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HomeMy WebLinkAbout7.b. 2014-2023 City of Rosemount Capital Improvement Plan 4 ROSEV1OUNTF EXECUTIVE SUMMARY PLANNING COMMISSION Planning Commission Meeting Date: October 22, 2013 Tentative City Council Meeting Date: November 15, 2013 AGENDA ITEM: 2014 — 2023 City of Rosemount Capital AGENDA SECTION: Improvement Plan New Business PREPARED BY: Eric Zweber, Senior Planner AGENDA NO. 7.b. ATTACHMENTS: City Council Work Session CIP Executive Summary from Dwight Johnson, City APPROVED BY: Administrator; 2014 - 2023 Capital Improvement Plan; CIP from the 2030 \C`. Comprehensive Plan. RECOMMENDED ACTION: Motion to find the 2014 - 2023 Capital Improvement Plan in Compliance with the Rosemount Comprehensive Plan. ISSUE Minnesota Statute 462.356 Subd.2 requires that the Planning Commission provide a written report to the City Council that the Capital Improvement Plan (CIP) is in compliance with the Comprehensive Plan. BACKGROUND The City of Rosemount prepares a 10-year CIP to anticipate the financial needs of the City capital facilities beyond the current year's budget. Minnesota Statutes requires that the Planning Commission review the CIP to ensure that the investments made by the City are in compliance with and implement the goals of the Comprehensive Plan. To help make that determination, the Planning Commission is provided the proposed 2014—2023 CIP and the 2008—2017 CIP that was contained in the adopted Comprehensive Plan. Both CIPs include investments in new parks,replacement or upgrades to public facilities,replacement or purchase of new equipment to maintain the City's infrastructure, and investments for new infrastructure. There are some differences between the two CIPs,i.e. the 2008-2017 CIP called for the construction of Well#16 in 2010 while the 2013—2022 CIP discusses the construction in 2014. Development has been slower than outlined in the Comprehensive Plan, so the City has waited until development required the construction of Well#16. The City installs infrastructure and replaces vehicles when needed, and an assessment is done to determine whether necessary or not. To be clear, scheduling of the capital expenditure in a specific year does not insure that purchase will occur. Additional review is conducted the year prior to the proposed expenditure. It should be noted the CIP only includes infrastructure that the City will be constructing, such as wells or water treatment facilities, not infrastructure that developers would be installing such as new streets or lift stations. RECOMMENDATION Staff recommends that the Planning Commission find the 2014- 2023 Capital Improvement Plan in compliance with the Comprehensive Plan. IIROSEN1OLINT EXECUTIVE SUMMARY CITY COUNCIL City Council Work Session: October 9, 2013 AGENDA ITEM: Capital Improvements Plan 4EENQAS§E�CCTTION: PREPARED BY: Dwight Johnson, City Administrator AGENDA NO. 2 TA - ATTACHMENTS: Proposed 2014-2023 CIP APPROVED BY: DJ - RECOMMENDED ACTION: Review and direct staff on any changes BACKGROUND The City updates its 10 year Capital Improvements Plan (CIP) annually. The CIP is a good planning tool and is looked upon favorably by bond rating agencies. This latest update incorporates both new projects identified in the City's 2013-2014 goals and updates available sources of funds. Staff considers that all projects shown in the plan can be funded with available or reasonably projected revenues with the exception of the unfunded"future"items listed on the last page. DISCUSSION The updated plan provides for all of the projects specifically mentioned in the 2013-2014 adopted Council Goals including the senior activity center,a possible partnership with the YMCA for pool facilities,Steeple Center upgrades,a splash pad,tennis courts and senior exercise stations. Also included in 2014 is the pedestrian railroad crossing improvement at the 145th street crossing and the design,the development of a new water well,and the improvement of Bacardi Avenue north of Bonaire Path. The plans for 2015 and 2016 show the completion of Prestwick Park,additional funding for a YMCA project,and work on County Road 73 north of Bonaire Path. The water treatment plant shown in 2016 may be scheduled for 2016 or some ensuing year. While the City is not faced with violation of any primary drinking water standards, quality issues relating to iron and manganese in the water may indicate that a water treatment plant should be constructed. Equipment needs continue to be based on the new system brought forward last year for evaluating equipment replacement needs which is partially modeled after the Dakota County system. All major items of equipment must be individually approved by the Council before they are actually purchased. CONCLUSION The Council should review the program,particularly the portions in the early years,and direct staff on any desired changes. The draft plan will then be scheduled for review by the Planning Commission to verify that it is not inconsistent with the adopted Comprehensive Plan and will finally be presented for adoption by the Council in December. 10— YEAR CIP WORKING PROGRAM 2014-2023 �aC Jr7v W SFt r Xt �I`Ac, • ,. , 4N73 + �p Pi', .Y L A Nrv.p. ..r y .....' y g„.. r " 'S ‘ I ' NI,. A (EVHLOfMi y fglA •9 . r tr• f k 99 l a. .J _.� y F{64� It • NT 4,4 ROSEMPU a MINNESOTA 10-YEAR CAPITAL IMPROVEMENT PLAN (CIP) BACKGROUND Historically,the City of Rosemount has usually had some form of 5-year CIP in place to utilize for its capital improvements. There have been times where just a single year's capital improvements have been addressed and funded. As the City continues to grow,we believe that the careful development and continuous utilization of a realistic Capital Improvement Plan is essential to the proper management of the City. As we looked at developing a new 5- year CIP, it became apparent that the dilemma that the City of Rosemount faces is one of continued growth combined with restoration/reconstruction of the older portions of our city. This being the case, it was almost impossible to develop a plan for a 5-year period that was very realistic. As work continued on the plan, we decided to explore the possibility of looking out farther and developing a longer plan that would more realistically allow us to plan for the City's future. What has evolved is the following 10-year Capital Improvement Plan. We believe that great strides have been made to more accurately plan for the future of the City of Rosemount. This document is only a working guide that is utilized by the City Council and its staff to prepare for the future. The first year of the plan will be included as part of the formal budget that is prepared yearly as part of our Truth-in-Taxation process with the following years developed as a working tool for future years' discussions. GENERAL/ADMINISTRATIVE DESCRIPTION The CIP provides for specific funding of items, the nature of which is not considered "current" in their use or life expectancy. These items are generally of a higher estimated cost than$5,000 and will have a life expectancy of 3 years or greater. The source of funding for these expenditures is typically the general tax levy. In some instances, other funding is utilized. For example,beginning in 1996, revenues received from user fees are being designated in various CIP funds for capital improvement/equipment purchases. If these revenues are realized, the equipment or project will be completed and if the revenue is not realized the equipment will not be purchased. Individual departments are designated for each item proposed for purchase in this plan. TYPES OF CAPITAL IMPROVEMENT FUNDS Another area of change for the CIP is the implementation of three separate funds to isolate and better track the types of capital improvements being planned for. The following briefly describes each of the three: Building& Facilities CIP Fund-This fund is used to account for the on-going capital improvements and possible additions to government buildings and other facilities. 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L0 c0 M O)O N M V L0 CO O W O N M V t0(O)� M � N N N N N N N (V N N a')a")C)a')(M cM C'M P)M yea,,,r 4.'47iii :4 V V V V V V LO L0(0(O O CD a) a) a) a) a) a) a) a) a)N N N 0 a) 0) a) N N N N N N N N N 000 a) a) a) a) a) a) a) a) a) `'c` :' 777777777722 0 7 7 7 7 7 0 0 0 0 0 0 0 0 7 7 7 7 7 7 7 7 7 7 7 7 #,-N M V L0 c0 N- 0)0) N N N N N N -- N - 777777777777 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 LLLLLLLLLLLLLLLLLLLL LLLLLLLLLL LLLLLLLLLLLLLLLLLLLLLLLL CAPITAL IMPROVEMENT PLAN (CIP) Background Historically,the City of Rosemount has usually had some form of 5-year Capital Improvement Plan(CIP)in place to utilize for its capital improvements. There have been times where just a single year's capital improvements have been addressed and funded. As the City continues to grow,we believe that the careful development and continuous utilization of a realistic CIP is essential to the proper management of the City. As we looked at developing a new 5-year CIP,it became apparent that the dilemma that the City of Rosemount faces is one of continued growth combined with restoration/reconstruction of the older portions of our City. This being the case, it was almost impossible to develop a plan for a 5-year period that was very realistic. As work continued on the plan,we decided to explore the possibility of looking out farther and developing a longer plan that would more realistically allow us to plan for the City's future. What has evolved is the following 10-year CIP.We believe that great strides have been made to more accurately plan for the future of the City of Rosemount. This document is only a working guide that is utilized by the City Council and its staff to prepare for the future. The first year of the plan will be included as part of the formal budget that is prepared yearly as part of our Truth-in- Taxation process with the following years developed as a working tool for future years' discussions. General/Administrative Description The CIP provides for specific funding of items,the nature of which is not considered"current" in their use or life expectancy. These items are generally of a higher estimated cost than$5,000 and will have a life expectancy of 3 years or greater. The source of funding for these expenditures is typically the general tax levy. In some instances,other funding is utilized. For example,beginning in 1996,revenues received from user fees are being designated in various CIP funds for capital improvement/equipment purchases. If these revenues are realized,the equipment or project will be completed and if the revenue is not realized the equipment will not be purchased. Individual departments are designated for each item proposed for purchase in this plan. Types of Capital Improvement Funds Another area of change for the CIP is the implementation of three separate funds to isolate and better track the types of capital improvements being planned for. The following briefly describes each of the three: Building CIP Fund -This fund is used to account for the on-going capital improvements and possible additions to government buildings. Street CIP Fund -This fund is used to account for the on-going street construction and reconstruction projects within the City and all other major maintenance items related to both paved and unpaved streets including,but not limited to,street lights,signal lights,sidewalks and gravel road resurfacing. 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