability# assigned for each individual Department.) ) EXPENDITURE OF DONATION Amount to be Spent: $513 To be Spent from Acct#: 101-45100-01-439.00 (Must be Expenditure#corresponding to individual Department.) Purpose of Expenditure: Party in the Park—Jumpity Jump—Inflatable Rental AMENDMENT OF BUDGETS Amend Donation Revenue Acct#101-36230.00: $513 Amend Expenditure Acct#101-45100-01-439.00 $513 (The two-dollar amounts should be the same.) (3.0\c2 1 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY# Debit: 101-22223 (Donation Liability#) $513 Credit: 101-36230.00 $513 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per Council action on August 6, 2013. ED 0 ST�1a�13 Er-if 4 4ROSEN4OUN.IT EXECUTIVE SUMMARY CITY COUNCIL City Council Regular Meeting: August 6, 2013 AGENDA ITEM: Expenditure Approval from the Donation AGENDA SECTION: Account— Parks & Recreation Dept. Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. (pa . ATTACHMENTS: Donation Revenue Worksheet APPROVED BY: DQJ RECOMMENDED ACTION: Motion to approve the donation expenditure of$68.25 for the Fishing Derby and $713 for the Party in the Park as detailed on the attached donation revenue worksheet. EXPENDITURE DONATION AMOUNT USE/ITEM PURCHASED FROM $68.25 Dakota Engraving—Fishing Derby Trophies CF Industries $200.00 JPS Entertainment—Party in the Park—DJ Services Various $513.00 Jumpity Jump—Party in the Park—Inflatable Rental Various $781.25 TOTAL SUMMARY Please consider the expenditure of funds from the Donation Account for the above items.